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-No.
05-162
Date of Adoption
May 19, 2005
AUTHORIZING THE MAYOR TO EXECUTE SMART FUTURE GRANT
AGREEMENT
WHEREAS, the Borough of Carteret has applied for and received a Smart Future
Grant trom the New Jersey Department of Community Affairs, Office of Smart
Growth, in the amount of FIFTY THOUSAND DOLLARS ($50,000.00);
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WHEREAS, the Borough of Carteret needs to enter into a formal Smart Future
Grant Agreement pursuant to the application for the same.
NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the
Borough ofCarteret, County of Middlesex, State of New Jersey as follows:
1. That the Mayor is hereby authorized to execute the Smart Future Grant
Agreement with the New Jersey Department of Community Affairs,
Office of Smart ßrowth.
2. That the Mayor and the Borough's Chief Financial Officer, Patrick J. De
Blasio are hereby authorized to execute any other documents and to
otherwise take the necessary action to implement the terms of said
agreement.
3. That an original, sealed copy of this Resolution and the executed grant
agreement be forwarded to the New Department of Community Affairs,
Office of Smart Growth.
Adopted this 19th day of May, 2005
and certified as a true copy of the
original on May 20,2005.
KATHLEEN M. BARNEY
Municipal Clerk
RECORD OF COUNCIL VOTE
-- COUNCILMAN YES NO NY A.B. COUNCILMAN YES NO NY A.B.
BELLINO X NAI'lE) X
DIAZ X RIOS X
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KRUM X SITARZ X
x - Indicate Vote AS - Absent NY - Not Voting XOR - Indicates Vote to Overrule Veto
Adopted at a meetíng of the Municipal Council May 19, 2005
X:"/1~d ~. CLERK
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RICHARD J. CODEY
Acting Governor
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DEPARTMENT OF COMMUNITY ArFAIRS
101 SOUTH BROAD 5TREE'j
PO Box 800
TRE1\.'TOt\ NJ 08625~0800
SISt\N B/\SS LEV1N
COII1¡l1iss;Ollcr
April 25, 2005
The Honorable Daniel J. Reiman
Mayor, Carteret
Borough Hall
61 Cooke Avenue
Carteret, NJ 07008
Dear Mayor Reiman:
On behalf of Goyemor Richard J. Codey and the New Jersey Department of Community
Affairs, I am pleased to inform you that Carteret has been approved to receive a grant of
$50,000.00 from the Smart Future I Greyfields program. This grant will allow Carteret to
prepare conceptual plans to enhance a section of Washington Avenue consistent with its
existing character and the goals of the community.
Proyision of such financial assistance is subject to appropriate execution of a grant
agreement with the Department and compliance by your agency with the terms,
conditions and requirements set forth therein. If you have any questions regarding this
funding, please do not hesitate to contact the Department of Community Affairs'
Diyision of Smart Growth at (609) 292-7156.
I am delighted that the Department is able to provide assistance for this most worthwhile
project and extend my best wishes for its successful completion.
y,
Susan Bass Levin
Commissioner
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New Jersey Is An Eq!!al Opportunity Employer - Printed on Recycled Paper and Recyclahle
R1CHARD J. CODEY
Acting Governor
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DEPARTMENT OF COMMUNITY AFFAIRS
OFFICE OF SMART GROWTH
PO Box 204
TRE'\ITON NJ 08625-0204
April 25, 2005
Sus!\~ BASS LE\'J\i
COII/I!li~;;¡o!¡er
The Honorable Daniel J. Reiman
Mayor, Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07008
Re: Smart Future Grant Agreement
Agreement #05-0063-00
Dear Mayor Reiman:
Congratulations on the receipt of your Smart Future Planning Grant in the amount of $50,000.00.
-r<.ealizing all of our budget constraints these days, we hope this grant fulfilh> your constituents' needs by
facilitating private investment through good planning and public partnerships.
Enclosed are t\VO (2) original copies of the Smart Future Grant agreement that include contact information
for grant assistance and follow~up. Also enclosed with this letter, you will find payment vouchers for your use
when requesting payment of the above referenced grant. No signature is needed on the enclosed payment
voucher for the initial advance payment, as the initial payment of twenty-five thousand dollars ($25,000.00) will
follow this letter upon grant execution. Please note, it is crucial for your p~oject manager and CFO to adhere to
the reporting periods and responsibilities outlined in the contract.
The foUowing measures are necessary prior to returning both copies to the Office of Smart Growth:
o Signatures of appropriate Municipal Official(s) must appear on Page Two (2);
o The municipal seal must be affixed to Page Two (2);
o The governing body must adopt and provide a local resolution authorizing the execution of the
agreement. Please provide our office with the original scaled resolution;
o Return both of the signed original copiesj you wiU receive an original copy of the agreement upon
execution of the contract¡ and
o Also enclosed is a copy of the General Terms and Conòitions for Administering a Grant/Loan.
Please keep this information for your records.
Herman Yolk, Greyfields Program Director, has been assigned to assist you through this process. He can be
reached at 609-633-7729 or hvolk@dca.state.ni.us should you have any questions.
'B~ yY1' 'tv;'
Maura McManimon
Executive Director
MM,ds
c Ron McPhee, Grants and Public Information Coordinator, Borough of Carteret
Tony Neibert, Director of U.E.Z./Construction Official, Borough of Carteret
Herman Yolk, Greyfields Program Director, Office of Smart Growth
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New Jersey Is An Equal Opportunity Employer. Printed 0/1 Recycled Paper and Recyclable
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GRANT/LOAN AGREEMENT
BE1WEEN THE
STATE OF NEW JERSEY
DEPARTMENT OF COMMUNITY AFFAIRS
AND
Borough of Carteret
GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
PROGRAM NAME: Smart Future
A grant/loan contractual agreement with the New Jersey Department of Community Affairs is composed
of two major parts: the General Terms and Conditions for Administering a Grant/Loan and the individual
Grant/Loan Agreement document which includes the cover page, the signature page, the Agreement Data Sheet
and the following four sections:
A. Specific Terms and Conditions;
B. Agreement Budget;
C. Scope of Services; and
D. Program Provisions.
By signature on this Grant/Loan Agreement, the above-named Recipient agrees to the specific provisions
stated in the four sections of this Grant/Loan Agreement. In addition, the Recipient agrees to comply with all
provisions of the State of New Jersey, Department of Community Affairs, General Terms and Conditions for
Administering a Grant/Loan -Issue Date: February, 1998. The General Terms and Conditions for Administering
a Grant/Loan are incorporated in this Grant/Loan Agreement by reference. The Recipient hereby acknowledges
receipt of the General Terms and Conditions for Administering a Grant/Loan document or understands that a copy
of the Generai Terms and Conditions for Administering a Grant/Loan may be obtained upon request to the
Division funding this grant and/or loan.
PAGE 1
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
-"'CIPIENT AND DEPARTMENT AUTHORIZED SIGNATURES
The Recipient named below agrees to perform the services as described in the Scope of Services,
Section C. of this Grant/Loan Agreement. The provisions of this Grant/Loan Agreement, as well as the provisions
of the General Terms and Conditions for Administering a Grant/Loan, incorporated into this agreement by
reference, including any subsequent amendments, shall constitute the terms and conditions of the agreement
between the New Jersey Department of Community Affairs and the Recipient.
If this Grant/Loan Agreement including the General Terms and Conditions for Administering a Grant/Loan
correctly states the Recipient's understanding of the terms and conditions of this award from the New Jersey
Department of Community Affairs, please indicate concurrence with these terms and conditions by having the
appropriate officer sign as ACCEPTED AND AGREED below and return it to the Department.
FOR REC/P/ENT USE ONL Y:
BY:
CIPIENT:
DATE:
¥}gJ05
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CERTIFICATION:
I certify that the above signature is that of the person authorized to
execute thi reement on behalf of the Recipient.
BY:
DATE: // 7tf"'-ÓS
FOR STA TE DEPARTMENT USE ONL y,
NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS COUNTERSIGNED:
BY:
DATE:
Maura McManimon, Executive Director
Office of Smart Growth
DEPARTMENT GRANT/LOAN APPROVAL OFFICER CERTIFICATION:
I attest that sufficient funds have been appropriated by the
State Legislature and are available for this grant/loan award.
BY:
DATE:
DEPARTMENT GRANT/LOAN APPROVAL OFFICER
PAGE 2
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
AGREEMENT DATA SHEET
( X ) GRANT () LOAN
RECIPIENT INFORMATION
AGENCY NAME:
ADDRESS:
Borough of Carterel
61 Cooke Ayenue
Carteret, New Jersey 0700S
Patrick J. DeBlasio
V-226001707 -99
732-541-3S01
EXOO-OOOOO
CHIEF FINANCIAL OFFICER:
VENDOR ID #
TELEPHONE NUMBER:
CHARITIES REGISTRATION #:
(Nonprofit Agencies Only)
STATE INFORMATION
DEPARTMENT:
DIVISION:
ADDRESS:
CONTACT PERSON:
TELEPHONE NUMBER:
NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS
Office of Smart Growth
101 South Broad Street
PO Box 204
Trenton, New Jersey OS625-0204
Maura McManimon
609-292-3155
FUNDING AMOUNT AND SOURCE OF FUNDS
GRANT/LOAN AMOUNT
FEDERAL CFDA #(S)
STATE $ 50,000.00
FEDERAL $ .00
SUBTOTAL $ 50,000.00
OTHER $ .00
TOTAL $ 50,000.00
NJCFS ACCOUNT NUMBER/S)
ACCOUNT #1: 05-100-022-S049-006-FFFF-6120
ACCOUNT #2: 05·100-022-S020-090-FSMR-6120
ACCOUNT #3:
ACCOUNT #4:
GRANT/LOAN AWARD PERIOD
GRANT/LOAN AWARD PERIOD: 04/01/2005 THROUGH: 03/31/2007
LENGTH OF AWARD PERIOD: 2 years
LIQUIDATION OF OBLIGATIONS MUST BE MADE BY:
PURPOSE OF GRANT/LOAN
This award will provide funding for the preparation of a redevelopment plan for the Greyfields Development
area in the Borough of Cartaret.
PAGE 3
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
A. SPECIFIC TERMS AND CONDITIONS
By virtue of the execution of the Grant/Loan Agreement, the Recipient agrees that all of the terms and conditions
set forth in the General Terms and Conditions for Administering a Grant/Loan are incorporated herein. The
specific Grant/Loan Agreement provisions are detailed as follows:
1. BONDING AND INSURANCE
Fidelity Bonding:
( ) Fidelity Bonding with the limit of liability of at ieast $0.00 shall be maintained by the Recipient until
all financial transactions under this Grant/Loan Agreement are completed.
( X ) No Fidelity Bonding shall be required.
Insurance(s):
The Department must be provided with current certificates of insurance for all coverage and renewals
thereof which must contain the provision that the insurance provided in the certificate shall not be
cancelled for any reason except after 30 days written notice to the New Jersey Department of Community
Affairs.
( ) Comprehensive General Liability policy as broad as the standard coverage form currently in use
in the State of New Jersey which shall not be circumscribed by any endorsements limiting the
breadth of coverage. The policy shali include an endorsement (broad form) for contractual
liability and shali include the State of New Jersey as a named insured. Limits of liability shali not
be less than $1 million per occurrence for bodily injury liability and property damage liability.
( ) Comprehensive Automobile Liability policy covering owned, non-owned, and hired vehicles with
minimum limits of $1 million per occurrence for bodily injury liability and property damage liability.
( ) Workers' Compensation Insurance applicable to laws of the State of New Jersey and Employers'
Liability insurance with a limit of not less than $100,000.
() Additional Insurance Coverage(s) required:
( X ) No Additional Insurance shall be required.
2. METHOD OF PAYMENT
Advance Payment
( X ) An Advancement of Funds in the amount of $25,000.00 shall be made.
( ) No Advancement of Funds shall be made.
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
Payment Type
Payments shall be made as indicated below:
( ) Reimbursement payments based on the actual rate of disbursement shall be made
( ) Fixed payments of $.00 shall be made .
( ) A Lump Sum payment upon execution of the agreement.
( ) A Lump Sum payment at the end of the award period.
( X ) Other: See Section D
Final Payment Withheld
( X ) Final payment of $25,000.00 shall be withheld pending receipt of final reports.
( ) No Final payment shall be withheld.
( ) Other:
3. BUDGET VARIANCE FLEXIBILITY
Budget category and/or budget line item variance flexibility, if any, shall be permitted without requiring a formal
amendment to the Grant/Loan Agreement as indicated below:
( ) percent Budget Flexibility between/among Major Budget Categories.
( ) percent Budget Flexibility between/among Budget Line Items.
( ) No Budget Flexibility between/among Personnel, Consultants, or Equipment Major Budget
Categories.
( X ) No Budget Flexibility.
( ) Other:
4. PROJECT INCOME
Project income, if any, shall be:
( ) Added to project funds to further eligible program objectives; or
( ) Deducted from Recipient's payment request for allowable costs; or
( ) Used for the cost-sharing or matching requirement; or
( ) Returned to the Department.
( X ) Not Applicable.
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
5. FINANCIAL AND PERFORMANCE REPORTING
Financial Reports - A Fiscal Monitoring Report comparing the Recipient's actual expenditures of the project with
the approved Budget included in this Grant/Loan Agreement shall be submitted with each request for payment,
except for advance funding, if any. The Fiscal Monitoring Report shall be certified by the Recipient's Chief
Financial Officer and submitted to the Department with the State voucher requesting payment.
Performance Reports - A Performance report(s) indicating the progress of the project shall be submitted:
( ) Monthly
( X ) Quarterly
( ) Annually
( ) Other:
Final Report - A final report shall be submitted to the Department no later than 60 days after completion of
the grant/loan award period or termination of this Grant/Loan Agreement. Extensions to reporting due
dates may be granted upon written request to the Department.
6. AUDIT REQUIREMENTS
( ) Audit Required.
( X ) Audit Not Required. Recipient must submit to the Department supporting documentation for all
grant/loan expenditures.
Audit Costs - The pro rata share of the cost of any required single audit or the cost of a program-specific
audit, financial statement audit, or other limited scope audit shall be paid from funds:
( ) Provided for by this Grant/Loan Agreement.
( ) Provided by the Recipient from other funding sources.
( X ) Not Applicable.
Additional Schedules - Additional schedules may be requested by the Department, if funding is made
available to pay for such additional schedules.
( ) Additional Supplemental Schedules required as listed below:
(X) No Additional Supplemental Schedules required.
PAGE 6
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
-c. SCOPE OF SERVICES
1. The Borough of Carteret (hereafter the "Grantee") shall administer and perform the obligations set forth in this
grant agreement with the New Jersey Department of Community Affairs (hereafter the "Department").
2. The Grantee shall expend up to $50,000 in state grant funds in accordance with the terms and conditions of
this grant agreement to prepare the "Washington Avenue Greyfields Rehabiiitation Project Plan" (hereafter
the "Plan" described below). The Grantee shall also expend an additional $17,000 of available local funds, as
proposed in Grantee's Greyfields Development Pilot Program proposal, received by the Department on
January 10, 2005.
3. The Plan, as identified in Grantee's proposai as "objectives", shall identify specific steps necessary to
advance the Plan to implementation and create additional mixed-use opportunities, create potential for new
businesses, reinvigorate existing businesses, increase the potential for pedestrian use and implement a plan
that ensures long term economic growth. The aforementioned objectives shall be consistent with smart
growth planning principles described in the State Development and Redevelopment Plan. The Plan
encompasses a five block area within Carteret bounded by Roosevelt Avenue, Carteret Avenue, Pershing
Avenue, Washington Avenue, Cooke Avenue (from Washington to Irving Street) and Irving Street (from
Cooke to Pershing Avenue).
4. Consistent with the Grantee's proposal which states, in part, that "The Borough is prepared to comply with all
project requirements of the Greyfields Development Pilot Program," the Grantee shall:
(a) Prior to commencing the work in this grant, contact owners of property that are located within the
Greyfield area that is the subject of the Grantee's study effort and inform them of the following: the study
effort to be undertaken, its purpose and the manner in which the owners will be asked to participate,
(b) Provide a building by building and lot by lot baseline of existing physical, economic and related site
conditions, definition and extent of under-utilization, number and type of jobs, number of homeowners
and tenants, size and type of structures, lot size, building square footage, ownership, current taxes,
zoning and master plan description and related site descriptions necessary to achieve the stated
objectives,
(c) Implement an Outreach Program as the first step in the scope of work that includes one or more public
meetings and involves those directly impacted within the Plan area, those directly impacted immediately
adjacent to the Plan area and those indirectly impacted in the Borough of Carteret. The Outreach
Program shall be sufficiently comprehensive to result in the full, active and continuous participation of
the identified stakeholders or interested parties in all phases of the work effort. The Outreach Program
shall ensure that all work in progress is discussed with the participants and they are provided sufficient
opportunity to comment prior to finalizing the work and all Outreach efforts must be documented and
areas of agreement and disagreement described,
(d) Prepare a brief Needs Assessment focusing on the need to improve the Plan area and the likely
neighborhood and community-wide impact anticipated by the changes proposed,
(e) Identify Development Opportunities and Constraints to be overcome taking into account site
characteristics and availability of competing uses, disposable income, private sector interest, committed
projects, public funding and regulations, public transportation and the like,
(f) Undertake a visioning planning process to educate interested parties about the goals and likely
outcomes and prepare Draft and Final Concept Plans, consistent with the stated objectives in #1 above,
that are in sufficient detail to determine the general marketability, feasibiiity and likelihood of advancing
to implementation and the steps necessary to do so,
(g) Prepare a draft and final master plan amendment, if required, and prepare appropriate land use
ordinances to implement the Plan, and,
(h) Prepare a Lessons Learned Report and present to DCA's Greyfield Task Force covering such topics as
what was successful, what was unsuccessful, what changes would be recommended in how the local
work effort was undertaken, as well as the Greyfield Pilot Program, and has the Grantee's view changed
of regarding Greyfield development.
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GRANT/LOAN AGREEMENT NUMBER: 05-0063-00
:CTION D
Proaram Provisions
Within thirty (30) days of the execution of this agreement, the grantee shall submit a detailed budget and a
detailed time schedule for the performance of the Grantee's obligations under this agreement to the Department
for review and approval. All work shall be completed twelve months after letter to proceed is sent to the
Grantee.
1. USE OF FUNDS AND METHOD OF PAYMENT
Funds provided under this agreement shall be used only to carry out the activities and accomplish the
purposes described in the Scope of Services. An advance payment of $25,000 shall be provided to the
Grantee upon execution of the Grant Agreement. Prior to release of the balance of the funds provided under
this agreement, the grantee shall submit:
Signed State of New Jersey Voucher; and
Three copies and an electronic version of completed work products as determined by the
Department.
2. FINANCIAL AND PERFORMANCE REPORTING
Written progress reports shall be submitted by the Grantee to the Department three, six, nine and twelve
months after letter to proceed is sent to the Grantee. Failure to do so may result in withdrawal of grant funds.
Extensions may be granted upon request.
The Grantee shall ensure that the Department is consulted on any issues and problems resulting in potential
changes to the scope of work; otherwise payment may not be authorized.
The Department shall be invited to participate in public meetings and appropriate advisory committees.
3. PAYMENT SCHEDULE
An advance payment of $25,000 shall be provided to the Grantee, as noted above.
A final payment of $25,000 shall be provided to the Grantee based on completion of work tasks as described
in this agreement and upon review and acceptance of the final work product by the Department.
Reporting period: One (1) year from the letter to proceed.
PAGE 8