HomeMy Public PortalAbout2021-03-11 minutes
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building 320 East McCarty Street
Council Chambers and Virtual
March 11, 2021
Committee Members Present: Attendance
Ron Fitzwater 9 of 9
Ken Hussey 9 of 9
David Kemna 7 of 9
Mike Lester 9 of 9
Mark Schreiber 8 of 9
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Mark Mehmert, Transit Division Director (virtual attendee)
Eric Seaman, Wastewater Division Director
Don Fontana, Stormwater Engineer
Rachel Senzee, Neighborhood Services Supervisor
Matt Kreyling, Building Official
Dave Helmick, Housing/Property Supervisor
Katrina Williams, Planner II
Sonny Sanders, Director of Planning and Protective Services
Ryan Moehlman, City Counselor
Dustin Birch, Associate City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Chairman Hussey called the meeting to order at 7:35 a.m. A quorum was present at this time.
The following guests attended the meeting: Cathy Coil, 1214 LeCar Dr.; Gaspare Calvaruso, Capital
Region; Arthur Brown, 714 Clark Ave.; and Phil Freeman, 1324 Roseview Dr. The following guest
attended virtually: Mayor Carrie Tergin; Glover Brown; Eric Landwehr, and Michael Shine with News
Tribune.
1. Introductions
No introductions were made at this time.
2. Approval of the February 11, 2021 Committee meeting minutes
Councilman Kemna moved and Councilman Lester seconded to approve the February 11,
2021 minutes, motion carried.
3. New Business
1. Airport Advisory Committee Membership (Britt Smith)
Mr. Smith requested the Committee’s approval of a proposed code amendment clarifying that
the member of the Airport Advisory Committee representing the fixed base operator (FBO) be exempt
from term limits. Mr. Moehlman explained this is not the elimination of term limits but keeps the FBO
on at all times.
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March 11, 2021
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Councilman Schreiber moved and Councilman Fitzwater seconded to refer the code
amendment to the City Council with recommendation to approve, motion carried.
2. Discussion of Future Sales Tax Projects (Matt Morasch/Sonny Sanders)
Mr. Morasch explained the staff recommendations related to sales tax projects in the
upcoming Sales Tax H (2022-2027) that are road and bridge related and typically funded in
cooperation with Cole County.
There was discussion among Committee members, staff, and those present regarding the
High Street viaduct, Ohio Street bridge, Stadium corridor including Stadium/Southwest intersection,
Edgewood roundabouts, Satinwood roundabout and box culverts, Myrtle Street roundabout,
Truman/Scott Station intersection, Seven Hills/Bald Hills intersection, Ellis Boulevard /Greenberry
intersection, Monroe Street corridor, Truman interchange, Ellis interchange, Southwest Boulevard and
Route C, Highway 179/Truman/Industrial, County Club/Rainbow, Clark interchange, and new roads
for future development.
Mr. Calvaruso and Mr. Freeman advocated for a two-way street the entire length of Monroe
Street due to emergency access to Capital Region Medical Center and due to the High School sports
complex coming. Mr. Glover Brown inquired about what a developer would need to do to use the
economic development funds. Mr. Moehlman explained there would have to be a money commitment
to complete the project or help with the infrastructure which would be in the form of a development
agreement.
Mr. Sanders explained the City has 10 dangerous properties which are ready to demolish for
an estimated cost of $340,000.00 and 11 more dangerous buildings will complete the process within
this fiscal year. Staff recommends including up to $1,750,000 of Sales Tax H CIP funds to be
considered for demolitions and acquisitions, to protect the health, safety, and welfare of the public.
3. Wastewater Rates (Matt Morasch)
Mr. Morasch explained the last sewer rate change was done in 2017. Staff is recommending
incremental increases to the sewer rates to fund bond issuance and acquisition of low interest loan
money and also reduce the delinquency charge from 5% to 1.5% which is more appropriate to reflect
actual delinquency cost to the utility.
There was discussion among Committee members and staff regarding raising the rates but not
reducing the late charge fee.
Councilman Fitzwater moved and Councilman Schreiber seconded to refer the amendment to
the City Council with recommendation to approve but removing the late penalty charge decrease,
motion carried.
4. Transit Grant Application (Mark Mehmert)
Mr. Mehmert explained staff is requesting the Committee to endorse a resolution which would
appear on the next Council agenda in order to apply for grants to purchase up to eight replacement
Handwheel buses.
Councilman Lester moved and Councilman Fitzwater seconded to refer the resolution to the
City Council with recommendation to approve, motion carried.
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March 11, 2021
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5. Parking Garage Update (Britt Smith)
Mr. Smith explained the Downtown parking study was done to evaluate the existing parking
supply. In late 2016, Rich and Associates updated the study originally done in 1999 and updated by
City staff in 2004-2005. In early 2018 a contract amendment was issued to conduct a garage
feasibility study of five potential sites. Staff is negotiating with property owners at this time.
There was discussion among Committee members and staff regarding the current needs of
the existing Madison Street garage, the design concept of the new garage, and the best site for the
new garage. Mr. Morasch explained the purchase of the properties would be on an April City Council
agenda.
6. Housing and Property Inspection Update (Dave Helmick)
Mr. Helmick explained Code Enforcement began inspection of the exterior of all known rental
properties within Jefferson City in 2020 with a proactive approach using SmartGov mobile inspect
software. Staff has increased the efficiency of inspections using the new software. Citizens may also
submit violations through the City website citizen portal.
Mr. Sanders commented regarding savings from implementation of SmartGov module
resulting in maintenance agreement cost savings of approximately $4,000.
7. 2018 Building Code Review Process Update (Matt Kreyling)
Mr. Kreyling explained last February the Council passed a resolution creating an Ad Hoc
Committee to review the 2018 ICC model codes and make recommendations. Due to COVID-19 and
several staff changes the meetings were suspended. Staff is reaching out to the volunteers to
schedule meetings to re-start the review process.
8. Mechanical Inspector Position (Matt Kreyling)
Mr. Kreyling explained the Plans Examiner position was vacated last October. As part of his
duties he was tasked with enforcing the recently adopted Mechanical Code. Without an inspector with
specialized training and expertise, these are is not being inspected to a level of detail to ensure the
safety of the users of the facility. The most efficient and effective use of staffing resources at this time
would be to transition the Plans Examiner position to a Mechanical Inspector position, which would
save some salary funds.
9. Mechanical Examiners and Review Board (Matt Kreyling)
Mr. Kreyling asked this item to be removed from the agenda at this time.
10. SmartGov Permitting Implementation Update (Matt Kreyling)
Mr. Kreyling explained the SmartGov permitting process. He explained the vendor will build
out a customized version of their software for building inspection use. Expected changes include the
ability to view the status of reviews from multiple departments at once, customized inspection
workflows, and mobile inspection reporting.
Mr. Sanders explained the project will include the CDBG program and the Food Restaurant
inspections.
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March 11, 2021
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11. Scooters in Right-of-way (Ryan Moehlman)
Mr. Moehlman explained the City has been approached by Bird Scooters inquiring as to the
requirement to start their scooter ridesharing business in Jefferson City. He stated the City Council
would need to decide on whether it wants to allow for a single scooter ridesharing business to operate
int eh City’s right-of-way with and exclusive agreement or to allow all interested business to operate
within the rights-of-way upon execution of a simple license agreement.
There was discussion among Committee members and staff regarding concerns with scooters
being left in certain places, riding scooters on sidewalks, and Committee members more interested in
the open agreement.
Mr. Moehlman stated he would have this on a future City Council agenda.
12. MS4 Permit Renewal (Don Fontana)
Mr. Fontana explained staff is in the process of the MS4 permit renewal, which includes the
process of public notice comment. The new permit will require additional inspection and more staff
training.
4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
• Ms. Coil stated she had lived at 1211 W . McCarty and the City barricaded a sink hole and
she cannot get her two vehicles out of the garage. The owner of the property, William
Patterson, has told her she will not get her deposit back due to the vehicles being left in the
garage.
There was discussion among Committee members, staff and Ms. Coil regarding the issue of the
sink hole, the vehicles, the property owner being offered assessor value from the City with no return
contact from the former owner, and no exterior deterioration of the building.
Mr. Crowell explained the sinkhole problem at 1205/1209 W. McCarty was a private property
issue, not the responsibility of the City.
• Councilman Fitzwater requested an update on the activities on the Bald Hill Road
properties which flooded. Mr. Moehlman explained the City received a notice of potential
claim process but have not received anything in regards to suing the City.
• Chairman Hussey stated there seems to be more trash around the City lately, possibly due
to the Bulky Item Pick Up coming up in April. Ms. Senzee stated the dates for the 2021
Spring Clean Up Event is scheduled for west of Hwy. 54 on April 12 and east of Hwy. 54
on April 19. She also stated the City does have an adopt a street program for cleaning up
trash in neighborhoods.
5. Adjourn
Chairman Hussey adjourned the meeting at this time (9:51 a.m.).