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HomeMy Public PortalAbout03/23/1983 * Special MeetingG CU 'Hicre will be it Meeting of the Town Commission of THE TOWN OF GULF STREAM, FLORIDA Wednesday AT THE TOWN HALL W March 2319 83 , at 9:00 A.M. Deputy Town Clerk. l�v La SPECIAL COMMISSION MEETING MARCH 23, 1983 Present: William F. Koch Joel Hunter Alan I. Armour Brian Pfeifler Absent: Also Present: Robert J. Dixson Mayor I' Vice +Mayor Commissioner Commissioner Commissioner Town Manager William Gwynn, Police Chief James Greer, Town Clerk Barbara Gwynh. The Special Meeting to consider the purchase of the Phipps property was called to order at 9:00 A.M., and Roll Call was taken. Town Manager Gwynn read into the record the following letter "Bessemer Trust Company 245 Royal Palm Way Palm Beach, Florida Mr. William F. Koqh, Jr. 900 East Atlantic Avenue Delray Beach, F1. 33444 Re: Harriet P. Phipps Estate Property 4000 County Road Gulfstream, Florida Dear Mr. Koch: This will confirm our conversation with Fred J. Schwind of our Bessemer Trust Company office in Palm Beach. We have conferred with the beneficiaries of the Estate of Harriet Phipps regarding the sale of the above property to the Town of Gulfstream and offer the following: 1. Sale price of $265,000 - all cash. 2. 60 day closing. 3. No commissions on brokerage to be incurred by the estate, this would be a net cash transaction of $265,000. 4. Sale does not include any personal property located in either the'chauffeur cottage or garage /office. 5. No additional expenses will be incurred by the u Special Commission Meeting March 23, 1983 - Page 2 "estate for items such as a survey, should one be desired. Written acceptance of the above term's of sale must be received on or before 12 noon March 25, 1983'at the offices of Bessemer Trust Company of Florida -'249 Royal Palm Way, Palm Beach, Florida 33480 to the attention of Fred J. Schwind. Very truly yours, /s/ AUSTIN J. POWER, JR. Austin J. Power, Jr. Senior Vice President" Town Manager Gwynn also read a letter received from Commissioner Dixson (who was absent from the Special Meeting): "Dear Mayor Koch: It is my understanding that the owners of the Phipps property located across Sea Road from Town Hall, have agreed to sell to the Town for the sum 'of $265,000, no commission involved, subject to contract. Inasmuch as I will be in New Jersey at the time of the meeting, I wish to express my affirm- ative vote in favor of the purchase. Sincerely yours, /s/ ROBERT DIXSON" In, answer to question, Town Manager Gwynn stated that the property is 400 ft. long x 121 ft. wide, approximately, --(l acreO. There was discussion regarding the use of the property, and Police Chief Greer explained how the garage could be used for the road patrol and equipment. Commissioner Armour questioned how the property would be paid for. Town Manager Gwynn stated that there is not a firm commitment at this time, but both Barnett and Sun Banks have indicated that they would be willing to loan the money on a short term arrangement. Mayor Koch instructed Town Manager Gwynn to proceed in this matter to have the commitment for 60 days, and also Town Attorney John Randolph is to be contacted for the necessary legal work. Special Commission Meeting March 23, 1983 - Page 3 Town Manager Gwynn stated that it would be a bond anticipation loan and the proceeds would be forthcoming from the +bond issue. He stated that he had conferred with Ernst & Whihney, who had suggested that the Town take formal action in the way of a motion and then the documents prepared by Town Attorney Randolph would be the legal process. Then, when it came time to proceed either by down payment or providing for the loan, they would amend the budget to show loan proceeds as a source of revenue, and also amend the expenditures to show the purchase price of tpe Joan. Commissioner Armour stated that it should be understood that,at this time they do not plan to spend much money on the property, because it is not possible. In answer to Mayor Koch's question, Chief Greer stated that there is approximately $26,000 in the Forfeiture Fund. In reviewing ways that the property could be used, it was stated that they know that they have funds that could be used to-turn- it into usable Police Headquarters. The building is there to keep their equipment in. There is area to place the container for disposing of trash„ to transfer it to the dump. There is parking area for people going to the beach. There is place to store items that are seized and vehicles that are towed. At the present time, it costs tow bills and storage bills. This is the only property available. A recess was called at 9:15 A.M., so that the Commissioners, press, etc. could walk over to the property and examine it. The meeting was resumed at 9:30 A.M. There was discussion regarding the taxes and further discussion as to how the property could be used. Motion was made and seconded that the Town of Gulfstream purchase the Phipps property for $265,000 net, as the letter received from Austin J. Power, Jr., Seniop Vice President, Bessemer Trust Company, Palm Beach, Florida, states, and follow the normal procedure of the Town when they are prepared to buy it. Motion passed. Commissioner Hunter stated that he seconded it with the proviso that it does not permit them to go beyond this point. Commissioner Armour stated that he thought that they should proceed Special Commission Meeting March 23, 1983 - Page 4 cautiously in the utilization of this property in spending money on it and trying to improve it, to an extent that they cannot afford. ' Commissioner Hunter offered a resolution commending Mayor Koch for his efforts on behalf of the Town in this instance, and his giving of his personal skill, time, and energy'without compensation, which was concurred by all. There being no further business to come before the Commission, the meeting adjourned at 9:40 A.M. Barbara Gwynn Town Clerk 0 Present: Absent: Also Present: SPECIAL COMMISSION MEETING MARCH 23, 1983 William F. Koch Joel Hunter Alan I. Armour Brian Pfeifler Robert J. Dixson Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager William Gwynn, Police Chief James Greer, Town Clerk Barbara Gwynn. The Special Meeting to consider the purchase of the Phipps property was called to order at 9:00 A.M., and Roll Call was taken, Town Manager Gwynn read into the record the following letter "Bessemer Trust Company 245 Royal Palm Way Palm Beach, Florida Mr. William F. Koch, Jr. 900 East Atlantic Avenue Delray Beach, F1. 33444 Re: Harriet P. Phipps Estate Property 4000 County Road Gulfstream, Florida Dear Mr. Koch: This will confirm our conversation with Fred J. Schwind of our Bessemer Trust Company office in Palm Beach. We have conferred with the beneficiaries of the Estate of Harriet Phipps regarding the sale of the above property to the Town of Gulfstream and offer the following: 1. Sale price of $265,000 - all cash. 2. 60 day closing. 3. No commissions on brokerage to be incurred by the estate, this would be a net cash transaction of $265,000. 4. Sale does not include any personal property located in either the chauffeur cottage or garage /office. 5. No additional expenses will be incurred by the Special Commission Meeting March 23, 1983 - Page 2 "estate for items such as a survey, should one be desired. Written acceptance of the above items of sale must be received on or before 12 noon March 25, 1983 at the offices of Bessemer Trust Coipany of Florida - 249 Royal Palm Way, Palm Beach, Florida 33480 to the attention of Fred J. Schwind. Very truly yours, (s) AUSTIN J. POWER, JR. Austin J. Power, Jr. Senior Vice President" Mr. Dixson being absent from the meeting, did communicate with the Mayor his affirmative vote. In answer to question, Town Manager Gwynn stated that the property is 400 ft. long x 121 ft. wide, approximately, -- (2 acres). There was discussion regarding the use of the property, and Police Chief Greer explained how the garage could be used for the road patrol and equipment. Commissioner Armour questioned how the property would be paid for. Town Manager Gwynn stated that there is not a firm commitment at this time, but both Barnett and Sun Banks have indicated that they would be willing to loan the money on a short term arrangement. Mayor Koch instructed Town Manager Gwynn to proceed in this matter to have the commitment for 60 days, and also Town Attorney John Randolph is to be contacted for the necessary legal work. Special Commission Meeting March 23, 1983 - Page 3 Town Manager Gwynn stated that it would be a bond anticipation loan and the proceeds would be forthcoming from the bond issue. He stated that he had conferred with Ernst & Whinney, who had suggested that the Town take formal action in the way of a motion and then the documents prepared by Town Attorney Randolph would be the legal process. Then, when it came time to proceed either by down payment or providing for the loan, they would amend the budget to show loan proceeds as a source of revenue, and also amend the expenditures to show the purchase price of the loan. Commissioner Armour stated that it should be understood that at this time they do not plan to spend much money on the property, because it is not possible. In answer to Mayor Koch's question, Chief Greer stated that there is approximately $26,000 in the Forfeiture Fund. In reviewing ways that the property could be used, it was stated that they know that they have funds that could be used to turn it into usable Police Headquarters. The building is there to keep their equipment in. There is area to place the container for disposing of trash, to transfer it to the dump. There is parking area for people going to the beach. There is place to store items that are seized and vehicles that are towed. At the present time, it costs tow bills and storage bills. This is the only property available. A recess was called at 9:15 A.M., so that the Commissioners, press, etc, could walk over to the property and examine it. The meeting was resumed at 9:30 A.M. There was discussion regarding the taxes and further discussion as to how the property could be used. Motion was made and seconded that the Town of Gulfstream purchase the Phipps property for $265,000 net, as the letter received from Austin J. Power, Jr., Senior Vice President, Bessemer Trust Company, Palm Beach, Florida, states, and follow the normal procedure of the Town when they are prepared to buy it. Motion passed. Commissioner Hunter stated that he seconded it with the proviso that it does not permit them to go beyond this point. Commissioner Armour stated that he thought that they should proceed Special Commission Meeting March 23, 1983 - Page 4 cautiously in the utilization of this property in spending money on it and trying to improve it, to an extent that they cannot afford. Commissioner Hunter offered a resolution commending Mayor Koch for his efforts on behalf of the Town in this instance, and his giving of his personal skill, time, and energy without compensation, which was concurred by all. There being no further business to come before the Commission, the meeting adjourned at 9:40 A.M. Barbara Gwynn Town Clerk JOHNSTON, SASSER, RANDOLPH & WEAVER ATTORNEYS AND COUNSELORS AT LAW 310 OKEECHOBEE BOULEVARD WEST PALM BEACH, FLORIDA 33402 HARRY A. JOHNSTON U P.O. 80% M DONALD J. SASSER JOHN C.RANDOLPH H. ADAMS WEAVER ^,arch 28 1 983 MAUREEN A.HACKETT ) Nancy Adams Town of Gulf Stream 246 Sea Road Gulf Stream, Florida 33444 Dear Nancy: HENRY F. LILIENTHAL 1902 -1982 OF COUNSEL HARRY ALLISON JOHNSTON (305) 655-0108 I have reviewed the minutes of March 14 and March 23, 1983 and have no changes to recommend. JCR:vm Very rs, hn C. Randolph C C r' ti, i JOHNSTON, SASSER, RANDOLPH & WEAVER ATTORNEYS AND COUNSELORS AT LAW 310 OKEECHOBEE BOULEVARD WEST PALM BEACH, FLORIDA 33402 HARRY A. JOHNSTON U P.O. BO% M DONALD J. SASSER JOHN C. RANDOLPH H.ADAMS WEAVER MAUREEN A. HACKETT March 23, 1983 Fred J. Schwind Bessemer Trust Company 249 Royal palm Way Palm Beach, Florida 33480 Dear Mr. Schwind: HENRY F. LILIENTHAL 1902 -1982 OF COUNSEL HARRY ALLISON JOHNSTON (305) 655 -0106 This is to advise that I am the attorney for the Town of Gulf Stream, Florida. The Town Commission of the Town of Gulf Stream met on March 23, 1983 and approved at that meeting the terms and conditions of your letter of March 18, 1983 relating to the purchase of the Phipps property. Very t y urs, ohn C. Randol JCR:vm / cc: Barbara Gwynn, Town Clerk ✓ William F. Koch, Jr., Mayor - o x 0