HomeMy Public PortalAbout06/14/1983 * Special Meeting*a
There will be a
Meeting of the Town Commission
of
THE TOWN OF GULF STREAM, FLORIDA
AT THE TOWN HALL
Tuesday June 14 19 83 , at 4:00 .PX.
Deputy Town Clerk.
SPECIAL CCMISSION MEETING
June 14, 1983
Present: William F. Koch, Jr. Mayor
Brian Pfeifler Commissioner
Alan I. Armour Commissioner
Robert J. Dixscn Cannissioner
Absent: Joel T. Hunter Vice Mayor
Also Present: Planning Board Members William F. Mayer and Charles
Eaton, Town Manager William Gwynn, Town Clerk Barbara
Gwynn, Assistant Town Clerk Nancy Adams, Cynthia Harms,
Secretary.
The Special Meeting for a hearing on the Proposed Improvement Plan
for the Town of Gulf Stream , which includes the dredging of the canals,
was called to order at 4:10 P.M., and Roll Call was taken. Commissioner
Armour reported that the firm of Arthur Strock and Associates have gone
to the Corps of Engineers and Department of Environmental Regulation, etc.,
but haven't had any report as of this time because a couple of the meetings
that had been scheduled have been postponed. There was much discussion
regarding dumping of the fill from the Intracoastal and cost of sane.
Mr. James A. Butkus, of Post, Buckley, Schuh & Jernigan, appeared before
the Commission at this time and presented various diagrams and gave an
explanation of same. He stated that his firm had been commissioned several
months ago by the Town to evaluate the water system, a portion of the
drainage (the area north of the large golf course from Golf View Drive
to the northern corporate limits), the condition of the roads and methods of
financing certain improvements that may be needed.
He presented exhibits and explained the water system, where it comes
across the Intracoastal and stated that the entire system had been
analyzed by putting it on the in -house computer and ascertained that
without any exceptional demands the system does a good job for the
residents.
He stated that his concern was the fire flow demands and had checked
with the community to the north. The most that can be taken from the
system would be 350 gallons a minute, and stated that there was a sub-
standard level of adequacy. He explained the different methods of
Providing more water and answered questions from Commissioners, and
stated that with the inter -tie which he recommended, it would bring
the system up to standard. He stated that his office had met with the
contractors, and there was discussion about the condition of the lines.
He made recommendations:
Special Conmission Meeting
June 14, 1983
Page 2
1. To enter into agreement with Delray Beach and Boynton Beach
to get fire flow meters installed to have automatic valves
at both locations.
2. Recommend installation of the second tie -in across the Intracoastal.
The new one would feed the south end of Town, whereas, the existing
one feeds the central and north portion of the community.
He reconnended allowance in the Town's budget for problems such as sand
in the pipes and replacing same, etc. He went into detail explaining the
material used in the pipes and duration of same.
He then discussed the drainage system, mainly from Golf View Drive to the
corporate boundaries. He showed diagrams and stated that their engineers
had analyzed the system. The basic control of the drainage is through
the Little Club and its pimp. He made recommendations as to how to handle
the flow of water to counteract the flooding at Polo Drive. He also made
recommendations to stop the flow of water from the lakes into the Little
Club -- to cut off the southern-most lake and install pump in that lake.
He recommended upgrading the existing 24 inch pump by upgrading with
change in power and a parallel pump be installed next to it to increase
the reliability.
In reference to the roads, he stated that his people had examined the
roads and reported that there are at least 15 different locations where
problems are starting to occur. The primary problem is the exit road at
Place Au Soleil. He stated that they recommended re- surfacing all of the
roads, except A -1 -A. There was discussion regarding installing drains,
and Mr. Butkus recommended that if this were to be considered, it should
be done before re- surfacing of the roads.
He suggested having a priority system as to what is to be done and how it
is to be paid. The summary of the costs were as follows:
Water system improvements $491,500
Drainage improvements 128,300
Road improvements 298,585
Total $918,385
Connissioner Armour asked his opinion in regard to having a consulting
firm for the Town, and also regarding paying for the different items
that had been mentioned. He mainly recommended spreading the costs
evenly. However, in reference to the drainage, that would be a
specific area and that people in the area should bear more of the
burden than the entire community. As to the water distribution system,
it would be paid for by everyone. There was continued discussion
regarding payment.
Special Commission Meeting
June 14, 1983
Page 3
Mr. Butkus stated that this is a preliminary report, and if the
Commissioners will study it and give their firm some direction,
they will complete it and it will be a final document.
At this time, Margaret Cook, representative of the firm of Fischer,
Johnson, Allen & Burke, St. Petersburg, was introduced to the
Commission and presented proposal and recommendations regarding
the costs of the total project. She recommended general obligation
bonds for the area of the project benefiting the entire community,
and special assessments for those areas benefiting just a few. She
explained regarding a financial consultant or an investment banker
and advantages of each, and their firm would be capable of acting as
either. There was discussion regarding costs and duties of each.
She recommended that the firm be hired as an investment banker.
Tony Seviero, representing William R. Huff Co., gave a summary of his
company's qualifications as an underwriter and financial advisor. As
an investment banker, he stated that they would provide a review of
the financial reporting at present and make suggestions or comments that
might be appropriate and seek to improve the city's rating. He gave a
summery of the duties their firm would perform, and there was discussion
about either as an underwriter or financial advisor. He discussed the
matter of who would pay for different items. He stated that when they
work for a city, they look into the entire financial structure and make
suggestions on how to improve the appearance to the rating agencies, etc.
They also work on the re- investment for doing a project such as this.
The Mayor requested that each Commissioner review these proposals from Fischer,
Johnson, Allen & Burke and William R. Huff Co.
Commissioner Armour suggested that each Ccmuissioner prepare a written
proposal on each project.
Mr. Charles Eaton, Planning Board, is to schedule a meeting with the
Little Club, and report back to the Commission.
There being no further business to come before the Omission, the meeting
adjourned at 6:15 P.M.
Barbara Gwynn
Town Clerk