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HomeMy Public PortalAbout06/24/1983 * Special MeetingC' Y There will be a Meeting of the Town Commission of THE TOWN OF GULF STREAM, FLORIDA AT THE TOWN HALL Friday ,S,����� 1993 , at 9 A.M. Deputy Town Clerk. SPECIAL CaMSSION MEETING LONG RANGE PLANNING June 24, 1983 Present: William F. Koch, Jr. Mayor Brian Pfeifler Commissioner Robert J. Dixson Commissioner Absent: Joel Hunter Vice Mayor Alan I. Armour Commissioner Also Present: James Butkus, Post, Buckley, Schuh & Jernigan, William Mayer and Charles Eaton, Planning Board, Town Manager William Gwynn, Town Clerk Barbara Gwynn, Secretary Cynthia Harms. The Special Meeting was called to order at 9:08 A.M. by Mayor Koch, and Roll Call was taken. He stated that said meeting was called to discuss the matter of drainage in the Town of Gulf Stream and also in the Little Club. Mr. Eaton, along with other nembers of the Little Club, stated that they had read the report from Post, Buckley, Schuh & Jernigan, and questioned the pumping arrangement in the south pond. They concurred in the recommendation of dredging the south pond. As far as the pump is concerned, it was their thought that in the next year, during the heavy rains, they could see if the pump was justified. Mr. Butkus displayed a diagram of the area, and explained their reasons for recommending isolating the southern most pond from the other ponds is to control the water levels. He explained about the different elevations. There was continued discussion about the drainage, and Mr. Butkus went into detail in explaining it on the diagram. He stated that there was an alternative of lowering at least a foot or more of the lakes, or put in a much bigger pump, then it would be a matter of pulling the water in so quickly, it will cause other problems to the land, etc. Mr. Eaton stated one major improvement was when the line was cleared out from Polo Drive into the south pond last year. Since that has been cleared, he stated that he had not seen any accumulation of water. Mayor Koch stated it is also necessary to consider when the lots are sold and more houses are built that there will be much more water there in three or four years. He stated that the matter of the pump will have to be considered now if it is to be considered in conjunction with other items in one bond issue. Mr. Butkus stated that he wished to make a statement that they absolutely have to upgrade the existing pump and have ability to control the drainage. Otherwise, they will have problems. With the two pumps, they will be able to control the drainage in the entire south half of the area. Mayor Koch stated that any bond issue that is passed must be supported by all of the people. Special Commission Meeting Iong Range Planning June 24, 1983 Page 2 It was discussed as to where the new pump would be located, and Mr. Butkus explained in detail. Mr. Cundiff of the Little Club stated that they feel that they are doing satisfactorily as of now. However, Mr. Butkus stated that they would not recommend just the installation of the pumps alone because it is not the quality of an engineering solution that he feels his firm would make. Mayor Koch stated that he would not agree to having the Town pay for the two pumps without having the full drainage put in. It would not be a prudent expense of the taxpayers' irony. They represent the best interests of the Club and the Townspeople. Mr. Eaton stated that they would like to have the Town agree to go ahead with the new pump on the north end and the rebuilding of the old pump. Mayor Koch advised that this was recommended, but in conjunction with everything else. The responsibility for maintaining the pumps is the Club's, but the Town pays part of the cost. Commissioner Dixson stated that as of this time it is impossible to forecast just when this work will be undertaken. It is necessary to first have a referendum on the financing. But it is thought that it will occur sometime between October of 1983 and October of 1984. Further, he stated that it was thought that the Club should participate in the engineering and technical aspects of it, so that there is complete agree- ment between the Town's engineers and the Club's engineers, particularly inasmuch as the facility will be maintained and managed by the Club. Mr. Mayer stated that something should be resolved regarding the pump at the north end (at the large lake), as it is questionable as to how long it will last. It is seven years old, and he questioned whether it would last a year. Mayor Koch stated that the Club will have to put up the money for the new pump, etc., which work has to be done prior to the bond issue, as the Town does not have the money to purchase the pumps. It has not been budgeted. There will have to be an agreement, which will be retroactive, for the Town to pay. Mayor Koch suggested that the Little Club have a Special Board Meeting, so that the matter may be resolved, and the Town may go ahead with the bond issue. Mr. Butkus stated that it would be very prudent under a maintenance agreement to now upgrade the existing pump to its maximum capacity, to do whatever maintenance work is needed on it. This concluded the meeting with the Little Club representatives. Special Commission Meeting Long Range Planning Page 3 Representatives of L'Hermi.tage requested permission to use County Road as a two -way street for approximately 150 feet, so that they do not have to use the rest of the road to bring in heavy equipment, feeling that it would be a hazard to residents on the block. After discussion, Mayor Koch requested that the Town Clerk obtain an estimate from Hardrives or other paving company, so that if any damage is done to the road, the Town will be compensated. The representatives of L'Hermitage are to bring in a check to cover the same, for which a receipt will be given. The Police Department will have to confer with them as to what type of sign is to be used. There being no further business, the meeting was adjourned at 10:03 A.M. Barbara Gwynn )) t— Town Clerk MONTH OF JUNE, 1983 B A L A N C E S 5/31/83 $ 9,634.68 Deposits $ 104,706.47 Withdrawals $ 85,265.73 Balances 6/30/83 $ 29,075.42 Invested Surplus - General Fund $ 103,667.68 Invested Surplus - Water Fund 52,011.22 Invested Funds - Police Dept. (Boat Sale) 26,834.06 Loans Payable - Barnett Bank 60,860.01 Loans Payable - Sun Bank (Phipps Property) 265,000.00 R E C E I P T S Real Estate Taxes $ 5,836.14 Fines 1,157.00 Licenses 324.02 Water 31,053.66 Trash 5,831.00 Other 727.56 Permits 849.00 Cigarette Tax 166.32 Lots cleaned 160.00 Electric Franchise 6,372.91 Balance - loan proceeds (Phipps property) 2,140.86 Water line repairs 88.00 Transfer for Money Market Account 50,000.00 Total $ 104,706.47 FINANCIAL REPORT PAGE 2 CHECKS DRAWN ON OPERATING ACCOUNT JUNE, 1983 1978 Executive Management Consultants Consultant fees - zoning Ord. Rev. $ 1,377.66 1979 Earl Harvel, Jr. Meter Reading April -May 350.00 1980 Nancy Furstenau Water bills April -May 150.00 1981 F1. Division of Retirement Soc. Sec. June 3,256.70 1982 F1. Mun. Health Trust Employee Health 1,456.00 1983 Smith Brothers PD Film 32.07 1984 Mobile Communications Answering Service - June 51.00 1985 William Gwynn Accounting - May 170.00 1986 Board of County Commissioners Trash Disposal 86.00 1987 I.D.S. Pension - Employee 1,703.72 1988 Ace Hardware T.H. Supplies 87.40 1989 Boca Raton Sec. Services T.H. plates for mailing env. 1.81 1990 BoDel Co., Inc. Envelopes 137.55 1991 Boynton Auto Supply Inc. P.D. 253.46 1992 Sherman S. Clark Repair Drain Villa D'Este 25.00 1993 County Sanitation Inc. Garbage - June 3,792.00 1994 Easy Pay Tire Stores Inc. P.D. 422.98 1995 Gulf Oil Corporation Gas 788.05 1996 The Good Life T.H. Tapes 36.45 1997 Harvel & DeLand Water Maintenance & Repair 1,681.11 1998 I.B.M. Typewriter payment #18 36.44 1999 Kirk Materials Repair erosion - west end Golfview 450.00 2000 Ocean City Lumber Building Maintenance 116.52 2001 P.B. Cty Building Dept. 75% per agreement 504.90 2002 Pierce Tire Co. Sanitation Dept. 42.00 2003 P.B. Newspapers Inc. Police - cruiser 27.00 2004 P.B. Junior College P.D. Gerald Schunck 5.00 2005 Public Risk & Insurance Local 15.00 2006 Arthur V. Strock Per Agreement - to date Dredging 5,069.01 2007 Southern Bell Tel & Tel Payment - May 267.09 2008 Tom Sava Auto Maintenance - April 153.00 2009 Allen C. Clark, Tax Collector P.D. Vehicle registration 2 cars 70.00 2010 Earl Wallace Ford P.D. 36.00 2011 Clarence Sova Supplies - May 81.63 2012 City of Delray Beach Water -back 16,801.19 plus current 31,141.64 2013 William Gwynn Car Allowance 200.00 2014 Plan Services IDS Employee Pension 547.00 2015 Town of Gulf Stream Payroll 11,122.90 2016 Sun Bank Employee W/H first � June 2,950.40 2017 Florida Pacer & Light Town Hall 223.99 2018 Hand's T.H. Supplies 64.29 2019 Kelton & Assoc., Inc. Double Taxation Study 673.60 2020 E.M.C. zoning & Comprehensive Plan 757.00 2021 Purity Uniform Service Sanitation Dept. 104.50 2022 Aid to Traffic Signs 100.00 2023 Bo-Del Printing T.H. 42.60 2024 Causeway Cleaners P.D. Uniform cleaning 13.00 2025 VOID 2026 Florida Pacer & Light Street Lights 867.06 2027 International Institute Municipal Clerks dues 30.00 2028 Lynn Peavey Corporation Police Equipment 32.52 2029 P.B. County Building Dept. Plans 645.00 2030 Southern Bell P.D. May 99.79 FINANCIAL REPORT PAGE 3 CHECKS DRAWN ON OPERATING ACCOUNT JUNE, 1983 2031 State of F1. Div. of Retirement 2032 VOID 2033 Town of Gulf Stream 2034 Sun Hank 2035 I.D.S. 2036 Sherman S. Clark 2037 Fla. Mun. Health Trust TOTAL Period ending 4/83 $ 15.77 Payroll - Last � June 7,752.66 W/H Last June 2,007.00 Employee- Employer Pen Cont. 1,651.46 Drain Covers - Ville D'Este 35.00 Employee Insurance - July 1,456.00 $85,265.73 FINANCIAL REPORT COMP. PAGE 4 CHECKS DRAWN ON PAYROLL ACCOUNT JUNE, 1983 846 Tony Rodriguez Incentive Pay $ 37.32 847 Joseph Stocks Incentive Pay 18.66 848 Robert Druien Incentive Pay 18.66 849 James Greer Wages 1st � of June 811.64 850 Charles Bunner to 477.67 851 Joseph Stocks " 570.09 852 Richard Hood 544.77 853 James Mahoney 775.66 854 Jack Buchan 616.17 855 Robert Druien It 606.27 856 Tony Rodriguez 595.93 857 Jim Lundy 605.10 858 Susan Law to 390.86 859 Gerald Schunck it 577.88 860 Charles Bunner Vacation 2 weeks 477.67 861 Clarence Sova Wages 1st 3� of June 551.48 862 James Colebrook " 412.33 863 William Gwynn 578.50 864 Nancy Adams 283.89 865 Susan Law Final Pay 621.03 866 James Mahoney Final Pay 1,551.32 867 James Greer Wages last ' of June 811.64 868 Joseph Stocks 570.09 869 Richard Hood 544.77 870 Jack Buchan 1 616.17 871 Robert Druien It it 636.33 872 Antonio Rodriguez 595.93 873 Jim Lundy 605.10 874 Gerald Schunck 577.88 875 Earl Johnson " 383.35 876 Clarence Sova 551.48 877 James Colebrook 412.33 878 James Colebrook Vacation 412.33 879 William Gwynn Wages last ' of June 578.50 880 Nancy Adams 261.50 881 Cynthia Harms 195.26 TOTAL $18,875.56 CASH TOWN OF GULF STREAM CASH PROJECTION 1983 JULY Bank Balances - Beginning of Period Add: Receipts Subtotals Less: Expenditures Bank Balances - End of Period Beginning of Period Money Market Accounts (Gen'l) Money Market Aocounts (Water) End of Period Money Market Accounts Money Market Accounts o(W M INDEBTEDNESS Barnett Bank Sun Bank (Phipps loan) $ 29,075 $ 35,000 $ 64,075 $ 63,000 $ 1,075 $ 104,000 52,000 $ 156,000 $ 69,000 52,000 $ 121,000 $ 60,860 265,000 1983 JULY THRU SEPT. $ 29,075 $ 165,000 $ 194,075 $ 190,000 $ 4,075 $ 104,000 52,000 $ 156,000 $ 14,000 52,000 $ 66,000 $ 60,860 265,000 L • i c r 7 F. • i 2 I 3 C7 M H N T u is Z lD 00 00C 000 O d' 00 0IcD M 000lD 61 Lf) 0 0OOOm000 M 00 O N <ro0N Dm 0 In O OOOI ONO -or Ol N I' N M NOOOMN 0 m o mmOm D)r-10 %D mlO U-Iu)r-N IINOD d'r-lD r N r-I ri r I d' d' M r N Ln lD M m O d' N N ri r-I N r-f r-I If) i? 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U .9 N C W QE7 C U) +J Ui O {.� a 41 � U] O �J •�U-I 4 � ul A 307-1 N � •� FC P4 � w o.� i� a z .. z C V I O O O O O O 1101 O o 1077 000r O kD 107 d' d' O 1P1 Ln c,3 b r�l N rim to u'1 N r-I ri r r0-II V} u] (? O O O O O O 1101 O N 1077 000r O kD 107 d' d' O 1P1 J.,n r b O r-1 N ro d N 0.l rM-1i n r0-II V} f!} t� W. I Vi -j LT O O I I O O O 0 0 0 0 O In I O kD 107 r r .1 r b Owl 1-1 C14 N ro d N 0.l rM-1i n r0-II W. I Vi -j LT O O I I O O O 0 0 0 0 O 1f7 In 00 I I O d' 107 r r .1 r b m ro d N 0.l V} f!} } O O d' N l0 r-I 'n r-I r 1 1 ao W 10 1 N CO f cM+7 dr' TOWN OF GULF STREAM BUDGET For the period October 1, 1983 thru September 30, 1983 BUDGET ACTUAL PRa E= 1982 THRU OVER OR 1983 6/30/83 9/30/83 Taxes 429,506 422,012 - -- Fines 9,000 5,489 (1,200) Permits 3,000 5,418 3,000 Licenses 10,000 10,042 200 Alcoholic Beverages 228 456 228 Trash Collection 40,000 31,003 - -- Franchise Fla. Power & Light Co. 40,000 29,914 - -- Franchise So. Bell Tel & Tel Co. 1,000 1,144 144 Interest Income 9,000 7,721 ( 800) State of Fla - Gasoline Tax 700 564 - -- Florida Revenue Sharing 9,246 5,762 - -- Federal Revenue Sharing 1,560 1,164 - -- Cigarette Tax Refund 2,000 1,746 - -- Franchise Cable T.V. 800 935 400 Other Revenue 400 2,109 2,000 Donation -G.S. Civic Assoc. -legal & Prof. 10,000 7,722 (2,278) Total Revenue other than Property Taxes 566,440 533,201 1,694 IY1:1.371 �IIj�lYi179f.'A W71 hl, 10-1 AM xV0 RUN TVRK4 Clerks Salary 24,970 18,295 - -- Postage, Printing & Stationary 2,000 1,143 ( 500) Office Supplies & Expenses 2,000 2,618 1,000 Telephone 2,400 2,844 1,300 Electricity 2,200 1,362 -- Transportation 2,900 2,362 200 Building maintenance 1,200 1,281 500 Lawn maintenance 600 -0- ( 600) Insurance 14,305 16,385 2,500 Insurance - Medical -All Employees 9,500 9,678 2,500 Secretarial Ser.- Vacation /Assistant 3,900 5,942 2,500 Social Security Tax -All Employees 20,184 12,893 - -- Bookkeeping Service 2,400 1,795 - -- Retirement Plan - All Employees 14,072 10,113 - -- WA -2- Salaries BUDGET ACFUAL PROJECPED Uniforms, Equipment & Supplies 1982 THRU OVER OR Auto Maintenance 1983 6/30/83 (UNDER) Cleaning Uniforms 1,200 543 9/30/83 Radio Service & Repair Legal and Professional 25,000 28,033 5,400 Misc. - Dues 500 512 - regal Advertising 500 1,088 700 Other 400 1,010 800 County Permit Fee 1,500 3,025 2,000 Town Library 1,540 1,540 -- Discount on Taxes 15,001 11,707 ( 2,000) Capital Expenditures- Administrative 297 -0- --- TOTAL 147,369 133,626 16,300 Salaries 224,250 168,856 - Uniforms, Equipment & Supplies 2,500 3,216 1,800 Auto Maintenance 21,000 14,195 ( 1,000) Cleaning Uniforms 1,200 543 ( 400) Radio Service & Repair 11,000 11,285 1,500 Crime Prevention & Criminal Inv. 2,500 3,315 1,500 Capital Expenditures 3,390 12,064 9,000 TOTAL 265,840 213,474 11,400 r • •,• a • Fire Contract Cost 33,000 28,527 - -- Maintenance repair 4,000 -0- ( 3,000) Capital Expenditures TOTAL 37,000 28,527 ( 3,000) .yr a�a� a ui : tiaula�.rL: Maintenance, Repairs & Supplies 800 1,866 1,500 Lighting 11,500 8,205 ( 700) Signs 700 1,568 500 Capital Expenditures 19,000 -0- ( 18,000) TOTAL 32,000 11,639 (16,700) C C- -3- BUDGET ACTUAL PROJECTED 1982 THRU OVER OR 1983 6/30/83 (UNDER) 9/30/83 SANITATION DEPARTI�7T Salaries 30,690 23,552 -- Garbage Collection Contract 45,408 30,980 ( 3,000) Truck Maintenance and Service 4,000 3,258 200 Uniforms 800 816 300 Disposal fees 4,000 3,162 200 Capital Expenditures 19,188 8,299 ( 10,500) TOTAL 104,086 70,067 ( 12,800) TOTAL GENERAL FUND EXPENSES 586,295 457,333 ( 4,800) TOWN OF GULF STREAM is • a BUDGET ACTUAL PROJECTED 1982 THRU OVER OR 1983 6/30/83 (UNDER) 0/30/83 REVENUE: From Sales 179,200 166,179 -- Interest from Invested Surplus Funds 6,400 3,408 ( 1,600) TOTAL WATER REVENUE 185,600 169,587 ( 1,600) EXPENDITURES- Cost of Water 114,800 99,165 - -- Repairs 10,000 7,223 - -- Engineering and Surveying 500 -0- ( 500) Interest 4,900 3,032 500 Meter Reading 2,640 1,400 ( 500) Computer billing and collection 2,400 737 - -- Assistant Town Clerk 3,900 630 500 Lease -Gulf Stream Golf Club 5,750 5,770 - -- Postage- Printing & Stationary 1,000 429 - -- Debt Retirement 19,855 20,000 - -- TOTAL EXPENDITURES 165,745 138,386 -0- NET REVENUE: 19,855 31,201 L_1 ,600) bCK 3 0 S — � P N C _N IFl �$a T N � O �v0 �O m x v c� 3v s A cy�o c'm c Es ° 3 ^ZM c u� »nom EA =m �1 m3 mN�E timrt� 5• m m Y td 14 1 td m a o o F � m 7 O z ti 7 � G m � m w m = n m G'1 N m a m N ,7 o m r w x � � R w m � F CD K m p. ts CL w P tj m o ri- b m "3 H m ty Fl- P 0 w C n r• � 0 CD m m 0 m m N m c. G 0 r •e ro Y C] o a Z y C O O ro a O a b7 9 C) x t7 W Otd m O T x n T W n a 1 R O 2 � 0 r a m G C m a m l � 0 x lJ z I/ s N 0 G 0 N (OD m N G n !/ m ro m R m `� �.'• ro '� T m a O `�' S. m � C a Or• ry w o• A m y m o. ro R cr o F � � a � � � m t7 �• b ❑ R am- 0 5 m m c o mw m m m m m m O p m m a n O tl m m R m O y0 m R n m c b td <ro C ro m m tl n � �'Y"•m ac`3 Li � C m m R .,,ay.� row•• 0 (D C N % n m U Ci rorom x� Q R 1 `Pi7 a' El m 5.m l W m CnR* O m m m m r •R.. m m x v c� 3v s A cy�o c'm c Es ° 3 ^ZM c u� »nom EA =m �1 m3 mN�E timrt� 5• m m Y td 14 1 td m a o o F � m 7 O z ti 7 � G m � m w m = n m G'1 N m a m N ,7 o m r w x � � R w m � F CD K m p. ts CL w P tj m o ri- b m "3 H m ty Fl- P 0 w C n r• � 0 CD m m 0 m m N m c. G 0 r •e ro Y C] o a Z y C O O ro a O a b7 9 C) x t7 W Otd m O T x n T W n a 1 R O 2 � 0 r a m G C m a m l � 0 x lJ z I/ s EN Proof of Publication Va. Filed in the Office of Clerk of Circuit Court --_.._--_»-._--..... ...--- ....- ....••- -- °_...------ 19 -- Clerk By D. C. ................... . . . ... .......................... Complainant's Solicitor. MONTHLY POLICE REPORT Month of May 1983 TO: Police Commissioner, Robert J. Dixson FROM: Chief James W. Greer Burglaries Reported: None Attempted Burglaries: None Stolen Property Recovered: None Burglary cases cleared: None Larceny: None Vandalism: None Stolen Vehicle- One - Employer - Employee dispute. ARRESTS - Felony - Manslaughter Misdeameanor - None Warrant - None Traffic - 21 FIR - 3 DWI - 1 Written Warnings - 2 TRAFFIC ACCIDENTS WITHIN CITY LIMITS - 1 (Traffic Fatality) FALSE ALARMS - 44 TOTAL CASE NUMBERS FOR MONTH - 71 �' e4e�c�' c�'efe4e�'c�c�cicic4c�'c4c9c4c k�' c�' e�' e�Y�' e�cic�c�' cfc4c�c- Jc9et�e�' c��' e�e�' eic�e�rlc4cic�c�rlc�Fk�cic9e4e�e�Y4c�' e�' e�' c�'e�e�e�c�'c�c�'c�c�c�Y�c�'c9c MILAGE DAYS HOURS Buchan 751 21 168 Bunner 663 19 152 Druien 1087 18 144 Hood 840 20 160 Lundy 1238 17 136 Rodriguez 483 11 110 Schunck 320 20 160 Stocks 1010 20 160 7,806 146 1,190 CY HARRY A. JOHNSTON Q DONALD J. SASSER JOHN C.RANOOLPH H.ADAMS WEAVER MAUREEN A. HACKETT June 2, 1983 JOHNSTON, SASSER, RANDOLPH & WEAVER ATTORNEYS AND COUNSELORS AT LAW 310 OKEECHOREE BOULEVARD WEST PALM BEACH, FLORIDA 33402 P.O. BOx M Herbert Thiele, Esquire City Attorney, Delray Beach 100 North West 1st Avenue Delray Beach, Florida RE: Delray Beach /Town of Gulfstream Emergency Medical Service Agreement Dear Herb: HENRY F. LILIENTHAL 1902-1802 OF COUNSEL HARRY ALLISON JOHNSTON (305) 655 -0108 This is to acknowledge our telephone conversation regarding the necessity of the City of Delray Beach and the Town of Gulfstream to negotiate an agreement relating to Emergency Medical Service. As I advised, I will be happy to meet with you within the next several days to discuss this matter. Presently, I am preparing for trial and expect to be involved in trial next week. I will be in touch with you at the conclusion of the trial so that we can further discuss this matter. Perhaps at that time I will also be able to confer with our Mayor, William Koch, whom I understand you have been attempting to reach in order to negotiate an agree- ment, but who has been out of town. I understand that the Delray Beach City Council has directed that the Emergency Medical Service arrangement with the Town of Gulf Stream be discontinued unless and until an inter -local agreement is negotiated. It is my hope that this action would not take place and that we would be provided an extension of at least thirty (30) days in order to allow you and I to get together in an attempt to resolve this matter. Thank you for your consideration in this matter. Very truly yours, John .Ci Randolph JCR :dm cc: Bill Gwynn, Town Manager William Koch, Jr., Mayor