HomeMy Public PortalAbout06/24/1983 * Special MeetingC'
Y
There will be a
Meeting of the Town Commission
of
THE TOWN OF GULF STREAM, FLORIDA
AT THE TOWN HALL
Friday ,S,����� 1993 , at 9 A.M.
Deputy Town Clerk.
SPECIAL CaMSSION MEETING
LONG RANGE PLANNING
June 24, 1983
Present: William F. Koch, Jr. Mayor
Brian Pfeifler Commissioner
Robert J. Dixson Commissioner
Absent: Joel Hunter Vice Mayor
Alan I. Armour Commissioner
Also Present: James Butkus, Post, Buckley, Schuh & Jernigan,
William Mayer and Charles Eaton, Planning Board,
Town Manager William Gwynn, Town Clerk Barbara Gwynn,
Secretary Cynthia Harms.
The Special Meeting was called to order at 9:08 A.M. by Mayor Koch,
and Roll Call was taken. He stated that said meeting was called to
discuss the matter of drainage in the Town of Gulf Stream and also
in the Little Club. Mr. Eaton, along with other nembers of the
Little Club, stated that they had read the report from Post, Buckley,
Schuh & Jernigan, and questioned the pumping arrangement in the south
pond. They concurred in the recommendation of dredging the south pond.
As far as the pump is concerned, it was their thought that in the next
year, during the heavy rains, they could see if the pump was justified.
Mr. Butkus displayed a diagram of the area, and explained their reasons
for recommending isolating the southern most pond from the other ponds is
to control the water levels. He explained about the different elevations.
There was continued discussion about the drainage, and Mr. Butkus went
into detail in explaining it on the diagram. He stated that there was
an alternative of lowering at least a foot or more of the lakes, or put
in a much bigger pump, then it would be a matter of pulling the water in
so quickly, it will cause other problems to the land, etc.
Mr. Eaton stated one major improvement was when the line was cleared out
from Polo Drive into the south pond last year. Since that has been cleared,
he stated that he had not seen any accumulation of water.
Mayor Koch stated it is also necessary to consider when the lots are sold
and more houses are built that there will be much more water there in
three or four years. He stated that the matter of the pump will have to be
considered now if it is to be considered in conjunction with other items
in one bond issue.
Mr. Butkus stated that he wished to make a statement that they absolutely
have to upgrade the existing pump and have ability to control the drainage.
Otherwise, they will have problems. With the two pumps, they will be able
to control the drainage in the entire south half of the area.
Mayor Koch stated that any bond issue that is passed must be supported by
all of the people.
Special Commission Meeting
Iong Range Planning
June 24, 1983
Page 2
It was discussed as to where the new pump would be located, and Mr. Butkus
explained in detail. Mr. Cundiff of the Little Club stated that they feel
that they are doing satisfactorily as of now. However, Mr. Butkus stated
that they would not recommend just the installation of the pumps alone
because it is not the quality of an engineering solution that he feels his
firm would make.
Mayor Koch stated that he would not agree to having the Town pay for the
two pumps without having the full drainage put in. It would not be a
prudent expense of the taxpayers' irony. They represent the best interests
of the Club and the Townspeople.
Mr. Eaton stated that they would like to have the Town agree to go ahead
with the new pump on the north end and the rebuilding of the old pump.
Mayor Koch advised that this was recommended, but in conjunction with
everything else. The responsibility for maintaining the pumps is the
Club's, but the Town pays part of the cost.
Commissioner Dixson stated that as of this time it is impossible to
forecast just when this work will be undertaken. It is necessary to
first have a referendum on the financing. But it is thought that it will
occur sometime between October of 1983 and October of 1984. Further, he
stated that it was thought that the Club should participate in the
engineering and technical aspects of it, so that there is complete agree-
ment between the Town's engineers and the Club's engineers, particularly
inasmuch as the facility will be maintained and managed by the Club.
Mr. Mayer stated that something should be resolved regarding the pump
at the north end (at the large lake), as it is questionable as to how
long it will last. It is seven years old, and he questioned whether
it would last a year.
Mayor Koch stated that the Club will have to put up the money for the
new pump, etc., which work has to be done prior to the bond issue, as the
Town does not have the money to purchase the pumps. It has not been
budgeted. There will have to be an agreement, which will be retroactive,
for the Town to pay.
Mayor Koch suggested that the Little Club have a Special Board Meeting,
so that the matter may be resolved, and the Town may go ahead with the
bond issue.
Mr. Butkus stated that it would be very prudent under a maintenance
agreement to now upgrade the existing pump to its maximum capacity, to
do whatever maintenance work is needed on it.
This concluded the meeting with the Little Club representatives.
Special Commission Meeting
Long Range Planning
Page 3
Representatives of L'Hermi.tage requested permission to use County Road
as a two -way street for approximately 150 feet, so that they do not have
to use the rest of the road to bring in heavy equipment, feeling that it
would be a hazard to residents on the block.
After discussion, Mayor Koch requested that the Town Clerk obtain an
estimate from Hardrives or other paving company, so that if any damage
is done to the road, the Town will be compensated. The representatives
of L'Hermitage are to bring in a check to cover the same, for which a
receipt will be given.
The Police Department will have to confer with them as to what type of
sign is to be used.
There being no further business, the meeting was adjourned at 10:03 A.M.
Barbara Gwynn )) t—
Town Clerk
MONTH OF JUNE, 1983
B A L A N C E S 5/31/83 $ 9,634.68
Deposits $ 104,706.47
Withdrawals $ 85,265.73
Balances 6/30/83 $ 29,075.42
Invested Surplus - General Fund $ 103,667.68
Invested Surplus - Water Fund 52,011.22
Invested Funds - Police Dept. (Boat Sale) 26,834.06
Loans Payable - Barnett Bank 60,860.01
Loans Payable - Sun Bank (Phipps Property) 265,000.00
R E C E I P T S
Real Estate Taxes
$ 5,836.14
Fines
1,157.00
Licenses
324.02
Water
31,053.66
Trash
5,831.00
Other
727.56
Permits
849.00
Cigarette Tax
166.32
Lots cleaned
160.00
Electric Franchise
6,372.91
Balance - loan proceeds (Phipps property)
2,140.86
Water line repairs
88.00
Transfer for Money Market Account
50,000.00
Total
$ 104,706.47
FINANCIAL REPORT PAGE 2
CHECKS DRAWN ON OPERATING ACCOUNT JUNE, 1983
1978
Executive Management Consultants Consultant fees - zoning Ord. Rev.
$ 1,377.66
1979
Earl Harvel, Jr.
Meter Reading April -May
350.00
1980
Nancy Furstenau
Water bills April -May
150.00
1981
F1. Division of Retirement
Soc. Sec. June
3,256.70
1982
F1. Mun. Health Trust
Employee Health
1,456.00
1983
Smith Brothers
PD Film
32.07
1984
Mobile Communications
Answering Service - June
51.00
1985
William Gwynn
Accounting - May
170.00
1986
Board of County Commissioners
Trash Disposal
86.00
1987
I.D.S.
Pension - Employee
1,703.72
1988
Ace Hardware
T.H. Supplies
87.40
1989
Boca Raton Sec. Services
T.H. plates for mailing env.
1.81
1990
BoDel Co., Inc.
Envelopes
137.55
1991
Boynton Auto Supply Inc.
P.D.
253.46
1992
Sherman S. Clark
Repair Drain Villa D'Este
25.00
1993
County Sanitation Inc.
Garbage - June
3,792.00
1994
Easy Pay Tire Stores Inc.
P.D.
422.98
1995
Gulf Oil Corporation
Gas
788.05
1996
The Good Life
T.H. Tapes
36.45
1997
Harvel & DeLand
Water Maintenance & Repair
1,681.11
1998
I.B.M.
Typewriter payment #18
36.44
1999
Kirk Materials
Repair erosion - west end Golfview
450.00
2000
Ocean City Lumber
Building Maintenance
116.52
2001
P.B. Cty Building Dept.
75% per agreement
504.90
2002
Pierce Tire Co.
Sanitation Dept.
42.00
2003
P.B. Newspapers Inc.
Police - cruiser
27.00
2004
P.B. Junior College
P.D. Gerald Schunck
5.00
2005
Public Risk & Insurance
Local
15.00
2006
Arthur V. Strock
Per Agreement - to date Dredging
5,069.01
2007
Southern Bell Tel & Tel
Payment - May
267.09
2008
Tom Sava
Auto Maintenance - April
153.00
2009
Allen C. Clark, Tax Collector
P.D. Vehicle registration 2 cars
70.00
2010
Earl Wallace Ford
P.D.
36.00
2011
Clarence Sova
Supplies - May
81.63
2012
City of Delray Beach
Water -back 16,801.19 plus current
31,141.64
2013
William Gwynn
Car Allowance
200.00
2014
Plan Services IDS
Employee Pension
547.00
2015
Town of Gulf Stream
Payroll
11,122.90
2016
Sun Bank
Employee W/H first � June
2,950.40
2017
Florida Pacer & Light
Town Hall
223.99
2018
Hand's
T.H. Supplies
64.29
2019
Kelton & Assoc., Inc.
Double Taxation Study
673.60
2020
E.M.C.
zoning & Comprehensive Plan
757.00
2021
Purity Uniform Service
Sanitation Dept.
104.50
2022
Aid to Traffic
Signs
100.00
2023
Bo-Del Printing
T.H.
42.60
2024
Causeway Cleaners
P.D. Uniform cleaning
13.00
2025
VOID
2026
Florida Pacer & Light
Street Lights
867.06
2027
International Institute
Municipal Clerks dues
30.00
2028
Lynn Peavey Corporation
Police Equipment
32.52
2029
P.B. County Building Dept.
Plans
645.00
2030
Southern Bell
P.D. May
99.79
FINANCIAL REPORT PAGE 3
CHECKS DRAWN ON OPERATING ACCOUNT JUNE, 1983
2031
State of F1. Div. of Retirement
2032
VOID
2033
Town of Gulf Stream
2034
Sun Hank
2035
I.D.S.
2036
Sherman S. Clark
2037
Fla. Mun. Health Trust
TOTAL
Period ending 4/83
$ 15.77
Payroll - Last � June 7,752.66
W/H Last June 2,007.00
Employee- Employer Pen Cont. 1,651.46
Drain Covers - Ville D'Este 35.00
Employee Insurance - July 1,456.00
$85,265.73
FINANCIAL REPORT COMP. PAGE 4
CHECKS DRAWN ON PAYROLL ACCOUNT JUNE, 1983
846
Tony Rodriguez
Incentive Pay
$ 37.32
847
Joseph Stocks
Incentive Pay
18.66
848
Robert Druien
Incentive Pay
18.66
849
James Greer
Wages 1st � of
June
811.64
850
Charles Bunner
to
477.67
851
Joseph Stocks
"
570.09
852
Richard Hood
544.77
853
James Mahoney
775.66
854
Jack Buchan
616.17
855
Robert Druien
It
606.27
856
Tony Rodriguez
595.93
857
Jim Lundy
605.10
858
Susan Law
to
390.86
859
Gerald Schunck
it
577.88
860
Charles Bunner
Vacation 2 weeks
477.67
861
Clarence Sova
Wages 1st 3� of
June
551.48
862
James Colebrook
"
412.33
863
William Gwynn
578.50
864
Nancy Adams
283.89
865
Susan Law
Final Pay
621.03
866
James Mahoney
Final Pay
1,551.32
867
James Greer
Wages last ' of
June
811.64
868
Joseph Stocks
570.09
869
Richard Hood
544.77
870
Jack Buchan
1
616.17
871
Robert Druien
It
it
636.33
872
Antonio Rodriguez
595.93
873
Jim Lundy
605.10
874
Gerald Schunck
577.88
875
Earl Johnson
"
383.35
876
Clarence Sova
551.48
877
James Colebrook
412.33
878
James Colebrook
Vacation
412.33
879
William Gwynn
Wages last ' of
June
578.50
880
Nancy Adams
261.50
881
Cynthia Harms
195.26
TOTAL
$18,875.56
CASH
TOWN OF GULF STREAM
CASH PROJECTION
1983
JULY
Bank Balances - Beginning of Period
Add: Receipts
Subtotals
Less: Expenditures
Bank Balances - End of Period
Beginning of Period
Money Market Accounts (Gen'l)
Money Market Aocounts (Water)
End of Period
Money Market Accounts
Money Market Accounts
o(W M
INDEBTEDNESS
Barnett Bank
Sun Bank (Phipps loan)
$ 29,075
$ 35,000
$ 64,075
$ 63,000
$ 1,075
$ 104,000
52,000
$ 156,000
$ 69,000
52,000
$ 121,000
$ 60,860
265,000
1983
JULY THRU SEPT.
$ 29,075
$ 165,000
$ 194,075
$ 190,000
$ 4,075
$ 104,000
52,000
$ 156,000
$ 14,000
52,000
$ 66,000
$ 60,860
265,000
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TOWN OF GULF STREAM
BUDGET
For the period October 1, 1983 thru September 30, 1983
BUDGET ACTUAL PRa E=
1982 THRU OVER OR
1983 6/30/83 9/30/83
Taxes
429,506
422,012
- --
Fines
9,000
5,489
(1,200)
Permits
3,000
5,418
3,000
Licenses
10,000
10,042
200
Alcoholic Beverages
228
456
228
Trash Collection
40,000
31,003
- --
Franchise Fla. Power & Light Co.
40,000
29,914
- --
Franchise So. Bell Tel & Tel Co.
1,000
1,144
144
Interest Income
9,000
7,721
( 800)
State of Fla - Gasoline Tax
700
564
- --
Florida Revenue Sharing
9,246
5,762
- --
Federal Revenue Sharing
1,560
1,164
- --
Cigarette Tax Refund
2,000
1,746
- --
Franchise Cable T.V.
800
935
400
Other Revenue
400
2,109
2,000
Donation -G.S. Civic Assoc. -legal & Prof.
10,000
7,722
(2,278)
Total Revenue other than Property Taxes
566,440
533,201
1,694
IY1:1.371 �IIj�lYi179f.'A
W71 hl, 10-1 AM xV0 RUN TVRK4
Clerks Salary
24,970
18,295
- --
Postage, Printing & Stationary
2,000
1,143
( 500)
Office Supplies & Expenses
2,000
2,618
1,000
Telephone
2,400
2,844
1,300
Electricity
2,200
1,362
--
Transportation
2,900
2,362
200
Building maintenance
1,200
1,281
500
Lawn maintenance
600
-0-
( 600)
Insurance
14,305
16,385
2,500
Insurance - Medical -All Employees
9,500
9,678
2,500
Secretarial Ser.- Vacation /Assistant
3,900
5,942
2,500
Social Security Tax -All Employees
20,184
12,893
- --
Bookkeeping Service
2,400
1,795
- --
Retirement Plan - All Employees
14,072
10,113
- --
WA
-2-
Salaries
BUDGET
ACFUAL
PROJECPED
Uniforms, Equipment & Supplies
1982
THRU
OVER OR
Auto Maintenance
1983
6/30/83
(UNDER)
Cleaning Uniforms
1,200
543
9/30/83
Radio Service & Repair
Legal and Professional
25,000
28,033
5,400
Misc. - Dues
500
512
-
regal Advertising
500
1,088
700
Other
400
1,010
800
County Permit Fee
1,500
3,025
2,000
Town Library
1,540
1,540
--
Discount on Taxes
15,001
11,707
( 2,000)
Capital Expenditures- Administrative
297
-0-
---
TOTAL
147,369
133,626
16,300
Salaries
224,250
168,856
-
Uniforms, Equipment & Supplies
2,500
3,216
1,800
Auto Maintenance
21,000
14,195
( 1,000)
Cleaning Uniforms
1,200
543
( 400)
Radio Service & Repair
11,000
11,285
1,500
Crime Prevention & Criminal Inv.
2,500
3,315
1,500
Capital Expenditures
3,390
12,064
9,000
TOTAL
265,840
213,474
11,400
r • •,• a •
Fire Contract Cost 33,000 28,527 - --
Maintenance repair 4,000 -0- ( 3,000)
Capital Expenditures
TOTAL 37,000 28,527 ( 3,000)
.yr a�a� a ui : tiaula�.rL:
Maintenance, Repairs & Supplies
800
1,866
1,500
Lighting
11,500
8,205
( 700)
Signs
700
1,568
500
Capital Expenditures
19,000
-0-
( 18,000)
TOTAL
32,000
11,639
(16,700)
C
C-
-3-
BUDGET
ACTUAL
PROJECTED
1982
THRU
OVER OR
1983
6/30/83
(UNDER)
9/30/83
SANITATION DEPARTI�7T
Salaries
30,690
23,552
--
Garbage Collection Contract
45,408
30,980
( 3,000)
Truck Maintenance and Service
4,000
3,258
200
Uniforms
800
816
300
Disposal fees
4,000
3,162
200
Capital Expenditures
19,188
8,299
( 10,500)
TOTAL
104,086
70,067
( 12,800)
TOTAL GENERAL FUND EXPENSES
586,295
457,333
( 4,800)
TOWN OF GULF STREAM
is • a
BUDGET ACTUAL PROJECTED
1982 THRU OVER OR
1983 6/30/83 (UNDER)
0/30/83
REVENUE:
From Sales
179,200
166,179
--
Interest from Invested Surplus Funds
6,400
3,408
( 1,600)
TOTAL WATER REVENUE
185,600
169,587
( 1,600)
EXPENDITURES-
Cost of Water
114,800
99,165
- --
Repairs
10,000
7,223
- --
Engineering and Surveying
500
-0-
( 500)
Interest
4,900
3,032
500
Meter Reading
2,640
1,400
( 500)
Computer billing and collection
2,400
737
- --
Assistant Town Clerk
3,900
630
500
Lease -Gulf Stream Golf Club
5,750
5,770
- --
Postage- Printing & Stationary
1,000
429
- --
Debt Retirement
19,855
20,000
- --
TOTAL EXPENDITURES
165,745
138,386
-0-
NET REVENUE:
19,855
31,201
L_1 ,600)
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EN
Proof of Publication
Va.
Filed in the Office of Clerk of Circuit Court
--_.._--_»-._--..... ...--- ....- ....••- -- °_...------ 19 --
Clerk
By D. C.
................... . . . ... ..........................
Complainant's Solicitor.
MONTHLY POLICE REPORT
Month of May 1983
TO: Police Commissioner, Robert J. Dixson
FROM: Chief James W. Greer
Burglaries Reported: None
Attempted Burglaries: None
Stolen Property Recovered: None
Burglary cases cleared: None
Larceny: None
Vandalism: None
Stolen Vehicle- One - Employer - Employee dispute.
ARRESTS -
Felony - Manslaughter
Misdeameanor - None
Warrant - None
Traffic - 21
FIR - 3
DWI - 1
Written Warnings - 2
TRAFFIC ACCIDENTS WITHIN CITY LIMITS - 1 (Traffic Fatality)
FALSE ALARMS - 44
TOTAL CASE NUMBERS FOR MONTH - 71
�' e4e�c�' c�'efe4e�'c�c�cicic4c�'c4c9c4c k�' c�' e�' e�Y�' e�cic�c�' cfc4c�c- Jc9et�e�' c��' e�e�' eic�e�rlc4cic�c�rlc�Fk�cic9e4e�e�Y4c�' e�' e�' c�'e�e�e�c�'c�c�'c�c�c�Y�c�'c9c
MILAGE
DAYS
HOURS
Buchan
751
21
168
Bunner
663
19
152
Druien
1087
18
144
Hood
840
20
160
Lundy
1238
17
136
Rodriguez
483
11
110
Schunck
320
20
160
Stocks
1010
20
160
7,806
146
1,190
CY
HARRY A. JOHNSTON Q
DONALD J. SASSER
JOHN C.RANOOLPH
H.ADAMS WEAVER
MAUREEN A. HACKETT
June 2, 1983
JOHNSTON, SASSER, RANDOLPH & WEAVER
ATTORNEYS AND COUNSELORS AT LAW
310 OKEECHOREE BOULEVARD
WEST PALM BEACH, FLORIDA 33402
P.O. BOx M
Herbert Thiele, Esquire
City Attorney, Delray Beach
100 North West 1st Avenue
Delray Beach, Florida
RE: Delray Beach /Town of Gulfstream
Emergency Medical Service Agreement
Dear Herb:
HENRY F. LILIENTHAL
1902-1802
OF COUNSEL
HARRY ALLISON JOHNSTON
(305) 655 -0108
This is to acknowledge our telephone conversation regarding the
necessity of the City of Delray Beach and the Town of Gulfstream
to negotiate an agreement relating to Emergency Medical Service.
As I advised, I will be happy to meet with you within the next
several days to discuss this matter. Presently, I am preparing
for trial and expect to be involved in trial next week. I will be
in touch with you at the conclusion of the trial so that we can
further discuss this matter. Perhaps at that time I will also
be able to confer with our Mayor, William Koch, whom I understand
you have been attempting to reach in order to negotiate an agree-
ment, but who has been out of town.
I understand that the Delray Beach City Council has directed that
the Emergency Medical Service arrangement with the Town of Gulf
Stream be discontinued unless and until an inter -local agreement is
negotiated. It is my hope that this action would not take place
and that we would be provided an extension of at least thirty (30)
days in order to allow you and I to get together in an attempt to
resolve this matter.
Thank you for your consideration in this matter.
Very truly yours,
John .Ci Randolph
JCR :dm
cc: Bill Gwynn, Town Manager
William Koch, Jr., Mayor