HomeMy Public PortalAbout09/09/1983A G E N D A
CavMSSION MEETING
September 9, 1983
1. Roll Call.
2. Approval of Minutes of the following Meetings:
July 8, 1983
July 18, 1983 Special Meeting - proposed Improvement Program
July 18, 1983 Budget Workshop
July 21, 1983 Budget Workshop
August 12, 1983 Regular Commission Meeting
August 24, 1983 Special Commission Meeting
3. Financial Reports
4. Police Report
5. Ordinance 83 -2 EMS Service Fee.
6. Amendaent to setback clarification in Multiple Zoning.
7. Dredging Report.
8. Engineer's Report, Post Buckley, Schuh & Jernigan, Inc.
RE: Water, Stormwater and Roadway Systems.
9. Discuss a late charge for late payment of water bills.
10. Presentation by any Commission member of items they may desire
discussion or consideration.
11. PUBLIC REQUESTS or COMMENTS from the floor.
COMMISSI0N MEETING
September 9, 1983
Present: William F. Koch,
Brian Pfeifler
Alan I. Armour
Robert J. Dixscn
Absent;
Also Present:
Joel Hunter
Jr. Mayor
Commissioner
Commissioner
Commissioner
Vice Mayor
Town Attorney John Randolph, Town Manager William Gwynn,
Town Clerk Barbara Gwynn, Police Chief James Greer,
Secretary Cynthia Harms.
The meeting was called to order at 9:00 A.M. by Mayor Koch and Roll Call
was taken.
Motion was made and seconded to approve the following minutes:
July 8, 1983 - Regular Commission Meeting
July 18, 1983 - Special Meeting - proposed Improvement Program
July 18, 1983 - Budget Workshop
July 21, 1983 - Budget Workshop
August 12, 1983- Regular Commission Meeting
August 24, 1983- Special Commission Meeting
Motion passed.
Town Manager Gwynn presented the Financial Report for the month of August,
1983. This report is made a part of the Minutes. Motion was made and
seconded to approve said report. Notion passed.
Chief Greer presented the Police Report for the month of August, 1983.
This report is made a part of the minutes. He requested that some of the
monies from the Boat Account be placed into a fund so that they may purchase
some equipment, among which is an unmarked patrol car, which will be used
for surveillance. Since this money is to be used for non - budgeted items,
he also requested a new typewriter and a computer system, the cost of which
is approximately $7,500. This last item will assist the Town Clerk and
Police Secretary in their work, including Police reports, payrolls,
preparation of water bills, maintenance of vehicles, etc. Motion was
made and seconded to approve purchase of the aforementioned items. Motion
passed.
Town Manager Gwynn read a letter from Chief Greer regarding community
service workers, stating that as of July 1, 1983 they had contributed
150 hours of labor working on various projects within the Town, including
mowing, trash pickups, trimming hedges, which were accomplished at no charge
to the Town. There is a continuing agreement with parole and probation
officers to furnish additional workers throughout the year.
C
Commission Meeting
September 9, 1983
Page 3
setting out the procedures that must be followed, and suggested that all
waterfront property owners be sent a copy of the Resolution and informed
of the costs that would be imposed if the Resolution passes.
Mr. Randolph stated that he wished to clarify a few points and stated
that the first Resolution will be based on an estimate the Commission
will receive. It is not necessary to enter into a contract prior to
the first Resolution. Also, the monies must be there before a contract
can be entered into. There was discussion regarding same.
Mr. Dixson discussed the seven canals and the fact that title is in the
Town and questioned what constitutes an equitable distribution of the
total cost as to whether there is an obligation on the part of the Town
to recognize that it should make some contribution to the project. It
was the consensus of the Commission that no such contribution should be
made, for to provide for such would adversely affect the success of the
passage of the bond issue now being studied.
Mr. Armour suggested that they schedule a meeting sane time in November
with the waterfront property owners. Meeting date was tentatively set
(` for November 21, 1983, at 10:00 A.M. Mayor Koch stated that waterfront
property owners would have a chance to express their opinions in a public
hearing and that a straw vote would be taken, and the majority would have
to approve before this project would commence.
Motion was made and seconded that the Town of Gulf Stream will dredge
seven canals, subject to the approval of the majority of the property
owners, and that the method of assessment would be 30% of the costs of
each canal to be equally divided between each lot owner on the canal,
708 of the cost of each canal to be assessed on a front foot basis on
property bounding and abutting upon the improvement. Motion passed.
Town Manager Gwynn presented engineering report from Post, Buckley,
Schuh & Jernigan, Inc., consulting engineers, re water, storm sewer and
roadway system. There followed discussion regarding adequate water
pressure, and Mayor Koch then informed the Commission that they were also
preparing a long range plan for the improvements of the Town property.
There was discussion regarding improvements to the Town Hall property
and suggestion was made that this should be discussed at the meeting
in November. Commissioner Dixson suggested that a Long Range Plan
should be set up for future improvements.
Town Clerk Barbara Gwynn spoke regarding the amount of water bills that
are not paid on time, amounting to approximately $6,000, and the necessity
to send additional notices, also shut off notices. It was suggested to
< place a late charge on same. Town Attorney Randolph stated that
procedures would have to be established and a resolution would be
necessary. Motion was made and seconded to give the Town Clerk the
authority to place a late charge on said water bills and to draft a
Resolution to be presented at the next meeting.
Commission Meeting
September 9, 1983
Page 4
A representative of the Little Club stated that the Club is
anticipating putting in a new 4,000 gallon holding tank to
replace the present 1,100 gallon tank. This one will be slightly
higher than the former one and will be hidden by bushes. He was
informed that in order to comply with the Zoning Ordinance, a
building permit will be necessary and must be brought before the
Planning Board.
There being no further business to cane before the Commission,
the meeting was adjourned at 10:50 A.M.
Barbara Gwynn
Town Clerk
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D1• W04 �•
OPERATING ACCOUNT
Balances 8/31/83 $ 21,593.15
Deposits 52,334.58
Withdrawals 69,548.01
Balances 9/30/83 4,379.72
Invested Surplus - General Fund 4,313.19
Invested Surplus - Water Fund 53,709.27
Invested Funds - Police Dept. (Boat sale) 27,660.98
Loans Payable - Barnett Bank 60,860.01
Loans Payable - Sun Bank ( Phipps Property) 265,000.00
Receiots
Cigarette Tax
$ 152.81
Electric Franchise
3,911.75
Fines
858.00
Licenses
48.00
Water
2,146.52
Trash
1,113.00
Other
677.50
Permits
955.00
Insurance refund
250.00
Fla. Revenue Sharing
722.00
Transfer from Money Market Account
40,000.00
Federal Revenue Sharing
1,500.00
Total $ 52,334.58
FINANCIAL REPORT PACE
CHECKS DRAWN ON OPERATING ACCOUNT SEPTEMBER, 1983
2159
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
2200
O1
02
03
04
05
06
07
08
09
10
11
12
13
VOID
VOID
Fla. Municioal Health Trust Fund
Boca Honda
Bo-Del
Boynton Auto Supply
County Sanitation
Crystal Water
Delta Petroleum Ser. Inc.
Executive Management Cons.
Easy Pay Tire
Fla. Power and Light Co.
Good Life
Wm. Gwynn
Hands
I.B.M.
Jerry's Print Shop
Johnson Pest Control Co.
Kirk Materials
Wn. Gwynn
Maury's Tool Chest
Mobile Communications
Ocean City Lumber Co.
Ron Orf
P.B. County Building Dept.
P.B. Newspapers Inc.
Pierce Tire Co.
Purity Uniform Co.
Clarence Sova
Tom Sava
Radio Shack
Arthur Strock & Assoc.
Sir Speedy
So. Bell Telephone
Bill Wallace Ford
Whetsell Landscaping
Town of Gulf Stream
Sun Bank
Fla. Division of Retirement
Dept. of Environmental Reg.
Paragon Cleaners
So. Bell Telephone
Harvel and Deland
Gulf Oil Corporation
Jim Greer
Earl Harvel III
Nancy Fuerstenau
Town of Gulf Stream
Sun Bank
I.D.S.
Town of G.S.
Bill Wallace Ford
Clarence Sova
Service Electric
Bo-Del Printing
Employee Health Insurance $
Repair to Honda P.D.
Printing Envelopes
P.D.
Garbage pick -up Sept.
T.H.
Repair to gas tank
Consulting serv. Comp. Plan
P.D.
Street lights- T.H. - Police Dept
Cassette Tapes
Acct'y - Aug.
P.D.
Typewrite - Clerks
P.D.
Ammo. P.D.
Trash Pick -up 2 Months.
Car allowance
Sanitation Dept.
Answering Service
P.D. Phipps Prop.
Sanitation Dept. Phipps Prop.
Approve building plans
Ad - Chevy -P.D.
Sanitation Dept.
to to
Supplies Town Hall
Auto Maint- August
C. B. Sanitation Dept.
Dredging
Printing - Newsletter
P.D.
P.D.
Replace Ficus
Payroll
W/H 1st i Sept.
S/S - August
Dredging
P.D.
P.D.
Water meter Maint. & Repairs
Gas
Drill - Maint. Shop
Meter Reader
Water Billing
Payroll Last Sept.
W/H n n n
Employee Pension
Replenish Petty Cash
New Car P.D.
T.H. Supplies
Maintenance Bldg Phipps -Fans
Envelopes - Vehicle I. D.
1,430.24
41.85
137.55
267.33
3,792.00
30.00
62.50
741.55
46.31
1,208.98
36.45
170.00
76.17
36.44
114.20
122.80
2,640.00
200.00
29.75
51.00
371.68
850.00
308.25
20.38
240.45
83.60
89.06
201.00
111.39
778.35
230.71
179.56
20.70
70.00
8,308.93
1,998.40
3,065.84
1,000.00
78.00
189.67
1,982.61
1,885.23
34.13
350.00
150.00
8,251.32
1,998.40
1,349.36
38.06
10,028.07
71.92
138.00
249.75
FINANCIAL REPORT PAGE 3.
aiECKS DRAM ON . • «• . VIB
2214 Gene Gordon Auto Maintenance Sept.
15 Boca Raton News Ad - Tax Increase
16 Palm Bch Jr. College Police Dept. School Druien - Schunck
17 Aamco P.D.
18 City of Delray Beach Water- August
19 St. of Fla. Dept of Administration - Payroll Fee
20 Kirk Materials Trash Pick -up
21 Pierce Tire Co. Inc. Sanitation Dept.
*W.IW
$ 140.80
88.00
12.00
387.25
12,325.70
33.57
545.00
57.75
$ 69,548.01
FINANCIAL REPORT Cont. Page 4.
CHECKS DRAWN ON PAYROLL ACCOUNT September, 1983
947
Sigrid Helms
Wages 1st ; September
$ 377.17
48
James Greer
886.06
49
Charles Bunner
489.27
50
Joe Stocks
585.39
51
Jack Buchan
627.77
52
Bob Druien
650.03
53
Tony Rodriguez
642.53
54
James Lundy
616.30
55
Jerry Schunck
599.48
56
Earl Johnson
637.21
57
Herbert Hatton
564.40
58
Clarence Sava
561.38
59
James Colebrook
417.63
60
Din. Gwynn
578.50
61
Cynthia Hanes
75.81
62
James Greer
886.06
63
Charles Bunner
489.27
64
Joe Stocks
585.39
65
Jack Buchan
627.77
66
Bob Druien
650.03
67
Tony Rodriguez
642.53
68
James Lundy
616.30
69
Jerry Schunck
599.48
70
Earl Johnson
637.21
71
Herbert Hatton
564.40
72
Clarence Sova
561.38
73
James Colebrook
417.63'
74
William Gwynn
578.50
75
Cynthia Harmes
18.20
76
Sigrid Helms
377.17
Total
16,560.25
TOWN OF GULF STREAM
CASH PROJECTION
Bank Balances - Beginning of Period
Add: Receipts
Sub totals
Less: Expenditures
Bank Balances - End of Period
Beginning of Period
Money Market Accounts ( Gen'l )
Money Market Accounts ( Water )
Total
End of Period
Money Market Accounts ( Gen'l )
Money Market Accounts ( Water )
Total
FOP D X4019 i -
Barnett Bank
Sun Bank ( Phipps Loan )
1983 1983
October October thru Dec.
$ 4,380
$ 4,380
70,000
260,000
$ 74,380
$264,380
60,000
240,000
$ 14,380 $ 24,380
$ 4,313 $ 4,313
53,709 53,709
$ 58,022 $ 58,022
$ -0- $ -0-
25,000 51,000
$ 25,000 $ 51,000
$ 60,860 $ 60,860
265,000 265,000
COMMISSIONERS
William F. Koch, Jr., Mayor
Joel Hunter, Vice Mayor
Alen I. Armour
Robed J. Dlxson
Brien Plelfier
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
September 1, 1983
To: Mr. William Gwynn, Town Manager
Subject: Community Service Workers
As of 7/1/83, Community Service Workers have contributed
150 hours of labor working on various projects within the
Town of Gulf Stream.
MAIL ADDRESS
246 SEA ROAD
GULF STREAM, FLORIDA
33444
TEL.: GULF STREAM
2765116
Town Manager
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
These projects include, mowing, trash pick -ups, trimming
hedges, etc. and were accomplished at no charge to the
Town. We have a continuing agreement with parole & probation
to furnish us with additional workers throughout the year.
Respectfully,
/Greer
Chief of Police
JWG;sh
Maria E. Ambach
8200 LAKESHORE DRIVE
APT. 504
HVPOLUX0, FLORIDA 33462
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TOWN OF GULF STREAM
Proposed Budget
October 1, 1983 thru September 30, 1984
GENERAL FUND
REVENUE:
Taxes
512,633
Fines
8,000
Permits
3,000
Licenses
10,000
Alcoholic Beverages
456
Trash Collection
41,000
Franchise Fla. Power & Light Co.
40,000
Franchise So. Bell Tel & Tel Co.
1,200
Interest Income
8,000
State of Fla- Gasoline Tax
700
Florida Revenue Sharing
9,271
Federal Revenue Sharing
1,500
Cigarette Tax Refund
2,400
Franchise Cable T.V.
1,200
Other Revenue
500
Net revenue - Water Fund
18,450
1982 -83 Net revenue - Water Fund
9,000
- 1982 -83 Unexpended funds - General Fund
10,000
Total Revenue
677,310
EXPENDITURES•
ADMINISTRATIVE AND GENERAL
Manager & Clerk's Salary
27,000
Postage, Printing & Stationary
2,400
Office Supplies & Expenses
3,000
Telephone
5,000
Electricity
2,200
Transportation
3,000
Building maintenancy
1,400
Lawn maintenance
600
Insurance
17,000
Insurance- Medical -All Employees
15,700
Secretarial Serv.- Vacation /Assistant
3,900
Payroll Taxes - All Employees
23,300
Bookkeeping Service
2,600
Retirement Plan - All Employees
12,000
-2-
ADMINISTRATIVE AND GENERAL CONT.
Legal and Professional
20,000
Misc. - Dues
550
Legal Advertising
1,200
Other
1,500
County Permit Fee
1,500
Town Library
1,660
Discount on Taxes
17,000
Capital Expenditures- Administrative
1,000
TOTAL
163,510
POLICE DEPARTMENT
Salaries 241,800
Uniforms Equipment & SupplieS 2,500
Auto Maintenance 21,000
Cleaning Uniforms 1,200
Radio Service & Repair 14,500
Crime Prevention & Criminal Inv. -0-
Capital Expenditures -0-
TOTAL 281,000
FIRE PROTECTION
Fire Contract Cost 36,000
Maintenance repair 2,500
Capital Expenditures -0-
TOTAL 38,500
STREET AND EASEMENTS
Maintenance, Repairs & Supplies 3,000
Lighting 11,500
Signs 700
Capital Expenditures 6,500
TOTAL 21,700
-3-
CSANITATION DEPARTMENT
Salaries 33,200
Garbage Collection Contract 55,000
Truck Maintenance and Service 5,000
Uniforms 1,000
Disposal fees 2,500
Capital Expenditures 22,000
TOTAL 118,700
TOTAL GENERAL FUND EXPENSES 623,410
PROPOSED NEW ITEMS:
Town share of dredging project
10,000
Wildlife Sanctuary dredging project
2,000
Interest on Phipps property loan for 9 months
17,000
Town Hall painting
1,500
Emergency Medical Services
2,400
Engineering - Post, Buckley, Shuh, Hernigan
15,000
Pump work with Little Club
5,000
Planning & Zoning Board expenses
1,000
TOTAL
53,900
GRAND TOTAL EXPENSES
677,310
01.
TOWN OF GULF STREAM
Proposed Budget
WORKSHEET
October 1, 1983 thru September 30, 1984
WATER FUND
From Sales
Interest from Invested Surplus Funds
TOTAL WATER REVENUE
EXPENDITURES:
Cost of Water
Repairs
Engineering and Surveying
Interest
Meter Reading
Computer billing and collection
Assistant Town Clerk
Lease -Gulf Stream Golf Club
Postage - Printing& Stationary
Dept Retirement
TOTAL
NET REVENUE:
205,000
4,000
209,000
140,000
10,000
500
4,200
2,800
2,400
3,900
5,750
1,000
20,000
190,550
18,450
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS MAIL ADDRESS
246 SEA ROAD
William F. Koch, Jr., Mayor GULF STREAM, FLORIDA
Joel Hunter, Vice Mayor 77444
Alan I. Armour TEL.: GULF STREAM
Robert J. Dixaon 2765116
Brian Plelller Town Manager
WILLIAM
September 23, 1983 Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
Dear Waterfront Property Owner:
( On canal A. B. & C. )
In the mail this week you received a report from the Department
of Environmental Regulations explaining the dredging project that
the Town of Gulf Stream is going to undertake in the near future.
In requesting the permits from the various regulatory bodies which
will allow the dredging of the canals to a depth of six feet, we
included the two canals and one basin Canal's A. B. & C. are privately
owned by you the waterfront property owner. We included your canals
in the permit procedure in order to facilitate the project if you
wished your canals dredged. Please remember the Town has no authority
over the private canals. The seven other canals are owned by the Town
and this we have legal control over.
As the time draws near for the obtaining of bids from dredging companies
the Town needs to know if property owners on canal A. B. & C. wish to
have their canals dredged. The Town cannot legally include these canals
in any of our negotiations with a dredging company but we will be more
than happy to assist you if you wish to negotiate on your own behalf.
Cost is an important factor in this project as you can well appreciate.
The Town Commission has stated that the Town will pay for the engineer-
ing work and the permitting costs for all the canals in Gulf Stream.
The cost of dredging the ten canals will be borne entirely by the
waterfront property owner. At the present time we have an estimated
cost study which is available at the Town Hall. The exact cost of the
project will not be known until dredging bids have been received some-
time in the near future.
Once all the permits have been approved an open workshop meeting will
be held in mid November. At this meeting we will discuss all aspects
of the project, including costs, methods of assessing the cost of the
seven Town owned canals, method of payment etc.
Now we need your help as a property owner on canals A. B. & C.
Waterfront Property Owner
September 22, 1983
Page 2.
A person on each canal is needed to act as their canal dredging
coordinator. The person who volunteers will have the responsibility
of organizing his fellow property owners to coordinate the canal's
dredging project. The Town will be happy to assist in this job but
cannot assume any direct responsibility. We urge you to call the
Town and volunteer as,soon as possible.
Please call us and ask any questions you might have regarding this
worthwile project.
Thank you for your cooperation.
Yin m F. Koch, Jr
Mayor, Town of Gulf Stream
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Proof of Publication
VS.
Filed in the Office of Clerk of Circuit Court
19 —
Clerk
By D. C.
......-°......----......- ....... .......-
Complainant's Solicitor.
GENERAL FUND
REVENUE:
TOWN OF GULF STREAM
Prapomi Budget
October 1, 1983 thru September 30, 1984
Taxes
512,633
Fines
8,000
Permits
3,000
Licenses
10,000
Alcoholic Beverages
456
Trash Collection
41,000
Franchise Fla. Power & Light Co.
40,000
Franchise So. Bell Tel & Tel Co.
1,20Q
Interest Income
8,000
State of Fla- Gasoline Tax
700
Florida Revenue Sharing
9,271
Federal Revenue Sharing
1,500
Cigarette Tax Refund
2,400
Franchise Cable T.V.
1,200
Other Revenue
500
Net revenue - Water Fund
18,450
1982 -83 Net revenue - Water Fund
9,000
1982 -83 Unexpended funds - General Fund
10,000
Total Revenue
677,310
EXPENDITURES:
ADMINISTRATIVE AND GENERAL
Manager & Clerk's Salary
27.,000
Postage, Printing & Stationary
2,400
Office Supplies & Expenses
3,000
Telephone
5,000
Electricity
2,200
Transportation
3,000
Building maintenancy
1,400
Lawn maintenance
600
Insurance
17,000
Insurance - Medical -All Employees
15,700
Secretarial Serv.- Vacation /Assistant
3,900
Payroll Taxes - All Employees
23,300
Bookkeeping Service
2,600
Retirement Plan - All Employees
12,000
-2-
ADMINISTRATIVE AND GENERAL CONT.
Legal and Professional
20,000
Misc. - Dues
550
Legal Advertising
1,200
Other
1,500
County Permit Fee
1,500
Town Library
1,660
Discount on Taxes
17,000
Capital Expenditures - Administrative
1,000
TOTAL
163,510
POLICE DEPARTMENT
Salaries 241,800
Uniforms Equipment & Supplies 2,500
Auto Maintenance 21,000
Cleaning Uniforms 1,200
Radio Service & Repair 14,500
Crime Prevention & Criminal Inv. -0-
Capital Expenditures -0-
TOTAL 281,000
FIRE PROTECTION
Fire Contract Cost 36,000
Maintenance repair 2,500
Capital Expenditures -0-
TOTAL 38,500
STREET AND EASEMENTS
Maintenance, Repairs & Supplies 3,000
Lighting 11,500
Signs 700
Capital Expenditures 6,500
TOTAL 21,700
-3-
:ANITATION DEPARTMENT
Salaries 33,200
Garbage Collection Contract 55,000
Truck Maintenance and Service 5,000
Uniforms 1,000
Disposal fees 2,500
Capital Expenditures 22,000
TOTAL 118,700
TOTAL GENERAL FUND EXPENSES 623,410
PROPOSED NEW ITEMS:
Town share of dredging project
10,000
Wildlife Sanctuary dredging project
2,000
Interest on Phipps property loan for 9 months
17,000
Town Hall painting
1,500
Emergency Medical Services
2,400
Engineering - Post, Buckley, Shuh, Hernigan
15,000
Pump work with Little Club
5,000
Planning & Zoning Board expenses
1,000
TOTAL
53,900
GRAND TOTAL EXPENSES
677,310
TOWN OF GULF STREAM
Proposed Budget
WORKSHEET
October 1, 1983 thru September 30, 1984
WATER FUND
REVENUE:
From Sales 205,000
Interest from Invested Surplus Funds 4,000
TOTAL WATER REVENUE 209,000
Cost of Water
140,000
Repairs
10,000
Engineering and Surveying
500
Interest
4,200
Meter Reading
2,800
Computer billing and collection
2,400
Assistant Town Clerk
3,900
Lease -Gulf Stream Golf Club
5,750
Postage - Printing& Stationary
1,000
Dept Retirement
20,000
TOTAL EXPENDITURES
190,550
NET REVENUE:
18,450
RESOLUTION # 83 -5
A RESOLUTION OF THE TOWN CUNAIISSION OF THE TOWN OF GULF STREAM,
FIARIDA, APPROVING THE RENEWAL OF NOTE NO. 6089992983, IN THE
PRINCIPAL AMOUNT OF $60,860.01 WITH RMOW_LT BANK.
BE IT RESOLVED, by the Tbwn Commission of the Town of Gulf Stream, Florida
that Note No. 6089992983, a copy of same being attached hereto, in the principal
amount of $60,860.01 is hereby approved.
PASSED AND ADOPTED on this 9th
day of September 1983.
ATTEST: