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Proof of Publication
Vs.
Filed in the Office of Clerk of Circuit Court
............................................. ............................... 19 ............
Clerk
By......................... ----°-.-......-- --............................. A C.
oComplainant's Solicitor.
r
NOTICE TO RESIDENTS OF THE TOWN OF GULF STREAM
The Town Commission Meetings will be held on the second Friday of each month at
9:00 A.M. in the Town Hall on the following dates:
January 13, 1984 April 13 July 13 October 12
February 10 May 11 August 10 November 9
March 9 June 8 September 14 December 14
The Planning and Zoning Board will hold their regular meetings on the first Wednes-
day of each month in the Town Hall on the following dates:
January 4, 1984 April 4 July 4 October 3
February 1 May 2 August 1 November 7
March 7 June 6 September 5 December 5
Property owners and /or residents of the Town of Gulf Stream should attend Commis-
sion Meetings and Planning Board Meetings as Items of Interest, possibly affecting
you or your property, may be scheduled for consideration by the Boards.
Barbara Gwynn
Town Clerk
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
MAIL ADDRESS
246 SEA ROAD
William F. Koch, Jr., Mayor
GULF STREAM, FLORIDA
Joel Hunter, Vice Mayor
33444
Alan I. Armour
TEL.: GULF STREAM
Robert J. Dixeon
276-6116
Brian Pfeiffer
Town Manager
TOWN COMMISSION MEEPING
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
JANUARY 13, 1984
Chief of Police
JAMES GREER
1. Roll Call.
2. Approval of Minutes: December 9, 1983
3. Financial Reports, December, 1983
4. Presentation of Police Report.
5. Presentation of Town Planning Board Report.
A. A request by Martin O'Boyle for final site plan
review for construction of a new single family
dwelling on property described as Lot 6, Hidden
Harbour Estates and located at 19 North Hidden
Harbour Drive.
6. Discuss FIND Contract.
7. Discuss Bond Issue
8. Election Announcement
9. Public requests or convents from the floor.
10. Adjoununent.
COMMISSIONERS
William F. Koch, Jr., Mayor
Joel Hunter, Vice Mayor
Alan I. Armour
Robert J. Dlason
Brian Pfeiffer
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
MINUTES
COMMISSION MEETING
JANUARY 13, 1984
The meeting was called to order at 9:00 A.M. and roll call
was taken.
1. Roll Call
Present: William F. Koch, Mayor
Joel Hunter, Vice Mayor
Brian Pfeifler, Commissioner
Alan I. Armour, Commissioner
Robert J. Dixson, Commissioner
MAIL ADDRESS
246 SEA ROAD
GULF STREAM, FLORIDA
73444
TEL.: GULF STREAM
2765115
Town Manager
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREEN
Also Present: William F. Gwynn, Town Manager;
Gene Caputo, Assistant Town Manager
John Randolph, Town Attorney
James Greer, Police Chief
Barbara Gwynn, Town Clerk
2. Approval of Minutes: Commission Meeting
December 9, 1983•
Upon unanimous vote of the Commission, the minutes of the
December 9, 1983 meeting were approved as submitted.
3. Financial Report:
Mr. Hunter stated that through an oversight there was no
representative of the auditing firm present. However, Mr.
Gwynn stated that there will be a special meeting on January
27, 1984, when they have arranged to be present to answer any
questions.
Mr. Gwynn presented the Financial Report f;r the month of
December, 1983, and reported that 84% of the tax biJ_is have
been collected to date, which has been invested in short term
money market accounts.
Upon motion being made and seconded, the Commission approved the
Financial Report, which is made a part of the minutes.
Minutes
Commission Meeting
January 13, 1984
page 2
4. Chief Greer presented the Police Report for the month of
December, 1983. This report is made a part of the minutes.
Mayor Koch stated that they are changing the Agenda, and will
now go to Item #7.
7. Bond Issue - Mayor Koch explained that the election for the
bond issue will be held on March 13, 1984. He presented a report
which is attached hereto and made a part of the minutes, and
went into detail regarding the items to be voted or:
1. Phipps property purchase - converting present. Town Hall to
Police Department, also proposed structure to be built on
property, furnishing of building, landscaping, painting,
fencing, and Public Works facility where Town equipment vrill
be kept.
Mr. Dixson stated that the current parking problems are temporary,
and will be resolved when the new construction is completed. He
also suggested that the property no longer be referred to as
"the Phipps property ", but henceforth be called "the Town property ".
2. Water System - The main improvement is the proposed connection
between Boynton Beach and Delray Beach where the water flow
would be increased.
3. Road System and Improvements - Includes resurfacing roads and
reworking some drainage.
4. Dredging Improvements - Mr. Armour gave a report and stated
that all permits have been granted. It is proposed that the
Town will assume 30' of the entire cost, which will be
approximately ;97,500, plus the amount of approximately
$25,000 engineering costs from the 1983 budget. He
explained the payment formula, which had been the property
assessment by canal decided by the Commission at a previous
meeting. He went into.detail in explaining going to the depth
of five feet instead of six feet in the canals and the reasons
therefor as presented by the Department of Environmental
Regulation, which would have been very costly and have delayed
the project for at least another year.
There was discussion about the method of assessment from members
of the audience. Town Attorney Randolph stated it is important to
note that the method of assessment previously stated has not been
decided at this time, and tbr-- oe hearings on this matter.
Mr. Tony Soviero.o,f William R. Hough and Co.., Investment Bankers,
reported on the cost estimates. ,also, he stated that money is
set aside for municipal bond insurance, printing of bonds,
preparation of official statement, and trustee fees.
Minutes
Commission Meeting
January 13, 1984
page 3
Mayor Koch discussed the millage in the event all items were to
pass.
Motion was made and seconded for adoption of the aforementioned
four projects at a cost not to exceed 1.6 million dollars.
Motion passed unanimously.
Town Attorney Randolph was instructed to prepare a Resolution
incorporating the costs of these projects, and consideration
will have to be given to same prior to the next regular meeting.
Motion was made and seconded for said meeting to be held January
27, 1984 at 9:00 A.M. Motion passed unanimously.
5. Planning Board:
Chairman William Mayer reported that Mr. Martin O'Boyle's request
for approval of final site plan to build a home on Lot 6, Hidden
Harbour Estates was approved by the Planning Board. Motion was
made and seconded to accept said plans. Motion passed unanimously.
6. F.I.N.D. Contract - After discussion, motion was made and seconded
to accept said contract. Motion passed unanimously.
8. Election Announcement. Town Manager Gwynn read the Mayor's
Proclamation for Election of Five Town Commissioners, to be held
March 13, 1984, copy of which is attached hereto and made a part
of said minutes.
9. Correspondence. Letter from Gulf Stream Golf Club indicating
their wish to discuss lease of certain water mains and pipes
and the possibility of the Town acquiring them at a fair price,
which would be determined by appraisals and negotiations.
10. There being no further business to come before the Commission,
the meeting was adjourned at 9 :55 A.M.
Eu ene A. Cap to
Assistant Town Manager
csh
TOWN OF GULF STREAM
MUNICIPAL ELECTION TIME TABLE
1. January 13, 1984 - Mayor's Proclamation, calling Town
Election to be held.
* 2. January 31, 1984 - First day of candidacy filing.
3. February 12, 1984 - Deadline for publication of Town Election
Notice.
* 4. February 14, 1984 - Last day of candidacy filing.
5. March 13, 1984 - Municipal Election Day.
* Per Fla. Statutes, information received from Palm Beach County Election
Office.
2
TOM OF GULF STREAM BOND ISSUE
Time table of events leading up to election day.
January 13, 1984
January 27, 1984
Commission should finalize all
projects and cost figures to be
included in the bond issue.
Special Tbwn Commission meeting for
purpose of consideration and adoption
of resolution which establishes and
approve ballot, projects and costs.
Set 2 public hearing dates to obtain
public participation on bond issue
projects.
3. March 13, 1984 - Municipal Election Day
TOWN OF GULF STREAM PHIPPS PROPERTY
C
NEW TOWN HALL
A proposed 3,000 square foot Town Hall facility to be constructed
at an estimated cost of $75.00 per square foot.
Building only
$225,000
Piling & Sub - structure
12,000
Architectural & Engineering Fees
21,000
Interior Design Fees
2,625
Construction Administration
10,000
Building Sub -Total
$270,625
FURNISHINGS BUDGET
5,000
Carpet & Wall covering
$ 17,500
Furnishings for Lobby /Reception,
10,000
3 Offices, Commission Chamber,
50,000
2 Auxillary Offices, 10 seat
Conference Room:
55,500
Telephone, security items, etc.
10,000
Interior Sub -Total
83,000
CONVERSION OF EXISTING TOWN HALL INTO POLICE
DEPARTMENT
Remodeling at $25.00 per square foot
$ 30,000
Design fees & Construction
Administration
5,000
Telephone, security etc.
2,000
Conversion Sub -Total
37,000
EXTERIOR IMPROVEMENTS
Landscaping & Sod $ 20,000
Paving 20,000
Fence 10,000
Exterior Sub -Total 50,000
PUBLIC WORKS FACILITY
This encompasses the Secondary
activity as described above. These
work improvements would include:
provide two roofed structure
additions, one at 20 X 50, a
second one at 30 X 50.
$ 25,000
Paving
5,000
Fencing
10,000
Repair to existing roof
10,000
Public Works Sub -Total
50,000
TOTAL $490,625
Proposed items (Revised)
1.
2.
3.
4.
5.
6.
7.
1.
2.
3.
4.
5.
C
TOWN OF GULF STREAM
MUNICIPAL BOND ISSUE
Phipps property purchase
Existing water improvements obligation
Water system improvements
Roadway system improvements
Phipps property improvements
Dredging improvements (30 %)
Legal & Bond Fees
TOTAL
$265,000
60,860
155,000
320,000
490,625
97,500
160,000
$1,548,985
Upon advice from counsel, staff recommends consolidation
of certain items listed above for purpose of clarity and
understanding. For ballot presentation the following is
offered for consideration:
Phipps property purchase and improvements
Water system obligation & improvements
Roadway system improvements
Dredging improvements (30 %)
Legal & Bond Fees
TOTAL
$755,625
215,860
320,000
97,500
160,000
$1,548,985
COMMISSIONERS
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
William F. Koch, Jr., Mayor
Joel Hunter, Vice Mayor
Alan I. Armour
Robert J. Olxaon
Brian Pfeiffer
December 23, 1983
Mayor and Town Co Tnission
Town of Gulf Stream
246 Sea Road
Gulf Stream, Fla. 33444
Dear Mayor and Town CaTmission:
This is in reply to the Auditor's management letter from Ernst &
Whinney, Certified Public Accountant received December 9, 1983.
I concur fully with all the convents as stated and agree with the
audit report and letter.
MAIL ADDRESS
246 SEA ROAD
GULF STREAM, FLORIDA
33444
TEL.: GULF STREAM
2765116
I intend to closely moniter expenditures versus budget and will make
budget amendaents when it appears necessary. I will designate only the
estimated, available fund balance for use in a subsequent year.
I will review all account classifications assigned to vendors.
I will implement a quarterly physical inventory taking and adjustment
to the Town's gasoline inventory record.
I will reconcile the accounts receivable controls to each bi- monthly
billing and make necessary adjustments during the year.
Yours truly,
William E. Gwynn
Town Manager
WEG /bg
Town Manager
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
MAIL ADDRESS
246 SEA ROAD
William F. Koch, Jr., Mayor
GULF STREAM, FLORIDA
Joel Hunter, Vice Mayor
33444
Alan I. Armour
TEL.: GULF STREAM
Robert J. Dixson
2765116
Brian Pfeifle,
Town Manager
WILLIAM E. GWYNN
January 13, 1984
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
• • I• • NOi9
Please be advised that there will be a Special Comai.ssion
Meeting January 27, 1984 at 9 M. to be held at the Gulf
Stream Town Hall, 246 Sea Road for the following:
Town Audit Report
Resolution #1 -84 Bond Issue.
Barbara Gwynn
Town Clerk
C'
��l
MAMMY POLICL ACTIVITY R13'ORT
1.553:iy2, O UTU
1. Theft (2)
2. Possession Marijuana
3.
4.
5.
6.
7.
B.
9.
10.
11.
12.
13.
14.
15.
POLICE SERVICE CALLS
1. Lost property
2. Assist other Departments (3)
3. Suspicious Persons
4. Suspicious Incidents (3)
5. Civil Assists (7)
5, Police Service (2)
7. Traffic (2)
8. Attempt to locate
9. Suspicious Vehicle
lo. Violation Town ordinance (2)
11. Animal Complaints (2)
12.
13.
14.
15.
TOTAL CALLS FOR THE M(Wnl
55
MONTH of December 1983
MI'.DIC AL
FI RA;
INVESTIGATIONS
PENDING 1 (Pangman)
NXIDWI'
INVESTIGATIONS 2
ARRESTS
MISDEMEANOR 1 (poss.mar_�uana]
FELONY 1 (theft of cqun)
MAN
4:; T w "
ASSIST OTI1ER
DEPARTMENT
'ARRESTS)
JAMES W. GREER
CHIEF OF POLICE
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
COMMISSIONERS MAIL ADDRESS
246 SEA ROAD
Willie. F. Nock, Jr., Mayor GULF STREAM, FLORIDA
Joel Hunter, Vice Mayor 70444
Alan I. Armour TEL.: GULF STREAM
Robert J. Dlaaon MAYOR'S PROCLAMATION 2765116
Brian Plelller Town Manager
CALLING TOWN ELECTION TO BE HELD ON WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
MARCH 13, 1984 Chief of Police
JAMES GREER
WHEREAS, THE Town Charter of the Town of Gulf Stream adopted 3/11/80,
requires a Town Election to be held on the Second Tuesday in March,
1984, which is March 13, 1984.
1. An election is hereby called to be held on Tuesday, March
13, 1984 for the purpose of electing five (5) Town Comnissioners
who shall hold office for a term of three (3) years beginning
on the 2nd Tuesday of said month of March, 1984.
2. The Election shall be held in the Town Hall of the Town of
Gulf Stream, Florida, located at 246 Sea Road in Gulf Stream
and the polling place shall be open between the hours of 7:00
o'clock A.M. and 7:00 o'clock P.M., Easter Standard Time.
3. Only qualified, registered voters of the Town of Gulf Stream
shall be allowed to vote in this election.
4. Any person who desires to have his or her name placed upon the
official ballot shall file with the Town Clerk, no later than
February /Y, 1984,
a petition signed by at least (4) qualified electors of the Town
of Gulf Stream requesting such person to become a candidate for
such office.
5. A copy of this Proclamation shall be posted on the Town Bulletin
Board at least ten (10) days before the election.
ATTEST:
Barbara Gwynn, Town Clerk
1 ^���18�Wf�:<� :Ma■4N�5IeVN] 7
PRECINCT # 167 Votes at Gulf Stream Town Hall
It #167A 11 11 Atlantic High School
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TOWN OF GULF STREAM
CASH PROJECTION
CASH 1984 1984
February February thru April
Bank Balances - Beginning of Period $ 7,185 $ 7,185
Add: Receipts 65,000 225,000
Sub Totals $ 72,185 $232,185
Less: Expenditures 70,000 230,000
Bank Balances - End of Period $ 2,185 $ 2,185
Beginning of Period
Money Market Accounts (Gen'l) $254,975 $254,975
Money Market Accounts (Water) 55,738 55,738
TOTAL $310,713 $310,713
End of Period
Money Market Accounts (Gen'l) $255,000 $200,000
Money Market Accounts (Water) 56,000 56,000
TOTAL $311,000 $256,000
INDEBTEDNESS
Barnett Bank $ 60,860 $ 60,860
Sun Bank (Phipps Loan) 265,000 265,000
FINANCIAL REPORT
MONTH OF JANUARY, 1984
OPERATING ACCOUNT
Balances 12/31/83 $ 59,791.64
Deposits 36,991.85
Withdrawals 89,598.91
Balances 1/31/84 $ 7,184.58
Invested Surplus - General Fund $ 254,974.92
Invested Surplus - Water Fund 55,737.90
Invested Funds - Police Dept. (Boat Sale) 18,264.02
Loans Payable - Barnett Bank 60,660.01
Loans Payable - Sun Bank (Phipps Property) 265,000.00
Receipts
Taxes - Real Estate
$ 22,835.19
Electric Franchise
3,858.14
Fines
718.00
Licenses
624.01
Water
4,243.91
Trash
1,040.00
Fla. Revenue Sharing
1,444.00
Other
497.50
Permits
543.00
Cigarette Tax
154.38
Lots cleaned
600.00
Cable T.V. Franchise
433.72
Total
$ 36,991.85
FINANCIAL REPORT Page 2. Cont.
CHECKS DRAWN ON OPERATING ACCOUNT, January, 1984
#2401
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Town of
Sun Bank
Allen C.
Gulf Stream Payroll Account Employee
Clark
Palm Beach Cty Bldg
So. Bell Telephone
Earl Wallace Ford
Post, Buckley, Schuh
Maury's Tool Chest
Kirk Materials
Jones Equipment
Jim Greer
The Good Life
Ernst & Whinny
County Sanitation
Lanier
So. Bell Tel
Hill, Richards Inc
Mobile Communications
Bo -Del Inc.
Employee Withholding
Property Taxes - Phipps
Dept. Review Building Plans
Dec.
Flower House Florist
Town of Ocean Ridge
Gulf Stream Golf Club
Fla. Div. of Retirement
Fla. Div. of Retirement
Town of Gulf Stream
Sun Bank
Fla. Div. of Retirement
Barnett Bank
Bo-Del Inc.
Boca Raton Sec. Ser.
Boynton Auto Supply
Delra Petroleum & In
Delray Carwash
Easy Pay Tire Stores
Executive Management
Fla. Power & Light
Gulf Oil Corp.
Gulf Stream Lumber
Payroll
Prop.
P.D.
Jernigan, Inc. Consultant fees.
Sanitation Dept.
Trash Disposal
P.D.
Chief of Police Dinner
Cassette Tapes
Annual Audit
Garbage Disposal
12 cases copy paper
Sanitation Dept.
Employee Health Ins.
Answering service - January
Printing, envelopes
d. Inc
4dn. Gwynn
14m. Gwynn
Hands
Ocean City Lumber Co.
P.D.to finger print expert,Boynton Bch
1st qtr installment on Fire Contract
Annual lease of water lines
S/S - December
S/S 12/23 - 1/6
Employee Payroll
W/H
S/S
Interest - Water lines
Town meeting notices & permits
Addressoqraphs
P.D.
. Repair qas pump
P.D.
P.D.
Copies of Zoning Ord & Comp. Plan
Street lights
Gas
Sanitation
Acct'g services, Dec.
Add'1 Ser. Sept Thru
Town office supplies
Sanitation & Police
Paragon Cleaners P.D.
Purity Uniform Sanitation
Palm Beach Jr. College Officer Schunck
Post, Buckley & Jernigan Consultant Fees
Amer. Institute of Applied Sciense - Fingerprint
Palm Beach Cty Solid Waste. Trash Disposal
So. Bell Telephone Police
VOID
City of Delray Beach
Gene Gordon
Boca Honda
Gene Caputo
Gene Caputo
W1m. Gwynn
Town of Gulf Stream
Dec & Annual Audit Rep.
School Miss Helms
Water
Auto Maintenance
P.D.
Office Equip reimbursed
Assistant to Town Manaqer
Car allowance
Payroll Acct.
8,355.77
1,838.10
2,079.16
747.37
212.87
14.20
1,250.00
14.50
583.00
28.00
28.00
35.45
4,000.00
4,574.00
1,064.45
29.67
2,935.93
51.00
260.50
17.75
3,250.00
5,750.00
3,063.98
1,598.29
8,078.33
1,820.80
1,555.01
1,265.55
108.02
4.70
112.37
45.75
15.75
376.86
256.50
1,268.42
883.80
26.10
185.00
345.00
46.18
120.18
27.00
104.50
15.00
2,500.00
460.00
423.68
191.56
10,838.56
484.00
14.00
61.92
1,000.00
200.00
7,990.33
FINANCIAL REPORT Page 3. Cont.
CHECKS DRAWN ON OPERATING ACCOUNT, January 1984 Cont.
#2458 Gene Gordan 7 boxes copy paper for new machine
59 Earl Harvel Jr. Meter readinq
60 Nancy Fuerstenau Water Bills
61 VOID
62 VOID
63 Johnson, Sasser & Randolph & Weaber Legal Services 10 /1
64 IQ Kustom Quality Electronics P.D.
65 County Sanitation Inc. Garbage disposal - Feb.
66 Hill Donnellv Cross reference book P.D.
67 Kirk Materials Inc. Trash pick -up
68 So. Bell Tel P.D.
69 National Rifle Assn. P.D.
$ 147.00
350.00
150.00
tgry Dec 30 $ 1,078.08
138.80
4,572.00
63.55
247.00
220.62
25.00
TOTAL $ 89,598.91
FINANCIAL REPORT Paqe 4. Cont.
CHECKS DRAWN ON PAYROLL ACCOUNT, January, 1984
#1063
Sigrid Helmes
12/23
- 1/6
$ 304.11
64
Jim Greer
"
"
786.52
65
Chas. Bunner
"
558.29
66
Joe Stocks
578.81
67
John Buchan
687.57
68
Robert Druien
615.29
69
Tony Ridriguez
636.79
70
James Lundy
606.78
71
Gerald Schunck
691.31
72
Earl Johnson
782.49
73
Herbert Hatton
"
563.29
74
Clarence Sova
556.26
75
James Colebrook
"_
412.76
76
William Gwynn
"
575.50
77
Sigrid Helmes
1/7 -
1/20
304.11
78
James Greer
"
"
786.52
79
Chas Bunner
11
485.59
80
Joe Stocks
578.81
81
John Buchan
632.17
82
Robert Druien
615.29
83
Antonio Rodriquez
636.79
84
James Lundy
606.78
85
Gerald Schunck
618.61
86
Earl Johnson
"
705.85
87
Herbert Hatton
"
553.29
88
Clarence Sava
556.26
89
James Colebrook
412.76
90
Ift. Gwynn
575.50
TO'T'AL
$ 16,434.10
POLICE ACTIVITY
TOTAL CALLS FOR THE MONTH
JAMES W. GREER
CHIEF OF POLICE
MONTH OF January 19 84
REPORTED
CRIMES
ALARMS
31
1.
Larceny
MEDICAL
0
2.
Burglary
3.
Assault on Police Officer
FIRE
0
4,
Vandalism (arrest)
5.
Possession of Marijuana (arrest)
6.
INVESTIGATIONS
7,
PENDING
1 (Hudson)
B.
9.
ACCIDENT
10.
INVESTIGATIONS
1
11.
12.
13.
ARRESTS
14.
15.
MISDEMEANOR
2
POLICE SERVICE CALLS
FELONY
0
1.
Suspicious Incident - 5
DWI
0
2,
Suspicious Person -3
3.
Suspicious Vehicle - 3
TRAFFIC
23
4.
Civil Assist - 4
5,
Unattended Death
6.
Mentally Ill Person
7_
Animal Complaint
B.
Violation to Town Ordinance - 2
9.
Confiscated Contraband
10.
Found Property
11.
Confidential Information
12.
13.
14.
15.
TOTAL CALLS FOR THE MONTH
JAMES W. GREER
CHIEF OF POLICE