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HomeMy Public PortalAbout10/30/84 Special CCM1417 The Council of the City of Medina met in Special Session on Tuesday, October 30, 1984 and Wednesday, October 31, 1984, at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Thomas Crosby, Wilfred Scherer, William Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zonind Admin- istrator, JoEllen Hurr; Engineer, Glenn Cook; Attorney, Richard Schieffer 1. Council agreed to discuss the following additional items: Minnegasco permits Wright-hennepin Electric permit Anderson Co.. Water system review Rolling Green Storm Sewer/Hunter Dr., bids Medina Morningside Sewer connections Budget Co. Rd. 116/Hwy. 55 Signals 2. MINUTES OF OCTOBER 16, 1984 Moved by Heideman, seconded by Reiser to accept minutes of October 16, 1984, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Wright -Hennepin Electric Moved by Reiser, seconded by Scherer, to adopt Resolution 84-75, allowing Wright -Hennepin Electric to bury lines on Hamel Rd. to serve 3100 Hamel Rd. Motion declared carried Minnegasco Moved by Scherer, seconded by Heideman to adopt Resolution 84-76, approving the burial of gas lines on Tower Dr., east of Pinto Dr. Motion declared carried IDIMoved by Scherer, seconded by Heideman to adopt Resolution 84-77, approving the burial of gas lines on Cherokee Rd. Motion declared carried o Rolling Green Storm Sewer/Hunter Dr. Improvement Glenn Cook presented the following bids that had been received on Friday, October 26, 1984 at 10:00 A.M. for the Rolling Green Storm Sewer/Hunter Dr. Improvement: 0 and P Construction $95,746.38 Forest Lake Contracting 96,653.50 G and L Contracting 100,779.50 Alexander Construction - 105,245.90 Burschville Construction 107,711.50 B & D Contracting 110,342.54 Ovedahl Construction 113,054.00 He explained that the Engineers estimate had been $80,000; the low bidder 0 and P Construct- ion; and the apparent reason for the higher than estimate bid was the fact that every item had a small increase over the engineers estimate. He reported that the Contractor does an adequate job and that they had worked on a project with them in Maple Grove. Donna Roehl reported that the bonding company was rated A+, in the business. Thomas Anderson asked if the higher than estimate bid was due to the fact that the work is to be done in the winter. Mr. Cook stated that they would be doing some of the work and completing it in the spring of 1985, but there was a small amount of work to be done in many areas which may contribute to the increase. Moved by Scherer, seconded by Heideman to adopt Resolution 84-78, awarding the bid for the Rolling Green Storm Sewer/Hunter Dr. Street improvement project to 0 and P Construction at a cost of $95,746.38. Motion declared carried Abstaining, Thomas Anderson Medina Morningside Sewer Connections Donna Roehl presented a list of the Medina Morningside homes, not connected to city sewer. 148 She asked if Council would consider requests for extension, on an individual basis. Moved by Scherer, seconded by Heideman to notify Medina Morningside homeowners of the December 31st. deadline for connecting to the city sewer, and to consider extension requests for up to six months, on an individual basis. 14otion declared carried [alter G. Anderson Co., Water System Glenn Cook stated that he had studied the cost of a private water system to serve the ^nderson Co. on Willow Dr. and he believed that the cost would be similar to that of extending the water from the Hamel system. He explained that one advantage of installing a large system to serve several properties would be the fact that each developer would not need to construct his own system. He stated that he would like to talk with other property owners of the area to determine their needs. Bill Pearson, representing the Anderson Co., stated that they would need to know in a very short time if the city was going to do something, as their building had been designed to include an underground tank inside the building. Thomas Crosby asked if the Anderson Company could install a system and the city could buy into it at a later date. Richard Schieffer stated that he did not believe the city should make a committment to such a project unless the Council knew for certain it would be done, as a developer should not be mislead. Moved by Heideman, seconded by Scherer to hold an informational Public Hearing on November 20, 1984, to discuss the possibility of an area water system, with JoEllen Hurr and Glenn Cook to notify property owners. Motion declared carried 4. PLANNING AND ZONING DEPARTMENT Dickey Natural Systems, Conditional Use Permit JoEllen Hurr explained that William and Pat Dickey were purchasing the building at 2705 Hwy. 55, in which, they planned to manufacture an animal bedding material from corn stalks. She stated that the Planning Commission had recommended approval of the permit with several conditions. She explained that PACE Laboratories had taken samples of soils from the site to make a determination if any pollution exists and if pollution was found the potential owners would need to make a decision regarding correction of the problem. Mr. Dickey stated that Shelter Shield would not be a building tenant as the First Bank of St. Paul had foreclosed and would be holding an auction in November and were asking for time in which to hold an equipment auction inside the building. He asked that app- roval be given because they needed a place to begin their work. JoEllen Hurr stated that a business renting the remainder of the building could be reviewed under an Administrative Condtional Use Permit. Moved by Crosby, seconded by Heideman to authorize staff to prepare a resolution approving a Conditional Use Permit to Dickey Natural Systems to manufacture animal bedding material at 2705 Hwy. 55, subject to the following conditions: Parking spaces to be provided according to City Ordinance. Three trailers will be allowed on the property No exterior storage to be allowed. Blacktopping to be repaired 60/40 hardcover requirement to be met. Plan for rooftop equipment screening to be developed within one year. Exterior lighting to be provided, as necessary for operation. Permit to be reviwed after one year. Motion declared carried George Hansen, SubdivisiodoEllen Hurr explained that George Hansen has made application to subdivide 63+ acres into four lots at 2782 Willow Dr. She stated that Lots B,C and D meet septic requirements and that the drainfield had been located on Lot A. She ind- icated on the plat, the location of a 60 ft. private roadway and that they had discussed the drainage of the property. Thomas Anderson stated that right-of-way was needed on Willow Dr. Wilfred Scherer stated that the drainage easement needs to be shown on the subdivision 4 9 Moved by Scherer, seconded by Heideman to authorize staff to prepare a resolution approving the George Hansen subdivision at 2782 Willow Dr., into four lots with the following conditions: Drainageway to be shown on plat. 30 ft. easement to be dedicated on Willow Dr. A 60 ft. private roadway easement shall be provided with 30 ft. on the west side of Lots A and B and 30 ft. on the east side of Lot D. Existing driveway to be closed and a new entrance provided according to plan. No Park Dedication fee to be required as each parcel is over 10 acres in size. Motion declared carried Rex Gregor, Variance JoEllen Hurr explained that Rex Gregor had applied for a 10 ft. side yard setback variance to construct a garage at 2592 Holy Name Dr. She stated that the Planning Commission had recommended a 6 ft. variance as the original garage foundation had been located at 14 ft. from the property line. Rex Gregor stated that he needed a garage large enough to house two cars and a garden tractor, which would need to be 28 ft. wide, and to build anything smaller would be a hardship. He stated that similar variances had been granted by the Council. He stated that his neighbor had objected, as he believed there should be a 20 ft. setback in an unsewered area, but the 10 ft. variance request could not be a detriment to the neighbor as he had no buildings on his property. He explained that his well and electrical wires are exposed in that area and need to be enclosed. Thomas Anderson asked if the garage had been more than 50% destroyed in the storm. Mr. Gregor stated that the insurance company had declared it unrepairable. He also stated that the original building was 24 ft. wide and had been expanded some years ago to store equipment and to be used for greenhouse purposes, three months of the year and that he had spoken to someone from the city and had been told that he did not need a building permit to expand it, at that time. Mrs. Hurr stated that he may have been told that because of the number of acres he owns. William Reiser asked if he could build closer to the house. Mrs. Hurr stated that an unattached garage must be at least 5 ft. from a house. Mr. Anderson stated that the issue was whether or not the garage had been more than 50% destroyed. Thomas Crosby explained that if something is removed a non-confoLming use is created. Mr. Gregor stated it would cause a hardship if he had to move closer to the house because of the cement work that had been done onto the house. Moved by Crosby, seconded by Heideman to authorize preparation of a resolution approving a 6 ft. variance to Rex Gregor to construct a garage at 2592 Holy Name Dr.; reason for the variance is the narrowness of the lot and that Council recognizes that the building was destroyed by a storm. Motion declared carried Walter G. Anderson Co., Conditional Use Permit and Rezoning Thomas Anderson stated that he would abstain from comments and voting as his business firm has a contractual arrangement with the Langer Construction Co. William Pearson, representing the Walter G. Anderson Co. explained the business operation and proposed building they would like to construct at 4535 Willow Dr. he stated that the site is 15 acres, presentely zoned rural commercial and that they would like to construct a 100,000 sq. ft. warehouse/manufacturing plant/office building on the site. he presented parking, landscaping and drainage plans. He reported that they had made application to the State for an entrance permit for the Lot to the west of the building site. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution approving rezoning of the Walter G. Anderson property, Lots A and B, from Rural Commercial to Rural Industrial. Motion declared carried Abstaining, Thomas Anderson Moved by Heideman, seconded by Scherer to a Conditional Use Permit to the Walter G. ing at 4535 Willow Dr. with the following Landscaping, parking and drainage to presented. authorize staff to prepare a resolution approving Anderson Co. to construct a 100,000 sq. ft. build - conditions: be constructed and installed according to plans i;30 Written approval for access to Lot B to be secured from the State. Provision of an opaque screen for roof cyclone, that is architectually consistant with remainder of the bulding. Motion declared carried Abstaining, Thomas Anderson Regarding Willow Dr., William Pearson stated that property owner Wally Cates, east of Willow Dr., had stated that he would sign the petition for road upgrading if he received a letter from Medina and the Anderson Company that he would not be assessed for the im- provement. Richard Schieffer presented information to the Council regarding assessing properties and deferring assessments. He stated that the city could pay for the construction and later collect a deferred amount. Moved by Crosby, seconded by REiser to improve Willow Dr.,north of Hwy. 55, to a 9 ton road with assessments to the Anderson Co. unless a satisfactory method of adding properties to the east of the road, can be devised. 1.4-7$ A Motion declared carried ABstaining, Thomas Anderson Richard Schieffer explained that the action of the Council had lifted the requirement of the Anderson Co. to construct a 9 ton road. RMT,INC., Conditional Use Permit Council reviewed site plans of RMT, Inc., to upgrade building and property at 45 Hamel Rd. JoEllen Hurr stated that the Planning Commission had recommended approval of the modified plan that had been presented. Council discussed green area and parking area that needed to be provided; time limit and bonding for completion of the project. Moved by Anderson, seconded by Reiser to a Conditional Use Permit for RMT, Inc., at 45 2 double loaded parking corridors to be 10 ft. setback from the American Legion The access road to the east side of the authorize preparation of a resolution approving Hamel Rd., with the following conditions: provided with 10 stalls, each. building. building shall be constructed so that delivery trucks enter from Hamel Rd. and exit to the Parking Area. Landscaping along the south property line shall be more intensified than shown in the sketch. A $15,000 Letter of Credit for paving and landscaping to be supplied with an expiration date of November 1, 1987. Motion declared carried Dockside Richard Schieffer reported that an amendment had been received from John Spaeth's Attorney which removed references to the State Building Inspector issuing building permits. Council asked what other changes needed to be made to the documents that had been filed. Mr. Schieffer stated that it would take some time to research the minutes to complete a list of items. Thomas Anderson suggested that JOEllen Hurr research the files before the November 7th Council meeting and compile a list of requirements that had not been included or sub- stitutions made in the documents. Moved by Heideman, seconded by Crosby to table action on the Dockside Building Permit application until November 7th and request that JoEllen Hurr compile a list of requirements as compared to the documents filed with the Dockside subdivision approval. Motion declared carried Woodlake Landfill JoEllen Hurr explained that Woodlake Landfill had requested an extension on the black - topping of Boyer Rd. as they were attempting to purchase property from the owner to the east so as to complete a berming project along the road. Moved by Scherer, seconded by Crosby to approve an extension of the Boyer Rd. blacktopp- ing project until June 1, 1985. Motion declared carried 151 5. CABLE TELEVISION BUDGET Thomas Anderson stated that the Cable Television Budget needed to be approved by the participating cities but that the expenditures would be paid for by the Cable Tele- vision Company, Dow -Sat. Moved by Scherer, seconded by Heideman to approve the budget for Cable Television service. Motion declared carried 6. MUNICIPAL BONDING Council agreed to eliminate the Willow Dr. upgrading project from the bond sale. Richard Ehlers stated that the bonds would then be sold according to the October 9th information at $725,000 and that he would write a requirement of an ascending rate schedule into the resolution. Moved by Heideman, seconded by Crosby to adopt Resolution 84-79, sale of $725,000 General Obligation Bonds on November 20, 1984. Motion declared carried 7. POLICE UNION CONTRACT Michael Sankey recommended that Council accept the Police Contract based on changes approved by Council. Moved by Crosby, seconded by Reiser to table action on the Police Contract until November 7th, subject to reviewal by the City Attorney. Motion declared carried 8. HWY.55/CO. RD. 116 STOPLIGHTS Glenn Cook reported that the State Department of Transportation wanted to discuss the project with Twin City Monorail and had plans to build the project in two parts; the signals in 1985 and the road changes, to the west, at a later date. 9. ELECTION JUDGES Moved by Heideman, seconded by Reiser to appoint Connie Mignone as an Election Judge. Motion declared carried 10. WALTER G. ANDERSON CO. Cleo Rasmussen explained the procedure for approving the issuance of Industrial Revenue Bonds for the Anderson Company and the fact that approval needs to be delivered to the State before November 1st and that a Joint Powers Agreement with the City of Brooklyn Park needs to be approved so that the company can use that cities entitlement. Council also discussed whether or not road construction could be included as a cost of the project. Meeting recessed at 10:30 P.M. 11. WALTER G. ANDERSON CO. INDUSTRIAL REVENUE BONDING, PUBLIC HEARING, OCTOBER 31,12:01 A.M. Hearing was called to order by Mayor Thomas Anderson. Moved by Crosby, seconded by Scherer to close the Public Hearing. Motion declared carried Hearing was closed at 12:02 A.M. Moved by Crosby, seconded by Reiser to adopt Resolution 84-80, entering into a Joint Powers Agreement with the City of Brooklyn Park for use of a$3,300,000 entitlement and payment to them of $33,000, which amount had been received from the Anderson Co. Motion declared carried Moved by Reiser, seconded by Crosby to adopt Resolution 84-81, Preliminary Approval of Issuance of Industrial Revenue Bonds for the Walter G. Anderson Co., A and P Partnership. Motion declared carried. Abstaining Thomas Anderson Moved by Crosby, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 12:05 A.M. erk Treasurer October 30 and October 31, 1984