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Home My Public Portal About10-12-2010 Loan Order TOWN OF 1630 WATERTOWN Q c ..1. Office of the Totm Manager r,rk B', Administration Building 149 Main Street Watertown,MA 02472 Phone: 617-972-6465 Michael J. Driscoll Fax:617-972-6404 wwwavatertown-ma.gov Town Manager townmerCr<hvatertown-nia.eov To: Honorable Town Council From: Michael J. Driscoll, Town Manager "" "` Date: October 6, 2010 RE: AGENDA ITEM—INFORMATIONAL PRESENTATION As you are aware, the Honorable Town Council approved a Loan Order in the amount of $525,000 for Summer 2010 School Building Improvements at the June 8°i Town Council Meeting in accordance with the Honorable Town Council's conceptual recommendation on the Fiscal Year 2011-2015 Capital Improvement Program. As a follow up to the attached request from the Honorable Town Council President Mark S. Sideris, I respectfully request an Informational Presentation on the School's Summer 2010 Capital Improvement Projects be placed on the October 12, 2010 Town Council Agenda. I have also enclosed various related e-mails/correspondences beginning on August 24°i through September 23, 2010. Thank you for your consideration in this matter. cc: Honorable School Committee Ann Koufman, Superintendent of Schools Phyllis L. Marshall, Town Treasurer/Collector Thomas J. Tracy, Town Auditor 4At}sJ1X-a' kcr y�y 1'it�; Watertown Town Council Aclrr inistralion Building ' Ct 140 Main Street Watertown, MA 02472 roe Phone: 617-972-6470 ELECTED OFFICIALS: Mark S.SWeris, Council President MEMO RAN D171V1 Stephen P.Corbett, Vice President John A.Donohue, Councilor AI Large Susan G. Falkoff, TO, Ann Houfman Superintendent of Schools Councilor Al Large r 1 Anthony Paolillo, School Committee Chair Anthony Palomba, Councilor At Large Angeline B.Kounolis, %,R0M: Mark S. Sideris, Council President District A Coundlor Cecilia Lenk, DATD, September 23, 2010 District 13 Councilor Il2l,: School Clp presentation VOucenl J. Picciritif,Jr., District C Councilor John J.Lawn,Jr., District D councilor As you know, the Town Council has appropriated ,$525,000 for Capital Projects for schools this past Summer. I would respectfully request that the appropriate school official and/or others be prepared to provide a presentation at the ']'own Council's October 12tt1 meeting in order, to provide an update on those projects. An updated list of expenditures to date and any photographs of the projects would be helpful and appreciated. I will be inviting Town Auditor, Thomas Tracy to the October 12t11 Town Council meeting should any questions arise that he can assist with, Thank you. Cc: Honorable Town Council Town Manager Driscoll, Michael From: Driscoll, Michael Sent: Tuesday August 24 2010 2:44 PM To: Town Councilors Cc: Marshall, Phyllis; Tracy, Thomas; Parsons, Raeleen; Magoon, Steven; Hand, JoAnna; Osmond, Marsha Subject: FW: TOUR OF BUILDINGS & SUMMER 2010 IMPROVEMENTS Attachments: School Loan Order-2010 From: Driscoll, Michael Sent: Tuesday, August 24, 2010 2:43 PM To: Koufman, A Cc: 'Anthony Paolillo'; 'JPORTZ@RCN.COM' Subject: TOUR OF BUILDINGS &SUMMER 2010 IMPROVEMENTS Good afternoon Ann;thank you for extending the invitation by the School Committee to participate in the annual inspection of school buildings on Thursday September 2atl .---I will be away on vacation next week but I will ask the Town Treasurer/Collector Phyllis Marshall who will be serving as Acting Town Manager to attend on my behalf along with Town Auditor Tom Tracy . Both the Treasurer/Collector&Town Auditor worked closely with the Council's Committee on Budget & Fiscal Oversight in the development of the Fiscal Year 2011-2015 Capital Improvement Program and actually sat with Mr. Francione & Ms.Altman on May 21"when the list of Summer 2010 Improvements was finalized in advance of forwarding to the Honorable Town Council for their consideration and action at the June 8'" Council meeting ( see attachment ). Thanks. Michael. 1 ��;ozsY,gsa� `ZU atatown u6ttc Schools 3o Common Stwet 7elephww (617) 926-7700 LMateletoion, /hA 02472-3.492 /73ugimss Office. 7nx: (617) 926-9759 Centaal Off ice 74x: (617) 923-1234 Honorable Town Council TO: Michael J. Driscoll,Town ,Manager FROM: Ann KoufmanFrederick Aj 0' Superintendent RE: TOUR OF BUILDINGS DATE: August 24,2010 The School Committee has asked me to extend to you an invitation to participate in the annual inspection of school buildings, which will be held on Thursday, September 2, 2010 at 7:00 a.m. School Committee members will be meeting in the Nigh School Cafeteria and then proceed on the tour. SAH-jmj cc: School Committee Ms. Allie Altman Mr. Jay Francione r TOWN OF WATERTOWN 1"s3o'r Office of the Town Manager Administration Building 149 Maiti Street �, 66 Watertown, MA 07.472 Phone: 617.972.6465 Fax: 617.972.6404 www,W atertown-ma.gov Michaet j. Driscoll torvtnugrC.Pwatertown-ma.gov 'own hfanager To: Honorable Town Colwell . From: Michael J,Driscoll,Town Manager Date: May 21,2010 RE: AGENDA I-fEM—PROPOSED LOAN ORDER As stated ill the Fiscal Year 2011 Budget Message, a Proposed Loan Order will be brought forward in May-Juno 2010 for Summer 2010 Improvements in accordance with the fTonorable Town Cotincil's conceptual recommendation on the Fiscal Year 2011-2015 Capital Improvement Program, Since 1995, the Honorable Town Council has appropriated $47,993,700 in Loan Order authorizations and additional transfer of funds for the renovating, expanding and equipping of all the schools. In an effort to protect that investment,the Fiscal Year2011-2015 CIP includes funding of various school improvements totaling $4,500,000 over the nest five years including $900,000 in Fiscal Year 2011, of which $600,000 will be included in a future loan order and $300,000 is projected to be funded within the School Department's operating budget. The Council's Committee on Education and School System Matters and the Committee on Budget and Fiscal Oversight held a joint meeting last eight to discuss Summer 2010 School Building Improvements. As a follow up to the discussion .at last night's meeting and further discussion this morning, enclosed please find additional information on the Summer 2010 School Building Improvements. Therefore, I respectfully request tile attached Loan Oder of$525,000 be placed on the May 25,2010 Town Council Agendn as a First Reading. Thank you for your consideration in this matter. cc: honorable School Committee Ann Komf Tian, Superintendctit of Schools Phyllis L. Marshall,'fown Treasurer/Collector Thomas J,Tracy,Town Auditor EDWA ms ANGELL PALMER&DODGE UP It liuotington Acenuc Uuston,MA 02199 W.239.0100 J&617.227.4420 calttlLaxcom KRra K. Adams 617,239.0387 fitx 866.6•1,1.8575 kadm11S cAPdlA%V.cew May.21,2010 Peter B.Frazier,Senior V.P. First Southwest Company Municipal Advisory Group 54 Canal Street,Suite 320 Boston,Mnssachusetts 02114 Deal,Peter: (Remodeling Bonds) As requested T suggest the following revised form of loan order: Ordered: that the start of$525,000 is appropriated for remodeling,reconstructing or making extraordinary repairs to various school buildings, including original equipment and landscaping,paving and other site improvements incidental or directly related to such remodeling,reconstruction or repair; anti (Itat to raise this appropriation 010 TOW11 Treasurer,with the approval of(lie Town Manager,is authorized (o borrow W,5,000 under Chapter 44 of(lie General Laws or any other enabling authority, The order must be published at least 5 days prior to the holding of a public hearing with respect to the order and its final passage and require at least a two-thirds vote, as in the case of Oily 011110r loan order for bonds, Please call nic if there are any questions about(lie suggested proceedings, Yours. ai(hfilliy, JAd Kara K. Adams kka cc: Phyllis Marshall 1308111 12,187957.1 BOSTON MA I FT, (APDFRPALE FL I HARTFORD CT i MADISON N) I NhW YORK NY I NEIYPORT BEACH CA I PROVIDENCE RI SI•AMFOKD CF I WASHINGTON DC M51'PALM BEACH FL I WILMINGTON DF. I I,OINOON VK I HONG KONG(ASSOCIATED OFFICE) Watertown Public Schools PY2011 Capital Improvement Summer Schedule Watertown High School 1 Replace tiles near Tech Services, Install Carpet 10,000 2 Classroom Furniture 30,000 3 Auditorium screen and projection system 20,000 4 Fitness Center Lift 25,000 5 Grease Trap 10,000 6 Security 35,000 7 Robotics Room Move 1,400 8 Robotics Rootn Electrical 4,300 9 Robotics Room Carpentry 4,800 10 Tech services Move 3,200 11 Tech Services Electrical 9,500 12 Tech Services Carpentry 15,000 Total 168,200 Watertown Middle School 1 Main office A/C&sprinkler system 21,000 2 Window renovations 35,000 3 Auditorium screen and projection system 20,000 4 Kitchen Fire Suppression System 7,000 5 Security 20,000 6 Classroom Furniture 20,000 Total 123,000 Lowell School 1 Sound Proof Cafes 15,000 2 Classroom Furniture 20,000 Total 35,000 Cunnlff School 1 Hand Rails on Front Walkway 6,000 2 Classroom Furniture 10,000 3 Security 14,000 Total 30,000 Hosmer School 1 2nd Floor Water& Drain Line 12,000 2 Classroom Furniture 20,000 3 Sound Proof Cafc & 2nd floor Teacher's room 18,000 5/21/2010 4 PreSchool renovations for Autism program 25,000 5 Security 9,000 Total 84,000 Phillps School 1 Condensate Tank 25,000 2 Seal and Re-line Parking lot 25,000 3 First Floor HVAC materials 1,300 4 First Floor plumbing 7,200 5 First Floor electrical 7,700 6 First Floor Ceilings 10,100 7 First Floor Carpentry 8,500 Total 84,800 TOTAL 525,000 5/21/2010 Driscoll, Michael From: Cecilia Lenk([ank.ce@g mail.com] Sent: Wednesday. Seotember 08. 2010 P-,VAM To: Anthony Paolillo;jportz@neu.edu; David DeLeon; Koufman, A; jfrancione@watertown.k12,ma.us Cc: Sideris, Mark; Piccirilli, Vincent J; Driscoll, Michael; Papas, Valerie; Lenk, Cecilia Subject: Fwd: Marshall Street Parking Lot Attachments: PhillipsParking pot hole 8-26-10 5612_13_14_15 B.jpg Dear all, I received this email and another similar one from neighbors of the Marshall St. Parking lot. I would ask you to please look into the condition of the resurfacing and make any necessary changes. It is clear from the pictures that the workmanship may not have been as good as we should require. Thanks so much for taking care of this issue. Cecilia Lenk Val, can you please send a copy of this email and the accompanying pictures to Angie. Thanks. ---------- Forwarded message ---------- From: Harvey Steiner EyeMAC <harvev a,artrelated.coni> Date: Too, Sep 7, 2010 at 10:26 PM Subject: Re: Marshall Street Parking Lot To: Cecilia Lenk <lenk.ce(a)qamail.com> Cc: Guido Guidotti <euido.auidotti awcrizon.net> Cecilia, The Phillips School (Marshall Street) parking lot was resurfaced in August. I shot the attached picture(s) a week ago. As you can see the job they did is crumbling within a week or two after they finished it. Harvey Steiner 18 Marshall Street Watertown 617-388-5966 (cell) r AMFpi Wgqmpggg Ma vl2 All 1p ' MA lzv END% p 6 VV it NS.I i� � K N�H�OW" 3 Zr gw fgM • q"J yf 60 g' fg " !v V --p Q w M 0, 19 "V FYIQ "M fiw ...... VE� "eR t�"j A, I a 0 AW CL ri}k5a lk� f 5 44> ;�x -6 M 0 pzii Is"a R An ---,NN' Ulf 'IT —1 17A fill.. Driscoll, Michael From: JD Ud.donohue@verizon.net] Sent: Thursday gptmber 09 2010 1:3221A To: Sideris, Mark Cc: Town Councilors; Driscoll, Michael; Marshall, Phyllis; Tracy, Thomas Subject: RE: Marshall Street Parking Lot Mark and all, Continuing on what Councilor Lenk has brought forward and the fact there was an abbreviated school tour (I apologize that I could not make it) I would like to formally request a full presentation with the following points: I. Digital photos of this past summers improvements to the schools? 2. What monies have been spent? 3. What projects did get completed? 4. What projects did not get completed? 5. What's on order? 6. An accurate time lime of completion? 7. What happens to the appropriated unspent monies? If anyone has additional questions thoughts or ideas that should be asked or considered please forward to Val. John Donohue Councilor at Large Watertown Ma. 02472 617 908 8318 Please be aware that the Secretory of Slate's office has determined that most e-mails are public records subject to the proi4sions ofiWassachusetls General Laws Chapter. 66, sec. 10, the Public Records Lase, and therefore may not be confidential. From; Driscoll, Michael [mai Ito:mdriscoll@watertown-ma.gov] Sent: Wednesday, September 08, 2010 10:54 AM To: Marshall, Phyllis; Tracy, Thomas Cc: Town Councilors Subject: FW: Marshall Street Parking Lot Good morning; thank you for attending the abbreviated tour of the School Buildings ( High School, Phillips & Lowell Schools ) last Thursday morning. Please see the e-mail below& related attachment.--- From: Cecilia Lenk [mailto:lenk.ce@gmail.com] Sent: Wednesday, September 08, 2010 9:37 AM To: Anthony Paolillo;jportz@neu.edu; David DeLeon; Koufman, A;jfrancionegcwatertokvn.k12,ma.us r Cc: Sideris, Mark; Piecirilli, Vincent J; Driscoll, Michael; Papas, Valerie; Lenk, Cecilia Subject: Fwd: Marshall Street Parking Lot Dear all, I received this email and another similar one from neighbors of the Marshall St. Parking lot. I would ask you to please look into the condition of the resurfacing and make an},necessary changes. It is clear from the pictures that the workmanship may not have been as good as we should require. Thanks so much for taking care of this issue. Cecilia Lenk Val, can you please send a copy of this email and the accompanying pictures to Angie. Thanks. ---------- Forwarded message ---------- From: Harvey Steiner EycMAC <harvev a,artrelated.coni> Date: Tue, Sep 7, 2010 at 10:26 PM Subject: Re: Marshall Street Parking Lot To: Cecilia Lenk <lenk.ce im-nnail.com> Cc: Guido Guidotti <eui do.euidotti(Dverizon.net> Cecilia, The Phillips School (Marshall Street) parking lot was resurfaced in August. I shot the attached picture(s) a week ago. As you can sec the job they did is crumbling within a week or two after they finished it. IIarvey Steiner 18 Marshall Street Watertown 617-388-5966 (cell) Information from ESET NOD32 Antivirus, version of virus signature database 5434 (20100908) The message was checked by ESET NOD32 Antivirus. ht1n:Hwww.csct.com Information from ESET NOD32 Antivirus, version of virus signature database 5438 (20100909) The message was checked by ESET NOD32 Antivirus. 2 Driscoll, Michael From: Papas, Valerie Sent: Monday, September 13, 2010 12:09 PM To: Town Councilors; Joan Jackson; Driscoll, Michael Subject: FK Request for presentation on summer improvements to schools From: Cecilia Lenk [mailto:lenk.ce@gmail.com] Sent: Monday September 13 2010 12:06 PM To: Papas, Valerie Cc: Lenk, Cecilia Subject: Request for presentation on summer improvements to schools Val - please fax to Angie, and forward to Town Council, Mr, Driscoll, School Committee, and Superintendent Koulinan. Thank you. Dear all, Prior to the opening of the school session, a number of us were able to go on a tour of the school buildings. We were not able to see all the work that was in process. Following up on Councilor Donohue's request of a few days ago, I would like to join him in requesting a full presentation from the School committee on the projects and construction work completed and in process. This would be very helpful as we move forward this fall into the upcoming budgeting season. Thanks so much. Cecilia Cecilia Lenk m: 617,905.5646 lenk.ce a.amail.com r �p } _ YUatatown School e ommittee WATERTOWN, MASSACHUSETTS 02472-3492 School Committee Office of Anthony P. Paolillo, Chairman School Committee John H. Portz, Vice-Chairman 30 Common Street Laurie J. McManus, Secretary Phone: 617-926-7700 Eileen Y. Hsu-Balzer Fax : 617-923-1234 Christopher J. Beach David R. Leon Mark Sideris September 17,2010 ' Ms, Cecilia Lenk Town Councilor Administration Building 149 Main Street Watertown,MA 02472 Dear Ms. Lenk: The School Committee's annual tour of buildings which took place on Thursday, September 2nd included an inspection of the completed Capital Jrnprovement Projects prior to the opening of school on September 7", Any Councilor who was not able to participate in the tour and Councilors who wish to see the additional projects that are now completed may contact Jay Prancione at 617-926-7791 for a tau of the buildings, if the Town Council would like a presentation at a Town Council meeting, we can provide a photo presentation along with a status report of the remaining projects. If a presentation is needed we request that it be given in October or later as members of the Buiildings and Grounds Subcommittee will not be available until then. As always, any presentation by school personnel before the Town Council should have appropriate School Committee members present. Attached is the list of the projects and the estimated completion dates and money spent to on the projects. Sincerely, Anthony P.Paolillo Chairman APP:j I cc: Mark Sideris, President,Town Council School Committee i i i Watertown Public Schools FY2011 Capital Improvement Summer Schedule Watertown High School Budgeted Encumbered Variance Comment 1 Replace tiles near Tech Services,Install Carpet 10,000 6,961 3,040 Complete - 2 Classroom Furniture 30,OD0 29,926 74 Ordered i 3 Auditorium screen and projection system 20,000 20,725 -725 10/30/2010 4 Fitness Center Lift 25,000 35,393 -10,393 DELAYED" 5 Grease Trap 10,000 9,640 360 Complete 6 Security 35,000 35,000 In Process 7 Robotics Room Move 1,400 1,200 200 Complete 8 Robotics Room Electrical 4,300 2,777 1,523 Complete 9 Robotics Room Carpentry 4,800 4,800 Used for Tech Svcs 10 Tech services Move 3,200 1,200 2,000 Complete 11 Tech Services Electrical 9,500 8,240 1,260 Complete 12 Tech Services Carpentry 15,000 23,756 •8,756 Complete Total SG8,200 139,817 28,383 i Watertown Middle School 1 Main office A/C&sprinkler system 21,000 21,000 Awaiting Invoice I 2 Window renovations 35,000 30,400 4,600 Complete 3 Auditorium screen and projection system 20,000 19,745 255 10/30/2010 4 Kitchen Fire Suppression System 7,000 7,000 Awaiting Approval(WFD) 5 Security 20,000 20,000 In Process 6 Classroom Furniture 20,000 10,381 9,619 Ordered Total 123,000 60,525 62,475 Lowell School 1 Sound Proof Cafd 15,000 15,000 D Complete 2 Classroom Furniture 20,00D 12,249 7,751 Ordered Total 35,000 27,249 7,751 i Conniff School 1 Hand Rails on Front Walkway 6,000 6,000 Open 2 Classroom Furniture 10,000 2,820 7,180 Ordered 3 Security 14,000 14,000 In Process Total 30,000 2,820 27,180 Hosmer School 1 2nd Floor Water&Drain line 12,000 1,225 10,774 Complete 2 Classroom Furniture 2.0,000 13,353 6,647 Ordered 3 Sound Proof Cafri&2nd floor Teacher's room 16,000 15,830 2,170 Complete 4 PreSchool renovations for Autism program 25,000 5,179 19,821 Partial,Needs Design S Security 9,000 9,000 In Process Total 84,000 35,588 48,412 Philips school 1 Condensate Tank 25,000 17,480 7,520 Complete 9/15/2010 2 Seal and Re-line Parking lot 25,000 16,385 8,615 Complete i 3 First Floor HVAC materials 1,300 1,300 0 Complete 4 First Floor plumbing 7,200 7,200 0 Complete 5 First Floor electrical 7,700 15,576 -7,876 Complete 6 First Floor Ceilings 10,100 11,130 -1,030 Complete 7 First Floor Carpentry 8,500 21,132 -12,632 Complete Total 84,800 90,203 •5,403 TOTAL 525,000 356,202 163,798 I, 1 W FN Dudley Services 8,750 Enviro-Safe Engineering 500 I i i i I I 1 9/15/2010 100 Watertown Town Cou11161�11 Administration Building °ram4' 149 Main Street Watertown, MA 02472 Plione: 617-972-6470 ELECTED OFFICIALS: Mark S.Sideris, Council President M1JN,fORAND1(7N1 Stephen P.Corbett, Vice President John A.Donohue, Councilor At Large Susan G. Falkoff, To: Anthony Paolillo, School Committee Chair Councilor At Large AnthonyrPalomba,Large I�ROM: Cecilia Lenk, District B Counci � Councilor Al Large �n Angeline B.Kounelis,District A Councilor DATE'. 'i September 23, 2010 l / Distrait D councilor r2Dt School C1P presentation Vincent J.Piccirilli,Jr., - - - - - _------ -- District C Councilor John J.Lawn,Jr., Thank you for your letter of September 1701 provicling the District D Councilor information I requested on the status of the summer 2010 capital projects and the expenditures to elate of the $525,000 appropriated by the Council for these projects. As you can well understand, given the size of the capital project budget and potential impact on improving our schools, the Council, and importantly, the residents of Watertown require a full understanding of these projects. I am pleased that the Superintendent, administrators, and School Committee members will give a presentation of the capital projects at the Town Council Meeting on October 1201. In addition to describing the projects, I would ask that you include an update on the expenditures at that time, Cc: Mark S. Sideris, President 'Town Council Honorable Town Council School Committee Town Auditor Town Manager 0#`t}10 "?I Watortown Town Council " �+ I Administration Building \fo. P 149 Main Street Watertown, MA 02472 Phone:617-972.6470 ELECTED OFFICIALS: Mark S.Sideris, Council President 1VILMORAN DUM StePhen P.Corbett, Vice President John A.DOuhne, Councilor At Lame Susan G.At Larr, 'i`O: Thomas Tracy, Town Auditor Councilor At La«Je � �) Anthony Palornba, Councilor At LarJe )FROM: mark S. sideris, Council President Angeline B.Ks District A Councilorncilor , DATE: September 23, 2010 CeciliaY+R:School CIP presentation ct a District Councilor o Vincent J. Piccirilli,Jr., - -- ��— District C Councilor John J. Lawn,Jr., As you know, the Town Council has appropriated $525,000 for, Capital District D Councilor Projects for schools this past summer. I have requested a presentation by the School Department be provided at the Town Council's October, 12tn meeting, I would respectfully request that you be available to answer any questions that may arise, I look forward to seeing you there. Thank you. Cc: Honorable Town Council Town Manager,