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HomeMy Public PortalAbout08/10/1984m There will be a Meeting of the Town Commission of THE TOWN OF GULF STREAM, FLORIDA AT THE TOWN HALL Friday, Q-t-t v to 19 SY , at A.M. Deputy Town Clerk r TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA COMMISSIONERS MAIL ADDRESS 246 SEA ROAD WILLIAM F. KOCH, JR., Maycr GULF STREAM, FLORIDA JOEL HUNTER, Vice Mayor 77444 TEL.: GULF STREAM ALAN I. ARMOUR 2765116 ROBERT J. DI %SON Town Manager BRIAN PFEIFLER AGENDA WILLIAM E. GWYNN Town Clerk TOWN COMMISSION N=ING BARBARA GWYNN Chief of Police AUGUST 10, 1984 JAMES GREER 1. Roll Call. 2. Approval of Minutes, regular Meeting July 12, 1984. 3. Financial Reports, July 1984. 4. Presentation of Police Reports. 5. Presentation by Planning and Zoning Board. 6. Ordinance #84 -3, An admendment to Chapter 4, Section 4 -1 Building Codes. 7. Crabtree Construction Inc. Contract for Road and Drainage Improvements. 8. G.B.S. preliminary sketches of Municipal Complex (Town Hall). Also, set date for public input. 9. Discuss CDBG (PBC) regarding low income housing. 10. Report on sign request for entrance to Place Au Soleil. 11. Discuss action that municipalities must take to discourage Rep. Ray Liberti's effort to pass the "Municipal Sunset Law ", which if adopted could eliminate most municipal governments with populations under 5,000. 12. Review of the Town's Employee Personnel Policies. 13. Comments and Recommendations from Co[mission Members. 14. Public requests or corients from the floor. 15. Set up dates for future meetings. Tentative date for the second public hearing for the 1984 -85 Fiscal year budget has been set for September 13th, 1984 at 5:01 P.M. 16. Adjournment. PLEASE NOTE: Fiscal Year 1984 -85 Budget Hearing September 6, 1984 5:01 P.M. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA COMMISSIONERS MAIL ADDRESS 246 SEA ROAD WILLIAM F. KOCH, JR., Mayor GULF STREAM, FLORIDA JOEL HUNTER, Vice Mayor 93444 TEL.: GULF STREAM ALAN 1. ARMOUR 276-5116 ROBERT J. OI %SON Town n Manager BRIAN PFEIFLER - TOWN COMMISSION MEETING WILLIAM E. GWYNN Town Clerk BARBARA GWYNN AUGUST 10, 1984 Chief of Police JAMES GREER MINUTES 1. Roll Call. Present Others Present Mayor Koch Bill Gwynn, Town Manager Commissioner Armour Gene Caputo, Asst Town Mgr. Commissioner Dixson Barbara Gwynn, Town Clerk James Greer, Police Chief John Randolph, Town Atty. Bill Mayer, Chairman Planning Board Clarence Sova, Public Works Supervisor Absent Vice Mayor Hunter Commissioner Pfeifler 2. Approval of Minutes: Regular Meeting July 12, 1984 Mr. Armour requested that his comment regarding the dredging of private canals be amended to state that while the Town would not again bring up any discussion on the private canals, the property owners themselves could initiate further discussion if they chose to. Upon a motion by Mr. Armour and second by Mr. Dixson, the minutes were unanimously approved as amended. 3. Financial Reports, July 1984. Mr. Gwynn presented the financial report for the month of July 1984 and reported that there were no significant transactions. He further stated that there appears to be a possible surplus.for the current fiscal year based upon changes in the assessed valuation. This report is made a part of these minutes. 4.. Presentation of Police Reports, July 1984. lChief Greer presented the Police Report for the month of July 1984 which is a part of these minutes. He'also reported that the beach vehicle has been purchased and that the "NO Outlet" sign has been posted at the Place Au Soleil entrance. He also brought to the Commission's attention the situation regarding the exterior lights at the Ganesh residence being a nuisance. Commission Meeting August 10, 1984 Minutes Page 2 After a brief discussion the matter was referred to the Town Attorney for assistance. 5. Presentation by Planning and Zoning Board. a. B.O.A. 113 -84 A' request by Donald Allmon, Agent for Sara C. Winston, for a variance to yard requirements reducing front yard setback on corner lot from 44.5 feet to 34.4 feet on that portion of the lot facing Wright Way. This request is for property described as lot 2, H.V. Pope Sub -div- ision and located that the N.E. corner of Old School Road and Wright Way. Mr. Mayer presented the action of the Planning Board. He stated that it was the Board's opinion and action that a variance was not necessary due to the language of the ordinance with respect to the measurement of average setback distances. There were no other comments from either staff or the audience. After a brief discussion, the Commission unanimously approved the Planning Board's action and granted the request without the need for a variance upon a motion by Mr. Dixson and second by Mr. Armour. b. P.B. 1184 -9 A request by the Gulf Stream Little Club for amendment to a previously approved site plan to allow for twelve (12) of its required parking spaces to be located on a grassed area. Mr. Mayer stated that this item required no Commission action, but was being presented as an information item only and to confirm the action of the Planning Board to approve the request. After a brief discussion, the Commission accepted the position and report of the Planning Board regarding this item. 6.. a. Ordinance 1184 -3, an admendment to Chapter 4, Section 4 -1 Building Codes. Following first reading and discussion of the Ordinance, the Commission unanimously approved Ordinance 1184 -3 on first reading upon a motion by Mr. Armour and second by Mr. Dixson. b. Ordinance 1184 -4, Prohibit Vehicles on Beaches. Following first reading and discussion of the Ordinance, the Commission unanimously approved Ordinance #84 -4 on first reading upon a motion by Mr. Armour and second by Mr. Dixson. 7. a. Crabtree Construction Inc.,Contract for Road and Drainage Improvements. Mr. Jim Butkus of Post, Buckley, Shuh, & Jernigan presented the proposed i contract for the roadway resurfacing, drainage & water improvements projects. He recommended signing of the contract documents and stated that if the contract was approved and signed today then the notice to proceed would be issued to Crabtree Construction on Monday, Aug.13th. Commission Meeting Aug.10, 1984 Minutes page 3 Then, after a period of field work and finalization of engineering, construction would begin in about two weeks. There was considerable discussion of drainage improvements in Place Au Soleil. Mr. Butkus identified the problem areas and presented several alternatives to resolve the problems. He again stated, as in past meetings, that the Town would not experience a "bone dry" situation without a complete resolution of the problem which could cost as much as $50,000.00. He would not recommend that alternative as it is not the most cost effective. A second alternative would be the installation of french drains and inlets at an approximate cost of $25,000.00. There was considerable discussion on the various alternatives with Mr. Butkus recommending that the Town allow the repaving of the roadways to resolve the problem with the construction of appropriate swails to improve the existing condition. This alternative was acceptable to the Commission with Mr. Butkus providing the Town with appropriate cost estimates and necessary infor- mation to incorporate into a change order of the contract. With the drainage question addressed and upon a motion by Mr. Armour and second by Mr. Dixson, the Commission unanimously approved and signed the contract with Crabtree Construction. b. Ocean Ridge Fire Contract. Mayor Koch indicated that the Town would proceed with the contract with the Town of Ocean Ridge for the provision of fire protection services. Upon a motion by Mr. Dixson and second by Mr. Armour, the Commission unanimously approved and signed the contract. c. Dredging Change Order. Mr. Caputo presented change Order #1 to the contract dealing with the access road to, and use of, the Golf Club property as a temporary spoil site. He stated that the cost and time estimate were reasonable and well within original estimates and recommended approval of the change order. Upon a motion by Mr. Armour and second by Mr. Dixson, the Commission unanimously approved and signed the Change Order. 8. G.B.S. preliminary sketches of Municipal Complex (Town Hall). Also, set date for public input. CMr. Jim Sterges and Mr. George Gentile of G.S.S. Architects presented the preliminary sketches and site plan. Commission Meeting Aug. 10, 1984 Minutes page 4 After a brief discussion a meeting to solicit public input and comment was set for Wednesday, August 23, 1984 at 3:30 P.M. 9. Discuss CDBG (PBC) regarding low income housing. Following a brief discussion on an interlocal agreement which was submitted by the County, it was determined that it would be in the best interest of the Town not to sign the agreement or to take any action at this time. 10. Report on sign request for entrance to Place Au Soleil. Inasmuch as Chief Greer included this item in his Police Report, there was no further discussion on the matter. 11. Discuss action that municipalities must take to discourage Rep.Ray Liberti's effort to pass the "Municipal Sunset Law ", which if adopted could eliminate most municipal governments with populations under 5,000. Mayor Koch indicated that this was an information item only with no action required. However, he wanted to inform the Commission of the State's and Mr. Liberti's efforts to abolish small cities and to urge lobbying against the issue. I- 12. Review of the Town's Employee Personnel Policies. The Commission indicated that it had read the proposed policies. Mr. Armour stated that in no way would the authority of the Town Manager be reduced by the ability of the Police Chief or Town Clerk to make decisions. It was also decided to delete statement regarding sick leave as a privelege. Upon a motion by Mr. Armour and second by Mr. Dixson, the policies were unanimously adopted. 13. Comments and Recommendations from Commission Members. There were none. 14. Public requests or comments from the floor. Mr. Randolph presented a proposed revision to the Section of the Zoning Ordinance dealing with the prohibition of Satellite antennas. He stated that a more detailed explanation would be presented at the next regular Commission meeting. 15. Set up dates for future meetings. Tentative date for the second public hearing for the 1984 -85 Fiscal year budget has been set for September 13th, 1984 at 5:01 P.M. Commission Meeting August 10, 1984 Minutes page 5 Mr. Gwynn stated that the FY 84 -85 Proposed Budget public hearings would be held on Thursday, Sept. 6, 1984 at 5:01 P.M. and Thursday, Sept. 13, 1984 at 5:01 P.M. 16. Adjournipent There being no further business, Eugene A. Caputo Assistant Town Manager the meeting was adjourned at 11:15 A.M.