HomeMy Public PortalAbout08/10/1984m
There will be a
Meeting of the Town Commission
of
THE TOWN OF GULF STREAM, FLORIDA
AT THE TOWN HALL
Friday, Q-t-t v to 19 SY , at A.M.
Deputy Town Clerk
r
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
MAIL ADDRESS
246 SEA ROAD
WILLIAM F. KOCH, JR., Maycr
GULF STREAM, FLORIDA
JOEL HUNTER, Vice Mayor
77444
TEL.: GULF STREAM
ALAN I. ARMOUR
2765116
ROBERT J. DI %SON
Town Manager
BRIAN PFEIFLER
AGENDA
WILLIAM E. GWYNN
Town Clerk
TOWN COMMISSION N=ING
BARBARA GWYNN
Chief of Police
AUGUST 10, 1984
JAMES GREER
1. Roll Call.
2. Approval of Minutes, regular Meeting July 12, 1984.
3. Financial Reports, July 1984.
4. Presentation of Police Reports.
5. Presentation by Planning and Zoning Board.
6. Ordinance #84 -3, An admendment to Chapter 4, Section 4 -1 Building Codes.
7. Crabtree Construction Inc. Contract for Road and Drainage Improvements.
8. G.B.S. preliminary sketches of Municipal Complex (Town Hall). Also, set
date for public input.
9. Discuss CDBG (PBC) regarding low income housing.
10. Report on sign request for entrance to Place Au Soleil.
11. Discuss action that municipalities must take to discourage Rep. Ray
Liberti's effort to pass the "Municipal Sunset Law ", which if adopted
could eliminate most municipal governments with populations under 5,000.
12. Review of the Town's Employee Personnel Policies.
13. Comments and Recommendations from Co[mission Members.
14. Public requests or corients from the floor.
15. Set up dates for future meetings. Tentative date for the second public
hearing for the 1984 -85 Fiscal year budget has been set for September
13th, 1984 at 5:01 P.M.
16. Adjournment.
PLEASE NOTE: Fiscal Year 1984 -85
Budget Hearing
September 6, 1984
5:01 P.M.
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
MAIL ADDRESS
246 SEA ROAD
WILLIAM F. KOCH, JR., Mayor
GULF STREAM, FLORIDA
JOEL HUNTER, Vice Mayor
93444
TEL.: GULF STREAM
ALAN 1. ARMOUR
276-5116
ROBERT J. OI %SON
Town n Manager
BRIAN PFEIFLER -
TOWN COMMISSION MEETING
WILLIAM E. GWYNN
Town Clerk
BARBARA GWYNN
AUGUST 10, 1984
Chief of Police
JAMES GREER
MINUTES
1. Roll Call.
Present Others Present
Mayor Koch Bill Gwynn, Town Manager
Commissioner Armour Gene Caputo, Asst Town Mgr.
Commissioner Dixson Barbara Gwynn, Town Clerk
James Greer, Police Chief
John Randolph, Town Atty.
Bill Mayer, Chairman Planning Board
Clarence Sova, Public Works Supervisor
Absent
Vice Mayor Hunter
Commissioner Pfeifler
2. Approval of Minutes: Regular Meeting July 12, 1984
Mr. Armour requested that his comment regarding the dredging of private
canals be amended to state that while the Town would not again bring up
any discussion on the private canals, the property owners themselves could
initiate further discussion if they chose to.
Upon a motion by Mr. Armour and second by Mr. Dixson, the minutes were
unanimously approved as amended.
3. Financial Reports, July 1984.
Mr. Gwynn presented the financial report for the month of July 1984 and
reported that there were no significant transactions. He further stated
that there appears to be a possible surplus.for the current fiscal year
based upon changes in the assessed valuation. This report is made a
part of these minutes.
4.. Presentation of Police Reports, July 1984.
lChief Greer presented the Police Report for the month of July 1984 which
is a part of these minutes. He'also reported that the beach vehicle has
been purchased and that the "NO Outlet" sign has been posted at the Place
Au Soleil entrance. He also brought to the Commission's attention the
situation regarding the exterior lights at the Ganesh residence being a
nuisance.
Commission Meeting
August 10, 1984 Minutes
Page 2
After a brief discussion the matter was referred to the Town Attorney
for assistance.
5. Presentation by Planning and Zoning Board.
a. B.O.A. 113 -84
A' request by Donald Allmon, Agent for Sara C. Winston, for a variance
to yard requirements reducing front yard setback on corner lot from
44.5 feet to 34.4 feet on that portion of the lot facing Wright Way.
This request is for property described as lot 2, H.V. Pope Sub -div-
ision and located that the N.E. corner of Old School Road and
Wright Way.
Mr. Mayer presented the action of the Planning Board. He stated that
it was the Board's opinion and action that a variance was not necessary
due to the language of the ordinance with respect to the measurement
of average setback distances.
There were no other comments from either staff or the audience. After
a brief discussion, the Commission unanimously approved the Planning
Board's action and granted the request without the need for a variance
upon a motion by Mr. Dixson and second by Mr. Armour.
b. P.B. 1184 -9
A request by the Gulf Stream Little Club for amendment to a previously
approved site plan to allow for twelve (12) of its required parking
spaces to be located on a grassed area.
Mr. Mayer stated that this item required no Commission action, but was
being presented as an information item only and to confirm the action
of the Planning Board to approve the request.
After a brief discussion, the Commission accepted the position and report
of the Planning Board regarding this item.
6.. a. Ordinance 1184 -3, an admendment to Chapter 4, Section 4 -1 Building Codes.
Following first reading and discussion of the Ordinance, the Commission
unanimously approved Ordinance 1184 -3 on first reading upon a motion by Mr.
Armour and second by Mr. Dixson.
b. Ordinance 1184 -4, Prohibit Vehicles on Beaches.
Following first reading and discussion of the Ordinance, the Commission
unanimously approved Ordinance #84 -4 on first reading upon a motion by
Mr. Armour and second by Mr. Dixson.
7. a. Crabtree Construction Inc.,Contract for Road and Drainage Improvements.
Mr. Jim Butkus of Post, Buckley, Shuh, & Jernigan presented the proposed
i contract for the roadway resurfacing, drainage & water improvements
projects. He recommended signing of the contract documents and stated
that if the contract was approved and signed today then the notice to
proceed would be issued to Crabtree Construction on Monday, Aug.13th.
Commission Meeting
Aug.10, 1984 Minutes
page 3
Then, after a period of field work and finalization of engineering,
construction would begin in about two weeks.
There was considerable discussion of drainage improvements in Place
Au Soleil. Mr. Butkus identified the problem areas and presented
several alternatives to resolve the problems. He again stated, as
in past meetings, that the Town would not experience a "bone dry"
situation without a complete resolution of the problem which could
cost as much as $50,000.00. He would not recommend that alternative
as it is not the most cost effective. A second alternative would be
the installation of french drains and inlets at an approximate cost
of $25,000.00.
There was considerable discussion on the various alternatives with Mr.
Butkus recommending that the Town allow the repaving of the roadways
to resolve the problem with the construction of appropriate swails to
improve the existing condition.
This alternative was acceptable to the Commission with Mr. Butkus
providing the Town with appropriate cost estimates and necessary infor-
mation to incorporate into a change order of the contract.
With the drainage question addressed and upon a motion by Mr. Armour and
second by Mr. Dixson, the Commission unanimously approved and signed
the contract with Crabtree Construction.
b. Ocean Ridge Fire Contract.
Mayor Koch indicated that the Town would proceed with the contract with
the Town of Ocean Ridge for the provision of fire protection services.
Upon a motion by Mr. Dixson and second by Mr. Armour, the Commission
unanimously approved and signed the contract.
c. Dredging Change Order.
Mr. Caputo presented change Order #1 to the contract dealing with the
access road to, and use of, the Golf Club property as a temporary spoil
site. He stated that the cost and time estimate were reasonable and
well within original estimates and recommended approval of the change
order.
Upon a motion by Mr. Armour and second by Mr. Dixson, the Commission
unanimously approved and signed the Change Order.
8. G.B.S. preliminary sketches of Municipal Complex (Town Hall). Also, set
date for public input.
CMr. Jim Sterges and Mr. George Gentile of G.S.S. Architects presented the
preliminary sketches and site plan.
Commission Meeting
Aug. 10, 1984 Minutes
page 4
After a brief discussion a meeting to solicit public input and comment
was set for Wednesday, August 23, 1984 at 3:30 P.M.
9. Discuss CDBG (PBC) regarding low income housing.
Following a brief discussion on an interlocal agreement which was submitted
by the County, it was determined that it would be in the best interest of
the Town not to sign the agreement or to take any action at this time.
10. Report on sign request for entrance to Place Au Soleil.
Inasmuch as Chief Greer included this item in his Police Report, there was
no further discussion on the matter.
11. Discuss action that municipalities must take to discourage Rep.Ray Liberti's
effort to pass the "Municipal Sunset Law ", which if adopted could eliminate
most municipal governments with populations under 5,000.
Mayor Koch indicated that this was an information item only with no action
required. However, he wanted to inform the Commission of the State's and
Mr. Liberti's efforts to abolish small cities and to urge lobbying against
the issue.
I- 12. Review of the Town's Employee Personnel Policies.
The Commission indicated that it had read the proposed policies. Mr. Armour
stated that in no way would the authority of the Town Manager be reduced by
the ability of the Police Chief or Town Clerk to make decisions. It was
also decided to delete statement regarding sick leave as a privelege.
Upon a motion by Mr. Armour and second by Mr. Dixson, the policies were
unanimously adopted.
13. Comments and Recommendations from Commission Members.
There were none.
14. Public requests or comments from the floor.
Mr. Randolph presented a proposed revision to the Section of the Zoning
Ordinance dealing with the prohibition of Satellite antennas. He stated
that a more detailed explanation would be presented at the next regular
Commission meeting.
15. Set up dates for future meetings. Tentative date for the second public
hearing for the 1984 -85 Fiscal year budget has been set for September
13th, 1984 at 5:01 P.M.
Commission Meeting
August 10, 1984 Minutes
page 5
Mr. Gwynn stated that the FY 84 -85 Proposed Budget public hearings
would be held on Thursday, Sept. 6, 1984 at 5:01 P.M. and Thursday,
Sept. 13, 1984 at 5:01 P.M.
16. Adjournipent
There being no further business,
Eugene A. Caputo
Assistant Town Manager
the meeting was adjourned at 11:15 A.M.