HomeMy Public PortalAbout08/23/1984 * WorkshopWRKSHOP k=ING RE: ARCHITECP REVIEW OF
TOWN HALL AND POLICE DEPARDENT PLANS.
There will be a
Meeting of the Town Commission
of
THE TOWN OF GULF STREAM, FLORIDA
AT THE TOWN HALL
vWY Aug 23, 19819 , at 9 A.M.
Deputy Town Clerk.
COMMISSIONERS
William F. Koch, Jr., Mayor
Joel Hunter, Vice Mayor
Alan I. Armour
Robert J. Dlaeon
Brian Pfeiffer
1
2
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
MAIL ADDRESS
245 SEA ROAD
GULF STREAM, FLORIDA
73444
TEL.: GULF STREAM
2755115
Town Manager
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
AGENDA
TOWN COMMISSION
SPECIAL MEETING
August 23, 1984
Roll Call.
Architects Presentations.
a. GES Architects — Preliminary sketches and discussions of Town
Municipal Complex
3. Adjournment.
I--
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
JOEL HUNTER, Vice Mayor
ALAN I. ARMOUR
ROBERT J. DIXSON
BRIAN PFEIFLER
1. Roll Call
Present
Mayor Koch
Commissioner Armour
Commissioner Dixson
Absent
Commissioner Hunter
Commissioner Pfeifler
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
SPECIAL TOWN COMMISSION MEETING
AUGUST 23, 1984
MINUTES
Others Present
MAIL ADDRESS
245 SEA ROAD
GULF STREAM, FLORIDA
334"
TEL.: GULF STREAM
2755116
Town Manager
WILLIAM F GWYNN
Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
Gene Caputo, Assistant Town Manager
James Greer, Police Chief
Clarence Sova, Public Works Supervisr
2. Review of Architectural plans for Municipal Complex.
Mr. Jim Stergas and Mr. George Gentile presented preliminary drawings of the
new Town Hall, remodeled Police Department, and the expanded Public Works
facility.
It was felt that the proposed exteriors did not capture the mediterranian
theme that was presented in the original proposal.
Mr. Hunter's written comments, which were mailed to the Commission, were read
into the record by Mr. Caputo and have been made part of these minutes.
Additional revisions were determined necessary for the interior layouts of the
Town Hall and Police Department. There was considerable discussion and input
from the public and it was determined that a continuation of this meeting would
be held on Thursday, September 6, 1984 at 3:30 P.M. for the purpose of giving
the public an additional opportunity to comment and for the architects to return
with revised drawings.
The meeting was not adjourned, but continued until September 6, 1984.
COMMISSIONERS
William F. Koch, Jr., Mayor
Joel Hunter, Vice Mayor
Alan I. Armour
Robert J. Dltlaon
Brian Pfelller
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
TOWN OF GULF STREAM
• DI• r I IDf • � �
July, 1984
MAIL ADDRESS
248 SEA ROAD
GULF STREAM, FLORIDA
3]444
TEL.: GULF STREAM
27 &5118
Town Manager
WILLIAM E. GWYNN
Deputy Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
TOWN OF GULF STREAM
PERSOWEL POLICIES
As a Gulf Stream Town employee, you should always remember that
your "boss" is the resident who pays your salary through taxes. ;Your
daily contact with them creates the image they have of the Town employees
and therefore your conduct reflects on each and every other employee. It.
is your obligation to be honest, efficient and courteous in all your
dealings as an employee, not only with the residents, but with all you meet.
Just as your actions with non - residents reflect on the entire Town - - - the
residents, taxpayers, Commissioners and fellow employees.
We hope all employees will enjoy corking in Gulf Stream in a spirit
of cooperation and that this small booklet of policies will be of assistance
to you in understanding your role on our Town "team ".
It
It shall be the responsibility of the Town Manager to adopt and
the Town Clerk to maintain a current code of personnel policies covering
the conduct of employees and operation of municipal functions. All depart-
ment heads are responsible to the Town Manager for the administration of
policy within their respective departments and all employees are.dii-ectly
responsible to their immediate department heads.
EMPLOYMENT
The Town Manager, Deputy Town Clerk, Chief of Police and any future
department heads that may be established or created serve at the pleasure
of the Town Commission and their employment can be terminated at any time by
said Commission. All department heads and professional service personnel
are selected by the Town Manager with the approval of the Town Commission.
Each department head selects the employees of that department, with the approval
of the Town Manager. Any and all new positions must be authorized by the Town
Commission.
PROBATIONARY PERIOD
New employees shall serve a six month probationary period of continuous
uninterrupted service. During this period employees shall be subject to
dismissal without specific charge. At the end of this time, employees will
be judged according to ability, attendance and attitude and if qualified,
will be eligible for permanent status.
(1)
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The Town Manager shall establish the working hours and vacation
schedule of all employees of the Town, with the exception of the Police
Department. The Police Chief shall schedule the working hours and vacation
of all patrolman subject to policy approval of the Town Manager. The normal
work week is forty (40) hours. All employees are subject to call in case of
emergency or when deemed necessary by the Mayor, Town Manager, Town Clerk or
Chief of Police.
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Department heads and hourly employees are considered on a "job basis"
and not eligible for overtime compensation. Overtime work is discouraged
but when necessary shall be with the approval of the Town Manager, Town Clerk,
or Chief of Police.
COMPENSATION
Salaries shall be set by the Town Commission and paychecks will be drawn
by the Bookkeeper and issued at two week intervals. Employees wishing a
different pay schedule may so arrange through the Town Clerk.
VACATIONS
Vacation leave shall accrue during probation, but shall not be compen-
sable in either time or money until the employee shall have attained perman-
ent status.
(2)
Vacation leave with pay for all employees shall be determined on the
anniversary date of their employment each year. Satisfactory probationary
period time shall count towards vacation time and shall be determined as
follows:
After 6 months 5 working days per year
1 thru 6 years 10 working days per.year
7 thru 10 years 15 working days per year
After 10 years 20 working days per year
Part -time employees vacation time shall be determined on a pro rata basis.
When legal holidays occur within the vacation period, the number of
such days that are legal holidays shall be added to the normal number of
vacation days allowed.
Vacation leave shall not be earned by an employee during leave of
absence without pay, a suspension without pay, or when the employee is
otherwise in a non -pay status.
Vacation may be accrued up to twenty (20) working days, but no
employee may take vacation leave at any one given time at a rate greater
than that entitled to him or her in one year without permission of the Zbwn
Manager.
Pay shall not be received in lieu of vacation unless approved by the
Town Manager, and only then in the case of extra - ordinary circumstances.
Upon termination of employment with the Town, employees shall receive
lump sum payment for all unused vacation leave. Such payment shall be made
at the employee's regular rate of pay at the time of separation; however,
no such payment shall be made to employees who serve less than six (6)
continuous months immmediately prior to separation. In the event of an
employee who has served at least six (6) continuous months immediately
prior to his death, payment shall be made in accordance with Florida
Statutes.
(3)
FrM 192�
New Years Day
Floating Holiday
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Day
Easter
Columbus Day
January 1
1 allowed each fiscal year
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
4th Thursday in Nov.
December 25
Good Friday
October 12
Holidays falling on Saturday or Sunday shall be observed at the discretion
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of the Town Manager, Town Clerk and - Chief of Police.
Holidays with pay shall not be given to an employee on a leave of
absence without pay, a suspension, or in any non -pay status on the day the
Holiday falls.
or, in the opinion of the Town Manager, Town Clerk, and employee's
working schedule, except that of the Police Department, will not permit such
holiday observance, such employee shall be required to work on that day, but
shall be compensated by leave of absence with pay on another day. If a
recognized holiday falls on a Police Department employee's day off, he shall
be compensated by leave of absence with pay on another day selected at the
discretion of the Chief of Police.
SICK IFAVE
�-p±«lege, not a right, and is available to permanent
employees full -time, at the rate of one working day per calendar month
(12 days per year). Such leave may be accumulated to sixty (60) days.
Employee's leaving Town employment may be paid for any unused portion
of sick time or accumulated sick time at the discretion of the Town Manager
or Chief of Police.
No sick leave shall be credited for the first month of service if
(4)
imy )it �nnw nl it 4,in:; ,ills r I ii( • fifteenth day of (iio nnnlli.
Sick leave shall be granted for the following:
(1) Personal illness
(2) Personal medical and dental appointments
(3) Illness of a member of.an employee's immediate household
where care of the employee is required.
(4) Six (6) days may be used on vacation.
Employee's presently receive twelve (12)-sick days per year. Six (6)
days may be used in conjunction with annual vacation and six (6) days are to be
put in employee's sick bank.
All sick days taken will be deducted first from "vacation" sick days.
If total sick days exceed six (6), they are then deducted from the bank.
Sick leave shall not be earned by an employee during a leave of absence
without pay, a suspension or when the employee is otherwise in a non -pay
status.
Employees are expected to notify their department head or Deputy Rbwwn
Clerk promptly of any illness or request for sick leave. Proof of illness or
disability in excess of three (3) days may be required. Any employee not
complying with these requirements may be denied sick leave with pay. Use
of sick leave based on false claims shall be cause for dismissal and employees
failing to notify the department head or Deputy Town Clerk for three (3) days
time shall be considered to have resigned.
Requests for more than five (5) days sick leave must be accompanied by
a doctor's certificate. Employees requesting over twelve (12) days sick leave
must advise Uic department head or Deputy Town Clerk of the need for such
additional leave and the probable date of return to duty.
(5)
When an employee has used all his accumulated sick leave and is still
unable to return to work, he may draw against his vacation leave account for
the full amount he has accumulated.
Leave of absence with pay shall be permitted on the reconmendation of
the department head and approval of the Town Manager for the following reasons;
(1) Jury Duty - leave shall be granted upon presentation of subpoena
and absence shall not be charged against the employee's vacation or sick leave.
The Town shall pay the difference between the jury duty pay and regular salary.
(2) In the event of the death of a natural, adopted or foster mother
father, sister, brother, son or daughter; spouse; mother -in -law; father -in -law,
grandparent or grandchild of an employee, three (3) working days with pay will
be authorized. Exceptions must be reviewed by the Town Clerk on an
individual basis and may be granted if circumstances warrant. The Town
Manager may grant additional leave which shall be debited to the employee's
sick or vacation leave or may be taken as leave without pay.
(3) When deemed in the best interest of the Town, the Town Manager,
upon recommendation by the Department Head, may grant time off with pay to
take examinations or attend professional or technical institutes, conferences
or other such meetings when such will contribute to the effectiveness of the
employee's service. Tuition will be paid by the Town if funds are available
within the current budget, however, no other expenses will be paid by the
Town.
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(4) A department head may authorize leave with pay, in whole or
in part, to an employee in order to secure special educational
training directly appropriate to the employee's position, to visit other
governmental agencies, or to systematically improve knowledge or skills
required in the performance of work. All such leaves shall require appro-
val of the Town Manager.
(5) Any employee who, by reason of membership in one of the United
States military service components, is'ordered by an appropriate authority
to attend a training period or encampment shall, upon presentation of a
copy of official orders, be granted leave of absence without pay. Such
leave shall not exceed seventeen (17) calendar days in any twelve (12)
month period.
All permanent and full -time employees are protected by hospitalization
and surgical insurance. All premiums are paid by the Town and insurance
coverage includes life insurance. Employees may elect to cover dependents
at their own expense. The Town also provides a pension plan, 5% contribution
by Town and 5% contribution by each employee after a one (1) year service period.
LEAVE OF ABSENCE WITHOUT PAY
The Town Manager may authorize, upon written request a six (6) month
leave of absence without pay for the following substantiated reasons:
Military leave due to induction or enlistment, pregnancy, incapacitating
illness or injury and study or training which will benefit the Tom.
(7)
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Permanent employees who voluntarily resign or terminate are eligible
to receive the benefits of unused accrued vacation and sick time up to sixty
(60) days.
Employees terminated for any reason by action of the Town Manager,
Chief of Police or Town Commission do not receive credit or reimbursement
for accumulated sick leave, accrued vacation time or any other accrued
benefits.
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