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HomeMy Public PortalAbout08/23/1984 * WorkshopWRKSHOP k=ING RE: ARCHITECP REVIEW OF TOWN HALL AND POLICE DEPARDENT PLANS. There will be a Meeting of the Town Commission of THE TOWN OF GULF STREAM, FLORIDA AT THE TOWN HALL vWY Aug 23, 19819 , at 9 A.M. Deputy Town Clerk. COMMISSIONERS William F. Koch, Jr., Mayor Joel Hunter, Vice Mayor Alan I. Armour Robert J. Dlaeon Brian Pfeiffer 1 2 TOWN OF GULF STREAM PALM BEACH COUNTY. FLORIDA MAIL ADDRESS 245 SEA ROAD GULF STREAM, FLORIDA 73444 TEL.: GULF STREAM 2755115 Town Manager WILLIAM E. GWYNN Deputy Town Clerk BARBARA GWYNN Chief of Police JAMES GREER AGENDA TOWN COMMISSION SPECIAL MEETING August 23, 1984 Roll Call. Architects Presentations. a. GES Architects — Preliminary sketches and discussions of Town Municipal Complex 3. Adjournment. I-- COMMISSIONERS WILLIAM F. KOCH, JR., Mayor JOEL HUNTER, Vice Mayor ALAN I. ARMOUR ROBERT J. DIXSON BRIAN PFEIFLER 1. Roll Call Present Mayor Koch Commissioner Armour Commissioner Dixson Absent Commissioner Hunter Commissioner Pfeifler TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA SPECIAL TOWN COMMISSION MEETING AUGUST 23, 1984 MINUTES Others Present MAIL ADDRESS 245 SEA ROAD GULF STREAM, FLORIDA 334" TEL.: GULF STREAM 2755116 Town Manager WILLIAM F GWYNN Town Clerk BARBARA GWYNN Chief of Police JAMES GREER Gene Caputo, Assistant Town Manager James Greer, Police Chief Clarence Sova, Public Works Supervisr 2. Review of Architectural plans for Municipal Complex. Mr. Jim Stergas and Mr. George Gentile presented preliminary drawings of the new Town Hall, remodeled Police Department, and the expanded Public Works facility. It was felt that the proposed exteriors did not capture the mediterranian theme that was presented in the original proposal. Mr. Hunter's written comments, which were mailed to the Commission, were read into the record by Mr. Caputo and have been made part of these minutes. Additional revisions were determined necessary for the interior layouts of the Town Hall and Police Department. There was considerable discussion and input from the public and it was determined that a continuation of this meeting would be held on Thursday, September 6, 1984 at 3:30 P.M. for the purpose of giving the public an additional opportunity to comment and for the architects to return with revised drawings. The meeting was not adjourned, but continued until September 6, 1984. COMMISSIONERS William F. Koch, Jr., Mayor Joel Hunter, Vice Mayor Alan I. Armour Robert J. Dltlaon Brian Pfelller TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA TOWN OF GULF STREAM • DI• r I IDf • � � July, 1984 MAIL ADDRESS 248 SEA ROAD GULF STREAM, FLORIDA 3]444 TEL.: GULF STREAM 27 &5118 Town Manager WILLIAM E. GWYNN Deputy Town Clerk BARBARA GWYNN Chief of Police JAMES GREER TOWN OF GULF STREAM PERSOWEL POLICIES As a Gulf Stream Town employee, you should always remember that your "boss" is the resident who pays your salary through taxes. ;Your daily contact with them creates the image they have of the Town employees and therefore your conduct reflects on each and every other employee. It. is your obligation to be honest, efficient and courteous in all your dealings as an employee, not only with the residents, but with all you meet. Just as your actions with non - residents reflect on the entire Town - - - the residents, taxpayers, Commissioners and fellow employees. We hope all employees will enjoy corking in Gulf Stream in a spirit of cooperation and that this small booklet of policies will be of assistance to you in understanding your role on our Town "team ". It It shall be the responsibility of the Town Manager to adopt and the Town Clerk to maintain a current code of personnel policies covering the conduct of employees and operation of municipal functions. All depart- ment heads are responsible to the Town Manager for the administration of policy within their respective departments and all employees are.dii-ectly responsible to their immediate department heads. EMPLOYMENT The Town Manager, Deputy Town Clerk, Chief of Police and any future department heads that may be established or created serve at the pleasure of the Town Commission and their employment can be terminated at any time by said Commission. All department heads and professional service personnel are selected by the Town Manager with the approval of the Town Commission. Each department head selects the employees of that department, with the approval of the Town Manager. Any and all new positions must be authorized by the Town Commission. PROBATIONARY PERIOD New employees shall serve a six month probationary period of continuous uninterrupted service. During this period employees shall be subject to dismissal without specific charge. At the end of this time, employees will be judged according to ability, attendance and attitude and if qualified, will be eligible for permanent status. (1) .t ekKO The Town Manager shall establish the working hours and vacation schedule of all employees of the Town, with the exception of the Police Department. The Police Chief shall schedule the working hours and vacation of all patrolman subject to policy approval of the Town Manager. The normal work week is forty (40) hours. All employees are subject to call in case of emergency or when deemed necessary by the Mayor, Town Manager, Town Clerk or Chief of Police. y�mxH I 0 Department heads and hourly employees are considered on a "job basis" and not eligible for overtime compensation. Overtime work is discouraged but when necessary shall be with the approval of the Town Manager, Town Clerk, or Chief of Police. COMPENSATION Salaries shall be set by the Town Commission and paychecks will be drawn by the Bookkeeper and issued at two week intervals. Employees wishing a different pay schedule may so arrange through the Town Clerk. VACATIONS Vacation leave shall accrue during probation, but shall not be compen- sable in either time or money until the employee shall have attained perman- ent status. (2) Vacation leave with pay for all employees shall be determined on the anniversary date of their employment each year. Satisfactory probationary period time shall count towards vacation time and shall be determined as follows: After 6 months 5 working days per year 1 thru 6 years 10 working days per.year 7 thru 10 years 15 working days per year After 10 years 20 working days per year Part -time employees vacation time shall be determined on a pro rata basis. When legal holidays occur within the vacation period, the number of such days that are legal holidays shall be added to the normal number of vacation days allowed. Vacation leave shall not be earned by an employee during leave of absence without pay, a suspension without pay, or when the employee is otherwise in a non -pay status. Vacation may be accrued up to twenty (20) working days, but no employee may take vacation leave at any one given time at a rate greater than that entitled to him or her in one year without permission of the Zbwn Manager. Pay shall not be received in lieu of vacation unless approved by the Town Manager, and only then in the case of extra - ordinary circumstances. Upon termination of employment with the Town, employees shall receive lump sum payment for all unused vacation leave. Such payment shall be made at the employee's regular rate of pay at the time of separation; however, no such payment shall be made to employees who serve less than six (6) continuous months immmediately prior to separation. In the event of an employee who has served at least six (6) continuous months immediately prior to his death, payment shall be made in accordance with Florida Statutes. (3) FrM 192� New Years Day Floating Holiday Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Christmas Day Easter Columbus Day January 1 1 allowed each fiscal year Third Monday in February Last Monday in May July 4 First Monday in September November 11 4th Thursday in Nov. December 25 Good Friday October 12 Holidays falling on Saturday or Sunday shall be observed at the discretion ar of the Town Manager, Town Clerk and - Chief of Police. Holidays with pay shall not be given to an employee on a leave of absence without pay, a suspension, or in any non -pay status on the day the Holiday falls. or, in the opinion of the Town Manager, Town Clerk, and employee's working schedule, except that of the Police Department, will not permit such holiday observance, such employee shall be required to work on that day, but shall be compensated by leave of absence with pay on another day. If a recognized holiday falls on a Police Department employee's day off, he shall be compensated by leave of absence with pay on another day selected at the discretion of the Chief of Police. SICK IFAVE �-p±«lege, not a right, and is available to permanent employees full -time, at the rate of one working day per calendar month (12 days per year). Such leave may be accumulated to sixty (60) days. Employee's leaving Town employment may be paid for any unused portion of sick time or accumulated sick time at the discretion of the Town Manager or Chief of Police. No sick leave shall be credited for the first month of service if (4) imy )it �nnw nl it 4,in:; ,ills r I ii( • fifteenth day of (iio nnnlli. Sick leave shall be granted for the following: (1) Personal illness (2) Personal medical and dental appointments (3) Illness of a member of.an employee's immediate household where care of the employee is required. (4) Six (6) days may be used on vacation. Employee's presently receive twelve (12)-sick days per year. Six (6) days may be used in conjunction with annual vacation and six (6) days are to be put in employee's sick bank. All sick days taken will be deducted first from "vacation" sick days. If total sick days exceed six (6), they are then deducted from the bank. Sick leave shall not be earned by an employee during a leave of absence without pay, a suspension or when the employee is otherwise in a non -pay status. Employees are expected to notify their department head or Deputy Rbwwn Clerk promptly of any illness or request for sick leave. Proof of illness or disability in excess of three (3) days may be required. Any employee not complying with these requirements may be denied sick leave with pay. Use of sick leave based on false claims shall be cause for dismissal and employees failing to notify the department head or Deputy Town Clerk for three (3) days time shall be considered to have resigned. Requests for more than five (5) days sick leave must be accompanied by a doctor's certificate. Employees requesting over twelve (12) days sick leave must advise Uic department head or Deputy Town Clerk of the need for such additional leave and the probable date of return to duty. (5) When an employee has used all his accumulated sick leave and is still unable to return to work, he may draw against his vacation leave account for the full amount he has accumulated. Leave of absence with pay shall be permitted on the reconmendation of the department head and approval of the Town Manager for the following reasons; (1) Jury Duty - leave shall be granted upon presentation of subpoena and absence shall not be charged against the employee's vacation or sick leave. The Town shall pay the difference between the jury duty pay and regular salary. (2) In the event of the death of a natural, adopted or foster mother father, sister, brother, son or daughter; spouse; mother -in -law; father -in -law, grandparent or grandchild of an employee, three (3) working days with pay will be authorized. Exceptions must be reviewed by the Town Clerk on an individual basis and may be granted if circumstances warrant. The Town Manager may grant additional leave which shall be debited to the employee's sick or vacation leave or may be taken as leave without pay. (3) When deemed in the best interest of the Town, the Town Manager, upon recommendation by the Department Head, may grant time off with pay to take examinations or attend professional or technical institutes, conferences or other such meetings when such will contribute to the effectiveness of the employee's service. Tuition will be paid by the Town if funds are available within the current budget, however, no other expenses will be paid by the Town. 2M (4) A department head may authorize leave with pay, in whole or in part, to an employee in order to secure special educational training directly appropriate to the employee's position, to visit other governmental agencies, or to systematically improve knowledge or skills required in the performance of work. All such leaves shall require appro- val of the Town Manager. (5) Any employee who, by reason of membership in one of the United States military service components, is'ordered by an appropriate authority to attend a training period or encampment shall, upon presentation of a copy of official orders, be granted leave of absence without pay. Such leave shall not exceed seventeen (17) calendar days in any twelve (12) month period. All permanent and full -time employees are protected by hospitalization and surgical insurance. All premiums are paid by the Town and insurance coverage includes life insurance. Employees may elect to cover dependents at their own expense. The Town also provides a pension plan, 5% contribution by Town and 5% contribution by each employee after a one (1) year service period. LEAVE OF ABSENCE WITHOUT PAY The Town Manager may authorize, upon written request a six (6) month leave of absence without pay for the following substantiated reasons: Military leave due to induction or enlistment, pregnancy, incapacitating illness or injury and study or training which will benefit the Tom. (7) R7Pi/;�a�7i�`1 Permanent employees who voluntarily resign or terminate are eligible to receive the benefits of unused accrued vacation and sick time up to sixty (60) days. Employees terminated for any reason by action of the Town Manager, Chief of Police or Town Commission do not receive credit or reimbursement for accumulated sick leave, accrued vacation time or any other accrued benefits. (S) I■� ■ ■ ■N ■ ■NN ■ ■ ■N■ ■N ■ ■ ■ ■■■NNI 1■■■ i.---.:■:w■nn■rn�w■n ■�Iw■n ■■nn n■N ■■ ■■■ ■■ ■sill ■ ■S ■ ■/IA ■ ■■ ■ ■!�■ ■■1 1■ ■ ■n ■■w�w�JL�!w' ■!�! ■I,NG'lil1! ■��■!' ■ ■ ■■1 1■ ■N ■ ■■■n■■ ■ ■ ■S > ■ ■■ ■L'�i'� ■rte ■ ■1■■n1 1 ■ ■■■■ ■N■■ ■v■■■■■■■■■ ■Ill�l ■n l. 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