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2021-07-08 packet
Amended !Notice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, July 8, 2021 7:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Room (Upper Level) i= Note: VIRTUAL and IN-PERSON MEETING To join virtually: https:Heeffersoncity.webex.com/ieffersoncity/i. php?MTI D=m4Od2Oafel 6938195bbda6dbabf67879b To join virtually call-in available at 1-404-397-1516 Meeting number (access code): 146 980 5059 Meeting password: 1234 TENTATIVE AGENDA 1) Introductions 2) Approval of the June 10, 2021 Committee meeting minutes 3) New Business 1. Recent Stormwater/Flooding Discussion (Matt Morasch) 2. Sewer Bond Issuance (Matt Morasch) 3. Request to Implement Traffic Calming Measure on Adams Street, between Hickory Street and Woodlawn Avenue in Conjunction with the Sidewalk Program (David Bange) 4. 2021 CDBG Action Plan (Anne Stratman) 5. Housing Needs Assessment (Rachel Senzee) 6. Brownfields Environmental Assessments (Rachel Senzee) 7. Upcoming Grant Opportunities (Rachel Senzee) 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues • JC Amtrak Station Update (Chairman Ron Fitzwater, Requestor) • High Street Viaduct Status Update (Chairman Ron Fitzwater, Requestor) 5) Adjourn NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building 320 East McCarty Street Boone/Bancroft Conference Room and Virtual June 10, 2021 Committee Members Present: Ron Fitzwater David Kemna Mike Lester Mark Schreiber Committee Members Absent: Scott Spencer Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Mark Mehmert, Transit Division Director Eric Seaman, Wastewater Division Director Sonny Sanders, Director of Planning and Protective Services Ryan Moehlman, City Counselor Steve Crowell, City Administrator Matt Schofield, Fire Chief Brenda Wunderlich, Administrative Supervisor Attendance 3 of 3 3 of 3 3 of 3 3of3 1 of 3 Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Mayor Carrie Tergin and Michael Shine with News Tribune. 1) Introductions Introductions were made at this time. 2) Approval of the May 13, 2021 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the May 13, 2021 minutes, motion carried. 3) New Business 1. 90 -minute parking code discussion (Britt Smith/Ryan Moehlman) Mr. Smith explained the parking time limit zones within the downtown. There was discussion among Committee members and staff regarding the time limits, employees using parking spaces all day, license plate information not used if ticket is not issued, parking staff being responsible for snow removal and maintenance of the parking lots and downtown sidewalks. Mr. Smith explained that the parking division is an enterprise fund and supports itself. The last parking rate increase was done in 2005. There was further discussion on the need for a new garage and the cost of maintenance for the old garage, the parking fund paying for the garage and Minutes/Jefferson City Public Works and Planning Committee May 13, 2021 maintenance without the use of general funds, the need for additional parking and the impact Adrian's Island will bring to the parking demand. 2. Sewer Bond Issuance (Eric Seaman) Mr. Seaman explained the known wastewater capital needs and funding through bonds. There was discussion among Committee members and staff regarding the needs including the Westview pump station replacement, the Biosolids facility upgrade, and the St. Mary's Boulevard sewer replacement. Staff will be working to get a proposed referendum on the ballot for the sewer bond issue. Staff will update the Committee at the July Committee meeting. 3. On street pedestrian accommodations/traffic calming at Edgewood and Tanner Bridge (David Bange) Mr. Bange explained staff has received many requests through the Transportation and Traffic Commission regarding speeding on these particular roads. Staff suggests doing some striping on the street to make the streets feel narrower which will slow drivers down and would be inexpensive. 4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues Council Schreiber asked about the McClung Park street and the parking lot. Mr. Smith stated Parks has asked for assistance in overlaying the parking lot and fixing the street. • Councilman Schreiber asked whether staff had a proactive program for cleaning out storm drains. Mr. Smith explained this is usually done two times a year by personnel when it rains. 5. Adjourn Councilman Kemna moved and Council Schreiber seconded to adjourn the meeting at this time, 9:00 a.m., motion carried. Wastewater Bond Issue Public Works and Planning Committee July 81 2021 Jefferson City Public Works PO* Community . Ownership . Results . Empathy WASTEWATER DIVISION Known Wastewater Capital Needs $44 M Protect Priority Issue Total est Cost Basin 10/Westview Pump Station Replacement 1 SSos S 7,000,000.00 Biosolids 1 Reliablily $11,300,000.00 Holts Summit Meter replacement 1 Reliabilitylbilling $ 150,000.00 St. Marys Blvd sewer replacement 1 Reliablily s 500,000.00 Basin 7 Phase III relief sewer 2 Wetweather cacacity $ 1,648,000.00 CIPP and forcemain replacement 2 Reliablily S 4,602,000.00 Grays Creek - Phase 1 Relief Sewer 2 Wet weather capacity $13,000,000.00 gun club Pump station replacement 2 Reliablily $ 150,000.00 Indian Hills PS replacement 2 Reliability S 600 000.00 Morris and Woodcresl Subd sewer replacement 2 Reliablily $ 750,000.00 Clark Ave sewer replacement 3 Reliability $ 600,000.00 Consolidate Sl Marlins sewers 3 Rellablity $ 500,000.00 East Branch Wears Creek Relief Sewer 3 Wel weather cacacily S 3,200,000.00 $44.00.000 00 Coiiventionai Loan vS. SRS Proposed $11.3M for Biosolids project � Principal Interest Principal + Interest Admin Fee $11,300,000 $3,070,966 $11,900,364 $1,172,333 Total $14,370,966 $13,072,697 Calculated savings = $1,298,269 *SRF Closings in 2020 had 0.79% effective interest rate. Both loans are 20 year payback. Example Bond Issuance Schedule DATE ACTIVITY February 11, 2021 Public Works and Planning Committee Meeting March 11, 2021 Public Works and Planning Committee Meeting May 2, 2021 30 -Day Advertisement for Facility Plan and User Rate Public Hearing June 7, 2021 User Rate Public Hearing/Ordinance Passed City Council Ordinance for Bond Issue October, 2021 Estimated Notice of Funding by DNR December 21, 2021 Deadline to file for March 8, 2022 Election March 8, 2022 Proposed Referendum for Sewer Bond Issue June, 2022 First Loan Closing 2024 First Payment on new loan 0 M MISSOURI *FROM MQNR 20,)n* ®m DEPARTMENT OF NATURAL RESOURCES SRF Loan Potential Interest Savings for Borrowers • Forexamplepurposesonly Assumes market interest rates at 5.00% and a subsidized SRF interest rate of 1.501A • Actual interest rates, payments, fees, and savings may vary based on market conditions and project specific details 3 $1 Million SRF Loan S1,400DW S1.200,Wa s1.178,133 Total Interest Savings St000MO — Administrative Fee $Moaoo - $409,114 swo'mu 5400003 Scez,zaz Net Interest S2W,0W t� Savings 50 $1 M6ilion Loan ■Repayment Anx t ■ Ibtal Interest Saving,, VAd vnMaiive Fre • Forexamplepurposesonly Assumes market interest rates at 5.00% and a subsidized SRF interest rate of 1.501A • Actual interest rates, payments, fees, and savings may vary based on market conditions and project specific details 3 Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 . P: 573.634.6410 • F: 573.634.6562 • www.Jeffersoncitymo.go Date: July 2, 2021 To: Public Works and Planning Committee From: David Bange P.E., City Engineer "�??L Subject: Adams Street Traffic Calming and Sidewalks City Staff is asking the Committee to respond to a recommendation by the Traffic and Transportation Commission to install traffic calming measures along Adams Street from Hickory to Woodlawn in the form of temporary speed humps and to reaffirm its desire to have sidewalks constructed along Adams Street. The issue of vehicle speed on Adams Street has been a topic of discussion for some time with conversations on the issue beginning in September of 2019 when the matter was a topic on the Traffic and Transportation Commission agenda. At that time a motion was made requesting staff to look into traffic calming devises that could be used to slow traffic which resulted in a proposal for temporary speed humps. In January of 2020 this Committee was asked to respond to a citizen petition asking for the installation of speed humps on Adams Street. At that time the Committee requested that staff look into creating a policy for the installation of speed humps and it was also requested that the cost of sidewalks along Adams Street be explored. The following month staff presented the committee with a draft speed hump policy and with an estimated cost for sidewalks on Adams Street. At that time the Committee expressed mixed feelings concerning the draft policy but the discussions concerning the sidewalk resulted in consensus to pursue the construction/reconstruction sidewalks along Adams Street using CDBG funding. In June of 2021 another request was made to the Traffic and Transportation Commission for traffic calming on Adams Street. The Commission heard the appeal and approved a motion to bring the request for temporary speed humps to the Public Works and Planning Committee. Meanwhile plans for the sidewalk along Adams Street are continuing to be developed but they are meeting with resistance from the adjoining owners, particularly from those who currently do not have sidewalks along their property. If the Committee would like to respond affirmatively to the recommendation by the T&T Commission speed humps could be installed as a component of the sidewalk project in either a temporary or permanent fashion. In the absence of a sidewalk project the means by which the speed humps would be installed would require further examination. If you have any questions concerning this item I can be reached at 634-6433. U:\PublicWorks\Engineering\dbange\PUBLIC WORKS & PLAN NING\2021\7-2021\Adams Street, speed and sidewalk.docx DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works and Planning Committee THROUGH Sonny Sanders, Director of Planning and Protective Services FROM Anne Stratman, Neighborhood Services Specialist DATE July 8, 2021 RE.• CDBG 2021 Annual Action Plan The City of Jefferson annually receives federal funding from U.S. Department of Housing and Urban Development (HUD), Community Development Block Grant (CDBG) Program. As a result, the City is required to prepare an Action Plan every year to address the community development needs affecting low and moderate income residents of City of Jefferson. Various community development projects in the city are funded in part with grants received from HUD. These grants enable the City to provide decent affordable housing, economic development opportunities, neighborhood improvements and community development services for the low and moderate income residents of City of Jefferson. In May, 2021 HUD notified the City of the 2021 allocation in the amount of $300,250. The City has updated the 2021 Annual Action Plan to reflect the actual allocation amount that is distributed between the Down Payment Assistance, Emergency Assistance Repair Program, Infrastructure Improvement and Demolition programs. Program Priority Need Budget Impact Down Payment Affordable Housing $152,450 25 Households Emergency Assistance Repair Sustainable Housing $30,165 5 Households Program Infrastructure Improvements Improve Neighborhoods $37,585 3,000 Individuals Demolition Removal of Slum & Blight $20,000 1 Building Administration $60,050 Total Expenditures $300,250 Public hearing was held on June 10, 2021 and copies of the 2021 Action Plan are available at City Hall, Missouri River Regional Library and Public Housing Authority. Comments are being accepted on the proposed budget through Friday, July 11, 2021. To access the 2021 Annual Action Plan and/or learn how to comment visit www.jeffersoncitymo. ov/government/redevelopment_and_ rg ants/plans.php. The 2021 Annual Action Plan will be considered for approval by Council via Resolution during the July 19, 2021, Council meeting. The 2021 Annual Action Plan is to be submitted to HUD on or before August 16, 2021. City of Jefferson q�ypm—,'I r r -luall 763� Community Development Block Grant Contents ExecutiveSummary.......................................................................................................................................2 AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)........................................................................ 2 PR -05 Lead & Responsible Agencies — 91.200(b)......................................................................................4 AP -10 Consultation — 91.100, 91.200(b), 91.215(I)................................................................................... 5 AP -12 Participation — 91.105, 91.200(c).................................................................................................11 ExpectedResources....................................................................................................................................14 AP -15 Expected Resources — 91.220(c)(1,2)...........................................................................................14 AnnualGoals and Objectives......................................................................................................................15 Projects...................................................................................................................................................17 AP -35 Projects — 91.220(d).....................................................................................................................17 AP -50 Geographic Distribution — 91.220(f)............................................................................................. 21 AffordableHousing.....................................................................................................................................22 AP -55 Affordable Housing — 91.220(g)................................................................................................... 22 AP -60 Public Housing — 91.220(h)........................................................................................................... 23 AP -65 Homeless and Other Special Needs Activities — 91.220(i)............................................................24 AP -75 Barriers to affordable housing — 91.220(j)................................................................................... 26 AP -85 Other Actions — 91.220(k)............................................................................................................ 27 Program Specific Requirements..................................................................................................................30 Indexof Attachments..................................................................................................................................31 Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 1 Executive Summary AP -OS Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Jefferson in coordination with multiple community partners collaborated to develop the City's Annual Action Plan for HUD Program Year 2021. The Plan describes the planned investments of resources to implement specific programs that meet the year's strategic goals for the US Department of Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG). 2. Summarize the objectives and outcomes identified in the Plan The City's goals for the 2021 planning period focus on continuing neighborhood revitalization efforts, providing affordable housing, creating sustainable living environments and improve economic opportunities. Specifically, the City will do the following: Provide Decent, Affordable Housing: Provide direct financial assistance to 25 low to moderate income households for purchase of a single family residence. Create Sustainable Living Environments: Annually assist 5 low income homeowners with needed rehabilitation to address code deficiencies, energy efficiency, accessibility and/or emergency repairs. Invest city wide to eliminate slum and blight (demolition), improve public facilities and work toward a greater accessibility of public infrastructure, especially sidewalks, to benefit people with disabilities and residents traveling by foot, bike or other non -vehicular forms. Improve Economic Opportunity: By completing infrastructure improvements within census tracts 105, 106 and 207. Planned infrastructure improvements include sidewalks, curb and gutter improvements. It is estimated that approximately 3,000 individuals would be benefit from improvements within the qualified census tract areas, which may increase property values as well. 3. Evaluation of past performance A review of past Consolidated Annual Performance and Evaluation Reports (CAPER) reveals a strong focus on community needs that continue to exist including aging housing and infrastructure and neighborhood and public improvements. The 2020 CAPER documents accomplishments included completing 4 Homeowner Support property improvements for LMI homeowners, 26 First Time LMI homebuyers were assisted with $5,000 in down payment assistance. Within the Neighborhood Improvement Program 1 blighted property was demolished. 4. Summary of Citizen Participation Process and consultation process The Citizen Participation and consultation process for the 2021 Annual Action Plan was achieved through a variety of strategies, including survey, direct correspondence, and outreach to community Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) organizations. All efforts were made to contact appropriate parties and obtain thorough input. These consultations with participation from citizens provided the plan direction and scope. A survey monkey was made available and sent to members of the local Unmet Needs Committee, churches and other organizations with encouragement to pass the survey on to their clients and others who may be interested. The survey was open from May 18, 2021 until June 7, 2021. The survey requested input to assess the needs of the community by utilizing CDBG funds. The first public meeting was held May 24, 2021, at City Hall Boone/Bancroft Conference Room. A public hearing was held on June 10, 2021 at City Hall Boone/Bancroft Conference Room and virtually to present the draft copy of the 2021 Annual Action Plan. A notice was published in the News Tribune on June 8, 2021. The draft copy of the 2021 Annual Action Plan was made available on www.jeffersoncitymo.gov on June 7, 2021. Comments regarding the draft plan were accepted through July 11, 2021 and the Plan was modified accordingly. The final draft of Annual Action Plan was presented to City Council on July 19, 2021 for consideration of adoption via resolution. S. Summary of public comments Summary of comments received through survey monkey supported more funding to be directed to more homeowner rehabilitation and removal of slum and blight. No comments were received through the jcplanning@jeffcitymo.org email. Based on the comments and analyzing survey monkey rankings, it was determined that the public services category ranked the lowest. At the public meeting on May 24, 2021 a comment was received to re -open the public services activity. 6. Summary of comments or views not accepted and the reasons for not accepting them During the participatory budgeting activity some suggestions were provided that are not currently identified within the 2019-2023 Consolidated Plan such as rental assistance. These suggestions will be kept and included as potential for the next 5 year planning process. 7. Summary There were multiple opportunities for the public to participate in the draft 2021 Annual Action Plan. Surveys, public hearings and meetings regarding the plan were discussed at Unmet Needs Committee meetings which are comprised of local service non-profit agencies. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 3 PR -05 Lead & Responsible Agencies — 91.200(b) Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency JEFFERSON CITY CDBG Administrator JEFFERSON CITY Department of Planning and Protective Services Table 1— Responsible Agencies Narrative (optional) The City's Neighborhood Services Division, housed in the City's Department of Planning & Protective Services coordinated the development of the Consolidated Plan, the Annual Action Plans, and the Consolidated Annual Performance Evaluation Report. All questions or concerns about the Consolidated Plan should be directed to the Neighborhood Services Supervisor. Consolidated Plan Public Contact Information RachelSenzee Neighborhood Services Supervisor 320 East McCarty St Jefferson City, MO 65101 573-634-6410 icplanning@leffcitymo.org For access to reports, documents, public meeting information, and for new and information pertinent to administration of the Community Development Block Grant visit www.leffersoncitymo.gov/government/redevelopment and grants/plans.php. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) AP -10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction Consultation for the 2021 Annual Action Plan was achieved through a variety of strategies, including public hearings, surveys, direct correspondence, and public meetings. All efforts were made to contact appropriate parties and obtain thorough input. These consultations, in conjunction with participation from citizens, provided the plan direction and scope. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) Activities to enhance coordination between public and assisted housing providers and governmental health, mental health and service agencies are conducted on a regular basis. The City of Jefferson's activities will include City staff participating in local and regional committees such as the Unmet Needs Committee and Missouri Balance of State Continuum of Care. A continued coordination is anticipated for planning efforts, as well as project implementation, between all of these groups. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The Continuum of Care (CoC) Program is designed to promote communitywide commitment to the goal of ending homelessness; provide funding for efforts by nonprofit providers, and encourage state and local governments to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness. In addition, the CoC promotes access to end and effect utilization of mainstream programs by homeless individuals and families; and optimizes self-sufficiency among individuals and families experiencing homelessness. The Missouri Balance of State (BoS) Continuum of Care (CoC) includes 101 counties of Missouri. The BoS CoC is governed by the Governance Charter established June 14, 2017. Community Partnership of Southeast Missouri serves as the Collaborative Applicant for the BoS CoC. Purpose of the CoC and CoC Board: The Missouri BoS CoC is the planning body that coordinates the community's policies, strategies, and activities toward ending homelessness for 101 counties of the Balance of State of Missouri. Its work includes gathering and analyzing information in order to determine the local needs of people experiencing homelessness, implementing strategic responses, educating the community on homeless issues, providing advice and input on the operations of homeless services, and measuring project and system level CoC performance. The Board establishes the process for applying, reviewing and prioritizing project applications for funding in the annual HUD Homeless Assistance CoC Grants competition. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Responsibilities of the CoC: The Missouri Balance of State CoC and BoS CoC Board Responsibilities include the following activities: Operating a Continuum of Care, CoC Planning, Designating and Operating a HMIS, and Preparing Applications for CoC funds, per the Continuum of Care/HEARTH Interim Rule 24 CFR 578. These responsibilities may be delegated for oversight and administration to the Missouri BoS Collaborative Applicant, Missouri BoS HMIS Lead, and/or Missouri BoS CoC staff. The City of Jefferson is located within Region 5 of Balance of State Continuum Care (CoC) which includes the counties of Audrain, Boone Callaway, Camden, Cole, Cooper, Gasconade, Howard, Maries, Miller, Montgomery, Moniteau, Morgan, Osage, Phelps, and Pulaski. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Jefferson does not receive direct allocation of ESG funds. The Missouri Housing Development Commission, in collaboration with the Missouri Department of Social Services, publishes Notice of Funding Availability on their website www.mhdc.com. The funds are allocated in a competitive process in accordance with the Allocation Plan. A Homeless Management Information System (HMIS) is a software application designed to record and store client -level information on the characteristics and service needs of homeless persons. A HMIS is typically a web -based software application that homeless assistance providers use to coordinate care, manage their operations, and better serve their clients. A HMIS allows homeless assistance providers within a community to establish a more coordinated and effective housing and service delivery system. In Missouri, several HMIS providers serve the homeless assistance programs. Missouri Housing Development Commission (MHDC) utilizes Institute for Community Alliances to support the data for the Missouri Housing Trust Fund, Housing First Program, and the Point -In Time Count Homeless Study. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Table 2 — Agencies, groups, organizations who participated 1 Agency/Group/Organization Public Housing Authority Agency/Group/Organization Type Housing PHA What section of the Plan was addressed by Public Housing Needs Consultation? How was the Agency/Group/Organization The Jefferson City Housing Authority provides and consulted and what are the anticipated coordinates housing between private, subsidized and outcomes of the consultation or areas for public housing services. improved coordination? 2 Agency/Group/Organization River City Habitat for Humanity Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Housing Need Assessment Consultation? Anti -poverty Strategy How was the Agency/Group/Organization River City Habitat for Humanity builds quality, low consulted and what are the anticipated cost homes that are then sold to families at 0% outcomes of the consultation or areas for interest over 25 years. The City partners with Habitat improved coordination? through the CDBG program by demolishing properties in order for Habitat to reconstruct single family houses to be sold to income qualified households. 3 Agency/Group/Organization Department of Mental Health Agency/Group/Organization Type Housing Services - Housing Services -homeless Other government - State What section of the Plan was addressed by Housing Need Assessment Consultation? Homelessness Strategy Homelessness Needs - Chronically homeless Homelessness Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non -Homelessness Special Needs Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) How was the Agency/Group/Organization Department of Mental Health provides Shelter Plus consulted and what are the anticipated Care funding that is obtained from Continuum of Care outcomes of the consultation or areas for and passes it on to local non -for-profit agencies improved coordination? around the rural areas of Missouri. Department of Mental Health attended public hearings and completed digital survey. 4 Agency/Group/Organization Missouri Housing Development Commission Agency/Group/Organization Type Housing Services - Housing Services -homeless Services - Victims Other government - State What section of the Plan was addressed by Housing Need Assessment Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homelessness Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non -Homelessness Special Needs How was the Agency/Group/Organization MO BoS provides technical support to agencies in and consulted and what are the anticipated around the MO BoS; provide point -in -time count outcomes of the consultation or areas for report; provide support to the governing board, improved coordination? facilitate training opportunities, and coordinate with HMIS lead to capture HUD required data. 5 Agency/Group/Organization Central Missouri Community Action Agency/Group/Organization Type Services - Housing Services -Children Services -Education What section of the Plan was addressed by Anti -poverty Strategy Consultation? How was the Agency/Group/Organization Central Missouri Community Action Agency is a non - consulted and what are the anticipated profit agency dedicated to eliminating poverty in Mid - outcomes of the consultation or areas for Missouri. CMCA provides comprehensive services to improved coordination? meet the needs of individuals and families struggling, dedicated to eradicating the causes and conditions of poverty. CMCA participated by completing a digital survey. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 6 Agency/Group/Organization CAMPO Agency/Group/Organization Type Other government - Local Regional organization Planning organization What section of the Plan was addressed by Non -Homelessness Special Needs Consultation? Transportation How was the Agency/Group/Organization Capital Area Metropolitan Organization (CAMPO) consulted and what are the anticipated contributes to the quality of life for the Capital area outcomes of the consultation or areas for planning area by achieving and supporting improved coordination? cooperative, comprehensive and continuing transportation planning as outlined in the FAST Act. Identify any Agency Types not consulted and provide rationale for not consulting Please note that local agencies and service providers in City of Jefferson were invited to participate in the Consolidated Strategic Plan process. In addition to the publication of public hearing notices, these organizations were provided flyers, emailed invites, etc. to all public hearing and meetings. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of each Organization plan? Continuum of Community Addressing the needs of persons experience homelessness is called out Care Partnership specifically in the goals of the 2021 Annual Plan. Community of Southeast Partnership of Southeast Missouri is the lead applicant for the Missouri Missouri Balance of State Continuum of Care (CoC) Lead and has served as a guiding effort to coordinate a system of services across the 101 counties of Missouri Balance of State. 2018 Analysis Mid -MO The Regional Planning Commission aided the City of Jefferson with the of Impediments Regional completion of the 2018 Analysis of Impediments to Fair Housing. to Fair Housing Planning Commission Jefferson City Jefferson City The goals of JCHA strategic plan and the Consolidated Plan align well. Housing Housing Specifically, the strategic plan calls for JCHA for providing housing to low Authority Authority income households. Strategic Plan Capital Area CAMPO Connect walking, bicycling and transit facilities to housing, employment, Pedestrian & businesses and essential services. Bicycle Plan 2045 & Beyond CAMPO A long range transportation plan fostering 1) mobility and access for Metropolitan people and goods, 2) efficient system performance and preservation Transportation and 3) quality of life. Plan Gap Analysis Missouri The report uses 2018 data to evaluate the current system, identify Report Balance of existing gaps, and make recommendations designed to improve the State overall system of care to better address the needs of the homeless population in the Missouri Balance of State CoC region. Table 3 — Other local / regional / federal planning efforts Narrative (optional) The City of Jefferson, Planning and Protective Services Department, Neighborhood Services Division, is the lead agency for the development of the Consolidated Plan and the administration and management of Community Development Block Grant funding. The City is not a direct recipient of Emergency Solutions Grant, Housing Opportunities for Persons with AIDS and the HOME Investment Partnership program. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 10 AP -12 Participation — 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting The City relies on existing planning and needs identification at the community, departmental and other stakeholder level to inform the list of services prioritized for HUD federal grant allocations. The list below highlights key plans that informed the 2021 Annual Action Plan as submitted as part of this five- year plan. See PR -10 and PR -15 of this plan for details and links to the listed plans. Each of the planning efforts listed involved community engagement and public input in a variety of forms. The engagement and input include a variety of digital surveys, community engagement one-on- one with constituents at neighborhood meetings, forums and public meetings that may not have focused on the Consolidated Plan itself but were pertinent to one of more of the topics addressed by this plan. Public comments directly related to Consolidated Plan goals and issues were extracted from multiple City Department websites. Additionally, the City conducted as much outreach to public commissions, advocates and public and non-profit stakeholders as possible within each initiative. Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL (If applicable) Internet Non- A survey Nine Responses helped www.surveymonkey Outreach targeted/ monkey was participants shape the 2021 com/r/QPFZDHH broad made available took the Annual Action community from May 18, Plan. 2021 to June 7, survey. 2021. It was sent out via constant contact and 1 Unmet Needs Committee and posted on the City's homepage. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 11 Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL (if applicable) Public Non- The first public No comments N/A Meeting targeted/ meeting on the were received broad 2021 Annual community Action Plan was held in the Boone Bancroft Conference Room on May 2 24, 2021. Public notice was published within the Jefferson City News Tribune on May 20, 2021. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 12 Sort Order Mode of Outreach Target of Outreach Summary of response/ attendance Summary of comments received Summary of comments not accepted and reasons URL (if applicable) Public Non- The second No comments N/A Meeting targeted/ public meeting were received broad was held in the community Boone Bancroft Room and virtually on June 10, 2021, to reveal the draft plan. Published in News Tribune on June 8, 2021. Posted at 3 the Public Housing Authority, Missouri River Regional Library and www.iefferson citymo.gov. Comments on the draft plan were accepted through July 11, 2021. Table 4 — Citizen Participation Outreach Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 13 Expected Resources AP -15 Expected Resources — 91.220(c)(1,2) Introduction Overall resources in 2021 from the Annual Action Plan are expected to remain substantially similar to recent years. The City of Jefferson coordinates HUD's Consolidated Plan funds with other City resources such Neighborhood Reinvestment Act Programs to provide for affordable housing, community and economic development. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 3 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan CDBG public - Acquisition City anticipates receiving federal Admin and $300,250 in CDBG allocation. Planning Economic Development Housing Public Improvements Public Services 300,250 0 300,250 600,000 Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City does not receive HUD funding for HOME, HOPWA or ESG. The City's CDBG allocation will complement a number of other federal resources, as well as state and local resources. The primary resources are: 1) Neighborhood Reinvestment Act programs; 2) Consolidated Planning grant from Federal Transit Administration, 3) Capital Area Improvement Funds, and 4) Historic Preservation Fund grants. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 14 Annual Goals and Objectives AP -20 Annual Goals and Objectives Goals Summary Information Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome Indicator Order Year Year Area Addressed 1 Homebuyer Assistance 2019 2023 Affordable Citywide Increased CDBG: Direct Financial Assistance to Homebuyers: 25 Housing Homeownership $150,825 Households Assisted 2 Homebuyer Education 2019 2023 Affordable Citywide Increased CDBG: Direct Financial Assistance to Homebuyers: 25 Housing Homeownership $1,625 Households Assisted 3 Owner Occupied 2019 2023 Affordable Citywide Preservation Of CDBG: Homeowner Housing Rehabilitated: 5 Households Rehabilitation Housing Existing Housing $30,165 Assisted 4 Infrastructure Projects 2019 2023 Non -Housing Census Public CDBG: Public Facility or Infrastructure Activities other than Community Tract 105, Infrastructure $37,585 Low/Moderate Income Housing Benefit: 3000 Persons Development 106 & 207 Assisted 5 Removal of 2019 2023 Affordable Citywide Removal Of CDBG: Buildings Demolished: 1 Building Dilapidated Structures Housing Dilapidated $20,000 Non -Housing Structures Community Development 6 Administration 2019 2023 Administration CDBG: $60,050 Table 6 — Goals Summary Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 15 Goal Descriptions 1 Goal Name Down Payment Assistance Goal Description Provide assistance to eligible income households for the down payment and/or closing costs towards a purchase of a single family residence. 2 Goal Name Homebuyer Education Goal Description Part of the direct financial assistance for buying a single family home, the applicant must successfully complete a homebuyer education program. 3 Goal Name Owner Occupied Rehabilitation Goal Description Provide assistance to income eligible households with exterior improvements and/or replacement of aging HVAC system and/or water heater. 4 Goal Name Infrastructure projects Goal Description Complete infrastructure construction projects within eligible income census tracts. 5 Goal Name Removal of dilapidated structures Goal Description Complete demolition of vacant properties. 6 Goal Name Administration Goal Description Administration of the CDBG Program. Estimate the number of extremely low-income, low-income, and moderate -income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City of Jefferson will assist extremely low-income, low-income and moderate income families who meet the existing HUD's income limits with programs such as down payment assistance and rehab programs for homeowners. For 2021, it is estimated that 25 low -moderate households will be assisted with these programs. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 16 Projects AP -35 Projects — 91.220(d) Introduction This annual action plan is developed in the context of the City of Jefferson's overall budget of $300,250. Given all available resources and needs, the City has determined that these proposed uses of Consolidated Plan funds give us the greatest opportunity to achieve the City's goals, meet its responsibilities, and address the needs of low and moderate income residents. CDBG funded public services projects. Projects # Project Name 1 2021 CDBG Administration 2 2021 Emergency Assistance Repair Program 3 2021 Down Payment Assistance 4 2021 Homebuyer Education 5 2021 Public Infrastructure 6 2021 Demolition Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs These allocations are based on needs analyses, the availability of other funds targeted to various needs, the purpose of the Consolidated Plan funds, and the availability of City General Funds to meet a wide variety of needs. Should HUD revenues (either annual allocation or program income) exceed than the planned amount, the funding increase will be applied to various CDBG programs and administration. Should HUD revenues (either annual allocation or program income) lower than the planned amount, the funding decrease will be applied to various CDBG programs and administration. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 17 AP -38 Project Summary Project Summary Information 1 Project Name 2021 CDBG Administration Target Area Citywide Goals Supported Homebuyer Assistance Owner Occupied Rehabilitation Removal of dilapidated structures Infrastructure projects Administration Needs Addressed Preservation of existing housing Increased homeownership Removal of dilapidated structures Public infrastructure Public services activities Funding CDBG: $60,050 Description Administration of the CDBG Program Target Date 12/31/2021 2 Project Name 2021 Emergency Assistance Repair Program Target Area Citywide Goals Supported Owner Occupied Rehabilitation Needs Addressed Preservation of existing housing Funding CDBG: $30,165 Description Assist owner occupied households with rehabilitation/repair of exterior code violations. Assistance up to $5,000 for eligible activities. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 18 Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 19 Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 5 income eligible households will benefit from the program. Location Description Location determined at time of application. Planned Activities Activities may include replacement of water or wastewater laterals, replacement of a non - functioning furnace and/or replacement of a non-functioning air conditioner.. 3 Project Name 2021 Down Payment Assistance Target Area Citywide Goals Supported Homebuyer Assistance Needs Addressed Increased homeownership Funding CDBG: $152,450 Description Assist income eligible households up to $5,000 for down payment and/or closing costs towards a purchase of a single family residence. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 25 income eligible households will benefit from the proposed activity. Location Description Location determined at time of application. Planned Activities Down payment, homebuyer education, filing of deed of trust & promissory note. 4 Project Name 2021 Public Infrastructure Target Area Census Tract 105, 106 & 207 Goals Supported Infrastructure projects Needs Addressed Public infrastructure Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 19 Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Pic Funding CDBG: $37,585 Description Funding for construction projects such as sidewalks, crosswalks, water/wastewater infrastructure. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 3,000 families may indirectly benefit from public infrastructure projects Location Description Construction projects will be completed in income eligible census tracts. Planned Activities Construction activities may include sidewalks, crosswalks, water/wastewater infrastructure. 5 Project Name 2021 Demolition Target Area Citywide Goals Supported Removal of dilapidated structures Needs Addressed Removal of dilapidated structures Funding CDBG: $20,000 Description Removal of slum and blight vacant properties. Target Date 12/31/2021 Estimate the number and type of families that will benefit from the proposed activities 4 vacant properties will be demolished. Location Description Locations to be determined Planned Activities Activities include asbestos inspection, asbestos mitigation and demolition. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) Pic AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has several census tracts that are identified as to having at least 51% Low -Moderate Income households. These census tracts are 105, 106 and 207. Public improvements will be concentrated within these census tracts. By the nature of the homeowner support programs, down payment assistance, and public services funding will directly go to low -to -moderate income households as they all require verification of income for the assistance. It's anticipated that funding for slum and blight removal will assist local non -profits with reconstruction low income housing, or removal of structures from floodplain. Geographic Distribution Target Area Percentage of Funds Citywide 88 Census Tract 105, 106 & 207 12 Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically Within the City limits the priorities for CDBG funding are directed to low -to -moderate income households while construction projects will be within census tracts 105, 106 and 207. If construction projects are conducted outside the listed census tracts, low -to -moderate income surveys will be completed to ensure compliance with 51% LMI national objective. Discussion At present, the City is not implementing any official HUD designated geographic based priority areas such as Empowerment Zone or Brownfields. Regardless of focus on a particular geographic area, this Consolidated Plan will prioritize projects that meet the following criteria: • Meet one or more of the established Consolidated Plan Goals for 2019-2023; • Address and/or mitigate issues identified in the Analysis of Impediments to Fair Housing; • Leverage the work of other City and/or JCHA adopted plans or initiatives. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 21 Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction The City is not a recipient of HOME, ESG or HOPWA Funds. The amount of HUD funding does not allow for strategies such as rental production. Rental assistance funding would come from Missouri Balance of State Continuum of Care funds. One Year Goals for the Number of Households to be Supported Homeless 0 Non -Homeless 0 Special -Needs 0 Total 0 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 0 Total 0 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion The City does not receive HOPWA funds. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 22 AP -60 Public Dousing — 91.220(h) Introduction Jefferson City Housing Authority (JCHA) provides affordable housing to households with income at or less than 80% of Area Median Income. JCHA households are served through public housing and Housing Choice Vouchers (also referred to as Section 8). The Housing Authority operates 319 units of Public Housing 231 Housing Choice Vouchers, 218 Section 42 Tax Credit with Multi -family Project -based Section 8, 120 Multi -family Project -based Section 8, and 16 Section 811 PRAC units, in Jefferson City. Rent on these units is based on 30% of the tenant's income. The Housing Authority also operates 78 Section 42 Tax Credit units with a reduced market rent. Currently the combined waiting lists have 339 families. Actions planned during the next year to address the needs to public housing Dulle Tower is getting an update to the property's two elevators, kitchens and sewer line rehabilitation was completed in the Spring of 2020. Neighborhood duplex and four- plex's were built in 1965. Neighborhood buildings are being adequately maintained, renovations to unit flooring began in 2020 and will continue until completion over the next year. Renovation of the fire exits began in 2020 and will continue until complete over the next few years. Single family homes built in 1981 are adequately maintained. Actions to encourage public housing residents to become more involved in management and participate in homeownership All residents are notified via direct mail of any and all public hearings required for any proposed activity as required by HUD for consultation with tenants, as well as other matters affecting their tenancy. JCHA also holds family appreciation events to increase the resident involvements. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance HUD has designated JCHA as a High Performer for the Housing Choice Voucher program and Standard Performer for the Public Housing program. Discussion The mission of the Public Housing Authority is to provide decent, safe affordable housing, without discrimination, for low-income or very low-income individuals or families, persons with disabilities, and the elderly. The Authority continues to offer low income families affordable housing. It works closely with local police to keep the neighborhoods drug free and to avoid crime in the area. The Authority tries to attract a variety of families of various socio-economic backgrounds to each of its public housing developments. To make the area more appealing new trees were planted on Dulle Street and Elizabeth Street. Community activities available to residents are publicized in monthly newsletters including mini libraries in neighborhoods to provide access to free books. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 23 AP -65 Homeless and Other Special Bleeds Activities — 91.220(i) Introduction There are many programs offered by local agencies in Jefferson City area. The goals and strategies are to help individuals and families rise above, become self-sufficient, and eliminate barriers to success. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Missouri Balance of State Continuum of Care (MO BoS CoQ has established a coordinated entry process with the goal of increasing the efficiency of local crisis response systems and improving fairness and ease of access to resources. Programs and strategies help to prevent homelessness among individuals, families with children and youth. Programs are designed to help households achieve more stable housing, especially those who have a history of being homeless, doubled -up, living in other temporary housing situations due to lack of available, affordable, appropriate shelter and housing. The MO BoS CoC provides the oversight of homeless assistance in Missouri. MO Bos CoC board members include representatives from all regions within the Balance of State, as well as at large representatives. Board representation includes a broad and diverse membership to represent the homeless population served within the CoC. Members are encouraged to participate from all sectors, including victim services providers, human trafficking, sexual assault, education, healthcare, law enforcement, local, state and federal government, emergency assistance, addiction and recovery, formerly homeless persons, veterans, and all homeless services. MO BoS CoC has adopted a Housing First policy to ensure that actual or perceived barriers are not contributing factors for households remaining in homelessness longer than necessary. The policy states that any projects included in the application for CoC funding must follow a Housing First approach. This means the projects must allow entry into CoC programs for participants regardless of their income, current or past substance use, criminal records and history of domestic violence. Addressing the emergency shelter and transitional housing needs of homeless persons Locally, the Salvation Army Center of Hope has a 31 bed capacity available to men, women and families with children. In times of extreme weather they also provide additional cots. They also provide meals to residents and other members of the community, no identification is required. The Center of Hope offers a 90 day shelter that provides hot meals, a safe place to sleep, case management to help residents plan for independent living, life skills classes, professional referrals, and laundry facilities. The Rape and Abuse Crisis Service serves 9 counties providing a shelter, court advocacy, counseling, 24 hour hotline, crisis intervention, support groups and case management to domestic and sexual abuse victims. It provides emergency shelter to 36 residents not including baby cribs, domestic violence, sexual assault and stalking survivors. An individual does not need to be in a shelter to utilize the Rape and Abuse Crisis Service resources. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 24 Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Missouri Balance of State Continuum of Care (MO BoS CoQ has established a coordinated entry process with the goal of increasing the efficiency of local crisis response systems and improving fairness and ease of access to resources. Programs and strategies help to prevent homelessness among individuals, families with children and youth. Programs are designed to help households achieve more stable housing, especially those who have a history of being homeless, doubled -up, living in other temporary housing situations due to lack of available, affordable, appropriate shelter and housing. The MO BoS CoC provides the oversight of homeless assistance in Missouri. MO Bos CoC board members include representatives from all regions within the Balance of State, as well as at large representatives. Board representation includes a broad and diverse membership to represent the homeless population served within the CoC. Members are encouraged to participate from all sectors, including victim services providers, human trafficking, sexual assault, education, healthcare, law enforcement, local, state and federal government, emergency assistance, addiction and recovery, formerly homeless persons, veterans, and all homeless services. MO BoS CoC has adopted a Housing First policy to ensure that actual or perceived barriers are not contributing factors for households remaining in homelessness longer than necessary. The policy states that any projects included in the application for CoC funding must follow a Housing First approach. This means the projects must allow entry into CoC programs for participants regardless of their income, current or past substance use, criminal records and history of domestic violence. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. There are a variety of agencies in the Jefferson City area that provide housing options and case management assistance including those returning from mental and physical health institutions. They provide the option of living independently in a group setting. The state of Missouri Department of Mental Health also offers on housing assistance options such as rental assistance, home purchasing program, home repair/weatherization assistance, home access modifications. The Independent Living Resource Center in Jefferson City offers programs that provide people with the tools to learn how to live independently including cooking, budgeting, reading and finding employment. They also offer disability assistance for improvements on homes for people with disabilities. The unmet needs group is also a good resource for case management. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 25 AP -75 Barriers to affordable housing — 91.220(j) Introduction Barriers to affordable housing exist when the cost of housing or the incentives to develop, maintain, or improve affordable housing are affected by public policies, particularly those of the local jurisdiction. Such policies may include land use controls, zoning ordinances, building codes, and policies that affect the return on residential investment. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Aging housing stock and vacant dwellings are a barrier. 42.5% of the homes were built between 1970 and 1999. 32.1% of the homes were built between 1940 and 1969. Single family homes comprises of 60.9%; 10.0% of properties within Jefferson City are vacant. (https://www.neighborhoodscout.com/mo/*efferson-city/real-estate) The 2019 tornado is a barrier to affordable housing due to damaging 516 residential buildings. The tornado destroyed a portion of the LM housing stock leaving people on a wait list. Discussion: The City of Jefferson has updated the Citizen Participation Plan to be compliant with the implementation of the Assessment of Fair Housing. While implementation of the Assessment of Fair Housing has been delayed by the Department of Housing and Urban Development, and not likely to be a requirement until the next Consolidated Plan. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 26 AP -85 Other Actions — 91.220(k) Actions planned to address obstacles to meeting underserved needs The City will work with agencies participating with the Unmet Needs Committee to address the obstacles to meeting underserved needs. City staff cooperates with the Salvation Army through the Unmet Needs Committee to stay aware of the needs of the shelter. Actions planned to foster and maintain affordable housing The City currently has several programs within the Neighborhood Reinvestment Act (NRA) including Residential Tax Reimbursement Program, Commercial Facade Tax Reimbursement Program, Residential Down Payment Assistance and Mixed Use Adaptive Reuse Program. These programs are locally funded and intended to foster affordable housing and create improvements within the Old Town sector of the City. The programs have been in place for several years and so far the council continues to fund the programs. The Rental Fagade Program helps landlords with rental properties by paying for 50% of the cost of improvements to fagades of eligible buildings, up to $5,000 per unit with a maximum of $10,000. The goal of the program is to improve the exterior appearance and condition of residential rental properties. Eligible properties include single-family or duplexes utilized as rental property, located within the Old Town or East Side districts, and constructed prior to 1959. Exterior improvements must be significant and meet appearance guidelines published by the Historic Preservation Commission. In addition, the CDBG funded programs include emergency assistance repair in areas of code deficiencies, energy efficiency upgrades, and accessibility and emergency repairs. This program aids in maintaining affordability and sustainability by keeping the homeowners within their homes by correcting code deficiencies; increasing energy efficiency which potentially lower utility bills; completing ADA accessibility retro -fits; and/or repairing emergency health and safety issues such as replacing the wastewater connection. The CDBG Down Payment Assistance Program may aid in a household obtaining homeownership status. The program is designed for first time low -to -moderate income homebuyers (per HUD's definition) in purchasing a residential house within the City limits. This program is different from the City funded NRA Down Payment Assistance as the CDBG program does not have the requirements of purchasing a property within the "Old Town" sector. By providing assistance with down payments or closing cost will aid in providing decent housing that is affordable. Actions planned to reduce lead-based paint hazards The CDBG Down Payment and Homeowner Assistance Programs require lead based paint inspections for properties that were constructed prior to 1978. The Down Payment Assistance Program requires a visual inspection prior to closing. If there are any identified peeling paint or other lead based paint hazards positively identified through testing the buyer could be entitled to an additional $500 in order to mitigate the lead based paint hazard. As for the Homeowner Support Programs any painted areas that will be disturbed with rehabilitation will be tested for lead based paint. The areas positively identified as having lead based paint the EPA certified contractors shall repair the surfaces disturbed and include safe work practices clearance. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 27 Actions planned to reduce the number of poverty -level families The City intends to continue support for the Project Homeless Connect held annually in October. Project Homeless Connect is a one -day, one-stop event that connects individuals and families experiencing homelessness with on-site medical care and a variety of social services. Project Homeless Connect is a homeless services delivery model, first introduced in San Francisco in 2004. Since that time, more than 200 communities in the United States, Canada, Puerto Rico and Australia have hosted Project Homeless Connect events, offering homeless individuals and families' much-needed assistance. The First United Methodist Church, First Baptist Church, First Christian Church along with the Jefferson City Homelessness Task Force, which is made up of 22 organizations, are all collaborating to make the project a success. At each of the Project Homeless Connect events, numerous same-day services are delivered to homeless individuals and families, including access to shelter/housing , food and clothing donations, legal assistance, child care assistance, employment resources, haircuts, identification cards, medical check- ups, mental health screening, substance abuse screening, Medicaid and Social Security applications, vision testing and services, credit counseling, and more. Project Homeless Connect is outcome -oriented and serves as a way to provide immediate access to services for the homeless population. The goals of the day are simple: • Improve access to services and housing for the homeless consumers in Jefferson City • Engage and increase the collaboration of homeless consumers, local businesses, non-profit agencies, and individual volunteers to create solutions for homelessness. • Improve the system of care by creating opportunities and sharing "best practices" among homeless providers in our community. • Improve the system of care by creating opportunities and sharing "best practices" among homeless providers in our community. • The Down Payment Assistance Program provides LMI households $5,000.00 towards purchasing a single family home. One of the conditions of final approval, is that the homebuyer must complete a First Time Homebuyer Education Course through a HUD sponsored agency. • The Emergency Assistance Program provides up to $5,000.00 to LMI households to keep their homes a suitable place to live. • The Public Improvement/Infrastructure Program improves infrastructure by building sidewalks in census tracts 105, 106 and 207. • The Demolition Program removes structures that are dangerous. The City of Jefferson demolishes the property and enters into a re -use agreement with a non-profit organization to sell the property to an eligible homebuyer. Actions planned to develop institutional structure The City partners with various local and state agencies such as the Unmet Needs Committee, Housing Authority, River City Habitat for Humanity, MO Balance of State Continuum of Care, and State and local departments. In addition, the City has an excellent relationship with the local Chamber of Commerce and Mid -Mo Regional Planning Commission. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 28 Actions planned to enhance coordination between public and private housing and social service agencies The City plans to attend the Missouri Balance of State Continuum of Care meetings. The purpose of these meetings is to establish a network of agencies to enhance the service delivery to homeless, disabled individuals and families, and others seeking services for their current hardship and challenges in their lives. In addition, the City will continue participation in the monthly Unmet Needs Committee meetings. The Committee is comprised of various local agencies that provide updates of their existing programs and needs. Each meeting also includes a speaker and information on services an agency provides. By collaborating together often results in ideas, suggestions and a positive outcome. Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 29 Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 70.00% Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 30 Index of Attachments o Documentation of public notices, meetings, survey and emails • Citizen Participation Comments • Resolution • SF -424 • SF -424D • Certifications Annual Action Plan 2021 OMB Control No: 2506-0117 (exp. 06/30/2020) 31 City of Jefferson U.S. Housing and Urban Development Community Development Block Grant Program July 8, 2021 Dept. of Housing & Urban Development 2019-2023 Consolidated Action Plan Serves as Framework Identified Priorities for Community Development Block Grant 2021 Identified Programs Emergency Assistance Repair Program Down Payment Assistance Public Infrastructure Improvements Removal of Slum and Blight 6/28/2021 1 Citizen Participation Public Meeting, May 24, 2021. Online survey made available through June 7, 2021; Public Meeting, June 10, 2021. Presentation of the Draft Annual Action Plan; Public Works and Planning Committee, July 8, 2021. Public comment period ends July 11, 2021. immary of Comments Survey responses.- Have esponses:Have more funding directed to removal of slum and blight, Sidewalks are needed near school zones, Sidewalk repair needed in the 800 & 900 Block of Jefferson Street, Transitional housing and wet shelters, Few affordable housing options with 4 bedrooms, 5/28/2021 2 2021 CDBG Programs & Budget Down Payment Affordable Housing $152,450 25 Households Emergency Assistance Affordable Housing $30;165 5Households Repair Infrastructure Preserve & Improve Area $37,585 3,000 Individuals Improvements Neighborhoods; Economic Opportunities Demolition Removal of Slum & $20,000 1 Building Blight Administration $60,050 (20% Cap) Total; $300,250 • Down Payment: Provides LMI households $5,000 towards purchasing single family house . • Emergency Assistance Repair: Provides up to $5,000 to LMI households to keep their homes a suitable place to live Down ' •Payment Public Infrastructure: Improves infrastructures (i.e. sidewalks) in census tracts 105, 106 and 207 Demolition: Removal of structures for housing Public • • _ redevelopment Infrastructure Repair • Administration: 20% of grant allocation is set aside to run the above programs. 6/28/2021 3 Next Steps Presentation of Annual Action Plan to City Council City Council meeting, July 19, 2021 at 6:00 pm 2021 Annual Action Plan submitted to HUD August 16, 2021 HUD Reviews and Accepts Plan Questions? '�"� • k.� a '�;, , W -U Ir "6 • 7 M �. • R � 6/28/2021 0 DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works & Planning Committee THROUGH: Sonny Sanders, Planning & Protective Services Director FROM: Rachel Senzee, Neighborhood Services Supervisor DATE: July 6, 2021 RE: Housing Needs Assessment A Request for Proposals (RFP) for a Housing Needs Assessment and Action Plan was sent out to bid in June. The goal of the plan is to: 1. Evaluate and compile data specific to Jefferson City 2. Provide housing stock inventory 3. Provide housing Gap Analysis 4. Evaluate homeless and special needs housing 5. Provide recommendations and projections The RFP closed June 29 and two proposals were received. Staff are currently evaluating the bids, but it is anticipated contract acceptance will be on the July 19 Council agenda. The bids range from $34,500-$56,295, including options. Contract expenses will be paid with Community Development Block Grant funds. A completed product will be expected between Novermber 2021 and April 2022. For questions or comments, please contact Rachel Senzee at rsenzee@*effcitymo.org or 573-634-6305. CITY OF JEFFERSON JEFFERSON CITY, MISSOURI REQUEST FOR PROPOSAL Proposal No.: 3180 Subject: Housing Needs Assessment Closing Date: Proposals must be received no later than 1:30 p.m. on June 29, 2021 at the following address with the bid number and subject indicated on the envelope: Office of the Purchasing Agent City of Jefferson 320 E McCarty St Jefferson City, MO 65101 Proposals may also be submitted via Dropbox. Purchasing Agent: Leigh Ann Corrigan LConigan@ieffci!ymo.org 573-634-6325 REQUEST FOR PROPOSALS HOUSING NEEDS ASSESSMENT 1. GENERAL INFORMATION A. Invitation The City of Jefferson, herein referred to as City, invites interested, qualified vendors, hereinafter referred to as Contractor, Proposers, or bidders, capable of providing a housing needs assessment for Jefferson City, MO as described in this document to submit proposals. B. Notice to Proposers Before submitting the bid, each Proposer shall become fully informed as to the extent and character of the work required. No consideration will be granted for any alleged misunderstanding of the equipment to be used or services to be required, it being understood that the submission of a proposal is an agreement to all items and conditions referred to herein. C. Prebid Conference A prebid conference will not be held. Questions regarding the bid specifications must be directed to Leigh Ann Corrigan. D. Bid Submittal Proposals must include the following: • Letter of interest; • Description of the qualifications and experience of the firm and key personnel to be assigned to this project; • Work plan and project approach with project tasks defined which demonstrates the ability and the strategy that will be used to complete the scope of work and a tentative timeline for each task and deliverable; • References — a minimum of three (3) professional references with physical addresses, phone numbers, and email addresses which represent project similar to this project. • Identification of any subcontractors to be used, how they will be used, and their experience; • Attachment A — Cost Form; • Attachment B - Federal Work Authorization Affidavit including a copy of the signed MOU page (sample is included); • Attachment C - Authority to Execute Certification; and • Attachment D - Anti -Collusion Affidavit. Proposals may be submitted via hard -copy to the following address. Hard -copy proposals should have the proposal number (P3180) indicated on the outside of the envelope. City of Jefferson Purchasing Agent 320 E McCarty Street Jefferson City, MO 65101 Proposals may also be submitted electronically via Dropbox in PDF format to the following address. Please title your document "P3180 — Company Name". htips://www.dropbox.com/request/FPdEloJ059hzerRTELy2 Regardless of submittal method, proposals must be received no later than 1:30 p.m. on June 29, 2021. Proposals received after this date and time will not be considered. Proposals will not be publicly opened. E. Evaluation and Award Award will be made to the lowest and best responsible offeror whose proposal conforms to the solicitation that will be most advantageous to the City. In determining lowest and best, the following criteria will be considered. CRITERIA POINTS Pricing 40 Experience and Qualifications: • Demonstrated professional skills, credentials, and experience of key personnel assigned to manage and conduct the compensation study • References 25 • Demonstrated experience in similar types of work/projects • Demonstrated ability to communicate with all levels of City personnel and community partners during the stud Methodology: • Technical approach for conducting analysis, completing tasks, and providing deliverables as outlined in the RFP 25 • Project approach and process to inform and educate City staff about the study and its results • Conformance to the requirement of the RFP Timeline for Completion of Project: • Demonstrated ability to perform the study within established timeframe 10 Total 100 Under the provisions of City Code, Section 26A-40, the City reserves the right to conduct negotiations of the proposals received or may award a contract without negotiations. The City may conduct interviews with Proposers as deemed necessary by the City. The City will provide ample time for scheduling of the interviews. Interviews may be held in-person or via video conference. Upon selection of awardee, the City will issue a formal contract with the selected vendor. A sample contract can be found in Exhibit 1 — Sample Contract. F. Contract Period The contract period will be for the time needed for completion as indicated in the proposal but should be completed within ten (10) months of a fully executed contract. G. Withdrawal of Bids Proposers may withdraw their bid after depositing with the Purchasing Agent at any time prior to the stipulated time for opening of such bids. No bid may be withdrawn within thirty (30) days after the opening thereof, unless obvious errors are apparent. H. Right to Accept or Reject Bids The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require. I. Tax Exempt Status The City of Jefferson is tax-exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested. J. Invoicing and Payment The contractor shall submit invoices for services to the City of Jefferson, Planning and Protective Services, 320 East McCarty Street, Jefferson City, Missouri 65101. The City shall only be liable for charges as indicated on the Bid Form. K. Restrictive Clause Proposers must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specification contains restrictive language or requirements that render him unable to bid. 4 L. Proprietary Products Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer's or vendor's brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturer's products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered. M. American's with Disabilities Act Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. N. Federal Work Authorization Program Contractors that meet the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding $5,000, shall maintain enrollment and participation in a federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the contractor's business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then the contractor shall, prior to the performance of any services as a business entity under the contract enroll and participate in a federal work authorization program such as E -Verify. Contractors must, by sworn affidavit and provision of documentation (copy of the E -Verify Memo of Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work authorization program. Contractors shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. See Attachment B — Affidavit of Compliance with Section 285.525-285.550. For vendors that are not already enrolled and participating in a federal work authorization program, E -Verify is an example of this type of program. Information regarding E -Verify is available at https://www.e-verify.gov/. O. Changes to Bid Documents Changes to contract documents prior to bidding will be by addendum issued by the city. Prospective Proposers shall acknowledge receipt of all addenda on bid forms. P. Termination The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination. Q. Laws and Regulations The contractor shall perform services in accordance with all applicable state, local and federal statutes and legal requirements in his performance of this contract. In addition, the Proposer's attention is directed to City Code, Chapter 17 — Licenses, Taxation and Miscellaneous Business Regulation. R. Disadvantaged Business Enterprise Statement Contractors bidding on City contracts funded in whole or in part by assistance from a federal agency shall take the following affirmative steps to assure that small, woman owned, and minority businesses are utilized when possible as sources of supplies, services and construction items. a. Contractors will submit the name and other information, if any, about their DBE sub -contractors along with their bid submissions. b. Sufficient and reasonable efforts will be made to use qualified DBE sub- contractors when possible on City contracts. c. Qualified small, woman owned, and minority businesses will be included on solicitation lists as sub -contractors for City supplies, services, and construction. d. Qualified small, woman owned, and minority businesses will be solicited whenever they are potential sources. e. When economically feasible, contractors will divide total requirements into smaller tasks or quantities so as to permit maximum small, woman owned, and minority business participation. f. Where the requirements permit, contractors will establish delivery schedules which will encourage participation by small, woman owned and minority businesses. Contractors will use the services and assistance of the Small business Administration, the Office of Equal Opportunity and the Community Services Administration. S. Federal Terms The City is a recipient of federal grant funds through the Housing and Urban Development (HUD), Community Development Block Grant Program. Therefore, the federal terms in Exhibit 2 shall be fully considered in preparing responses and preforming work under any resulting award. 2. PURPOSE The City of Jefferson is seeking to contract a qualified professional consultant to conduct a comprehensive Housing Needs Assessment and Housing Action Plan. The purpose of this project is to gather and compile data necessary to develop a comprehensive housing needs assessment and subsequent action plan that will be used to address housing needs within the City of Jefferson. It is anticipated the project will take 10 months to complete from time of agreement to delivery of a final completed product. 3. BACKGROUND The City of Jefferson was established in 1825 to serve as the capital for the State of Missouri. Housing development in the City is typical to other river cities in which single lot development thrived from 1860-1910; subdivision development was the primary mode of housing development from 1910 -present day. For the first time in its history, the City of Jefferson has begun to experience negative population growth (-0.9% between 2010-2019). A factor that may contribute to negative growth is a housing stock that does not fit the population's needs. This theory is supported by vacancy within the City's aging housing stock and the growth of neighboring communities. Housing was also negatively impacted by the May 22, 2019 tornado, in which approximately 150 housing units were damaged or lost. The tornado was devastating to the City, but it did strengthen relationships between local governments and non -profits. Community relationships became even stronger during 2020 with the onset of the COVID-19 pandemic. Local collaboration exposed housing gaps, especially within special populations such as homeless, senior, low -moderate income, temporary, and transitional. It has become apparent this community needs a comprehensive Housing Needs Assessment and Housing Action Plan. These planning documents will allow local governments and community partners to most effectively invest resources in the community. 4. SCOPE OF WORK General Information: The City seeks the services of a firm or individual to conduct a housing needs assessment and housing action plan for the City of Jefferson. The contractor shall provide all labor, materials, and equipment to conduct a housing needs assessment that will meet the objectives and outcomes described below. The final report shall include reporting of the results and recommendations for implementation, with deliverables as outlined below. Contractor Requirements: Contractor must have a minimum of five (5) years of professional experience in conducting housing needs assessments for local governments and must have successfully completed a minimum of ten (10) studies. City Responsibilities: Provide access to necessary data, documentation, etc. (define what data, documents and who is the provider); Assign a project manager to serve as primary point of contact; Review of documents within an agreed upon timeframe for review; Define supervisors' and employees' involvement and opportunities to provide feedback; and Provide for feedback as needed from supervisors and employees within the established timeframe. Objectives: The Housing Needs Assessment and Housing Action Plan has six objectives for Jefferson City, Missouri: 1. Evaluate Demographics and Economics Create a socio-economic profile of Jefferson City from which demographic and economic factors influence housing needs. 2. Evaluate Community Services Provide an overview of services available to residents, including, but not limited to, parking alternatives, public transit, shopping, medical, public safety, and recreational facilities. These services should be considered when determining potential demand for housing. 3. Provide Housing Stock Inventory This section of the assessment should include: • Housing stock characteristics that are analyzed and displayed for the study areas. Characteristics may include housing tenure (renter vs. owner), age of housing, general housing condition, housing values, rent levels, etc. Inventory of rental housing supply that includes multifamily rental housing, including government subsidized, affordable tax credit properties, and market - rate properties Inventory of for -sale housing supply that includes current and historical (2010 -current) Identification of current development projects and residential foreclosures 4. Provide Housing Gap Analysis Determine whether a deficit or surplus of housing units exists for households at various income bands for rental and for -sale housing. The analysis should consider current household estimates, as well as household growth projections by income and tenure. The rental demand calculations should also consider cost -burdened households and those living in substandard housing. The for -sale demand calculations will take into consideration household growth and the need for replacement housing. 5. Evaluate Homeless and Special Needs Housing Evaluate homeless and special needs population and housing data. This should include an evaluation of how and to what extent housing availability has impacted various homeless and special needs households, and an inventory of homeless and special needs housing and demographics. 6. Provide Recommendations and Projections Conclusions should summarize the depth of the market for housing. Specific conclusions should include recommendations for the types of housing development that should be pursued and supported, as well as types of housing that will be needed in the short, medium, and long term. Recommendation as to the types of programs that local government and community partners should consider expanding or providing for the development/redevelopment of necessary housing and recommended priorities for funding of projects. Outcomes: The project will result in: • A plan that utilizes a community-based participation process and covers the continuum of housing from emergency and transitional to rentals and home ownership; • Preservation of the current affordable housing stock; • Sustainable development of affordable housing; • Evidence based strategies to address current, short-term, and long-term housing needs of the community; • Assessment of limitations within local ordinances and zoning practices; • Community connectedness; • Best practices for maintaining and reporting housing data; • Recommendations for future policy options; and • Other relevant information for sustainable housing. Required Tasks: Project Orientation — The contractor shall schedule an initial meeting with the City for the purpose of- Discussing f Discussing the tasks to be performed and timeline and assignment of key personnel; • Establishing a communication plan to keep all stakeholders informed throughout the process; • Attending meetings, if required, throughout the contract period with the City representative to explain the methodologies and best practices the firm will use to deliver the end product; and • Clarifying expectations of the process and outcomes, roles, tasks, and responsibilities. Compile, Verify, and Analyze Data • Collaborate with staff to review and refine the data collected. Provide draft of the survey results and discuss with City staff. Develop Report • Provide preliminary findings and draft report for internal review by City staff within a timeline identified by the contractor and agreed to by the City. Results should include the following with explanations: • Present final report, recommendations and deliverables to the Mayor, City Council, City Administrator, and department directors. 10 EXHIBIT 1— SAMPLE CONTRACT CITY OF JEFFERSON CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the , hereinafter referred to as "Contractor". WITNESSETH: THAT WHEREAS, the City desires to engage the Contractor to render certain services to conduct a housing needs assessment and housing action plan in accordance with the documents listed in the City's Proposal Number 3180, hereinafter described in Exhibit A. WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor. NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows: 1. Scope of Services. Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies to conduct a housing needs assessment and housing action plan, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail. 2. Payment. The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson and in accordance with the rates and/or amounts stated in the bid of Contractor dated , which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed Dollars ($�. 3. Term. This contract shall commence on the date last executed by a party as indicated below. The Contractor shall conduct a housing needs assessment and housing action plan, as set forth in Exhibit A, by 4. Additional Services. The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives. 5. Personnel to be Provided. The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be 11 employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Independent Contractor. The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City. 8. Benefits not Available. The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. 9. Nondiscrimination. The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 10. Illegal Immigration. Prior to commencement of the work: a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. C. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner. 11. Notice to Proceed. The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A. 12. Termination. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by 12 Contractor through the date of termination. The Contractor may without cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor. 13. Waiver of Breach. Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 14. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney's fees, expenses and costs. 15. Severability. If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Assienment. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee. 17. Existing Data. All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City. 18. Confidentiality. Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 19. Indemnity. To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for 13 whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. 20. Insurance. Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than "A," that shall protect the Contractor, the City, and the City's officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate; provided that nothing herein shall be deemed a waiver of the City's sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City. 21. Documents. Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same. 22. Books and Records. The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract. 23. Nonsolicitation. The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee. 24. Delays. That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages. 14 25. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 26. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 27. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing. If to the City: City of Jefferson Department of Law 320 East McCarty Street Jefferson City, Missouri, 65101 CITY OF JEFFERSON, NHSSOURI Carrie Tergin, Mayor Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 15 If to the Contractor: Name Attn: Address Address CONTRACTOR Title: Date: ATTEST: Title: EXHIBIT 2 — FEDERAL TERMS The City of Jefferson is a recipient federal grant funds through HUD's Community Development Block Grant program. Therefore, the following requirements shall be fully considered in preparing responses and performing work under any resulting award. Termination Termination for Cause. The City may terminate this agreement, in whole or in part, at any time before the date of completion whenever it is determined that the contractor has failed to comply with their obligations under this agreement or if the contractor violates any of the covenants, agreements, or stipulations of this agreement. The City shall promptly notify the contractor in writing of such a determination and the reasons for the termination, together with the effective date. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports, or any other items prepared by the contractor shall, at the option of the City, become property of the City and the contractor shall be entitles to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the contractor shall not be relieved of the liability to the City for damages sustained by the contractor by virtue of any breach of contract by the contractor, and the City may withhold any payments to the contractor for the purpose of set-off until such time as the exact amount of damages due to the City from the contractor is known. 2. Termination for Convenience — Both Parties. Both the City and the contractor may terminate the agreement, in whole or in part, when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds. Termination for Convenience — City. The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination. Equal Employment Opportunity During the performance of this contract, the contractor agrees as follows: The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, handicap, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 16 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 3. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 4. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 5. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 6. The contract shall comply with Section 109, Housing and Community Development Act of 1974, Age Discrimination Act of 1975, as amended, and Section 504 of the Rehabilitation Act of 1973, as amended. 7. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (6) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each contractor or subcontractor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a contractor or subcontractor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Access to Records The City, the federal granting agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts and transcriptions. Compliance with Federal, Local and State Laws The contractor shall be bound by, and comply with all applicable federal, state, and local laws and regulations, including but not limited to 2 CFR Part 200 Appendix II (Contract Provisions for non -Federal Entity Contracts Under Federal Awards) and 24 CFR Parts 570. Copeland "Anti -Kickback" Act The contractor must comply with the requirements of the Copeland "Anti -Kickback" Act (18 USC 874 and 40 USC 3145), as supplemented by the Department of Labor regulation 29 CFR part 3. The contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The contractor and each subcontractor must submit to the City, a weekly statement on the wages paid to each employee performing on covered work during the prior week. The City must report any violations of the Act to the proper authorities. 17 Debarment and Suspension (Executive Orders 12549 and 12689) A contract award will not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines, 2 CFR 180. SAM exclusions contain the names of parties debarred, suspended or otherwise excluded by agencies as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Energy Policy and Conservation Act The contractor must comply with standards and policies relating to energy efficiency which are contained in the state energy conservation plan (Missouri Office of Administration's Comprehensive State Energy Plan) issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871). Retention Requirements for Records The contractor shall retain financial records, supporting documents, statistical records and all other records pertinent to the financial assistance agreement for a period of three years starting from the date of submission of the final payment request. Authorized representatives of federal awarding agencies, the Federal Inspectors General, the Comptroller General of the United States, the City or any of their designees shall have access to any pertinent books, documents, and records of contractor in order to conduct audits or examinations. The contractor agrees to allow monitoring and auditing by the City and/or authorized representative. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the contractor shall retain records until all litigations, claims or audit findings involving the records have been resolved and final action taken. Training and Employment of Lower Income Residents of Project Area 1. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in, the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development and all applicable rules and orders of the City issued hereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. Reporting Requirements The contractor shall comply with all notices of the awarding agency requirements and regulations pertaining to reporting. Procurement of Recovered Materials The contractor must comply with section 6002 of the Solid Waste Disposal Acts as amended by the Resources Conservation and Recovery Act. The requirements of this section include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 18 ATTACHMENT A — COST FORM Proposers shall indicate firm, fixed pricing for the items below. Any additional fees must be fully described. Proposers should complete the non -shaded boxes. Discount for prompt payment on invoices only % days. Discount will not be evaluated on bid. This bid is firm for days prior to award. Do you represent a disadvantaged business? YES _ NO Do you represent a woman -owned business? YES _ NO Me the undersigned do herby certify that the information presented in this bid is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. �M u l C613 7.A AGENT AND TITLE ADDRESS TELEPHONE EMAIL ADDRESS SIGNATURE OF PROPOSER DATE Form of Business: _ Sole Proprietorship _ Partnership _Corporation 19 Limited Liability Corporation Unit of Serviee Description Measure Total -Cost Conduct housing needs assessment for Jefferson City, MO as described herein Lump Sum Discount for prompt payment on invoices only % days. Discount will not be evaluated on bid. This bid is firm for days prior to award. Do you represent a disadvantaged business? YES _ NO Do you represent a woman -owned business? YES _ NO Me the undersigned do herby certify that the information presented in this bid is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. �M u l C613 7.A AGENT AND TITLE ADDRESS TELEPHONE EMAIL ADDRESS SIGNATURE OF PROPOSER DATE Form of Business: _ Sole Proprietorship _ Partnership _Corporation 19 Limited Liability Corporation State of County of I, ATTACHMENT B Affidavit of Compliance with Section 285.525-285.550 RSMo For All Services in Excess of $5,000.00 ) ss am an authorized agent of (Bidder). This business is enrolled and participates in a federal work authorization program for all employees working in connection with services provided to the City of Jefferson. This business does not knowingly employ any person that is an unauthorized alien in connection with the services being provided. Documentation of participation in a federal work authorization program (signature page of the MOU with Homeland Security) is attached to this affidavit. Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in violation and submit a sworn affidavit under penalty of perjury that all employees are lawfully present in the United States. Affiant Subscribed and sworn to before me this day of , Notary Public My commission expires: If bidder is an individual and does not have any employees of any sort, complete this section. Date I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence. Date Signature Subscribed and sworn to before me this day of , My commission expires: Notary Public 20 Sample E -Verify Memo of Understanding — MOU Electronic Signature Page Company ID Number: XXXXXXX Approved by: Employer Your Company Name Name (Please Type or Print) Title John Doe Signature Date Electronically Signed 05/27/2019 Department of Homeland Security — Verification Division Name (Please Type or Print) Title USCIS Verification Division Signature Date Electronically Signed 05/27/2019 21 ATTACHMENT C — AUTHORITY TO EXECUTE If the Proposer is a corporation, the following Authority to Execute certificate should be completed on their company letterhead: I, (Company Letterhead) certify that I am the secretary of the Corporation named as Proposer herein above; that , who signed the foregoing contract on behalf of the Proposer was then , of said corporation; that said bid was duly signed for and in behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers. Signed corporate seal 22 ATTACHMENT D — ANIT-COLLUSION STATEMENT STATE OF COUNTY OF sworn deposes and says that he is ANTI -COLLUSION STATEMENT being first duly of TITLE OF PERSON SIGNING NAME OF PROPOSER that all statements made and facts set out in the bid for the above project are true and correct; and that the Proposer (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid of any contract which results from its acceptance. Affiant further certifies that Proposer is not financially interested in, or financially affiliated with, any other Proposer for the above project. (BY) Sworn to before me this day of '2021. My commission expires: Notary Public 23 DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works & Planning Committee THROUGH: Sonny Sanders, Planning & Protective Services Director FROM: Rachel Senzee, Neighborhood Services Supervisor DATE: July 6, 2021 RE: Phase II Brownfields Assessment -MSP Attached is an application for a Phase II Brownfields Assessment of the city -owned section of the former Missouri State Penitentiary. A Phase I and II Assessment were completed in 2010-2011 when six factory buildings were still standing. The assessment did not target sample the soil for contamination. The next step is to conduct a Phase II assessment which will test the soil where buildings were formerly standing. It is important to ensure the soil is not contaminated and that it will not deter the redevelopment of MSP, including the proposed development of residences and townhomes. The Brownfields assessment is carried out through the Department of Natural Resources. The Brownfields/Voluntary Cleanup Program addresses and oversees brownfield cleanup and promotes the redevelopment of brownfields. The goal of the Voluntary Cleanup Program is to provide state oversight for voluntary cleanups of properties contaminated with hazardous substances. Oftentimes, the property owners, business operators, or prospective developers want the property cleaned up to standards acceptable to the state, and to receive certification of the cleanup from the department. This certification can greatly reduce the environmental liability associated with such properties. Phase II Brownfields Assessments are 100% funded and will not require a City match. If cleanup is required, the City would apply for an EPA Brownfields Cleanup Grant which would assist with the expense of cleanup. MISSOURI DEPARTMENT OF NATURAL RESOURCES ®a ENVIRONMENTAL REMEDIATION PROGRAM BROWNFIELDS ASSESSMENT APPLICATION 1. APPLICANT NAME City of Jefferson CONTACT PERSON AREA CODE /TELEPHONE NUMBER EMAIL ADDRESS Karlie Reinkemeyer (573) 634-6564 kreinkemeyer@gmail.com MAILING ADDRESS _ CITY STATE ZIP CODE 320 E. McCarty Street Jefferson City MO 65101 It. SITE INFORMATION SITE NAME PARCEL NUMBER (IF KNOWN) CURRENT ASSESSED VALUE Former Missouri State Penitentiary 11-03-08-0003-001-010.004 SITE ADDRESS CITY STATE ZIP CODE 102 N. Chestnut Street, Jefferson City, MO 65101 Jefferson City MO 65101 SITE ZONING TOTAL ACREAGE OF SITE ATTACH SITE MAP PUD 17.96 III. SITE ASSESSMENT NEEDS ❑ Area Wide Inventory Note: This program is for site assessment only, clean-up money is not being offered ❑ Suspected Asbestos as part of this program. ❑ Suspected Lead Paint Prior Site Assessments: © Yes ❑ No ❑ Unknown ❑ Phase I Assessment Describe prior site assessment activities. Identify consultant, client, approximate date, ❑ Phase I Update and attach "conclusion" section of all reports." © Phase II Assessment Phase I Hazardous Materials Survey, Tetra Tech, December 1, 2010. Phase II ❑ Phase II Addendum Targeted Brownfields Assessment, Tetra Tech, August 10, 2010. Phase I Household Hazardous Waste Inventory, February 15, 2011. El Analysis of Cleanup Alternatives Describe how perceived contamination has hindered reuse of the property. The City has recently acquired the property and there are plans to redevelop the area in the future and once a Phase II assessment has been conducted. IV. CURRENT SITE OWNERSHIP SAME AS APPLICANT ❑ DIFFERENT FROM APPLICANT OWNER NAME AREA CODE !TELEPHONE NUMBER MAILING ADDRESS CITY STATE ZIP CODE If the property is not owned by applicant, A. Will the applicant obtain the property through: ❑ Foreclosure ❑ Purchase ❑ Other (Specify) B. Will the applicant be able to obtain legal permission for the Missouri Department of Natural Resources' staff or the department's contractor to enter the property to conduct site assessment activities? Note: The department ensures that upon completion of the project, any department material and equipment will be removed from the site. ® Yes ❑ No (Explain) V. PAST SITE USES i.e., TYPE OF MANUFACTURING, COMMERCIAL BUSINESS, SERVICE STATION PAST SITE USES — INCLUDING APPROXIMATE DATES Penitentiary (1836-2004), Boot & Shoe Factory (1889), Gas Chamber (1937-1989), Clothing Building (1957), Hobby Craft Building (1968), Former Factory Area: twine (1939), shoe (1939), auto tag (1935), chemical products building, diesel pant (1975). BUILDINGS ON-SITE There is one building on-site, but it will be demolished due to new construction. SQUARE FOOTAGE CONDITION (USEABLE. GUTTED. UNSTABLE. RAZED ETC.) 10,350.00 Unstable, deteriorated beyond repair MO 780-1955 (06-20) Page 1 A SITE HISTORY Is there any reason to believe the property is contaminated with hazardous substances (i.e., solvents, pesticides, creosote, dry- cleaning products, petroleum, controlled substances or metals such as lead, mercury and arsenic) as defined in 40 CFR Part 30? Z Yes (Describe below) ❑ No ❑ Unknown If property is owned by applicant, did applicant generate or dispose of any of the contaminants? ❑ Yes © No ❑ Unknown Is applicant, or any other party, under order from the U.S. Environmental Protection Agency (EPA) or the department to conduct site assessment or cleanup? ❑ Yes (Describe below) Q No ❑ Unknown Are there any federal, state or local agency inquiries or orders regarding any party's responsibility for contamination or hazardous waste at the property? ❑ Yes (Describe below) W] No ❑ Unknown Is the property mine scarred? ❑ Yes ® No ❑ Unknown Briefly describe the involvement or role of the department or EPA in enforcement or oversight of the assessment or cleanup of candidate site. DESCRIPTIONS There is reason to believe the property is contaminated with hazardous substances due to the many factories and commercial entities that operated when the penitentiary was open. Previous assessments indicate asbestos was found in buildings that once stood on the project site. VII. ANTICIPATED FUTURE USE © Residential © Recreational © Commercial ❑ Industrial ❑Other Describe the applicant's proposed reuse plan. The Missouri State Penitentiary Redevelopment Project (MSP) represents an opportunity for the community of Jefferson City which will result in 23 acres redeveloped. The master plan includes a hotel, conference center, parking garage, ice arena, museum, train station, mixed use -office, mixed use -residential, residential -town homes, office space, an interpretive park, social square and sculpture plaza. VIII. PUBLIC AND COMMUNITY INVOLVEMENT Describe public interest and community involvement activities in site reuse planning. On December 9, 2019, at the City Council meeting, two redevelopment proposals were presented to the public and allowed public comment. City staff encouraged attendees to fill put citizen surveys about each proposal. In May 2020, the City sought public input on the two proposals through an online survey which was available on the city's website. Residents could provide comments as well. IX. FUNDING SOURCES Describe your sources of funding should cleanup be recommended. What additional funding sources and financial incentives are planned to complete redevelopment. (Loans, grants, tax credits, donations, fundraisers, in-kind services, etc.). The City of Jefferson would apply for an EPA Brownfield Cleanup Grant if cleanup is recommended. The City has financial elements identified in the master redevelopment plan for the former penitentiary including; private equity, conventional financing, pace financing, Chapter 100/ R.E. tax abatement, TIF Economic Activity Taxes, 50% lodging tax refund, TDD, CID, New Markets Tax Credit, Brownfield Tax Credits, Opportunity Zone Tax Benefits, and City/County Capital Improvement Tax. MD 7au•19n (0a-Zu) rage MISSOURI DEPARTMENT OF NATURAL RESOURCES l 1 ENVIRONMENTAL REMEDIATION PROGRAM - BROWNFIELDS/VOLUNTARY CLEANUP PROGRAM (BVCP) l�l 1 L CONSENT FOR ACCESS TO PROPERTY FORM SITE INFORMATION SITE NAME Former Missouri State Penitentiary SITE ADDRESS 102 N. Chestnut Street, Jefferson City, MO 65101 OWNER OPERATOR (IF DIFFERENT FROM OWNER) City of Jefferson ACCESS AGREEMENT I, as owner/authorized representative of City of Jefferson ("Owner"), authorize officers, employees, authorized representatives and persons acting at the request of the Missouri Department of Natural Resources (department) to enter and have access to the above named property at the stated location, for purposes of oversight of environmental investigation and remediation under the BVCP. Access shall include but not necessarily be limited to the following activities: • Walkthroughs of the property, buildings, facilities and operations • Evaluation and documentation of site conditions • Verification of information contained in reports submitted to the BVCP • Observation and oversight of sampling, testing, investigation and remediation activities • Collection (and/or splitting) of samples of environmental media including soil, groundwater, waste or building components • Other actions related to the investigation of hazardous substances under the BVCP The department ensures that: • Access will be upon reasonable notice, and will be typically (but not necessarily limited to) visits to observe site work planned and performed by the Owner, BVCP applicant or their contractors or agents, under department -approved work plans. • Department personnel will follow industry standard health and safety practices appropriate for conditions and will abide by health and safety directives communicated by Owner or Applicant or their representatives or contractors, including the use of appropriate personal protective equipment such as hardhats, work boots and safety vests. • Upon completion of the project, any department material and equipment will be removed from the site. • This consent shall expire upon department's issuance of a certificate of completion for this site, participant's withdrawal from BVCP or termination of participation by the department. • This consent shall not be construed as or deemed to be an admission of any fact, responsibility, fault or liability in connection with the site. Owner ensures that: • Owner shall hold the department harmless from any claims (including, but not limited to, property damage or personal injury) arising from activities, reviewed or overseen, by the department under this agreement and which have been approved by Owner and conducted under Owner's supervision. This Access Agreement may be executed in multiple counterparts, each of which will, for all purposes, be deemed an original, but which together will constitute one and the same instrument. This Access Agreement is executed by duly authorized personnel of the parties to be effective as of the _ day of N . c— 20_,-� (the "Effective Date") SIGNATURES St'IE WNER SIGNATURE PRINTED NAME/TITLE kvf -e DATE Z G, It. MISSOURI DE RTMENT90F NATURAL Rr,900RCES PRINTED NAMEITITLE DAT E M0 760.1713 (06-20)