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HomeMy Public PortalAboutJFOCM 2007-03-29 RECORD OF PROCEEDINGS JOINT F ACILITIES OPERATING COMMITTEE MEETING March 29, 2007 Attendees: Winter Park West: Jon Westerlund, Jim Cordell, Tom Newton Fraser Sanitation: Steve Sumrall, Robin Wirsing, Drew Matteson Grand County No.1: Bob Wolf Others Present: John Walker, Joe Fuqua, Kirk Klancke, Becky Holmes, Bob Dart, Bruce Hutchins, Alison Naschak, Dennis Soles, Fran Cook, Jeff Durbin, Vesta Shapiro, Adam Cwiklin Roll call was taken and the meeting was called to order by Bob Wolf at 6 pm. Minutes of September 21, 2006. Steve Sumrall motioned to approve, the motion was seconded by Drew Matteson. Motion carried. Discussion on Dissolution of the Fraser Sanitation District. The Town of Fraser recently filed a letter with the Fraser Sanitation District stating its intent to move forward to dissolve the District. A good part of the discussion at this meeting was to clarify the procedure and timeline for the dissolution process, and the also about staffing and the Fraser Sanitation District's current role as the JFOC Manager. Steve Sumrall and Robin Wirsing feel that dissolution is appropriate because the District and the Town both share the same constituents, and it is felt that sharing of resources and staff would improve coordination and communications between the two and save money and time. Also, there were concerns with working through the process of renegotiating an Intergovernmental Agreement between the two parties. Drew Matteson noted that he is not personally in favor of the dissolution. He expressed concerns regarding District staff, and does not agree that there will be any more efficiency or cost savings by combining staff. Fran Cook, Mayor for the Town of Fraser assured the JFOC Committee that the dissolution process is not about staff and that there are no hidden agendas. The Town considers this to be a merger, rather than a take over and the intent is to keep all the current staff. It is agreed that the expertise in plant operations is Joe Fuqua and they have no intention of making any change to staff at the plant. JFOC members from Winter Park West and Grand County No.1 expressed their concerns about the Town of Fraser taking over the management role of the JFOC and treatment plant, and also questioned the roles of current District staff with regards to the JFOC. Bob Wolf noted that he is not in favor of the Town of Fraser taking over the management ofthe treatment plant and that Grand County Water and Sanitation District would do so if that was the intent. Bob advised the Fraser Committee members that the JFOC Committee wants to review the Dissolution Plan before it is approved so that they know what is being proposed with regards to management of the JFOC and so that they have some input before a final plan is approved. John Walker noted Cazier & McGowan's conflict of interest, but wanted to clarify some of the points discussed with regards to who does the dissolution plan and the timing. At end of day, the Town of Fraser is required to take over all obligations of the District, including being a member of JFOC. The Fraser Sanitation District Board will stay in tact as long as the District carries debt, and oversight on the whole issue is with the Judge. It was agreed that after Jim Bailey has completed his research and the Fraser District has a Dissolution Plan, the JFOC Committee will be provided with opportunity to review plan before it is approved or accepted by the Town of Fraser. This should be approximately 90 days. The JFOC Committee has final say on who manages treatment plant. Plant Operations Report. Joe Fuqua reviewed temperature reports and discussed concerns he has with infiltration. He noted that all of the Districts have infiltration and noted various causes and problems it creates at the treatment plant. There was a lengthy discussion about how to deal with the problem. Joe noted that the plant is at 70% of capacity and with the need to start the planning process for expansion when 80% capacity is reached. Joe feels that if infiltration is under control we could drop 30-40% in capacity and delay expanSIOn. Joe also noted that generator was recently serviced and is working good. The main issues at hand are now problems dealing with the infiltration and PH. They are still having issues with ballast boards but are working on getting the problems identified. Joe is working with McLaughlin Rincon for report on improvements to the SBR, which if improved would also provide a delay in having to do an expansion. And, he is still working on de-comissioning the lagoons. Joe notes that the concrete at the plant looks wonderful compared to Three Lakes. Discussion on JFOC EQR Schedule. Fraser Committee members noted that they wanted to talk to the Committee about how the other two districts assess accessory dwelling units and additional kitchens in single family homes. It was noted that Fraser adopted the JFOC EQR Schedule in 2002, but that the schedule does not provide a clear definition of how to assess these applications. Grand County No.1 charges an additional .3 assessment in their tap fee for a mother-in-law apartment. Winter Park West charges an additional .75 assessment in their tap fee if the ADU is 300 square feet or under and if its over 300 square feet, the assessment goes to 1 full tap assessment. After brief discussion, the other members noted that Fraser should make amendments as needed to their own schedule and make appropriate adjustments for reporting purposes. Attorney Report: John Walker advised the Committee that the permit process for the augmentation well at the plant is a done deal, there has not been any response from the State after he sent in the well completion report. John advised the Committee that St. Paul Insurance is subrogating against John T. Jones for responsibility of costs regarding the sludge spill a couple years ago. Regarding the augmentation plan, John noted that we should be getting notification from Water Court soon for completion of due diligence. Board Choice: Jim Cordell motioned and Jon Westerlund seconded the motion to adjourn the meeting at 7pm. Motion carried. The next meeting will be scheduled for Fall of 2007 to review and approve the budget, unless it is determined that there is a need to have one sooner. Secretary 2