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HomeMy Public PortalAbout2021-05-13 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building 320 East McCarty Street Boone/Bancroft Conference Room and Virtual May 13, 2021 Committee Members Present: Attendance Ron Fitzwater 2 of 2 David Kemna 2 of 2 Mike Lester 2 of 2 Mark Schreiber 2 of 2 Scott Spencer 2 of 2 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Mark Mehmert, Transit Division Director Eric Seaman, Wastewater Division Director Sonny Sander, Director of Planning and Protective Services Rachel Senzee, Neighborhood Services Supervisor Dave Helmick, Housing/Property Supervisor Katrina Williams, Planner II Sonny Sanders, Director of Planning and Protective Services Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Mayor Carrie Tergin, Councilman John Hensley, and Michael Shine with News Tribune. 1) Introductions Introductions were made at this time. 2) Approval of the March 11 and April 19, 2021 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the March 11, and the April 19, 2021 minutes, motion carried. 3) New Business 1. Mill and Overlay List (Britt Smith) Mr. Smith requested the committee’s endorsement of the street surface maintenance program for the coming year. Staff intends to bid the resurfacing work and a proposed construction contacts will be sent the City Council. Minutes/Jefferson City Public Works and Planning Committee May 13, 2021 2 Councilman Kemna moved and Councilman Schreiber seconded to endorse the street surface maintenance program with construction contracts being referred to the City Council with recommendation to approve, motion carried. 2. City/County Project Update: a. MSP b. Grant Street Mr. Bange explained staff is asking the Committee to support the proposed expenditure of the remaining Joint City/County Sales Tax funds from Sales Tax G on projects with the MSP and on Grant Street. There was discussion among Committee members and staff regarding the project details, value, and approximate construction time. The MSP project could start by possible the end of the year and the Parks Department has committed to the Grant Street project. Councilman Lester moved and Councilman Kemna seconded to refer the proposed expenditure to the City Council, with recommendation to approve, motion carried. 3. Contactless Fare Payment for Transit (Mark Mehmert) Mr. Mehmert explained staff is requesting endorsement of a resolution in order to provide Transit customers the ability to pay JEFFTRAN fares electronically via a mobile app. He stated the Public Transit Advisory Committee has already gave approval. Councilman Kemna moved and Councilman Lester seconded to move the resolution forward to the City Council to approve, motion carried. 4. Community Development Block Grant Disaster Program Update (Rachel Senzee) Ms. Senzee explained the program is a U.S. Department of Housing and Urban Development allocation for response to federally declared disaster. The 2019 tornado made Cole County zip code 65101 eligible for $7,059,330 towards housing recovery efforts. She stated staff will be coordinating with United Way, Habitat for Humanity and the Rotary Club. There was discussion among Committee members and staff regarding the various non-profit groups, those to receive funds will be low to moderate income, elimination of slum and blight, and urgent care needs. 5. Historic Preservation Fund Grant – Historic Context (Rachel Senzee) Ms. Senzee explained staff is requesting permission to pursue a Historic Preservation Fund grant in order to fund a Historic Context project. The project is estimated to cost $50,000; $30,00 federal share; $20,00 match. The project will be a large undertaking and a very long process. Councilman Schreiber moved and Councilman Lester seconded to move the request to the City Council with recommendation to approve, motion carried. 6. Special Committee – Historic Preservation Code Revisions (Rachel Senzee) Ms. Senzee explained this would create the Stakeholders Committee for Historic Preservation Code Review. They would be tasked with meeting regularly to provide clear procedures for citizens and staff, identify the roles of boards and commissions during the historic preservation process, align Minutes/Jefferson City Public Works and Planning Committee May 13, 2021 3 local ordinance with the Secretary of Interior Standards for the Treatment of Historic Properties, and allow for appeals and enforcement of established procedures. Councilman Lester moved and Councilman Kemna seconded to move the request to the City Council with recommendation to approve, motion carried. 7. Ripple Glass Bin Repair Issue (Rachel Senzee) Ms. Senzee explained the Ripple Glass Bins are rusting out and need a maintenance plan. She is working with Nichols Career Center to replace the bottom of the bins and may need a supplemental appropriation to take care of the bins. 8. Request for Abatement and Demolition Supplemental Appropriations (Dave Helmick) Mr. Helmick gave a presentation on dangerous buildings. He explained there are currently 11 properties have gone through the demolition process but are awaiting funding. There are another 13 properties that have been declared dangerous. There was discussion among Committee members and staff regarding the structure demolition needs, funding, and the cost of demolition going on the property tax bill. Councilman Schreiber moved and Councilman Spencer seconded to forward the request to the Finance Committee with recommendation to approve, motion carried. 9. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues 1. Sewer Rate Increase Public Comment (Eric Seaman) Mr. Seaman explained there will be public hearing on the sewer rate increase on June 7. He stated there will be two public hearings and staff will provide the Council and DNR with the public comments received. There was discussion among Committee members and staff regarding the Amtrak temporary building. Mr. Moehlman stated the State was asked for a longer time frame to move the building (until August), which is dependent on funding. Councilman Fitzwater requested the parking issues be put on the next month Committee agenda for discussion. There was discussion of the Lafayette Street overpass and the lights rusting. Mr. Smith stated he would pass that along to MoDOT. There was discussion regarding the Missouri Boulevard stormwater pipe between Verizon and the old Chinese restaurant. Mr. Morasch indicated it is a private system. Discussion on whether to keep doing the virtual meeting as well as the in-person meeting. Committee member would like to keep it both ways for the time being. 10. Adjourn Councilman Kemna moved and Council Lester seconded to adjourn the meeting at this time, 9:19 a.m., motion carried.