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HomeMy Public PortalAboutJFOCM 2003-11-20 RECORD OF PROCEEDINGS JOINT FACILITIES OPERATING COMMITTEE MEETING November 20, 2003 Attendees: Winter Park West: Mike LaPorte, Jon Westerlund, Ingle Refvem Grand County No. 1: Bob Wolf Fraser Sanitation District: Robin Wirsing, Steve Sumrall, Drew Matteson Alison Naschak (Secretary) Staff: Joe Fuqua, John Walker, Kirk Klancke, Bruce Hutchins Others: Robert Anderson, Ray Pribble, Curt Guida, Jeff Jones, Gary Probst Chairman LaPorte called the meeting to order at 6:35pm. Approval of October 23.2003 meeting minutes. Bob Wolf motioned and Drew Matteson seconded the motion to approve. Motion carried 7-0. Partial Pay Application No. 18. Rob Anderson, MWE, recommended approval of Pay Application No. 18 for the amount of $231 ,973.55. With agreement from the Manager, Ingle Refvem motioned and Bob Wolf econded the motion to approve. Motion carried 7-0. Engineer Report. Rob Anderson reviewed items specifically addressed in his November 11, 2003 letter to Tim Boland. The letter outlined a list of work requiring completion prior to treatment of wastewater in the new facilities by early December. Rob noted that good progress has been made since the letter was originally written. Rob advised the Committee that the office is pretty much done and the computer is up and running and telephone lines will be pulled in the next few days; the South "A" Basin has wastewater in it now and the water looks good; the Spencer rep has been there all week and has been doing some training with Joe; Joe is also being trained on SCADA and the blowers; and the GenSet is being tested. Rob noted that Digester 1 is lagging behind but thinks that they still have time to get it done; the UV will be tested on December 8, and they should be treating to the river by the next meeting; there are frustrations with the HV AC noting that the heating ventilators are behind; start up of the centrifudge could be the week of Dec. 15. Robs letter also noted that grading and other outside tasks would need to be completed in the spring or summer of 2004 and that MWE would not sign off on substantial completion on any equipment or the facility until it is operating in auto mode and the plant operator has been properly trained. There was also some discussion concerning the road and grading and thoro seal application and that there will need to be a decision on how much to withhold from the December pay application. Robin Wirsing advised that Fraser's preference would be to take a credit for the cost of the road. Ingle Refvem suggested that if that would be done, that the work should be put to a bid to assure that any credit would be sufficient to cover the actual costs. Bob Wolf noted that the road work should be kept in the contract as work would no be able to be done until the spring as JTJ will have to return to finish other items. ýÿ ob Anderson also confirmed that Change Orders 11 and 12 have been approved and signed by JTJ. He noted that there has been no response from the State regarding the discharge permit application yet but that he did not expect that there would be any problems. Rob updated that Committee on the matter of concerns with the sloping of the roof at the plant as discussed at the last JFOC meeting. He noted that a vendor who makes snow guards recommended 2 rows instead of the 3 originally estimated and that pricing came in around $6,000. At the Fraser meeting it was decided that Joe Fuqua would bring the same information to local roofing contractor to see what would be recommended and the costs. Joe advised that he has done that and the costs are pretty much the same. Mike LaPorte asked if there should be some concern with the matter being a design issue with the engineer. Bob Wolf noted that typically roofs out in the meadow generally will be blown clean of snow and felt that the situation should be monitored before making a decision to spend the money on snow guards. John Walker noted that he would look into the statute of limitations for construction. Chairman LaPorte noted the concerns at the last meeting regarding heating at the facility and noted the Committee's appreciation that the contractor dealt with the matter so quickly. At that time John T. Jones Owner, Jeff Jones approached the Committee. Mr. Jones reiterated the matters as outlined in Rob Anderson's letter and went further to explain that one contractor left before their work was done, one went out of business, they anticipated a better workforce, and the resignation of Nancy Schoen. He confirmed that all of the items listed in the letter are being addressed or have been done. Regarding the thoro seal and grading he noted that JTJ would provide a cost and that an agreement would be made on how 'luch to withhold. He thought that the work left would be able to be completed in a day or two. Mr. Jones advised the Committee that he has never experienced a plant coming on line so quick with so few problems. He noted that the change orders only amounted to 1 % and that he felt that the punch list was small with only a few items needing to be cleaned up (mostly painting). He also advised that because the plant came on line so quickly they misjudged scheduling for the UV and centrifudge. He also expressed some concern that they missed their early projected completion date in July 2003. Chairman LaPorte commended the contractor noting that the general feeling was that the communications have been very good and that there have been no significant problems. It was noted that the done date of July 2003 was never really regarded as a given by any of the Districts. Old Business. Steve Sumrall advised the Committee members that the Survey of the Joint Facilities was near completion and that Dave Lutz of Mountain States Surveying attended the last FSD Board meeting. It was noted that there were some issues and that surveyor was directed to identifying issues in writing to Stan Cazier, Attorney for Fraser. New Business. None noted. Manager Report: Joe Fuqua brought samples of the water coming into and leaving the treatment plant, noting that the water leaving the plant was noticeably clearer. The effiuent is well within the permit parameters. Joe advised that everything is going through the plant now. He is training but felt that most reps will need to come back to do more extensive training as its too soon for him to have any questions. Joe noted that he felt that the most substantial issue is the water leaking through the concrete in the basins. He advised that as problems areas ýÿ re identified they are patched, with good results on some spots and not so good results on others. Joe noted that MWE is working on a punch list. Attorney Report. John Walker updated the Committee on the status of the Motion to Intervene in the Solvista water rights application. He noted that the first status conference will be December 4,2003. Board Choice. At this time a presentation was made to Joe Fuqua commending him on his exemplary performance and presenting him with a bonus from each District. There was also a motion by Jon Westerlund to approve the executive session minutes for November 20,2003, the motion was seconded by Drew Matteson. Motion carried 7-0. Motion to adjourn was made by Drew Matteson and seconded by Ingle Refvem. Motion carried 7-0. The meeting adjourned at 7: 50pm. Next meeting will be December 18,2003 at 6:30 pm. ATTEST JJi ( '70 h. ~(C0J at \0\J:---- (I I Z-~( D-3