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HomeMy Public PortalAbout09/14/2012September 7, 2012 MAYOR: Joan K. Orthwein COMMISSIONER: Muriel J. Anderson W. Garrett Dering Robert W. Ganger Thomas M. Stanley REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 14, 2012 AT 4:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting of August 10, 2012 B. Special Meeting of August 28, 2012 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 14, 2012 @ 5:01 P.M. (tentative budget) 2. September 25, 2012 @ 5:01 P.M. (final budget) 3. October 12, 2012 @ 9 A.M. 4 November 9, 2012 @ 9 A.M. 5. December 14, 2012 @ 9 A.M. VII. Reports. A. Utility Undergrounding -Danny Brannon (Engineer). B. Town Manager C. Architectural Review & Planning Board 1. Meeting Dates a. September 27, 2012 @ 8:30 A.M. b. October 25, 2012 @ 8:30 A.M. n c. November 15, 2012 @ 8:30 A.M. d. December 27, 2012 @ 8:30 A.M. D. Finance Director 1. Financial Report for August 2012 2. Optional Format- Financial Report for August 2012 E. Police Chief 1. Activity Report for August 2012 VIII. Items for Commission Action. A. RESOLUTION NO. 12 -06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, DESIGNATING THE SUPERVISOR OF ELECTIONS AND TOWN CLERK AS THE CANVASSING BOARD TO BE IN ATTENDANCE FOR THE TESTING OF THE COMPUTER ELECTRONIC SYSTEMS TABULATING EQUIPMENT TO BE USED FOR THE GENERAL ELECTION SCHEDULED FOR MARCH 12, 2013 AND TO CANVASS RETURNS OF SUCH ELECTION INCLUDING THE ABSENTEE BALLOTS; ASSIGNING SUPERVISOR OF ELECTIONS TO HANDLE THE ABSENTEE BALLOTS; PROVIDING FOR REPEAL OF PRIOR RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. B. AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES BY AND BETWEEN THE PALM BEACH SUPERVISOR OF ELECTIONS AND THE TOWN OF GULF STREAM, FLORIDA. C. AGREEMENT FOR POLICE /FIRE COMMUNICATIONS FROM CITY OF DELRAY BEACH AGENDA CONTINUED D. Vacancies on Architectural Review & Planning Board 1. Regular Member Term Ending March 2015 2. Alternate Member Term Ending March 2013 a. Letters of Interest (1). Amanda Jones (request to return to Regular member from Alternate member) (2). Ann Kasten Aker (3). Beau Delafield (4). Robert Dixson E. Items by Mayor & Commissioners IX. Public. X. Adjournment. SHOOLD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 14, 2012 AT 4:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Orthwein called the Meeting to order at approximately 4:00 P.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Orthwein. III. Roll Call. Present and Joan K. Orthwein Mayor Participating Muriel J. Anderson Commissioner W. Garrett Dering Commissioner Robert Ganger Commissioner Tom Stanley Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk Garrett J. Ward Police Chief John Randolph Town Counsel Danny Brannon of Town Undergrounding Brannon & Gillespie Consultant IV. Minutes. A. Regular Meeting of August 10, 2012 Commissioner Ganger moved and Commissioner Anderson seconded to approve the Minutes of the Regular Meeting of August 10, 2012. There was no discussion. All voted AYE. B. Special Meeting of August 28, 2012 Commissioner Anderson moved and Commissioner Ganger seconded to approve the Minutes of the Special Meeting of August 28, 2012. There was no discussion. All voted AYE. V. Additions, withdrawals, deferrals, arrancement of acenda items. Mayor Orthwein stated that it would be appropriate to elect a Vice -Mayor at this Meeting and she requested it be added to the Agenda under Items by Mayor and Commissioners. Clerk Taylor announced that it would be added as Item VIII.E.1., Election of Vice - Mayor. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 14, 2012 @ 5:01 P.M. (tentative budget) 2. September 25, 2012 @ 5:01 P.M. (final budget) 3. October 12, 2012 @ 9 A.M. 4 November 9, 2012 @ 9 A.M. 5. December 14, 2012 @ 9 A.M. Commissioner Ganger said the final budget will be approved on September 25th and he asked Clerk Taylor when the budget is actually due to the County and when the final tax bills will be out. Clerk Taylor said all municipalities will have their final budget to the County by October 2 °d or 3,d and final tax bill will be out in November. Mayor Orthwein asked if there are any conflicts with the scheduled meeting dates. Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 2 Commissioner Dering said he may not be present in person for the September 25th Special Meeting and Final Budget Hearing, but he said he will be available to attend by phone. VII. Reports. A. Utility Undergrounding -Danny Brannon (Engineer). (� Danny Brannon, the Town's Undergrounding Consultant, provided information with regard to street lighting. He said there are 80 street lights in the Town that need to be replaced, most of which are currently Cobra Heads on concrete poles. Mr. Brannon said there are FPL Traditional -Style lights that are fed underground on Middle Road and he suggested driving by to see them. Mayor Orthwein asked how well they hold up. Mr. Brannon said the new fiber glass holds up well, but the older product is wearing and shows stranding. Commissioner Anderson said the Traditional are in Place Au Soleil and they have held up very well. Mr. Brannon said the question is whether the Town wants to engage in installing Town -owned lights or contract with FPL and have them install the lights. He said if FPL installs the lights, the installation will be an up -front cost of approximately $320,000 ($4,000 per light). The other option would be a 10 -year agreement with FPL for standard lights (Cobra Head lights on concrete poles or traditional light fixtures on fiber glass poles), FPL will install the lights with no up -front costs, and there is a monthly rental fee of $14.00 per light. Mayor Orthwein asked about the cost of maintaining the lights. Mr. Brannon said the maintenance costs are included in the material he distributed. He said FPL will install high pressure sodium lights which they will replace about every four years. If the Town owned the lights they would have a four -year cycle and it would cost about $200 per light to repair /maintain. The cost includes replacing a lamp and /or ballast and labor. Commissioner Stanley asked if any of the fixtures will convert to LED in the future. Mr. Brannon said if the Town elects to install their own lights he recommends considering LED. He said most of the towns his firm works with are going with LED becasue the life of the lamps will be 5 to 8 times longer. Mr. Thrasher asked if there was an option on the FPL traditional lights for LED. Mr. Brannon said FPL will only install high pressure sodium, which is an orange - looking light. He said FPL has discontinued everything but their standard and traditional. Mayor Orthwein asked about the difference in cost with LED. Mr. Brannon said it would be about $200 per fixture, LED is uniform lighting and there would be a savings in energy costs. Commissioner Stanley asked if the Town could get a grant for the lighting, Mr. Brannon did not know the answer and Mayor Orthwein asked if someone would look into that. Commissioner Ganger suggested looking into other services that can be installed on the poles, such as wi -fi, broadband or anything else the community may want. Mr. Brannon said it is a common practice and he would look into it. Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 3 Mr. Brannon said there are a couple of choices; one is the FPL Standard or Traditional and the other is Town -owned options. He said it is not a problem to find a contractor to maintain Town -owned lights and prices are reasonable. Most are going with LED and his recommendation is to consider temperature control to get longer lamp life. Commissioner Dering asked about the payback if the Town goes with LED. Mr. Brannon f1 said he would have to run numbers, but he said there would be half of �i the electric consumption and a savings in maintenance costs. Commissioner Ganger asked if the cost of lighting is a line item in the budget or lumped into another item. Mayor Orthwein said it is lumped in. Commissioner Ganger asked if the Town could use fewer lights if they went with LED. Mr. Brannon said they typically try to match the current lighting pattern. He said the light pattern on AlA is not continuous, lights should be 100 feet apart and the existing lighting is scattered at about 200 to 250 feet apart, which does not conform to FDOT specifications. Commissioner Stanley said the choice appears to be the FPL traditional or a more expensive fixture with LED. Mr. Brannon said he would look into the possibility of buying the traditional style fixture with LED. Mr. Brannon said the current lighting pattern is mapped out and he will need to know the location of any lights the Town wants to eliminate. He said the Town may get a slightly better price if they bundle the lighting with the undergrounding. Mr. Brannon said there the Town has about six -weeks to come up with the location of the lights and a little more time to decide what type of light the Town would like. Commissioner Dering asked where the money will come from. Mr. Thrasher said his thought was that the traditional lighting is less expensive and he believes there are companies that could convert the traditional fixtures to accommodate LED lighting. Mr. Brannon agreed with that; however, he said the fixtures would not come from FPL. Mayor Orthwein said this was not planned for in the budget and she asked Mr. Brannon to put together the costs for the options discussed using the Traditional fixture as an example for now. Everyone was in agreement and Mr. Brannon said he would put everything together. Mr. Thrasher mentioned that there were some residents who were concerned about losing their light pole and he suggested being considerate in that regard when eliminating light poles. Commissioner Ganger said they v would only eliminate poles from areas where they are not noticed. Mr. Brannon mentioned that the Town has two lighting zones; one zone is along AlA and the other is the interior with accent lighting, and he said the standard and traditional fixtures are lower than the lighting on AlA. Mr. Thrasher asked if FDOT has lighting standards on AlA. Mr. Brannon said he did not see an issue unless the Town was using TARP money. Clerk Taylor stated that the Town receives a rebate from FDOT each year based on the number of lights along their highway, which Mr. Thrasher confirmed was about $9,000, and she said they may refigure that rebate Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 4 if we eliminate lights and, therefore, she suggested that the Town look into this. Mr. Thrasher said he does not know how the rebate came about and does not want to stir the pot. Commissioner Ganger suggested staying with the same number of lights on AlA in roughly the same proximity, but he said our objective should be to have a reasonably well -lit roadway with an attractive light that is cost effective. Mayor Orthwein suggested using concrete poles on AlA with the traditional in the interior zone. Mr. Brannon said he will discuss lighting locations at the next meeting. Mr. Thrasher said the Town has no expertise in the matter and asked Mr. Brannon what the options are. Mr. Brannon said FPL no longer makes street light location decisions due to legal issues in the past, and he said a consultant would typically provide a photometric plan to locate street lighting. In most jurisdictions requiring street lighting, a photometric plan is developed to show that the lighting meets the maximum uniformity. Mr. Brannon said Gulf Stream has accent lighting rather than street lighting and it is scattered rather than continuous. He said if you want street lighting you would have to add 10 times more lights and, therefore, suggested replacing most lights at their same location, maybe reconfigure a bit and possibly eliminate some. Mr. Brannon asked if the Town had any issues with turtles. Clerk Taylor said there have been no complaints. Commissioner Stanley asked if DEP would need to approve anything the Town does on AlA. Clerk Taylor said she has not heard of that along AlA. Mr. Brannon asked who maintains AlA. Mr. Thrasher said FDOT maintains AlA through a private contractor. Mr. Brannon said the clear zone will not be a problem, but he said the Town would need to go through FDOT concerning AlA to be sure there are no objections. Mr. Thrasher asked to be a part of the discussion with FDOT. Clerk Taylor reminded the Commissioners and Mr. Brannon that the next Commission Meeting is scheduled for Friday, October 12, 2012 at 9:00 A.M. B. Town Manager Mr. Thrasher had nothing to report. C. Architectural Review & Planning Board 1. Meeting Dates a. September 27, 2012 @ 8:30 A.M. b. October 25, 2012 @ 8:30 A.M. c. November 15, 2012 @ 8:30 A.M. d. December 27, 2012 @ 8:30 A.M. Mayor Orthwein noted the scheduled meetings of the Architectural Review and Planning Board. D. Finance Director 1. Financial Report for August 2012 2. Optional Format - Financial Report for August 2012 Mr. Thrasher stated that the Commissioners have been provided with two different formats of the Financial Report. He said Kelly Avery is able to provide whichever format you prefer and he asked that the Commissioners give Kelly a call with their preference. Commissioner Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 5 Anderson stated that she met with Kelly Avery and she said Page 1 of the report is very good, but she said it would better if you could see the budget numbers, the variances and the actuals across the page. However, she said it is her understanding that the current software will not do that. Commissioner Anderson said that Kelly was going to talk to a vendor and look into software options and prices. Commissioner Dering said if we have software that cannot perform the task we require we definitely need new software. Kelly said we can purchase a module for the current software, but system support will eventually fade out and we will need a new system. Mr. Thrasher said he installed Fundware when the Town purchased it in 1996 and it has gone through some modifications since then. Mr. Stanley said it will be about $30,000 when the system is changed. Mr. Thrasher said Staff will look into the matter, get cost estimates and come back to the Commission. He said he and Kelly are scheduled to participate in a Webinar on September 20th and Kelly will also look into other options. Commissioner Dering moved and Commissioner Ganger seconded to approve the Financial Report for August, 2012. There was no discussion. All voted AYE. Mr. Thrasher announced that Place Au Soleil has made their final payment of $10,140 to the agreed -upon contribution to the project of $75,000. The Regular Meeting and Public Hearing of the Town Commission was recessed at 5:00 P.M. to commence with the Budget Hearing. The Regular Meeting and Public Hearing of the Town Commission was reconvened at 5:55 P.M. E. Police Chief 1. Activity Report for August 2012 Chief Ward requested that the Activity Report for August, 2012 be accepted as submitted. The Report was accepted. VIII. Items for Commission Action. A. RESOLUTION NO. 12 -06; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, DESIGNATING THE SUPERVISOR OF ELECTIONS AND TOWN CLERK AS THE CANVASSING BOARD TO BE IN ATTENDANCE FOR THE TESTING OF THE COMPUTER ELECTRONIC SYSTEMS TABULATING EQUIPMENT TO BE �i USED FOR THE GENERAL ELECTION SCHEDULED FOR MARCH 12, 2013 AND TO CANVASS RETURNS OF SUCH ELECTION INCLUDING THE ABSENTEE BALLOTS; ASSIGNING SUPERVISOR OF ELECTIONS TO HANDLE THE ABSENTEE BALLOTS; PROVIDING FOR REPEAL OF PRIOR RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Clerk Taylor read Resolution No. 12 -06 in title, being presented for adoption this 14th day of September, 2012. Commissioner Ganger moved and Commissioner Anderson seconded to adopt Resolution No. 12 -6. There was no discussion. All voted AYE. B. AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 6 SERVICES BY AND BETWEEN THE PALM BEACH SUPERVISOR OF ELECTIONS AND THE TOWN OF GULF STREAM, FLORIDA. Clerk Taylor explained that this is an annual agreement for costs to hold an election at Town Hall. She said we need approval for this Agreement and authorization for the Mayor to execute it. Commissioner Anderson moved and Commissioner Ganger seconded to approve the Agreement for Vote Processing Equipment Use and Election Services by and between the Palm Beach Supervisor of Elections and the Town of Gulf Stream, Florida, and authorize the Mayor to execute the Agreement. There was no discussion. All voted AYE. C. AGREEMENT FOR POLICE /FIRE COMMUNICATIONS FROM CITY OF DELRAY BEACH Clerk Taylor explained that this is a renewal of the existing Agreement for Police /Fire Communications with the City of Delray Beach. She said this will require a motion for approval and authorization for the Mayor to execute the Agreement. Commissioner Ganger asked Chief Ward if he has experienced any difficulties or challenges with this Agreement. Chief Ward said it has been excellent. Commissioner Ganger moved and Commissioner Anderson seconded to approve the renewal of the Agreement for Police /Fire Communications from the City of Delray Beach, and authorize the Mayor to execute the Agreement. There was no discussion. All voted AYE. D. Vacancies on Architectural Review & Planning Board 1. Regular Member Term Ending March 2015 2. Alternate Member Term Ending March 2013 a. Letters of Interest (1) Amanda Jones (request to return to Regular Member from Alternate Member) (2) Ann Kasten Aker (3) Beau Delafield (4) Robert Dixson Mayor Orthwein announced the current vacancies on the ARPB. She said the Town received a letter from Amanda Jones stating that she would like to come back to the ARPB as a Regular Member from an Alternate Member status. In her letter, Mrs. Jones indicated that her commitments that take her out of town have decreased and that she plans to be in Gulf Stream for more of her time. Commissioner Ganger said Mrs. Jones was excellent on the ARPB and Commissioner Anderson agreed. Commissioner Ganger moved and Commissioner Anderson seconded to move Amanda Jones from Alternate Member status to a Regular Member on the ARPB. There was no discussion. All voted AYE Mayor Orthwein said that Ann Aker, Beau Delafield and Robert Dixson have all submitted letters of interest in the ARPB, Robert Dixson requested an Alternate position. All of the Commissioners noted that they either personally knew the candidates or had heard of them and they were comfortable with all three candidates. Commissioner Ganger mentioned that the Commissioners should give careful consideration to the schedules of the candidates because of the importance of their availability for meetings. Commissioner Dering said that Scott Morgan, Vice - Chairman of the ARPB, has recommended Ann Aker and Beau Delafield 0 Regular Meeting and Public Hearing Town Commission - September 14, 2012 Page 7 as Alternates and said he is inclined to take those recommendations. Mayor Orthwein said that the only negative with Mr. Dixson is that he requested an alternate position and he is not here during the Summer. Clerk Taylor said that availability is very important and it is during the Summer when alternates are most needed. Commissioner Dering moved and Commissioner Ganger seconded to appoint Ann Aker and Beau Delafield as Alternate Members of the ARPB. There was no discussion. All voted AYE. E. Items by Mayor & Commissioners Mayor Orthwein announced that a Special Meeting of the Town Commission has been scheduled for Tuesday, August 25th at 4:00 P.M. for the purpose of discussion the water utility contract. Mr. Thrasher said he will be presenting four options to the Commissioner for their consideration with regard to the water utility contract. 1. Election of Vice -Mayor Commissioner Anderson nominated Commissioner Tom Stanley as Vice - Mayor. There were no further nominations. Commissioner Stanley accepted the nomination. Roll Call: Commissioner Anderson, AYE; Commissioner Dering, AYE; Commissioner Ganger, AYE; Commissioner Stanley, AYE; Mayor Orthwein, AYE. Commissioner Stanley was elected Vice -Mayor by a unanimous vote of 5 - 0. IX. Public. There we no items brought before the Commission by the Public. X. Adjournment. Being no further business to come before the Commission, Mayor Orthwein adjourned the Meeting at 6:10 P.M. Gail C. Abbale Administrative Assistant September 7, 2012 MAYOR: Joan K. Orthwein COMMISSIONER: Muriel J. Anderson W. Garrett Dering Robert W. Ganger Thomas M. Stanley C' PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, SEPTEMBER 14, 2012 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2012 -2013. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2011 -2012. V. Adoption of the Tentative Budget for Fiscal Year 2011 -2012. A. General Fund B. Enterprise Fund VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. VII. Resolutions. A. No. 012 -8; A RESOLUTION OF THE GULF STREAM, PALM BEACH COUNTY, TENTATIVE LEVYING OF AD VALOREM STREAM GENERAL FUND FO 2012 AND ENDING ON S' EFFECTIVE DATE. B. No. 012 -9; A REST GULF STREAM, PP FUND TENTATIV- FISCAL YEAR SEPTEMBER C. No. 012 - OF GUT WATF- TOWN COMMISSION OF THE TOWN OF FLORIDA, ADOPTING THE TAXES FOR THE TOWN OF GULF MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, SEPTEMBER 14, 2012 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. 5:01 P.M. CII. Roll Call. Present and Participating Also Present and Participating Mayor Orthwein called the meeting to order at Joan K. Orthwein Muriel J. Anderson W. Garrett Dering Robert Ganger Tom Stanley William H. Thrasher Rita L. Taylor Garrett J. Ward John Randolph Mayor Commissioner Commissioner Commissioner Commissioner Town Manager Town Clerk Police Chief Town Counsel III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2012 -2013. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. Town Manager William Thrasher stated that the Mayor and Commissioners have been provided with the Tentative Budget for Fiscal Year 2012 -2013, which is dated 9/14/12. He said the calculated roll back rate for fiscal year 2012 -2013 is 2.8939, the proposed millage rate in the tentative budget is 3.1000, which is 7.12% higher than the roll back rate, and we have a balanced budget of $2,966,929. B. Comment from the Commission and the public. Referring to the Capital line item on Page 6 of the proposed budget, Commissioner Ganger asked how much money will be added to reserves with this budget, assuming costs come in as anticipated. Mr. Thrasher said the Capital line item, which is Town Hall Expansion Design Costs /Reserves, totals $82,194, and he said it may change based on other budget changes before final budget, but the total budget amount of $2,966,929 will not change. Mayor Orthwein asked if there would be a savings by combining the costs of Town Hall and Police Department computer upgrades. Chief Ward said the software upgrades are purchased from different vendors and cannot be �i combined. Commissioner Dering mentioned the $6,500 included in the budget for accounting software and Mr. Thrasher confirmed that. Commissioner Ganger said he considers what we may be looking at in the coming year when planning a budget. He said we are driven by our property values which went up 2% this year and, with annexation, property values as a Town are almost exactly where they were in 2007 and 2008, but he said the question is whether we should anticipate the same increase next year. He said Mayor Orthwein pointed out in the past that our reserves have declined and we should begin to rebuild them, but the question is at what pace and for what purpose. Commissioner Dering said Town Commission- Public Hearing, Tentative Budget September 14, 2012 Page 2 this year we will get $200,000 in additional revenue due to annexation and an additional $225,000 in property tax revenue due to an increase in property values. He said we are spending additional money, such as in the Fire Contract, some significant items in revenue have gone down, such as permits and other income, and expenses, such as salaries and capital expenditures are up. Commissioner Dering said he does not anticipate a decrease in property tax next year, there will be O additional revenue from the annexed properties, 4001 N. Ocean will come onto the tax roll, and he said other revenue will be generated. He said the secret will be to hold the line on expenses going forward. The Commissioners agreed. Commissioner Ganger asked what the comfort level for reserves would be. Commissioner Dering said if the building expansion project goes forward there is nothing for reserves in this budget, but he said there will be about $1 million in reserves at the end of this year, which he felt would not be enough in the event of an emergency. Mayor Orthwein said the budget was smaller, the Town usually kept $1 million in reserves, but she said there should be at least six months of operating expenses in reserves. Commissioner Stanley asked Mr. Thrasher what amount is usually kept in reserves. Mr. Thrasher said about three months of operating costs, but he said this does not usually apply to smaller municipalities, particularly if they have asset purchases or investments in future years within five years. He suggested the Town look at a minimum of $1.5 million in the reserve balance, and he said after using $450,000 of reserves, we will end up with about $1 million. Mr. Thrasher said, in this budget, we are talking about an augmentation to that $1 million of about $50,000. He said he will only anticipates getting drawings and estimates from an architect to get an idea of what an expansion project would cost. Mr. Thrasher said he is recommending a change in the Capital line item, taking $10,000 of the $82,000 and adding it to software, bringing the software item to $16,500. Commissioner Dering said he believes there should be a line item for reserves and asked if the budget can designate the other $50,000 to reserves. Mr. Thrasher said he can do that. Commissioner Anderson said the goal for reserves is $1.5 million and the Town has good prospects. Mayor Orthwein agreed, adding also more expenses due to Fire Rescue and other things. Commissioner Ganger asked about the Fire Contract. Mr. Thrasher said there is an increase of $112,597 in the fire contract over last year due to the annexed area, the contract was just renewed and will go to 9/30/2020. Commissioner Ganger congratulated the Town for negotiating a good and fair contract with Delray Beach. Commissioner Ganger mentioned a typographical error in the printing line item and asked Mr. Thrasher if he plans to increase the printing budget. Mr. Thrasher said he does not plan to increase the printing budget, but he will correct the error. He said there were unusual requirements with regard to public notifications this year due to annexation and 4001 N. Ocean, but he said in a normal year, in 2011 for example, the Town spent only $2,027. Commissioner Ganger asked if Staff will use the web as a Town Commission - Public Hearing, Tentative Budget September 14, 2012 Page 3 communications tool to save money. Mayor Orthwein said the Town has entered into a contract with a web developer, and she said the website should be in place within the next 30 to 60 days, which will offset our costs. Clerk Taylor mentioned that some of the printing costs will be recovered because costs that are associated with a project will be charged back to the developer. O Commissioner Ganger asked if the Police Department is still planning on purchasing the two Ford SUVs. Chief Ward confirmed that. Commissioner Ganger asked if they will come with computers installed. Chief Ward said the Town has the computers, and he said the Town will install them as they do with all equipment for the purpose of saving money. Commissioner Ganger asked about fuel costs. Mr. Thrasher said fuel costs are listed in the budget at $51,000, which is assuming that fuel costs will remain stable. Mayor Orthwein said a decision is required on the Millage Rate. Commissioner Ganger agreed with taking the millage rate to the recommended rate of 3.1000. He said residents can handle a 3.1000 millage rate knowing that the Town is trying to rebuild their reserves. Commissioner Anderson asked Clerk Taylor if there was any feedback from residents after receiving their tax bills. Clerk Taylor said she has not heard from anyone regarding the millage rate, but she said she received calls about the assessment because their estimate was higher than the actual figure. Commissioner Dering suggested that Staff make sure that the Tax Collector has received the correct information because he said the tax bill he received did not seem right to him. Commissioner Stanley asked Mr. Thrasher, if one of the reasons for setting the millage rate at 3.1000 is to compensate the Town for one- time non - recurring expenses, will he add a line item for reserves in the proposed final budget and still have a Capital outlay which will be adjusted? Mr. Thrasher said he does not recommend making a line item change, taking money out of Capital and putting it into an item such as contingency or reserve. Commissioner Ganger said he does not agree. He said we have been telling people the reason we went to 3.1000 from the roll back rate was to begin the process of rebuilding our reserves and there should be a line item showing reserves. Mr. Thrasher asked Commissioner Ganger where he would like the line item and Commissioner Ganger said he would like it at the bottom of the budget, instead of contingency. Mr. Thrasher said he can do that and the numbers will not change. Clerk Taylor asked for a motion to adopt the General Fund Tentative Millage Rate for Fiscal Year 2012 -2013. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2012 -2013. Commissioner Dering moved and Commissioner Stanley seconded to adopt the General Fund Tentative Millage Rate 3.1000 for Fiscal Year 2012 -2013. There was not discussion. All voted AYE. n i Town Commission - Public Hearing, Tentative Budget September 14, 2012 Page 4 V. Adoption of the Tentative Budget for Fiscal Year 2012 -2013. A. General Fund Commissioner Ganger moved and Commissioner Stanley seconded to adopt the Tentative Budget for Fiscal Year 2012 -2013 of $2,966,929. There was no discussion. All voted AYE. B. Enterprise Fund Mayor Orthwein explained that the Town started a small fund for future repair and replacement costs for the infrastructure. She said repair costs used to come out of the General Fund, but that the Town raised rates to create a reserve in the Water Fund in order to keep the water and operating budgets separate. Commissioner Ganger asked if there is an assumption of a change in the price of water. Mr. Thrasher said he has not been notified by Delray Beach of a price change. Commissioner Ganger asked if there will be an increase in management fees, or physical repairs. Mayor Orthwein said that matter will be discussed during a Special Commission Meeting scheduled for Tuesday, September 25, 2012 at 4:00 P.M. For the Record, Mr. Randolph stated that there was no public comment during the Budget discussion. Commissioner Dering moved and Commissioner Ganger seconded to adopt the Tentative Water Fund Budget of $940,000 for Fiscal Year. There was no discussion. All voted AYE. VI. Public Hearing Date for Final Adoption of Millage Rate & Budcet. Clerk Taylor announced of the Millage Rate and 25, 2012 at 5:01 P.M. that the next Public Hearing for final adoption the Budget is scheduled for Tuesday, September VII. Resolutions. A. No. 012 -8; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013; PROVIDING FOR AN EFFECTIVE DATE. Clerk Taylor read Resolution No. 012 -8 in its entirety, which states that the Town Commission hereby adopts the General Fund Tentative Millage Rate of 3.1000 mills, the tentative levy of 3.1000 mills is 7.12% greater than the rolled -back rate which is 2.8939 mills and the Tentative Millage Rate of 3.1000 is for calendar year 2013 to fund expenses for the fiscal year commencing October 1, 2012 and ending September 30, 2013. Commissioner Ganger moved and Commissioner Anderson seconded to adopt the General Fund Tentative Millage Rate of 3.1000, Resolution No. 012 -8, passed and adopted in a Public Hearing this 14th day of September, 2012. There was no discussion. All voted AYE. B. No. 012 -9; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013; PROVIDING FOR AN EFFECTIVE DATE. Town Commission - Public Hearing, Tentative Budget September 14, 2012 Page 5 Clerk Taylor read Resolution No. 012 -9 in its entirety, which states that the Town Commission hereby adopts the General Fund Tentative Budget of $2,966,929. Commissioner Ganger moved and Commissioner Anderson seconded to adopt the General Fund Tentative Budget of $2,966,929, Resolution No. 012 -9, passed and adopted in a Public Hearing this 14th day of September, 2012. There was no discussion. All voted AYE. C. No. 012 -10; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN C OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013; PROVIDING FOR AN EFFECTIVE DATE. Clerk Taylor read Resolution No. 012 -10 in its entirety, which states that the Town Commission hereby adopts the Water Fund Tentative Budget of $940,000. Commissioner Ganger moved and Commissioner Stanley seconded to adopt the Water Fund Tentative Budget of $940,000, Resolution No. 012 -10, passed and adopted in a Public Hearing this 14th day of September, 2012. There was no discussion. All voted AYE. VIII. Adjournment. Having no adjourned the Public Hearing at r Gail C. Abbale Administrative Assistant N further business, Mayor Orthwein approximately 5:50 P.M. THE PALM BEACH POST Published Daily and Sunday West Palm Beach, Palm Beach County, Florida PROOF OF PUBLICATION STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority personally appeared Dottie Van Overloop, who on oath says that she is Legal Advertising Clerk of The Palm Beach Post, a daily and Sunday newspaper, published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertising for a Notice in the matter Tax Increase was published in said newspaper in the issues of SeRtember 22, 2012. Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she/he has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Also published in Martin and St. Lucie Counties. Sworn to and subscribed before 24" day of September, A.D. 2012. Who is personally known to me. 7A m , NOTARY POBuc-sTATE OF FLORIDA Karen M. McUnton . aCommission #DD632672 , &pires: NOV.15, 2012 sottueuT1131a Anetrrtc sosnmc CO, UM NOTICE OF PROPOSED TAX INCREASE The Town of Gulf Stream has tentatively adopted a measure to increase its property tax levy. Last year's property tax levy: A. Initially proposed tax levy ............. $1,920,885 B. Less tax reductions due to Value Adjustment Board and other assessment changes ............................. $1,139 C. Actual property tax levy ............... $1,919,746 This year's proposed tax levy .................$2,264,629 All concerned citizens are invited to attend a public hearing on the tax increase to be held on: Tuesday, September 25, 2012 5:01 p.m. at Town Hall, 100 Sea Road, Gulf Stream, Florida. A FINAL DECISION on the proposed tax increase and the budget will be made at this hearing. THE PALM BEACH POST Published Daily and Sunday West Palm Beach, Palm Beach County, Florida PROOF OF PUBLICATION STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority personally appeared Dottie Van Overloop, who on oath says that she is Legal Advertising Clerk of The Palm Beach Post, a daily and Sunday newspaper, published at West Palm Beach in Palm Beach County, Florida; that the attached copy of advertising for a Notice in the matter Budget Summary was published in said newspaper in the issues of SeRtember 22. 2012. Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said Palm Beach County, Florida, and that the said newspaper has heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday and has been entered as second class mail matter at the post office in West Palm Beach, in said Palm Beach County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she/he has neither paid nor promised any person, firm or corporation any discount rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Also published in Martin and St. Lucie Counties. Sworn to and subscribed before 24" day of September, A.D. 2012. Who is personally known to me. 0 JAM7 NOTARY PUBUCSTATE OF FLORIDA r " " " on. Karen M. McLinton Commission #DD832672 V Expires: NOV. IS, 2012 BONDEDMU ATLANTIC BO"Mr CO., INC. 7 BUDGET SUMMARY TOWN OF GULF STREAM - FISCAL YEAR 2012 4013 THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE TOWN OF GULF STREAM ARE 4.41% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES. General Fund 3.1000 GENERAL ENTERPRISE TOTAL ESTIMATED REVENUES FUND FUND ALL FUNDS Taxes. Millage Per $1000 Ad Valorem Taxes 3.1000 2,180,829 2,180,829 Sales and Use Taxes 62,000 62,000 Charges for Services 182,000 940,000 1,122,000 Intergovernmental Revenue 50,100 50,100 Licenses & Permits, 89,000 89,000 Fines & Forfeitures 3,ODO 3,000 Franchise Fees & Utility Service Taxes 353,500 353,500 Interest Earned /Other 46,500 0 46,500 TOTAL SOURCES 2,966,929 940,000 3,906,929 Fund Balances /Reserves /Net Assets 0 0 450,000 TOTAL REVENUES, TRANSFERS AND BALANCES $2,966,929 $940,000 $3,906,929 EXPENDITURES General Government 722,490 722,490 Public Safety 1,429,058 1,429,058 Physical Environment 571,947 940,000 1,511,947 Transportation 192,640 192,640 TOTAL EXPENDITURES $2,916,135 $940,000 $3,856,135 Fund Balances /Reserves /Net Asssets 50,794 50,794 TOTAL APPROPRIATED EXPENDITURES TRANSFERS, RESERVES & BALANCES $2,966,929 $940,000 $3,906,929 THE TENTATIVE, ADOPTED, AND /OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD. NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, September 27, 2012 at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, October 12, 2012 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Seaside Builders LLC as agent for Harbor View Estates LLC, owners of property located at 1222 North Ocean Boulevard, Gulf Stream, Florida, legally described as Lot 3 Hidden Harbor Estates Plat Two, according to the plat thereof as recorded in Plat Book 15, Pages 173 and 174, Public Records of Palm Beach County, Florida for the following: LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a partial two story single family Bermuda style dwelling, a 3 car garage with guest suite, a detached outdoor seating area, a total of 9,229 square feet, and a swimming pool. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY T� THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: September 11, 2012 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, own Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, September 27, 2012 at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, October 12, 2012 at 9:00 A.M., both in the Commission Chambers of the Town Hall, j� 100 Sea Road, Gulf Stream, Florida, at which the following will be J considered: An application submitted by Seaside Builders LLC as agent for Harbor view Estates LLC, owners of property located at 1220 North Ocean Boulevard, Gulf Stream, Florida, legally described as Lot 4, Hidden Harbour Estates Plat Two, according to the plat thereof as recorded in Plat Book 15, Pages 173 & 174, Public Records of Palm Beach County, Florida, for the following: NORTH OCEAN BOULEVARD OVERLAY PERMIT to allow the removal of existing nuisance exotics and extensive planting of native species and the installation of an entrance wall and gates, a portion of which is within the 50' corridor. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the construction of a partial two -story Bermuda style single family dwelling, 3 car garage with bonus room above, 8,603 square feet, and a swimming pool. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the (� Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: September 11, 2012 TOWN OF GU`LFA STREAM, FLORIDA Rita L. Taylor, Town Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, September 27, 2012 at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, October 12, 2012 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be ri considered: An application submitted by Seaside Builders as agent for Harbor view Estates LLC, owners of property located at 1230 N. Ocean Blvd., Gulf Stream, Florida, legally described as Lot 6, Hidden Harbour Estates Plat Two, being a re -plat of Lots 4, 5 & 6, Golf Course Addition, Gulf Stream, Florida, for the following: NORTH OCEAN BLVD. OVERLAY PRMIT to allow removal of existing nuisance exotics providing for a 13, clear zone from the edge of roadway and extensive planting of native species and installation of a 61high aluminum rail fence 12' west of the east property line that will be screened with landscape material. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of an 8,857 square foot Colonial West Indies style partial two - story, single family dwelling, attached 2 car garage with 6' high walls and fences screened with landscape material around the property, and a swimming pool. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: September 11, 2012 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor Town Clerk September 19, 2012 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: Muriel J. Anderson W. Garrett Dering Robert W. Ganger PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 25, 2012 AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. f_C�1 I. Call to Order. II. Roll Call. III. Consideration of Adopted Tentative Millage Rates and Adopted Tentative Budgets for Fiscal Year 2012 -2013. A. Explanation and discussion of Tentative Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the Public. IV. Adoption of the General Fund FINAL Millage Rate for Fiscal Year 2012 -2013. V. Adoption of the FINAL Budgets for Fiscal Year 2012 -2013. A. General Fund B. Enterprise Fund (water) VI. Resolutions for Adoption. A. No. 012 -11; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013. B. No. 012 -12; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE ^ GENERAL FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013. C. No. 012 -13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE FINAL WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2012 AND ENDING ON SEPTEMBER 30, 2013. VII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105