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HomeMy Public PortalAboutJFOCM 2003-05-22 RECORD OF PROCEEDINGS JOINT FACILITIES OPERATING COMMITTEE MEETING May 22, 2003 Attendees: Winter Park West: Mike LaPorte, Jim Cordell, Jon Westerlund (arrives late) Grand County No.1: Chris Seeman, Bob Wolf, Vince Turner Fraser Sanitation District: Ron Anderson, Steve Sumrall, Drew Matteson (arrives late), Alison Naschak (Secretary) Staff: Bruce Hutchins, Kirk Klancke, Joe Fuqua, John Walker Others: Robert Anderson The meeting was called to order by Mike LaPorte at 6: IOpm. Mike noted receipt of quarterly tap sales reports from each of the three districts as required by the Joint Facilities agreement. Approval of April 17, 2003 meeting minutes. Chris Seeman motioned and Bob Wolf seconded the motion to lpprove. Motion carried 7-0. Partial Pay Application No. 12. MWE Engineer, Rob Anderson recommended approval of Pay Application No. 12 for $410,733.98, however noted the reference to the credit of$16,400 for Change Order NO.7. He advised the Committee that Item 7 of the change order for an additional $3,347 in electrical work was not approved yet. Committee members had several questions about the change order, and since it was not approved had some concern as to how the pay application was affected. Rob confirmed that this pay application is not impacted by the change order. Rob crossed through that portion of the application noting that Change Order NO.7 was not approved and initialed it. He advised the Committee that the next pay application would reflect the adjusted credits ifltem 7 of the Change Order was not approved. Noting the changes made for the record, the Committee agreed to approve the pay application on condition that the next pay application would reflect any additional credit as discussed. Chris Seeman motioned and Ron Anderson seconded the motion to approve Partial Pay Application No. 12 for $410,733.98. Motion carried 8-0. Engineers report. Rob Anderson updated the Committee on the progress of construction at the plant, and confirmed that the project is going well. Rob said that they are estimating that final completion to be approximately August 12. Testing and punch list would be completed in September, with construction getting wrapped up around Halloween, which is well within the contract. There were several questions about the construction progress and landscaping at the site. Mike LaPorte said that he recently toured the site and felt that equipment was being treated well and that things looked good. Mike also stated that he was impressed at Joe's knowledge at about everything that's going on there. Steve Sumrall noted that he was at the construction meeting and was impressed at how much construction has progressed since the last JFOC meeting. fhen Rob Anderson was asked if there had been any response to his letter to Jim Chubrillo with regards to SBR Improvements. It was noted that Jim Chubrillo retired, and it was not certain who was handing the case. Bob Wolfnoted concern about moving forward with improvements without the State's approval and how much more time there was before those changes had to be made in the construction process. Rob advised that he had not received a reply yet, but that he would send a letter to Donna Davis with a copy of the letter he sent to Jim. Rob advised that to get things moving, he would also get the changes to ITJ for pricing at the same time. Rob stated that he doubted that the State would respond before the next JFOC meeting and suggested that if satisfactory pricing came in, the JFOC approve the change order and submit it to the State again. Vince Turner then asked Rob about the lagoon pond with concerns of it leaking. Mike advised Rob that even though the matter has been discussed before, some committee members were not present when the discussion took place and that for everyone's comfort level we should talk about it again. Rob explained that the Redwood slats are built into the old lagoon and are meant to seep water to help keep flotation in the basin. Rob confirmed that this design was approved by the State and did not feel that the lagoon was "leaking" into the groundwater. Since State approved this design, he did not feel that there would be any issues. Rob advised that he did not feel Grand County was taking on any unexpected risks and that they would provide an engineers certification of the condition of the lagoon. Old Business: Mike advised the Committee that he did not have any progress to report on information regarding title insurance for the plant with regards to the joint facilities deed. New Business: None Manager Report: Joe confirmed the engineer's progress report and had nothing else for the Committee except that colors needed to be selected for the outside walls. Mike asked that the JFOC Construction Committee handle that matter. Attorney Report. John Walker advised the Committee that the State Engineer did not accept the well permits as submitted and that most likely, an augmentation plan would need to be filed. He noted that he would start that process immediately. John stated that it appeared that the correspondence from the State was a form letter and wondered if the supplemental information submitted by Rob Anderson was reviewed with the permit applications submitted. The Committee asked Rob to go to the State Engineer's office in person to get clarification as to why the permits were not acceptable. Rob will report back to John Walker, and the information will be brought to the next FSD board meeting for a decision on if an augmentation plan needs to be filed. Vince noted his concern about the additional costs related to the well permitting. Joe Fuqua advised that that the costs of the permits were not included in the original contract. Rob said that there would not be additional charges for engineering and that they would just be billing for the permit costs. Board Choice. None Motion to adjourn was made by Ron Anderson and seconded by Chris Seeman. Motion carried 9-0. Meeting was adjourned at 7:00 pm. The next meeting of the JFOC is scheduled for June 19, 2003 at 6:00pm. ATTEST: J;;}l':OL-- ~a,'K~ Jecretary (ill 3/(J ~ ( =-:> ýÿ