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HomeMy Public PortalAboutJFOCM 2003-04-17 RECORD OF PROCEEDINGS JOINT FACILITIES OPERATING COMMITTEE MEETING April 17, 2003 Attendees: Winter Park West: Mike LaPorte, Ingle Refvem, Jon Westerlund (arrived 6:45pm) Grand County NO.1: Chris Seeman, Bob Wolf Fraser Sanitation District: Ron Anderson, Drew Matteson, Steve Sumrall (arrived 6:10pm), Alison Naschak (Secretary) Staff: Bruce Hutchins, Gary Cooper, Kirk Klancke, Joe Fuqua, John Walker Others: Robert Anderson and Ray Pribble, MWE; Gary Probst, Triangle Electric The meeting was called to order by Mike LaPorte at 6:05pm. Approval of March 20,2003 meeting minutes. Bob Wolf motioned and Chris Seeman seconded the motion to approve. Motion carried 6-0. Partial Pay Application No. 11. Rob Anderson advised the Committee that the engineer approved a reduction in retainage from 10% to 5% because problems addressed have or are being satisfactorily resolved. Rob also stated that although the percent of retainage being held is being reduced, the amount actually still being held is not being released. After brief discussion Drew Matteson motioned and Chris Seeman seconded the motion to approve Partial Pay Application No. 11 for $395,475.74. Motion carried 7-0. Old Business: Joint Deed of Conveyance. Steve Sumrall advised that the Fraser Board discussed the matter at their last Board meeting and felt that a Quit Claim Deed was appropriate. He indicated that Fraser may be agreeable to the purchase of title insurance in lieu ofa Special Warranty Deed as requested by Grand County No.1. BobWolf advised that Grand County NO.1 has not discussed the matter any further but that they would like to see a proposal for title insurance. Mike LaPorte noted that he would do some additional research on title insurance policies and costs. Mike also noted that he felt a letter from the engineer qualifying the viability of the plant should be provided in addition to the title insurance. Mike LaPorte noted that discussion regarding SBR Improvements would take place later in the meeting. New Business. Regulations of the revolving loan fund from the State require that a Draft Plan of Operations be submitted when plant construction is at 50% completion. It was noted for the record that the document was submitted to Donna Davis of the Colorado Department of Public Health and Environment on April 2, 2003 by Robert Anderson of MWE. Manager Report: It was noted that Bud Wilson was not in attendance. Joe Fuqua updated the Committee on the progress at the plant. Joe noted that he felt that things are going good and that a lot of progress had been made since the last meeting. Rob Anderson ofMWE also confirmed that the engineer is happy with the progress and feels that things are going good. ýÿ Mike LaPorte noted that Ray Pribble ofMWE was in attendance and asked ifthere were any matters that he had to bring to the Committee. Ray advised the Committee that Project Manager for JTJ, Nancy Schoen has left the company and that someone from the Three Lakes district would be coming over to help out. They did not feel that this was affecting construction. Other than that, things are going good, no problems. It was also noted that the John T. Jones CEO, Jeff Jones was at the construction meeting this afternoon, but had to leave to catch a return flight so was not able to attend the JFOC meeting. Attorney Report. None. SBR Improvements. Rob Anderson ofMWE explained in detail issues relating to concerns that have been expressed by the JFOC Committee relating to communications for SBR Improvements. Rob confirmed that all the reports done with the understanding that this would be a 2.7 mgd plant. Rob advised that he did not get any response from the State to his January 23, 2002 letter addressing technical and design comments made by Jim Chubrillo. Rob also stated that he did not feel that the State would have any concerns with the improvements indicated in Option 2 as previously presented to the JFOc. Bob Wolf asked if the $200,000 for Option #2 was realistic. Bruce Hutchins asked if that figure included engineering costs. Rob advised that engineering costs are included in that price, but that until the change order is completed he would not be able to confirm all the costs and said that if it comes in too high, we will have to figure out what to do. It was decided that information needs to get to the State Health Dept. to confirm if there are any concerns with Option 2 before a decision could be made. It was noted that if we are getting a 2.7 mgd plant and the State has no problem with Option 2 as presented, the Committee would feel more comfortable approving the change order. Rob advised that he would do a letter to Jim Chubrillo tomorrow and would get a change order to JTJ for Option 2 and to include the pricing for stubbing out for a clarifloculator. This information would be presented at the next JFOC meeting. Board Choice. Mike LaPorte noted that the Governor of the State of Colorado has declared this week as Waste Water Management Employee week and the Committee thanked Bruce Hutchins, Kirk Klancke and Joe Fuqua for the work they do for the Districts. Motion to adjourn was made by Drew Matteson and seconded by Ingle Refvum. Motion carried 8-0. Meeting was adjourned at 7:05 pm The next meeting of the JFOC is scheduled for May 22, 2003. AJl{fST:, ~ ~\IIDwNl1lCJ~ ecretary tJ!J.i ~ idr ýÿ