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Home My Public Portal AboutMinutes-07/08/20150 Work Session 7-8-15 Tiffin City Hall The City of Tiffin City Council met in work session on Wednesday, July 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:32 PM. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. Absent: None. Also Present: City Administrator Doug Boldt, Interim Assistant City Administrator Tim Long, City Engineer Doug Frederick, and Deputy City Clerk Ashley Jay -Platz. Agenda Additions/Agenda Approval- Motion to approve work session agenda by Bartels; Seconded by Upton. All ayes, motion carried. Review of TIF Summary Letter from John Danos- Discussion: Doug Boldt discussed the letter received from John Danos regarding TIF policy for Commercial Development. Outlining the TIF Contract Authorization Process. Mayor Steve Berner discussed the matrix and that it will have a potential to change as needed. Discussion of Possible Development Agreement with Hart Dentistry -Discussion: Doug Boldt spoke about the Hart Dentistry and if Council would like him to continue pursuing TIF. Upton spoke about the why she supports approving the TIF for Hart Dentistry. Ryan voiced his approval and being in agreement with Upton's view point. Kahler also voiced her support on this topic. Overall consensus from the council is to proceed. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda- K-5 will not need to be acted on. Discussion on amending minutes on June 24th Upton appointed Jim Bartels as Temporary Chair. Clarifications on payables. Tim gave a brief overview of his memo from the recommendations from the Auditor of the State. Motion to adjourn work session by Upton. Seconded by Kahler. All ayes, motion carried. 6:59PM. City Council Meeting 7-8-15 The City of Tiffin City Council met in regular session on Wednesday, July 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:00 PM. Roll Call: Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. Absent: None. Also Present: City Administrator Doug Boldt, Interim Assistant City Administrator Tim Long, City Engineer Doug Frederick, Attorney Raiber, Public Works Director Brett Mehmen and Deputy City Clerk Ashley Jay -Platz. Motion to approve the agenda by Bartels. Seconded by Upton. All ayes, motion carried. Communications and Reports: Unscheduled City Council Work Session Agenda Page 1 of 5 Johnson County Sheriff talked about Bella Sala Hairball Concert and traffic concerns. Doug mentioned the opening of Croell Ave and to be aware the new traffic flow. Beverly Marshall -Goodell — Sharing ideas about the Parks and Trails — Free little library in parks- Inclusion of pet waste eliminator stations — Fitness stations on trails- Band Shell. Latrenda Soukup -275 Hickory Ct- Newsletter accessible online. Consent Agenda - Approval of City Council Minutes -Upton request to Amending the minutes on June 24`h- Motion to appoint Jim Bartels as Temporary Chair by Upton. 2nd by Ryan. All ayes, motion carried. Approval of Kum & Go Liquor License Renewal. Motion approving the consent agenda by Ryan. Seconded by Kahler. All ayes, motion carried. Motion to open Public Hearing on Pinnacle Ridge PAD and its Rezoning from R-1 to R-2 by Kahler. Seconded by Upton. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. Public hearing open at 7:11 PM. Discussion: Residents wishing to speak - Kelley Ashby -718 Blue Jay Ct- Concern with the zoning change and the amount of units, additional noise, water runoff, and additional traffic. Don Wick- 278 W. Goldfinch Dr — Crowding and Noise issues, the plan of the development doesn't fit the neighborhood, concerns with the topography and causing more damage to his property. Dale McKeag- 302 W. Goldfinch Dr — traffic concerns, one access to the development is safety concern and snow removal. Billie McKeag- 302 W. Goldfinch Dr — Talking on behalf Darrin Lewis — concerned with his current drainage issue. Multi -Family housing concerns and requests to keep it at R-1. Latrenda Soukup -276 Hickory Ct- back yard will be in the development and will have the most effect. Marci Armstrong- 623 Ponds Ct — Already spent thousands of dollars dealing with current water run off issues. Dustin Langerck- 230 Cherry Ln - asked about a run off study before development is started. Dick Huff- 355 Oriole Ct- Not happy with the Duplexes. City Hall received an email from Jackie & Dale Clingan -714 Blue Jay Ct- advising they are against the proposed zoning change with no further explanation. Doug Boldt received a phone call from Joel McCaw stating that he signed the petition originally. However after talking with Kevin and after looking at the plat map, he felt that he should have not signed the petition. He felt that he was misinformed and has no issues with the proposed development. Kevin Hoschedler- Developer- Addressing the concerns of the residents. Currently the land has 100% run off, after developed should remedy 90% of the run off. Glenn Meisner —MMS Consultants Engineer- gave a background of the development. Discussion on the topography, water drainage issues, reasoning for one access due to land layout. City Council Work Session Agenda Page 2 of 5 • Ryan had question about the basin in the south east corner, where would that water go? Kevin advised about the current drainage easement to put a pipe to run directly into the storm water. Motion to close Public Hearing on Pinnacle Ridge PAD and its Rezoning from R-1 to R-2 by Ryan. Seconded by Havens. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion. Public Hearing closed at 8:10 PM Motion to open Public Hearing on Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Burn Site by Kahler Seconded by Upton Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. Public hearing open at 8:27 PM Discussion: On fines and cost for removal and disposal. Motion to close Public Hearing on Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Burn Site by Havens. Seconded by Upton. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. Public hearing closed at 8:30 PM Motion approving Ordinance No. 2015-375 — Ordinance Approving a Special Speed Zone for Park Road and Make Technical Corrections by Kahler Seconded by Ryan Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. Motion approving Ordinance No. 2015-376 — Ordinance Amending the Official Zoning Map of the City of Tiffin and Approving a Planned Area Development with the Underlying Zoning District of R-2 for Property known as Pinnacle Ridge by Ryan Seconded by Havens. Mayor requested the City Engineers to do a study on storm water run off. Roll Call: Nay -Peggy Upton, Ayes -Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. Motion approving Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Burn Site g the Burn Pile by Upton Seconded by Havens Dick Huff- Concerns with calling it a burn pile and changing it to yard waste pile. Motion to remove the word burn to yard waste by Havens; seconded by Ryan. All ayes, motion approved. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All Ayes, Motion Carried. City Council Work Session Agenda Page 3 of 5 Motion approving Resolution 2015-089 — Resolution Approving a Loan Agreement and Providing for the Issuance of $4,430,000 General Obligation Annual Appropriation Corporate Purpose Bonds, Series 2015A and Providing for the Levy of Taxes (subject to non -appropriation) to Pay the Same by Bartels Seconded by Ryan Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All ayes, motion carried. Motion approving Resolution 2015-090 — Resolution for the Final Acceptance of the 2012 Industrial Watermain Extension Project, Tiffin, Iowa by Havens Seconded by Kahler Roll Call: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler. All ayes, motion carried. Motion approving Payables List by Havens. Seconded by Kahler. All ayes, Motion carried. Motion approving Change Order #4 -WRH by Upton. Seconded by Bartels. All ayes, Motion carried. Motion approving Pay Estimate #3- WRH by Kahler. Seconded by Ryan. All ayes, Motion carried. Motion approving Pay Estimate #4 — Rathje Construction by Ryan. Seconded by Upton. All ayes, Motion carried. Motion approving the Partial Payment Release for Willow Ridge Turning Lanes by Seconded by All ayes, Motion carried. Motion approving Engineer's Statement of Final Completion and Owner's Acceptance of the Work for the 2012 Industrial Watermain Extension Project by Upton. Seconded by Ryan. All ayes, Motion carried. Motion approving Pay Estimate #5 — Ricklefs Excavating - Final Payment by Kahler. Seconded by Havens. All ayes, Motion carried. Motion approving the Purchase of New Dump Truck for Public Works Department by Upton. Seconded by Ryan. All ayes, Motion carried. • City Council Work Session Agenda Page 4 of 5 Reports from City Personnel • Mayor's Report- MPO meeting background. IDOT updates 9-29-15 public meeting on the Interchange. MPOJC website has a PowerPoint available for review on what the DOT proposes. • City Council Reports — Ryan had questions on HWY 6 completeion date. Cannot be done until utilities get done, Ireland Ave will be finished first then the HWY6 will be finished. • Director of Public Work's Report- Bought a new cable locator $3000. Adding another shelter to splash pad. • City Engineer's Report- Doug Frederick -Randy will be giving update on WWTP next meeting. Ben Carhoff- Update on the CCA and the testing of the waste water. • City Attorney's Report- nothing • City Administrator's Report- Doug Boldt- spoke with HBK will finalize the report Friday and will be ready for next work session. Motion to adjourn by Ryan. Seconded by Havens. All ayes, motion carried. Meeting Adjourned at 9:09 PM. 00 July 8, 2015 Ashley Jay -pt, uty 0 e • City Council Work Session Agenda Page 5 of 5