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HomeMy Public PortalAboutJFOCM 2003-03-20 RECORD OF PROCEEDINGS JOINT FACILITIES OPERATING COMMITTEE MEETING March 20, 2003 Attendees: Winter Park West: Mike LaPorte, Ingle Refvem, Jon Westerlund Grand County NO.1: Vince Turner, Chris Seeman, Bob Wolf Fraser Sanitation District: Steve Sumrall, Drew Matteson Alison Naschak (Secretary) Staff: Bruce Hutchins, Kirk Klancke, Joe Fuqua, John Walker Others: Gary Probst, Triangle Electric The meeting was called to order by Mike LaPorte at 6:05pm. Approval of February 20,2003 meeting minutes. Vince Turner motioned and Chris Seeman seconded the motion to approve. Motion carried 8-0. Mike LaPorte noted that MWE's letter of March 13,2003 indicated the engineer's recommendation for approval of Partial Pay Application No. 10. Vince Turner motioned and Chris Seeman seconded the motion to approve Partial Pay Application No. 10 for $282,231.10. Motion carried 8-0. Old Business: Joint Deed of Conveyance. Jon Westerlund advised the Committee that Winter Park West would be happy with a Special Warranty Deed, but would also accept a Quit Claim Deed with a title insurance policy. Mike LaPorte advised that he has researched the costs of title insurance and received estimates from $2,000 to $14,000. Grand County No.1 and Fraser Sanitation District still have not come to an agreement as to the form of deed to be conveyed. Alison advised that at the Fraser's Board meeting on March 4,2003, the Board discussed the matter, but felt that they should discuss the matter in more detail with their attorney. Mike noted concerns expressed with the condition of the basins, and suggested that a walk through be done to assess the building, and have MWE write a letter stating their opinion on the status on the building and it's working order. After brief discussion it was decided that the issue would be tabled until the next meeting so that Fraser and Grand County can continue to work it out between them. Well Permit Application Update. A copy of a letter from Rob Anderson was in the meeting packets and which indicated that MWE has filed well permit applications prior to the date that the permit fees were increased and saved a substantial amount of money by doing so. The letter also indicated that the filing would be supplemented with documentation regarding consumptive use. New Business: SBR Improvements. The committee discussed three options as outlined in Rob Anderson's February 27,2003 letter. As indicated in the letter, the Committee was concerned about the CDPHE not approving option 1, and about the costs for options 2 and 3. Committee members were also frustrated as they felt that they were not sufficiently advised about the conditions placed on the 1041 permit by the State. John Walker advised the Committee that SBR Improvements have always been in the plans as noted in MWE's letter of April 26, 2002, which was copied to each District, noting that the letter included a $200,000 budget number for ýÿ improvements. Mike LaPorte asked how soon a decision needed to be made and Joe Fuqua advised that he felt that it could wait for a month or two. After additional discussion it was decided that more accurate information was needed for the costs. Mike LaPorte advised that he would contact Rob Anderson about the Committee's concerns and to request quotes for the options indicated in the letter and variations as discussed by the Committee. Manager Report: Joe Fuqua advised that construction is going good. He also advised the committee that as indicated in Rob Anderson's letter, John T. Jones has asked about a possible reduction in the retainage. Attorney Report. John Walker noted that the change to only do one deed is a change from the contract and would recommend that a resolution be adopted to make that change and that the language could be formed at a future meeting. Board Choice: Noting that Gary Probst, the electrical contractor was present, Mike LaPorte asked if there was anything that he wanted to talk to the committee about. Mr. Probst indicated that he felt that things were going well and that he has brought over 4 additional staff this week. Motion to adjourn was made by Drew Matteson and seconded by Ingle Refvum. Motion carried 8-0. Meeting was adjourned at 7:05 pm The next meeting of the JFOC is scheduled for April 17, 2003. ATTEST: cD~ f\kJC.t~\C Secretary Lf Ju Ie ~") , , ýÿ