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Home My Public Portal AboutMinutes-07/22/2015• July 22, 2015 Council Chambers City Hall Tiffin, Iowa The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session at 6:30 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Bartels, Havens, Ryan, Kahler, Upton (arrived at 6:35 p.m.). Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Frederick, City Attorney Michael, other visitors and the press. Agenda: Motion by Bartles, second by Kahler to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler Nay: None Work Session Items: Review of HBK Draft of Final Report for Master Plan for Park & Recreation Capital Improvements. Rob Decker from HBK presented to the council the Draft of the Master Plan for the Park & Recreation Capital Improvements which talked about the different phases, budget and timeline. Discussion was held about the need and timeline of restrooms •to be built and possibly relocating the Dog Park. Another discussion will be held on the draft once it is in its final form. Adjourn: With no further business to come before the council a motion to adjourn was made by Bartels, second by Havens. Following the roll call vote the motion passed unanimously. Aye: Bartels, Havens, Kahler, Upton Nay: None Meeting adjourned at 7:00p.m. Submitted by Doug Boldt July 22, 2015 Council Chambers City Hall Tiffin, Iowa The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session at 7:00 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Upton, Bartels, Havens, Ryan and Kahler. Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Frederick, City Attorney Michael, other visitors and the press. •Agenda: Motion by Kahler, second by Ryan to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler Nay: None Communications: Billie McKeag — asked if the City's Yard Waste Site would be open on weekends. Asked if there was any incentives to help residential housing improvements. Stated she was happy that Croell Avenue was open. Kate Fitzgerald — asked about the crosswalk and sidewalk situation at the school with the construction of Ireland Avenue. Kelly Ashby — suggested that the City put some money towards the safety of the kids getting to the school. Consent Agenda: Motion by Upton, second by Havens to amend the minutes for corrections from the July 8th meeting. Motion passed unanimously. Aye: Bartels, Havens, Ryan, Kahler, Upton Nay: None Motion by Ryan, second by Havens to approve the consent agenda which includes the July 8, 2015, Council Meeting Minutes, Liquor License Renewal for Casey's General Stores and for Casa Tequila Authentic Mexican Grill. Motion passed unanimously. Aye: Bartels, Havens, Ryan, Kahler, Upton Nay: None c • Ordinance Approval/Amendment: . 1. Ordinance No. 2015-375 — Ordinance Approving a Special Speed Zone for Park Road and Make Technical Corrections — 3rd Reading. Motion by Upton, second by Kahler to approve Ordinance No. 2015-375, approving a Special Speed Zone for Park Road and Make Technical Corrections. Following the roll call vote the motion passed unanimously. Aye: Havens, Ryan, Kahler, Upton, Bartels Nay: None 2. Ordinance No. 2015-376 — Ordinance Amending the Officail Zoning Map of the City of Tiffin and Approving a Planned Area Development with the Underlying Zoning District of R-2 for Property known as Pinnacle Ridge — 2nd Reading. Motion by Ryan, second by Kahler to approve a Planned Area Development with the Underlying Zoning District of R-2 for Property known as Pinnacle Ridge — 2nd Reading. Josh Rockwell from MMS Consultants showed and explained three exhibits of the development. The first exhibit showed pre -development water runoff and direction. The second exhibit showed post -development water runoff and direction. Josh also explained how the post - development exhibit dealt with the 100 -year and 5 -year storm levels. The third exhibit showed intersection sight distance. Discussion was held about installing a storm sewer pipe from the southeast detention underground to the catch basin on Ponds Court. Dale McKeag thanked Mr. Hochstedler for talking to the residents in the area and hoped that information like what was presented by MMS would be part of the subdivision approval process going forward. Following the roll call vote the motion passed. • Aye: Ryan, Kahler, Bartels, Havens Nay: Upton •3. Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Yard Waste Site — 2nd Reading. Motion by Upton, second by Havens to approve Changing the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Yard Waste Site. Following the roll call vote the motion passed unanimously. Aye: Kahler, Upton, Bartels, Havens, Ryan Nay: None Resolutions: 1. Resolution 2015-091, Resolution Approving the Placement of a Stop Sign at the Corner of Goldfinch Drive and Croell Avenue East Bound. Motion by Upton, second by Havens to approve Resolution 2015-091, approving the Placement of a Stop Sign at the Corner of Goldfinch Drive and Croell Avenue East Bound. Following the roll call vote the motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler Nay: None 2. Resolution 2015-092, Resolution Approving the Articles of Agreement Creating the Clear Creek Watershed Coalition. Motion by Bartels, second by Havens to approve Resolution 2015-092, approving the Articles of Agreement Creating the Clear Creek Watershed Coalition. Following the roll call vote the motion passed unanimously. Aye: Bartels, Havens, Ryan, Kahler, Upton • Nay: None 3. Resolution 2015-093, Resolution Approving Substantial Completion for Willow Ridge Highway 6 Turn Lanes. . Motion by Havens, second by Ryan to approve Resolution 2015-093, approving the Substantial Completion for Willow Ridge Highway 6 Turn Lanes. Following the roll call vote the motion passed unanimously. Aye: Havens, Ryan, Kahler, Upton, Bartels Nay: None Motions for Approval: 1. Payables list - Motion by Kahler, second by Ryan to approve the list of payables as presented. Motion passed unanimously. Aye: Ryan, Kahler, Upton, Bartels, Havens Nay: None 2. Change Order #2 — Cornerstone Excavating, Inc. Motion by Kahler, second by Ryan to approve Change Order #2 — Cornerstone Excavating, Inc. Motion passed unanimously. Aye: Kahler, Upton, Bartels, Havens, Ryan Nay: None 3. Revised Change Order #2 — Rathje Construction • Motion by Havens, second by Upton to approve the Revised Change Order #2 — Rathje Construction. Motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler Nay: None 4. Partial Payment Release for Willow Ridge Turning Lanes Motion by Ryan, second by Kahler to approve the Partial Payment Release for Willow Ridge Turning Lanes. Motion passed unanimously. Aye: Bartels, Havens, Ryan, Kahler, Upton Nay: None 5. City Finance 101 Training from Iowa League of Cities Motion by Bartels, second by Ryan to approve training from the Iowa League of Cities called City Finance 101. Motion passed unanimously. Aye: Havens, Ryan, Kahler, Upton, Bartels Nay: None 6. Escrow Agreement for RA Holdings, LLC for Partial Release of Property Motion by Upton, second by Bartels to amend Schedule B' to strike the word buyer' under the signature section for the City. Motion passed unanimously. • Aye: Ryan, Kahler, Upton, Bartels, Havens, Nay: None Motion by Ryan, second by Kahler to approve the Escrow Agreement for RA Holdings, LLC for Partial Release of Property. Motion passed unanimously. • Aye: Ryan, Kahler, Upton, Bartels, Havens, Nay: None 7. WWTP Facility Upgrade from Hart -Frederick Randy Krutzfield from Hart -Frederick updated the city council on the WWTP project as it is laid out in two phases. Phase 1 is estimated at $2M and planned for 2016 and phase 2 is estimated at $4M and planned for 2017. Engineering costs will be on top of that. Project will be paid for through the State Revolving Fund loan. City Administrator to review program and start process. Reports of City Personnel: Mayor's Report — Nothing to report Council Reports Councilperson Ryan asked for an update on the City's computer updating project. Process is going well with online bill -pay and other online information to start in about six weeks. Councilperson Havens asked about storage and security on the City server. Those two items are being done offsite. Director of Public Work's Report — Was asked about an additional shelter to be built in the City Park. Mehmen hoped it to be built within the next month time permitting. City Engineer's Report — Update was given on Ireland Avenue. The rest of the underground work is almost finished. Paving should take place the week of July 27, 2015. Update was also given on the Lift Station with the • target date of August 1, 2015, for operation still on track. City Attorney's Report — Nothing to report City Administrator's Report: We saw significant progress on Ireland Avenue this week. The sub -drain tile was installed and about half of the road has had the sub -base rock installed as well. If all goes well, they should be paving next week.at the full road will be open to traffic within the next couple of weeks depending on the completion of the storm sewer intakes and the test results of the concrete core samples. The City's renters at 210 Grant Street will be moving out at the end of this month. At that time, Brett and I will do a walk-through of the house to determine the refund of the deposit and also if there is any work that will need to be done prior to another renter moving in. Brett tells me that the boiler might need some attention and simply by the looks of it the property needs some general cleanup. I would like to set up an Economic Development Committee to start and help in the review of the Tax Increment Financing Assistance Applications that is part of the City's TIF Use Policy. Currently, there are two to review. I would like to have two Council persons serve on the committee. If anyone is interested in serving on this committee, please let me know after the meeting on Wednesday. Brett and I met with the Iowa DOT about the Forevergreen Road Interchange and the I -80/I-380 Reconstruction projects and what the traffic effect might be for Tiffin. There will be more information to come on these projects. Adjourn: With no further business to come before the council a motion to adjourn was made by Ryan, second by Upton. is Motion passed unanimously. Aye: Ryan, Kahler, Upton, Bartels, Havens Nay: None Meeting adjourned at 8:52 p.m Submitted by Doug Boldt Doug B dt, Ci Administrator July 22, 2015