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Home My Public Portal About2021-08-021 REGULAR COUNCIL MEETING, AUGUST 2, 2021 CALL TO ORDER Mayor Carrie Tergin called the August 2, 2021 City Council meeting to order at 6:00 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer*, Vogt, and Ward Absent: Wiseman *Participated via WebEx A quorum was present. ADOPTION OF THE AGENDA A motion was made by Councilmember Vogt and seconded by Councilmember Lester to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS a. Mayor Tergin read an update provided by Chezney Schulte and Kristi Campbell from the Cole County Health Department. b. Mayor Carrie Tergin presented the World Breastfeeding Week Proclamation to Melinda Ridenhour with the Cole County Health Department . PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR There were no appointments at this time. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS There were no presentations at this time. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council Committee announcements: • Budget Committee - There will be a Budget Committee meeting on Thursday, August 5th at 5:30 p.m., and the committee will continue to meet every Monday and Thursday in August at 5:30 p.m., with the exception of Monday, August 16th, as there is a City Council meeting scheduled that evening. 2 REGULAR COUNCIL MEETING, AUGUST 2, 2021 • Administration Committee – There will not be an Administration Committee on Wednesday, August 4th. • Public Works & Planning Committee – There will be a Public Works & Planning Committee meeting on Thursday, August 12th at 7:30 a.m. • Planning & Protective Service Director Sonny Sanders announced the City’s application for up to a $2,000,000 grant from the Missouri Department of Economic Development for the Community Block Development Grant COVID-19 program. Citizens and councilmembers are asked to participate in the “State CBDG CV Community Needs Assessment” survey on the City’s website before August 15th to fulfill the public involvement requirement. • Councilmember Lester announced that the Trails Less Traveled Challenge occurred on July 30th. • Councilmember Fitzwater complimented the Jefferson City Jaycees and Cole County for the Jefferson City Jaycees Fair event held between July 26th and 31st. Mayor Tergin made the following announcements: • The Moonlight Bike Ride occurred on July 30th between 2:00 a.m. and 4:00 a.m. • This weekend is the Missouri Bicentennial weekend. All event information can be found at missouri2021.org. • The Gold Star Families Monument Dedication will be held on August 7th at 11:00 a.m. • The Bicentennial Bridge Dedication and Chess Board Preview is scheduled for August 9th at 2:00 p.m. • August 10th is Statehood Day. At 9:00 a.m., there will be a Bicentennial ceremony, the reveal of the Missouri Bicentennial stamp, and a naturalization ceremony. The Lieutenant Governor Kehoe will be hosting a tree dedication at 1:30 p.m. The Ice Cream Social will be also held at 2:00 p.m. at Central Dairy. • August 3rd is election day. The only item on the ballot is Proposition 1: The Ca pital Improvements Sales Tax Renewal. Information can be found at improvejeffcity.com. • Madeline from the News Tribune wanted to make us aware of the Good Samaritan Awards are accepting nominations through August 6th. Winners will be recognized and announced on Saturday, August 28th at the Inside the Walls Concert. • Mayor Tergin, Councilmember Kemna, and City staff attended a bike study tour in Northwest Arkansas in July. • The City, a United Way Pacesetter Team, has started fundraising. Pledge cards have been distributed to City Council. The City is also hosting a penny war. The top three Department Directors with the most donations will play the game “Pie in the Face”. 3 REGULAR COUNCIL MEETING, AUGUST 2, 2021 LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Stacy Landis, Student Representative, was not in attendance. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: July 19 b. Authorizing $34,500 Housing Needs Assessment Contract with RKG Associates, Inc. c. Authorizing $36,600 Contract with Christian Service Company for City Hall Janitorial Services d. Declaring Certain City-Owned Personal Property Surplus and Authorizing the Disposition by Sale through Enterprise Councilmember Ward motioned and Councilmember Vogt seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2021-036 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2021 TO OCTOBER 31, 2022, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. 2021-037 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2021. 2021-038 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH DONELSON CONSTRUCTION COMPANY, LLC, IN THE AMOUNT OF $125,710.72 FOR THE 2021 MICRO SURFACING PROJECT. Councilmember Fitzwater requested to suspend the rules and take up Bill 2021-038 with for third reading and passage. 4 REGULAR COUNCIL MEETING, AUGUST 2, 2021 With no objection, Bill 2021-038 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16157: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Nay: None Absent: Wiseman BILLS PENDING 2021-033 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FY2021 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE WASTEWATER FUND. Bill 2021-033 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16158: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Nay: None Absent: Wiseman 2021-034 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ALL SEASONS ROOFING, LLC, IN THE AMOUNT OF $34,814.00 FOR THE ROOF REPLACEMENT - MAINTENANCE BUILDING SHOP - RWRF PROJECT. Bill 2021-034 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16159: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Nay: None Absent: Wiseman 2021-035 sponsored by Councilmember Kemna AMENDING THE 2020-2021 BUDGET BY RECLASSIFYING A PARKS MAINTENANCE WORKER POSITION AND A SENIOR PARKS MAINTENANCE WORKER POSITION TO A PARKS AND RECREATION ASSISTANT DIRECTOR POSITION WITHIN THE PARKS AND RECREATION DEPARTMENT. 5 REGULAR COUNCIL MEETING, AUGUST 2, 2021 Bill 2021-035 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16160: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spicer, Vogt, and Ward Nay: Spencer Absent: Wiseman INFORMAL CALENDAR There were no items on the informal calendar at this time. RESOLUTIONS RS2021-10 sponsored by Councilmember Fitzwater A RESOLUTION AUTHORIZING THE CITY TO EXECUTE A REAL ESTATE SALE AGREEMENT WITH COLE COUNTY FOR THE SALE OF THE PARKING LOT LOCATED ON MONROE STREET AND COMMERCIAL WAY Public Works Operations Director Britt Smith presented the resolution. Councilmember Fitzwater motioned to adopt RS2021-10. Councilmember Kemna seconded the motion. RS2021-10 was passed by the following roll-call vote. Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Nay: None Absent: Wiseman PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. CLOSED SESSION 6 REGULAR COUNCIL MEETING, AUGUST 2, 2021 Mayor Tergin stated, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, she would entertain a motion to go into Closed Session to discuss the following: 1) Attorney-Client Communications [Sec. 610.021(1)] A motion was made by Councilmember Spicer to go into Closed Session for the above- stated reason, seconded by Councilmember Vogt and approved by the following roll-call vote at 6:37 P.M.: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Nay: None Absent: Wiseman RECONVENE IN OPEN SESSION Following the Closed Session, the Council reconvened in Open Session at 7:47 P.M. with the following Councilmembers present: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward Absent: Wiseman UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Hensley seconded by Councilmember Vogt, and approved unanimously at 7:49 P.M.