HomeMy Public PortalAboutJFOCM 2003-02-20
RECORD OF PROCEEDINGS
JOINT FACILITIES OPERATING COMMITTEE MEETING
February 20,2003
Attendees:
Winter Park West: Mike LaPorte, Jon Westerlund, Ingle Refvem
Grand County No.1: Vince Turner, Joel Brownson
Fraser Sanitation District: Ron Anderson, Steve Sumrall, Drew Matteson
Alison Naschak (Secretary)
Staff:
Bruce Hutchins, Gary Cooper, Joe Fuqua, John Walker
Others:
Rob Anderson, Ray Pribble, Curt Guida, Nancy Schoen, Gary Probst
The meeting was called to order by Mike LaPorte at 6:00pm.
Approval of January 23, 2003 meeting minutes. Joel Brownson motioned, Vince Turner
seconded the motion to approve. Motion carried 8-0.
Rob Anderson of McLaughlin Water Engineers stated that the Engineer is pleased with the
progress and quality of work performed to date and recommended payment for Partial Pay
Application NO.9. JFOC Attorney, John Walker noted that payments are now at 50% and that
according to the CWR&PDA loan, the plan of operations is due. Rob Anderson advised that he
is working on this and is committed to getting it completed by the end of the month. John
requested a copy of that plan of operations be submitted to Fraser Sanitation District as well as
the State.
Rob also stated that normally at this point in the construction process, retainage is reduced from
10% to 5%, but that because of the problems with concrete, MWE recommends that this not be
done until repairs are completed and areas of concern are proved to be water tight.
Jon Westerlund motioned, Joel Brownson seconded the motion to approve Partial Pay
Application No.9. Motion carried 8-0.
At this point, Mike LaPorte stated that the JFOC Committee was concerned about the quality of
work being done and level of cooperation from Triangle Electric. Mike also mentioned that it
appeared that the high pricing of the change order for the VFD's were Triangle's attempt to
make up for losses for the mistake made in the bidding process. Gary Probst, owner of Triangle
Electric was present and stated that he had no idea that the JFOC was upset and was not aware of
the extent of problems being expressed. He assured the Committee that Triangle is the best
company for the job. Gary told the Committee that he will be more involved at the construction
site and that he is now attending the weekly meetings. He also explained issues that Triangle has
concerning change orders, and that the pricing for the VFD's were the prices given to him by his
supplier stating that the difference with smaller components does not affect the costs.
Nancy Schoen of JTJ noted that she would be willing to solicit prices for the VFD's with other
suppliers. At that point, discussion took place between the Committee, Rob Anderson and
Nancy Schoen about soft starts vs. the VFD's and what might be involved with changing back to
VFD's instead of soft starts. Rob Anderson reminded the Committee that a decision was
previous made by them to go with the soft starts. The drawings for those changes are already
ýÿ
done and the parts have already been ordered and Nancy advised the Committee that any
additional changes now would cause delays. The Committee agreed that it is more important to
keep the ball rolling now with decisions that have already been made.
Old Business:
Joint Deed of Conveyance. Correspondence regarding the proposed deed was discussed taking
into account input from Grand County's attorney David Bailey, Winter Park West's attorney
Jack DiCola and Grand County Title and Escrow Company. The Committee discussed issues
concerning the form of deed to be conveyed, when it will be conveyed and also questioned the
need for an interim deed. It was decided that further conversation should wait until Fraser had an
opportunity to review the matter with its attorney, noting that Fraser's next meeting is scheduled
for March 4,2003.
Well Permit Application Update. Rob Anderson advised that he just gave Ron Anderson a copy
of what he wants to send to the State. The matter will be reviewed at Fraser's next board
meeting and any JFOC Committee members that could attend should do so.
New Business: None Presented.
Manager Report:
It was noted that construction is going well. Joe Fuqua updated the Committee on the progress
of construction and stated that it has been a lot easier to track issues with electric work now that
that Nancy and MWE are more detailed with line items. Joe felt that 50% is accurate. Joe also
noted that storage of material is being taken care of and that the materials would be moved to the
pump room next week when it is completed.
There was a question about the status and condition of the materials being stored. Ray Pribble
was present and advised the committee that he has sent a memo to the manufacturer concerning
the warranty and expects that the manufacturer will assure us that the equipment is in working
order, but that there is $lm in retainage that we have to support us. Also JTJ says that they will
make it right if there are any problems. John Walker requested a copy of the correspondence that
Ray sent.
Mike LaPorte noted that the Committee appreciated Ray's participation and communication and
that their comfort level is much better now as to what is happening at the plant. Ray noted that
he would plan to attend JFOC meetings.
Attorney Report. Nothing was presented.
Board Choice: None presented.
Motion to adjourn was made by Ron Anderson and seconded by Joel Brownson. Motion carried
8-0. Meeting was adjourned at 7:00pm
The next meeting of the JFOC is scheduled for March 20th.
A~ST:
r:::"." \t;{J h \\\ ~ (J~C\jk,
~cretary
~6t)/() !?-
(
ýÿ