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Home My Public Portal AboutMinutes-08/12/2015The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 12, 2015 at 6:00 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Bartels, Havens, Kahler, Upton. Absent: Ryan. Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Frederick, City Attorney Michael, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/Agenda Approval Motion by Kahler , second by Havens to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler Nay: None Absent: Ryan Review of HBK Final Report for Master Plan for Park & Recreation Capital Improvements Rob Decker — HBK Engineers — City Parks Plan- Presented the Final Report and went over the changes made from the last draft. He discussed the future possibilities of creating a town square. Will give Doug updated addendums for the Master Plan for Park & Recreation Capital Improvements. Discussion of City Hall Personnel — Fulltime Building Official and Fulltime Utility Billing Clerk Doug Boldt — City Administrator- Gave a background on the reasoning as to why more personnel is needed. Doug also discussed how the position will be funded and if for some reason growth quits how he would handle the flexibility of Building Official to be able help with Public Works or a potential in Rental Property Inspections policy. Discussion on the Utility Billing Clerk bringing the position to fulltime. Discussion of Change in Open Hours of City Hall Doug Boldt discussed the hours of operation for City Hall. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Al Havens — had a question about the Engineers fee when doing building permits and site plans review. Peggy Upton - R-113 zoning- had a question about incompatible uses. Mayor Berner discussed what P&Z thoughts for this zoning. Other Business Discussion about the TIF qualification process and the approval process with the scoring matrix. Adjournment With no further business to come before the council a Motion to adjourn was made by Bartels, second by Upton. Motion passed unanimously. Aye: Bartels, Havens, Kahler, Upton Nay: None Absent: Ryan Council Meeting 0 The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session August 12, 2015 at 7:04 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Upton, Bartels, Havens, Kahler and Ryan (Available by Phone Call). Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Frederick, City Attorney Michael, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/Agenda Approval Motion by Bartels, second by Kahler to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler Nay: None Absent: Communications and Reports: Johnson County Sheriff- Nothing to report Consent Agenda- Minutes Motion by Upton, second by Havens to approve consent agenda which included July 22, 2015, Council Meeting Minutes. Motion passed unanimously. Aye: Upton, Bartels, Havens, Ryan, Kahler, Nay: None >� Absent: Ordinance Approval/Amendment 1. Ordinance No. 2015-376 — Ordinance Amending the Official Zoning Map of the City of Tiffin and Approving a Planned Area Development with the Underlying Zoning District of R-2 for Property known as Pinnacle Ridge — 3rd Reading Motion by Kahler, second by Havens approving Ordinance No. 2015-376 — Ordinance Amending the Official Zoning Map of the City of Tiffin and Approving a Planned Area Development (PAD) with the Underlining Zoning District of R-2 for Property known as Pinnacle Ridge. Following a roll call vote the motion passed. Aye: Bartels, Havens, Ryan, Kahler, Nay: Upton 2. Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Yard Waste Site —3 rd Reading Motion by Upton, second by Kahler to approve Ordinance No. 2015-377 — Ordinance Amending Section 105.06 of Chapter 105, to Change the Definition of Yard Waste and Increase Penalties for Dumping of Non -Yard Waste at City Yard Waste Site. Following the roll call vote the motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None Absent: Resolutions for Approval 1 -Resolution 2015-094 — Resolution Setting Public Hearing Date of August 26, 2015, to Amend the Tiffin Zoning Ordinance to Add a High -Density Single -Family Residential Zoning District Motion by Havens, second by Kahler to approve Resolution 2015-094 — Resolution Setting Public Hearing Date of August 26, 2015, to Amend the Tiffin Zoning Ordinance to Add a High -Density Single -Family Residential Zoning District. Following a roll call vote the motion passed. Aye: Kahler, Upton, Bartels, Havens, Ryan Nay: None Absent: 2 -Resolution 2015-095 — Resolution Approving Final Plat — Minor Subdivision of Tiffin Industrial Park — Part Two Motion by Upton, second by Bartels to approve Resolution Resolution 2015-095 — Resolution Approving Final Plat — Minor Subdivision of Tiffin Industrial Park — Part Two. Following a roll call vote the motion passed. Aye: Ryan, Kahler, Upton, Bartels, Havens Nay: None Absent: 3- Resolution 2015-096 — Resolution Extending the Moratorium Regarding Planned Area Development (PAD) Applications Havens- amend paragraph 3 in resolution change to 2016 from 15; second by Bartels. All ayes, carried Motion by Havens, second by Upton to approve amended Resolution 2015-096 — Resolution Extending the Moratorium Regarding Planned Area Development (PAD) Applications. Following a roll call vote the motion passed. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None Absent: 4 -Resolution 2015-097 — Resolution for Final Acceptance of the 2014 I&I Phase 0 Project Motion by Kahler, second by Havens to approve Resolution 2015-097 — Resolution for Final Acceptance of the 2014 I&I Phase 0 Project. Following a roll call vote the motion passed. Aye: Bartels, Havens, Ryan, Kahler, Upton Nay: None 5 -Resolution 2015-098 — Resolution Approving Pinnacle Ridge PAD Agreement Motion by Kahler, second by Havens to approve Resolution 2015-098 — Resolution Approving Pinnacle Ridge PAD Agreement. Following a roll call vote the motion passed. r Aye: Havens, Ryan, Kahler, Upton, Bartels Nay: None Absent: Motions for Approval 1. Payables List — Motion by Kahler, second by Havens to approve the list of payables as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None Absent: 2. Pay Estimate #5 — Rathje Construction Motion by Upton, second by Havens to approve Rathje Construction Pay Estimate #5 as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None Absent: Pay Estimate #2 — Final Payment KMA Trucking & Excavating Motion by Upton, second by Bartels to approve Pay Estimate #2 — Final Payment KMA Trucking & Excavating as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 3. Consideration of Engineer's Statement of Final Completion and Owner's Acceptance of the Work for 2014 I&I Phase 0 Project Motion by Havens, second by Bartels to approve Engineer's Statement of Final Completion and Owner's Acceptance of the Work for 2014 I&I Phase 0 Project as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 4. Consideration of Final Payment and Release of Escrow for Willow Ridge Turning Lanes Doug Boldt discussed the paperwork dropped off from Streb Construction. Motion by Upton, second by Kahler to approve the Final Payment and Release of Escrow for Willow Ridge Turning Lanes as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 5. Discussion and Consideration to Enter into a Stray Animal Agreement with Pet Health Center of Tiffin and Council Action as Needed 0 Mark — Pet Health Center of Tiffin — discussed the agreement and gave background experience with other cities they have agreements. Motion by Havens, second by Kahler to table to next meeting to Enter into a Stray Animal Agreement with Pet Health Center of Tiffin as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None Absent: 6. Discussion and Consideration to Advertise for a Fulltime Building Official for the City of Tiffin and Council Action as Needed Motion by Kahler, second by Bartels to approve to Advertise for a Fulltime Building Official for the City of Tiffin as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 7. Discussion and Consideration to Advertise for a Fulltime Utility Billing Clerk for the City of Tiffin and Council Action as Needed Motion by Havens, second by Kahler to approve to Advertise for a Fulltime Utility Billing Clerk for the City of Tiffin as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 8. Discussion and Consideration of Purchase of Pitney Bowes Folder/Inserter Machine and Council Action as Needed Motion by Upton, second by Kahler to approve the Purchase of Pitney Bowes Folder/Inserter Machine Not to exceed $8173.90 as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None 9. Discussion and Consideration to Authorize City Administrator to Contact Dorsey & Whitney to Amend Urban Renewal Plan and the Creation of Development Agreement(s) and Council Action as Needed Motion by Upton, second by Kahler to Authorize City Administrator to Contact Dorsey & Whitney to Amend Urban Renewal Plan and the Creation of Development Agreement(s) for Hart Family Dentistry as presented. Motion passed unanimously. Aye: Havens, Kahler, Upton, Bartels, Ryan Nay: None Mike Ryan left the meeting by phone at 7:55pm Reports from City Personnel Mayor's Report- nothing to report City Council Reports — Economic Development Meeting was good. Director of Public Work's Report- Nothing City Engineer's Report- Lift Station to the east is up and working. Randy will be in next meeting for the WWTP. Ireland Ave is coming along, and waiting for remaining utility companies to move their things. City Attorney's Report — Nothing City Administrator's Report — City Finance 101 Aug 18, Tuesday 5:00pm Park Shelter house started building. Tim — discussed the City's bank account balances and explained the balances and the separate accounts and what he expects to see in the future. Adjournment With no further business to come before the council a Motion to adjourn was made by Upton, second by Kahler. Motion passed unanimously. 8:15pm Aye: Bartels, Havens, Kahler, Upton Nay: None Absent: Ryan Submitted by Ashley PlaL- Dew& Clerk Ashley Platz, puty City Cl August 12, 2015 0 0