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Home My Public Portal AboutMinutes-08/26/2015TIFFIN - WORK SESSION — 8-26-15 The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 26, 2015 at • 6:30 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler, Peggy Upton, Mike Ryan. Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Carhoff, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/Agenda Approval Motion by Bartels, second by Kahler to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None Update on WWTP Facility Upgrade from Hart -Frederick Randy -HFC Engineer- discussed the progress of the WWTP Facility Upgrade. Proceeding with the plan and preliminary design work for the WWTP Upgrade. Waiting on a few numbers from equipment manufacturers for the cost estimate. 1.5 million for the cost of phase one, and 4 million for the construction during phase two for a total 5.5 million. Phase 1 next spring next March and Phase 2 will be a year after that. Also discussed the rate study for the SRF approval process and the need for a new study to be done since the original study was based on vague numbers. Randy also talked about phase one and phase two and the difference in the work and timeline. Discussion of City Hall Personnel Job Descriptions for a Fulltime Building Official and • Fulltime Utility Billing Clerk Doug Boldt gave a brief background on the job descriptions and the process that will be to come. Discussion/ Questions from Council Members regarding items on the Regular City Council Agenda Upton had some Corrections to 8-12-15 Minutes: Pg 4 - change the 2015-094 to 2015-098 Pg 5 - correct Urban Renewal spelling correction Mayor- Ordinance for R-iD housing- Gave background on the changes to the Ordinance. Mayor Berner discussed the reasoning for the change is to make homes more affordable. Other Business RISE question by Havens to High Development Rep — Daryl High - Is the developer going to be taking care of any cost overruns on both sides? Daryl explained that the developer will be taking care of any overruns. The only help the City will give is to apply for the RISE Grant. Adjournment Motion by Upton, second by Ryan to adjourn at 6:58 PM. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None C7 1 TIFFIN- COUNCIL MEETING — 8-26-15 The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session August 26, 2015 at • 7:01 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler, Peggy Upton, Mike Ryan Also present: City Administrator/Clerk Boldt, Director of Public Works Mehmen, City Engineer Ben Carhoff, City Attorney Raiber, Deputy City Clerk Platz, other visitors and the press. Agenda Additions/Agenda Approval Motion by Havens , second by Bartels to approve the agenda as presented. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None Communications and Reports: Rodney Madden- College Street Question: What is the plan with college being a through street or keeping it a Cul -De -Sac. Rodney wants to know about if his tenants can park on the cul-de-sac. Council advised that it is a Cul-de-sac and isn't a through street. Council directed Doug to speak with The Depot's owner to review potential solutions to the traffic flow issues. Lisa -Jean Bendixen-356 Oriole Ct- With the construction going on and her concerns with the sidewalks for the school kids and the stop lights at the intersections. Council advised her that the stop lights are not going to be in place due to the DOT regulations, but there will be a 4 way stop. • Tim- Rathje Construction- advised that the 3rd St and College St will be getting paved later this week or early next week depending on the rain predictions. He also explained that the utilities are keeping them from being able to finish the connection to the south side of HWY6. Michael Bendixon-356 Oriole Ct- Advised that there was a Mother about got hit by the construction crew's backhoes. Consent Agenda Correction to Minutes Correction to 8-12-15 Minutes — Pg. 4 8-12-15- change the 2015-094 to 2015-098, Pg. 5 correct Urban Renewal spelling correction. Upton motion to amend 8-12-15 Minutes 2nd Ryan, all ayes to amend the minutes. Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes and Special City Council Minutes 2. Approval of Liquor License — Slims Motion by Havens , second by Upton to approve consent agenda. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None . Public Hearing 2 Motion by Ryan , second by Upton to open the public hearing on Ordinance No 2015-378 - Ordinance Amending the Tiffin Zoning Ordinance to add a High -Density Single -Family Residential Zoning District at • 7:33 PM. Roll Call Vote: Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None Motion passed. Received an email from Melissa Arey concerning the new zoning. Motion by Bartels , second by Kahler to close the public hearing on Ordinance No. 2015-378 at 7:35 PM. Roll Call Vote: Aye: Bartels, Havens, Kahler, Ryan, Upton, Nay: None Motion passed. Ordinance Approval/Amendment Motion by Ryan , second by Kahler to approve Ordinance No. 2015-378 — Ordinance Amending the Tiffin Zoning Ordinance to add a High -Density Single -Family Residential Zoning District. Roll Call Vote: Aye: Havens, Kahler, Ryan, Upton, Bartels Nay: None Motion passed. Resolutions for Approval Doug gave a brief background about the resolution and explained that the City is the mechanism to get the RISE Grant submitted. Motion by Havens , second by Ryan to approve Resolution 2015-099 — Resolution Supporting and Approving the Revitalize Iowa Sound Economy (RISE) Grant Application for the Construction and Expansion of Village Drive. Roll Call Vote: Aye: Kahler, Ryan, Upton, Bartels, Havens, Nay: None Motion passed. Motions for Approval 1. Consideration of Payables List — Motion to Approve Motion by Kahler, second by Ryan to approve the Payables List. All ayes Motion passed unanimously. 2. Consideration of Pay Estimate #6 — Rathje Construction — Motion to Approve Motion by Bartels, second by Upton to approve Pay Estimate #6- Rathje Construction. All ayes Motion passed unanimously. 3. Discussion and Consideration to Enter into a Stray Animal Agreement with Pet Health Center of Tiffin and Council Action as Needed Motion by Ryan, second by Kahler to enter into a stray animal agreement with Pet Health Center of • Tiffin. All ayes, motion passed unanimously. 3 4. Discussion and Consideration of Proposal from HBK Engineering for Parks Design — Priority ` Improvements and Council Action as Needed Motion by Upton, second by Ryan to approve to proceed with the Proposal from HBK Engineering for • Parks Design — Priority Improvements. All ayes, motion carried unanimously. Reports from City Personnel Mayor's Report- STEM Open House 11:00am on Saturday. Bella Sala has Hairball Concert Saturday night. City Council Reports — Peggy request to get a close out report form Parks Concessions. Director of Public Work's Report- Finishing splash pad shelter later this week. City Engineer's Report — Close out on Lift Station pumps are up and running. City Attorney's Report - Nothing City Administrator's Report — Doug- South Slope in town today and Fiber should be up by Monday at the latest (hopefully). Request to move the Sept 23rd Council Meeting to the Tuesday the 22"d. Tim - RUT report and the DOT is allowing the fund balances to be zeroed out and the approval came this morning. Adjournment Motion by Ryan, second by Kahler to adjourn at 8:01PM. Motion passed unanimously. Aye: Upton, Bartels, Havens, Kahler, Ryan Nay: None August 26, 2015 Ashley Jay-Pla uty G4 r-gZj .19 • 0