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Home My Public Portal AboutMinutes-10/14/2015City of Tiffin, Iowa Meeting: Tiffin Work Session & Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 14, 2015 — 6:30 PM & 7:00 PM Web Page: www.tiffin-iowa.org Posted: October 9, 2015 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order — 6:30 P.M. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session October 14, 2015 at 6:35 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler and Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Director of Public Works Brett Mehmen, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, other visitors. Agenda Additions/Agenda Approval Motion to approve Work Session Agenda by Bartels Second by Upton. All ayes, agenda stands approved. Discussion of Johnson County's Minimum Wage Ordinance Mayor Berner gave a background and why he believes the City should opt -out of the Johnson County's Minimum Wage. City Administrator Doug Boldt advised this could be brought to the Economic Development Committee to decide and recommend to council. Robert Conrad — Owner of new Day Care Facility — Concern with the start off cost as a new business owner. Lynette Sheets- owner The Depot Express- Against the minimum wage for the younger employees but she already pays her adult workers above minimum wage. Ryan voiced his opinion of support for the new minimum wage. Kahler voiced her opposition to raising the minimum wage. Bartels voiced his support of the increase. Council request to have Economic Board and Council meet in a work session in the next month to discuss this further. City Council Work Session Agenda Page 1 of 6 • Adjournment Motion to adjourn Work Session at 7:05 PM by Upton. Second by Ryan. All ayes, meeting adjourned. Council Meeting A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session October 14, 2015 at 7:07 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler and Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Director of Public Works Brett Mehmen, City Engineer Ben Carhoff, City Attorney Bob Michael, Deputy City Clerk Ashley Platz, other visitors. C. Agenda Additions/Agenda Approval Motion to approve the Council Agenda by Ryan 10 Second by Upton All ayes, agenda stands approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County — More patrol at the new intersection at HWY 6 stop sign. Kahler request to have JC check the speed on new Ireland Ave. 2. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 3. Approval of City Council Minutes 4. Approval of Morgan's Service Tobacco Permit Renewal Motion to approve the Consent Agenda which includes September 22nd City Council Minutes and Morgan's Service Tobacco Permit Renewal by Upton. Second by Ryan. All ayes, Consent Agenda approved. E. Mayoral Proclamation • City Council Work Session Agenda Page 2 of 6 0 1. • F. Public Hearin 1. Public Hearing to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts a. Close Public Hearing and Proceed to H-1 Motion to Open Public Hearing to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts by Ryan Second by Bartels Roll Call: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan All ayes, Public Hearing opened at 7:12 PM Ron Amelon — MMS Consultants- Representing Jesse Allen — opposing the change to the Zoning Ordinance. City Hall: Only information we received at City Hall was from Holland Law Office representing Jesse Allen - Allen Homes Motion to Close Public Hearing to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts by Ryan. Second by Kahler. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan All ayes, Public Hearing Closed at 7:16 PM G. Ordinance Approval/Amendment 1. Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts a. Motion to Approve First Reading and Proceed to Second Reading or Motion to Wave Second and Third Readings and Approve Ordinance Motion to approve Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning by Ryan. Second by Upton. Roll Call: Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, Peggy Upton All ayes, First Reading of Ordinance 2015-379 is approved. H. Resolutions for Approval 1. Resolution 2015-106 — Resolution for the City of Tiffin to Accept the Financial Responsibility of the New Street Light(s) from the Ireland Avenue Street Project City Council Work Session Agenda Page 3 of 6 Motion to approve Resolution 2015-106 — Resolution for the City of Tiffin to Accept the Financial Responsibility of the New Street Light(s) from the Ireland Avenue Street Project by Ryan. Second by Havens. Roll Call: Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, Peggy Upton. All ayes, Resolution 2015-106 approved. 2. Resolution 2015-107 — Resolution to Notify Alliant Energy to Remove the Old Street Lights and the Financial Responsibility Thereof from the Account of the City of Tiffin from the Ireland Avenue Street Project Motion to approve Resolution 2015-107 — Resolution to Notify Alliant Energy to Remove the Old Street Lights and the Financial Responsibility Thereof from the Account of the City of Tiffin from the Ireland Avenue Street Project by Bartels. Second by Kahler. Roll Call: Al Havens, Jo Kahler, Mike Ryan, Peggy Upton, Jim Bartels, All ayes, Resolution 2015-107 approved. 3. Resolution 2015-108 — Resolution Approving Alliant Energy to Install Street Lights in Woodfield Ridge Part 5 and for the City of Tiffin to Accept Financial Responsibility Thereof Motion to approve Resolution 2015-108 — Resolution Approving Alliant Energy to Install Street Lights in Woodfield Ridge Part 5 and for the City of Tiffin to Accept Financial Responsibility Thereof by Ryan. Second by Kahler. Roll Call:, Jo Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens All ayes, Resolution 2015-108 approved. 4. Resolution 2015-109 — Resolution Approving Final Plat of Tiffin Heights — Part Two Motion to approve Resolution 2015-109 — Resolution Approving Final Plat of Tiffin Heights — Part Two by Bartels. Second by Upton Roll Call: Mike Ryan, Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, All ayes, Resolution 2015-109 approved. 5. Resolution 2015-110 —Resolution Approving Final Plat of Park Ridge Motion to approve Resolution 2015-110 — Resolution Approving Final Plat of Park Ridge by Ryan. Second by Kahler. Roll Call: Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, Peggy Upton. All ayes, Resolution 2015-110 approved. 6. Resolution 2015-111 — Resolution Approving Final Plat — Minor Subdivision of Willow Ridge — Part Four Motion to approve Resolution 2015-111 — Resolution Approving Final Plat — Minor Subdivision of Willow Ridge — Part Four by Ryan. Second by Bartels. Roll Call: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan, All ayes, Resolution 2015-111 approved. City Council Work Session Agenda Page 4 of 6 • I. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve Motion to approve Payables List by Kahler. Second by Havens. All ayes, payables approved. 2. Consideration of Change Order #3 — Rathje Construction — Motion to approve Upton Second Ryan All ayes, Motion carried. 3. Consideration of Pay Estimate #9 — Rathje Construction — Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 4. Consideration of Pay Estimate #4 — WRH, Inc. — Motion to Approve by Ryan. Second Kahler. All ayes, motin carried. 5. Discussion and Consideration to Approve Open Burning Dates for October and November and Council Action as Needed Motion Upton second Ryan to approve date for Open Burning. 6. Discussion and Consideration to Approve Purchase of Receipts Management Module from Data Technologies for Utility Payment Process and Council Action as Needed Motion by Upton; Second Bartels. All ayes, motion passes. 7. Discussion and Consideration to Authorize City Administrator to Contact Dorsey & Whitney to Amend Urban Renew Plan and the Creation of Development Agreement(s) and Council Action as Needed. Robert Conrad- discussed his application and his request for TIF for the Day Care in Prairie West Development. Motion by Havens to authorize City Administrator to Contact Dorsey & Whitney to Amend Urban Renewal Plan and the Creation of Development Agreement(s). Second Ryan. All ayes, motion carried. 8. Discussion and Consideration to Purchase Salt Brine Trailer System and Council Action as Needed Motion to approve the purchase Salt Brine Trailer System Kahler. Second by Ryan. All ayes, motion carried. 0L. Reports to be Received/Filed 1. City Council Work Session Agenda Page 5 of 6 M. Reports from City Personnel • 1. Mayor's Report— Trick -or -Treat— Saturday, October 31St, 5:00 — 7:00 p.m. — Work Session next meeting will be talking about CIP- Early work session 6:OOpm start time. 2. City Council Reports — Ryan- Discussion about the Solar Lights. 3. Director of Public Work's Report - nothing 4. City Engineer's Report- Ben Carhoff-Wet Lands seeded at the Lift Station. Jay Anderson- Gave progress on Ireland Avenue, Railroad Street, College Street, and Roberts Ferry Road. 5. City Attorney's Report- reviewed the final plat documents. 6. City Administrator's Report- - Catch Basins and will use the Storm Water Fee to repair. - Nov 10th — Tuesday meeting - 6th and Ireland Avenue possibilities of using Flashing Stop signs on Ireland. - Will be contacting Johnson County about speed in the City of Tiffin. - MLA Pamphlet - Stop Sign or fix on Lilac & Iris- No Parking Signs - Tim Long - Discussion about Job Descriptions for remaining City Staff. N. Adiournment Motion to adjourn the City Council meeting at 8:46 PM by Ryan Second by Upton All ayes, meeting adjourned. October, 14, 2015 � WN - �,Qft City Council Work Session Agenda Page 6 of 6 • C]