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Home My Public Portal AboutMinutes-10/28/2015• City of Tiffin, Iowa Meeting: Tiffin Work Session & Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 28, 2015 — 6:00 PM & 7:00 PM Web Page: www.tiffin-iowa.org Posted: October 23, 2015 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order — 6:00 P.M. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session October 28, 2015 at 6:07 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al . Havens, Jo Kahler and Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Director of Public Works Brett Mehmen, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, other visitors. Agenda Additions/Agenda Approval Motion to approve the Work Session Agenda by Kahler. Second by Upton. All ayes, Work Session Agenda stands approved. Discussion of Updating CIP to Include North Park Road Mayor Steve Berner gave a background as to the necessity to include North Park Road. Discussion of Live Streaming City Council Meetings to Website Deputy Clerk Ashley Platz gave information about the types of streaming available. Discussion of Johnson County's Minimum Wage Ordinance Mayor Berner restated his opposition to the increase of the minimum wage. Doug Boldt, City Administrator gave an overview on the process of opting out. He also gave a proposal that council requested him to check into a tiered wage system. Mike Ryan wanted to make council aware that the law states that the minimum wage is increasing. The City Council would be making a new law to either lower the wage or allow it to increase. City Council Work Session Agenda Page 1 of 7 Al Havens talked about the tiered system for children that need and want jobs. Peggy Upton spoke about her research on the topic and her findings. She said that the minimum wage has not kept up with the cost of living. Jim Bartels stated that he is for increasing minimum wage. Jo Kahler spoke about her support on not increasing wage. Council decided to just have a public hearing on the issue and not actually have a reading on anything until the council hears from the public and their position. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Doug mentioned the colored scale drawling of the Jesse Allen building he has proposed. Other Business Steve — North Park Road including the HWY 6 intersection up to Forevergreen Road Adjournment Motion to adjourn the Work Session by Ryan Second by Upton All ayes, Work Session adjourned at 7:OOPM Council Meeting A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session October 28, 2015 at 7:05 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler and Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Director of Public Works Brett Mehmen, City Engineer Ben Carhoff, City Attorney Bob Michael, Deputy City Clerk Ashley Platz, other visitors. C. Agenda Additions/Agenda Approval Motion to approve Council Agenda by Bartels Second by Kahler All ayes, Council Agenda stands approved D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item • not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. City Council Work Session Agenda Page 2 of 7 • E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve the Consent Agenda which includes City Council Minutes by Upton Second by Ryan. All ayes, Consent Agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts a. Motion to Approve Second Reading and Proceed to Third Reading • Keith Caw KLK Group working with Jesse Allen with Willow Ridge Development. Gave a background of the lots in question and gave information about the buildings being proposed to fit into the Ordinance amendment. Attorney Michael advised the ordinance change was significant enough that P&Z needs to approve the changes. Council took no action, this ordinance needs to be submitted back to P&Z for approval. • I. Resolutions for Approval 1. Resolution 2015-112 — Resolution Approving Final Plat of Woodfield Ridge — Part Five Motion to approve contingent on the approval of City Engineer and City Attorney Approval which expires within 30 days if it hasn't been recorded, Resolution 2015-112- Resolution Approving Final Plat of Woodfield Ridge — Part Five by Ryan Second by Kahler. Roll Call: Jo Kahler, Mike Ryan, Al Havens, Jim Bartels, Peggy Upton All ayes, Resolution 2015-112 is approved. 2. Resolution 2015-113 — Resolution to Hire Hart -Frederick to Provide Cost Estimates for North Park Road City Council Work Session Agenda Page 3 of 7 Motion to approve amended Resolution 2015-113 — Resolution to Hire Hart -Frederick to . Provide Cost Estimates for North Park Road adding "including HWY 6 intersection" and correct spelling errors by Ryan. Second by Kahler. Roll Call: Jo Kahler, Mike Ryan, Al Havens, Jim Bartels, Peggy Upton All ayes, Resolution 2015-113 is approved. 3. Resolution 2015-114 — Resolution for Final Acceptance of the 2014 Water and Sewer Extension Project; Division II — Gravity Sewer and Forcemain Motion to approve Resolution 2015-114 — Resolution for Final Acceptance of the 2014 Water and Sewer Extension Project; Division II — Gravity Sewer and Forcemain by Ryan. Second by Kahler. Roll Call: Jo Kahler, Mike Ryan, Al Havens, Jim Bartels, Peggy Upton All ayes, Resolution 2015-114 is approved. 4. Resolution 2015-115 — Resolution for Final Acceptance of the 2014 Water and Sewer Extension Project; Division III — Lift Station Motion to approve Resolution 2015-115 — Resolution for Final Acceptance of the 2014 40 Water and Sewer Extension Project; Division III — Lift Station by Havens. Second by Ryan. Roll Call: Jo Kahler, Mike Ryan, Al Havens, Jim Bartels, Peggy Upton All ayes, Resolution 2015-115 is approved. 5. Resolution 2015-116 — Resolution Setting a Public Hearing Date of November 10, 2015, for Minimum Wage Ordinance Motion to approve Resolution 2015-116 — Resolution Setting a Public Hearing Date of November 10, 2015, for Minimum Wage Ordinance by Kahler. Second by Upton. Roll Call: Jo Kahler, Mike Ryan, Al Havens, Jim Bartels, Peggy Upton All ayes, Resolution 2015-116 is approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve Motion to approve the Payables List by Ryan. Second by Bartels. City Council Work Session Agenda Page 4 of 7 • . All ayes, Motion carried. 2. Consideration of Change Order #4 — Rathje Constructin — Motion to Approve Motion to approve Change Order #4 — Rathje Construction by Bartels. Second by Ryan. All ayes, motion carried. 3. Consideration of Pay Estimate #10 — Rathje Construction— Motion to Approve Motion to approve Pay Estimate #10 — Rathje Construction by Havens. Second by Kahler. All ayes, motion carried. 4. Consideration of Engineer's Statement of Final Completion and Owner's Acceptance of Work for 2014 Water and Sewer Extension Project; Division II — Gravity Sewer and Forcemain — Motion to Approve Motion to approve Engineer's Statement of Final Completion and Owner's Acceptance of Work for 2014 Water and Sewer Extension Project; Division Il — Gravity Sewer and Forcemain by Ryan. Second by Upton. All ayes, motion carried Consideration of Pay Estimate #5 - Final Payment — Cornerstone Excavating — Motion to Approve Motion to approve Pay Estimate #5 — Final Payment — Cornerstone Excavating by Bartels. Second by Kahler. All ayes, motion carried 6. Consideration of Engineer's Statement of Final Completion and Owner's Acceptance of Work for 2014 Water and Sewer Extension Project; Division III — Lift Station — Motion to Approve Motion to approve Engineer's Statement of Final Completion and Owner's Acceptance of Work for 2014 Water and Sewer Extension Project; Division III — Lift Station by Ryan. Second by Kahler. All ayes, motion carried 7. Consideration of Pay Estimate #5 — Final Payment — WRH, Inc. — Motion to Approve • Motion to approve Pay Estimate #5 — Final Payment — WRH, Inc. by Upton. City Council Work Session Agenda Page 5 of 7 Second by Bartels. All ayes, motion carried 8. Discussion and Consideration to Approve Water Service Relocation for Ireland Avenue Project with Pirc-Tobin and Council Action as Needed Motion to approve Water Service Relocation for Ireland Avenue Project with Pirc-Tobin $11,328.00 by Ryan. Second by Upton Ayes: Kahler, Ryan, Upton, Havens. Abstained: Bartels, motion carried 9. Discussion and Consideration of Soccer Field Renovation and Council Action as Needed Council request to have City Administrator Doug Boldt get into contact with LL Pelling and renegotiate the issues with the soccer field. Council advised the project was to have a finished soccer field. At this time there is no finished soccer field so no payment should be given until this issue is addressed. Motion to direct Doug to talk with Pelling by Upton. Second by Ryan. All ayes, motion carried 10. Discussion and Consideration to Approve Remaining Job Descriptions for City of Tiffin Positions and Council Action as Needed Tim Long gave background of where these job descriptions came from and how they developed. Motion to approve Remaining Job Descriptions for City of Tiffin Positions with amendments as discussed by Tim Long by Ryan. Second by Havens All ayes, motion carried 11. Discussion and Consideration to Approve Letter of Support for the Clear Creek Watershed Coalition Request for Comprehensive Watershed Management Plan — Motion to Approve Motion to approve Approve Letter of Support for the Clear Creek Watershed Coalition Request for Comprehensive Watershed Management Plan by Upton. Second by Ryan. All ayes, motion carried L. Reports to be Received/Filed 1. M. Reports from City Personnel • City Council Work Session Agenda Page 6 of 7 1. Mayor's Report- Met with the STEM Teacher Reagan about the Timber Ridge Park Trail about taking on the whole project. The School with work with Jonas Zimmerman and Doug Boldt. 2. City Council Reports 3. Director of Public Work's Report 4. City Engineer's Report- Ben Carhoff — Highway 6 and Roberts Ferry Road entrance will be started within two weeks. Pressure Reducing Valves (PRV) project needs to be closed out. 5. City Attorney's Report — Bob Michael — Leasing on the Corner on Railroad Mortgage Release and will get abstract and deed and closing. 6. City Administrator's Report — HBK Engineering preliminary drawlings. Referencing the Letter received at City Hall from Pastor Beverly Marshall -Goodell. Warranty on water tower is up and need to get inspection for $12,000 to have a diver inspect the Tower. 2 weeks Railroad Closed manager of Clear Creek Trailer Park claiming damages. He plans on to discuss with manager. N. Adiournment Motion to adjourn Council Meeting at 8:30 PM by Ryan. Second by Havens. All ayes, motion carried. • (Ti, October 28, 2015 Ashley Jay -P t , putt' C' rk • City Council Work Session Agenda Page 7 of 7