HomeMy Public PortalAboutJFOCM 2002-07-18
RECORD OF PROCEEDINGS
JOINT F ACIUTIES OVERSITE COMMITTEE
REGULAR MEETING - July 18, 2002
Attendees:
Winter Park West; Jon Westerlund, Mike LaPorte, Ingle Refvem
Fraser Sanitation District; Dennis Soles, Steve Sumrall, Ron Anderson
Grand County No.1; Bob Wolf, Chris Seeman, Vince Turner
Others:
JFOC Attorney, John Walker; Robert Anderson, Mclaughlin Water
Engineers; Curt Guida, Wendy Guida, Nancy Schoen, John T. Jones
Construction; Dave Wittenbach, Winter Park West; Joe Fuqua, Fraser
Sanitation District; Drew Matteson, Fraser Sanitation District
Mike LaPorte called the meeting to order at 6pm.
Vince Turner motioned and Ingle Refvem seconded the motion to approve the June 20,
2002 meeting minutes. Motion carried 9-0.
John T. Jones Construction Pay Application No.2:
Committee Members said that they had not yet reviewed Partial Pay Application No.2.
It was noted that the pay app. was not received by Alison in enough time to submit it to
the JFOC Members for review. Alison advised that she received the original by mail that
day and gave it to the Committee to review now. Vince Turner asked for clarification on
the approval process and Mike LaPorte advised that the process was approved at the June
2002 meeting, stating that if there was a quorum at the meeting, the pay app. would be
reviewed by the JFOC, but that the Manager, Fraser Sanitation District, has authority to
process payment in a timely manner if there is not a quorum at the meetings. Approval of
the Pay Application was tabled to later in the meeting to give the Committee time to
review it.
John T. Jones Construction Electrical Bid:
John T. Jones previous request for an additional $142,862 to correct the cost of the
blower controls in the electrical portion of the bid was revisited. Mike LaPorte reminded
the Committee that there were several motions at the last meeting, but all of them failed
due to lack of an affirmative vote. Robert Anderson summarized the situation again.
Representatives from John T. Jones were asked if there was information not previously
submitted that the Committee should consider. The representatives said there was not,
but indicated that they would supply any additional information that was needed.
Committee Members asked what was included in the additional cost, i.e., if it included
markup or labor. Nancy Schoen replied that the cost was for the equipment only and that
there was no mark up or labor costs included. After additional discussion, Vince Turner
motioned and Chris Seeman seconded the motion to approve ~ of the additional cost.
For clarification, Mike LaPorte asked for a show of hands. The show of hands confirmed
7 affirmative votes and 2 opposed (Westerlund and Refvem). There was a confirmed
minimum of 1 affirmative vote from each District. Motion carried 7-2. (Ref. UFVWT A
Section 4(C), Paragragh 4.6.5.3).
Because this was a change to the original contract price and, therefore, a contract
revision, Chris Seeman motioned and Vince Turner seconded the motion for MWE to
complete a change order to the original contract for ~ of the additional costs quoted on
the electrical bid, and that the change order would be reviewed by the JFOC attorney
prior to execution. Motion carried 9-0.
McLaughlin Contract:
This subject was tabled at the June, 2002 meeting to allow additional time for Winter
Park West's attorney to review and because Grand County did not have a quorum
present. Grand County indicated that they had a quorum present tonight and had already
discussed it at their Board meeting. Vince Turner motioned and Chris Seeman seconded
the motion to approve the contract for Grand County No.1. Motion carried 3-0. Ingle
Refvem advised that Winter Park West passed a motion at their last Board meeting to
approve the contract and that they would also sign it tonight. Fraser Sanitation District
signed the contract at their Board meeting on July 2, 2002. The MWE contract was
executed and all respective parties were given an original.
John T. Jones Partial Pay Application:
The Committee returned to the matter of approval for John T. Jones Construction's
Partial Pay Application No.2. The Committee had no questions and there was no
discussion. Rob Anderson recommended that the JFOC approve the Pay Application as it
represented fair and equitable costs for the work completed to date and that everything
looked to be on schedule. Ron Anderson, President of Fraser Sanitation District - the
Manager - also recommended approval of payment. Chris Seeman motioned and Jon
Westerlund seconded the motion to approve John T. Jones Partial Pay Application No.2
for $320, 571.13. Motion carried 9-0.
Mike LaPorte asked Rob Anderson if future pay applications could be faxed to Alison no
later than the Friday before the meeting so that each District could receive a copy and
would have time to review it prior to the meeting. Rob agreed that this could be done.
Well Update:
JFOC Attorney, John Walker, updated the Committee on the situation on the Division
Engineers' search for the missing 1982 Well Permit and advised that they had not been
successful in locating a permit. Joe Fuqua indicated that a monitoring well permit is in
place for the new well, and that with his continued efforts, it is now producing 6.68gpm,
up from the 2.8gpm last reported. Joe felt that the 6.68gpm would be sufficient for their
needs at the plant and suggested that a new commercial exempt well permit be applied
for on the new well and that application for a monitoring well permit be made for the old
well. Rob Anderson indicated that MWE will be responsible for the well permit
applications. Vince Turner motioned and Dennis Soles seconded the motion to apply for
the well permits as suggested. Motion carried 9-0.
New Business:
Secretary, Alison Naschak, advised the Committee that the JFOC Agreement does not
address the issue of compensation to the Manager for time and expense and asked the
Committee what their thoughts were on the subject. The Committee agreed that
compensation should be considered and asked the Manager to put together a proposal for
the JFOC to review at a future meeting.
Joe Fuqua advised the Committee that the Manager was also having a problem with
collection of O&M expenses, and that per the Agreement the Manager would begin to
apply the I % penalty to past due accounts. Mike LaPorte addressed the situation noting
that the WPW Board was aware of a problem with their timely payment and that they
would be discussing it at their Board meeting this upcoming Tuesday.
Manager's Report:
Ron Anderson advised the Board that notice was received from Grand County Planning
that they approved the landscaping plan. It is now felt that the issue of material and color
for the exterior of the building could wait until a time closer to when the actual building
is out of the ground.
The other issue addressed was the erosion control concerns expressed by the East Grand
Water Quality ControL Committee Members, County Commissioners, Grand County
Planning and East Grand Water Quality were all called and met at the site. It was
confirmed that an erosion control plan was submitted to Grand County Planning by John
T. Jones Construction on May 23,2002, but that it had not been circulated at the County
level. More recently, the landscaping plan had been approved with changes by the
County that conflicted with the erosion control plan. It was agreed that amendments
would be made to the erosion control plan to facilitate the landscaping plan changes. It
was also confirmed at the meeting that the river was not being polluted by the plant
construction. An erosion control plan including placement of underground logs, blankets
and additional fencing was identified and agreed to at that meeting and it was agreed that
the work would be completed within 2 weeks. Joe recommended to the Committee that
he would be able to purchase the materials at a cost savings, that John T. Jones could
supply the labor, but that the JFOC should approve that the materials costs would be split
by the 3 Districts. Robert Anderson agreed that John T. Jones would provide the labor.
The Committee advised Rob Anderson that they wanted him to write a letter to Grand
County Planning which outlined the erosion control plan agreed to and Rob agreed that
he would do that. Chris Seeman motioned and Bob Wolf seconded the motion to approve
the new erosion control plan as outlined, that Joe would purchase the materials, that the 3
Districts would split the expenses. Motion carried 9-0.
Attorney Report:
John Walker advised the Committee that no one called him about the meeting at the site
with EGWQCB. John indicated that he would like to be involved in these type oflegal
discussions so that he can advise the JFOC accordingly.
Operator Report:
Joe Fuqua advised the Committee that construction was going very well. A concrete
pour was done on the lower walls and everything went extremely well. Joe notified
Committee Members that hard hats must be worn by everyone who comes onto the
construction site. This is an OSHA requirement and John T. Jones is the one liable for
any penalties issued.
Mike LaPorte also advised the Committee that John T. Jones contacted him about
security concerns at the construction site. They indicated that there are a number of
people are driving out there after hours for various reasons and that they would begin to
lock the gate every day.
Board Choice:
Ingle Refvem noted that a meeting was held that afternoon to go over details of an all
night concrete pour that will happen on August 6. The pour is planned to start at 1 am and
continue to approximately lOam the following morning. It was confirmed that Grand
County is responsible for notifying surrounding neighbors with details and would be
sending out certified letters. Joe advised the Committee that we would obtain a list of the
individuals notified and a copy of the letter being sent.
Rob Anderson requested that the next JFOC meeting be changed to August 22 instead of
August 15. Normally the JFOC meets on the 3rd Thursday ofthe month, however the 1st
Thursday falls on August 1 st and does not give them the time needed to complete the pay
application. The Members agreed.
Ron Anderson motioned and Ingle Refvem seconded the motion to adjourn the meeting
at 7:50pm. Motion carried 9-0.
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