HomeMy Public PortalAbout03.15.18 LBT MinutesMinutes McCall Public Library Board of Trustees Meeting
March 15, 2018
Legion Hall, 9:00 AM
Call to order: 9:05 am
Attendance: Ed Hershberger, Bob Giles, John Milliner, Linda Stokes, Lynn Lewinski, Meg Lojek, Lola
Elliot, Jacki Rubin and Amy Rush.
Amendments to Agenda: None.
Approval of Minutes: 2/15/18 Approved as presented, motion by John with 2nd by Lola.
Director's Report:
Payment Approval: 2/15 and 3/1 Approved as presented, motion by Ed, with 2nd by John.
Budget and Stats: Meg updated Trustees on LOT funds, CIP plan, and LMC grant report. Linda
presented an accounting review of the Library facility project. The Board discussed and reflected
on achievements made. It is a good process to have for future records. Perhaps there will be
alternatives found for better returns on some of the funds. Ed requested that Meg & Linda
separate professional fees from incidental expenses in the future.
Staff: Currently a full inventory is being taken of the collection, which is aprox. 40,000 items.
Everyone is looking forward to spring break. New circulation desk is approaching final design.
Old Business:
Library Foundation Update: John reported the McCall Library Foundation is moving forward. A
lawyer has created the paperwork to file, pro-bono. He advises what those details mean, and who will
be serving on this organization. John has offered to be the Library Board liaison and is thanked for his
efforts on this project. Papers to be officially filed within a short period of time at the Idaho Secretary of
State, and then the IRS will determine a decision about 501C3 status within 24 months. This will allow a
closer partnership with the donations for the facility project. Meg reported that once filed with the State
the Foundation can proceed as all activities are retro-active to the date the application was submitted.
MCIC Update: Still working out details. Lynn will attend meeting during the afternoon 3-15-18
and report back.
Investment brokerage account options Linda gave some limited information, but it appears
the need for brokerage account will now be carried through by the newly formed Library Foundation.
Donor management subscription: has been further researched by Amy, but without a
definite choice made as to what will best serve tracking monies, donors and information. Discussion to
continue.
Department of Labor Co -location: tabled for next month's meeting.
New Business:
Policy Manual 2018 Revision Approval: motioned to be approved (with small edits) by Lynn,
with 2"d by Jacki. This is a nice clean presentation which reflects our ability to lead and serve the
community.
Annual report of the Library Trustees will be presented by Jacki to the Council on April 26tn
The report was reviewed and accepted, motion by Ed, with 2nd by Lola.
Meg attended a Library Director's Summit recently and found it was a very productive and
motivating. She shared some highlights, with much emphasis on libraries of the future and how they
interact with the community. Some fine points to share with our Ambassadors, as well as others.
Friends Liaison report:
The Friends are looking at past accomplishments, new goals and ways to gather new
volunteers with their President Nancy Randolph.
City Council Liaison report:
Bob felt the entire team has done well with its commitments to the new facility, fundraising
and planning with the City. He has been supportive, and we all look forward to the work session with the
Council coming up on April 26th
Adjournment: 11:25 am
Next Meetings:
April 3, 9-11 am Golf Course — Breakfast volunteer/training
April 19, 9 am Legion Hall — Regular meeting
April 26, 5:30 pm Legion Hall — Annual report to Council/ Funding options
May 17, 9 am Legion Hall — Regular meeting
Minutes epar bytr �ewinski, Secretary
Respectfully submitted by Jacki Rubin, ChairGam-