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Home My Public Portal About2021-08-161 REGULAR COUNCIL MEETING, AUGUST 16, 2021 CALL TO ORDER Mayor Carrie Tergin called the August 16, 2021 City Council meeting to order at 6:02 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Absent: None A quorum was present. ADOPTION OF THE AGENDA A motion was made by Councilmember Wiseman and seconded by Councilmember Vogt to adopt an amended agenda, adding item A. “Elks Lodge Community Event Presentation” under Presentations from Staff, Consultants & Invited Guests. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS Kristi Campbell from the Cole County Health Department provided an update. PUBLIC HEARINGS a. Approving Rate of Taxation for Property Tax 2021 i. Associated Pending Bill 2021-037. A Staff presentation was made by Margie Mueller, Director of Finance & I.T. There being no one to speak on the bill, Mayor Tergin declared the evidentiary portion of the public hearing concluded. 2021-037 sponsored by Councilmember Hensley, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2021. There being no objection, bill 2021-037 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16161. 2 REGULAR COUNCIL MEETING, AUGUST 16, 2021 Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Nay: None APPOINTMENTS BY THE MAYOR There were no appointments at this time. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Steve Lochhead from the Elks Lodge and River Region Credit Union presented a donation to the City’s United Way fundraising efforts, contributing to Lt. Dave Williams “Pie in the Face” jar. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council Committee announcements: • Budget Committee - There will be a Budget Committee meeting on Thursday, August 19th at 5:30 p.m. in City Council Chambers. • Finance Committee – There will be no Finance Committee meeting this month as the Budget Committee meetings continue. • Public Works & Planning Committee – There was a Public Works & Planning Committee meeting on Thursday, August 12th. Staff Announcement • Planning & Protective Service Director Sonny Sanders announced the City’s application for up to a $2,000,000 grant from the Missouri Department of Economic Development for the Community Block Development Grant COVID-19 program. A public meeting will be held August 26th, 3:00 P.M. – 5:00 P.M. in City Council Chambers for public input. Mayor Tergin made the following announcements: • Flags were flown at half-staff on Saturday, August 14th in honor of United States Marine Corps Corporal Dalton Wayne Pierson. Citizens lined the streets on August 12th to pay their respects to the family of the fallen soldier. • Last week was full of successful events celebrating Missouri’s Bicentennial. Past and upcoming event information can be found at missouri2021.org. Mayor Tergin recognized Britt Smith, Public Works Operations Director for the great display of Bicentennial flags that were flown downtown. • The City, a United Way Pacesetter Team, has started fundraising. Pledge cards have been distributed to City Council. The City is also hosting a penny war. The top three Department Directors with the most donations will play the game “Pie in the Face”. 3 REGULAR COUNCIL MEETING, AUGUST 16, 2021 LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Stacy Landis, Student Representative, was not in attendance. Mayor Tergin announced today as the first day of classes. She also announced the successful, annual Casino Night at Lincoln University where money was raised for scholarshi ps. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: August 2 b. Minutes of Budget Committee Meetings: July 26, July 29, Aug 5, Aug 9 c. Accepting a $1,204,533.34 Grant from the Parks Foundation for the Bicentennial Bridge Project d. Authorizing $442,268.99 Change Order #3 with Phillips Hardy for Bicentennial Bridge Project Councilmember requested to separate items a. and b. from c. and d. for further clarification and discussion on items c. and d. With no objection, Councilmember Wiseman motioned and Councilmember Kemna seconded the motion to approve items a. and b. on the Consent Agenda. The motion passed unanimously. After further discussion of items c. and d., Councilmember Kemna motioned and Councilmember Wiseman seconded the motion to approve items c. and d. on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2021-039 sponsored by Councilmember Schreiber AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $430,238.43 AGREEMENT WITH INTRADO LIFE & SAFETY SOLUTIONS CORP FOR THE 911 CALL ANSWERING SYSTEM UPGRADE PROJECT. Councilmember Schreiber requested to suspend the rules and take up bill 2021-039 for third reading and passage. With no objection, Bill 2021-039 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16162: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Nay: None 4 REGULAR COUNCIL MEETING, AUGUST 16, 2021 2021-040 sponsored by Councilmember Kemna AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FY2021 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE PARK FUND. 2021-041 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $152,359 AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2021 TO OCTOBER 31, 2022, REFLECTING CONSOLIDATED PLANNING GRANT (CPG) FUNDS AS APPROVED IN THE FY 2022 UNIFIED PLANNING WORK PROGRAM. BILLS PENDING 2021-036 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2021 TO OCTOBER 31, 2022, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Councilmember Hensley placed the bill on the informal calendar. The budget has not passed out of the Budget Committee as of yet. 2021-037 Taken Up Under 5(a.) INFORMAL CALENDAR There were no items on the informal calendar at this time. RESOLUTIONS RS2021-11 sponsored by Councilmember Lester A RESOLUTION OF CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI RECOGNIZING THE ACTIVATE JEFFERSON CITY 2040 COMPHREHENSIVE PLAN Eric Barron, City Planning Manager, presented the resolution. Councilmember Lester motioned to adopt RS2021-11. Councilmember Ward seconded the motion. 5 REGULAR COUNCIL MEETING, AUGUST 16, 2021 RS2021-11 was passed by the following roll-call vote. Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Nay: None Mayor Tergin left the meeting at 7:00 P.M. due to a scheduling conflict. President Pro- temp Dave Kemna conducted the remainder of the meeting. RS2021-12 sponsored by Councilmember Kemna A RESOLUTION AUTHORIZING THE CITY TO ACKNOWLEGE AND ACCEPT AN ENGAGEMENT LETTER WITH CUNNINGHAM, VOGEL & ROST, P.C., FOR LEGAL SERVICES Ryan Moehlman, City Attorney, presented the resolution. Councilmember Hensley motioned to adopt RS2021-12. Councilmember Lester seconded the motion. RS2021-12 was passed by the following roll-call vote. Aye: Hensley, Kemna, Lester, Schreiber, Vogt, and Ward Nay: Fitzwater, Spencer, Spicer Abstain: Wiseman PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS Sonny Sanders presented a City ward redistricting update. APPROVAL OF AUGUST 2 CLOSED SESSION MINUTES Councilmember Lester motioned and Councilmember Vogt seconded the motion to approve the August 2nd closed session minutes. The motion passed by the following roll- call vote. Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, and Ward 6 REGULAR COUNCIL MEETING, AUGUST 16, 2021 Nay: None Abstain: Wiseman CLOSED SESSION Councilmember Kemna stated, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, he would entertain a motion to go into Closed Session to discuss the following: 1) Attorney-Client Communications [Sec. 610.021(1)] 2) Real Estate [Sec. 610.021(2)] A motion was made by Councilmember Spicer to go into Closed Session for the above- stated reason, seconded by Councilmember Vogt and approved by the following roll-call vote at 7:17 P.M.: Aye: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Nay: None RECONVENE IN OPEN SESSION Following the Closed Session, the Council reconvened in Open Session at 7:37 P.M. with the following Councilmembers present: Present: Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Vogt, Ward, and Wiseman Absent: None UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman seconded by Councilmember Vogt, and approved unanimously at 7:38 P.M.