HomeMy Public PortalAboutPKT-CC-2018-02-13Moab City Council
February 13, 2018
Pre -Council Workshop
**6:00 PM**
REGULAR COUNCIL
MEETING
7:00 PM
CITY COUNCIL CHAMBERS
CITY CENTER
(217 East Center Street)
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City of Moab
217 East Center Street
Moab, Utah 84532
Main Number (435) 259-5121
Fax Number (435) 259-4135
www.moabcity.org
Moab City Council
Regular Council Meeting
City Council Chambers
Tuesday, February 13, 2018 at 6:00 p.m.
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6:00 p.m.
7:00 p.m.
SECTION 1:
SECTION 2:
SECTION 3:
SECTION 4:
SECTION 5:
PRE -COUNCIL WORKSHOP
• Presentation Regarding Proposed Arches Reservation System
• Affordable Housing Plan Implementation Update
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
1-1 January 20, 2018
1-2 January 22, 2018
MAYOR AND COUNCIL REPORTS
ADMINISTRATIVE REPORTS
CITIZENS TO BE HEARD
SPECIAL EVENTS/VENDORS/BEER LICENSES/SOLICITORS
5-1 Approval of Permits for Moab Rotary April Action Car Show to be held April
27 to 29, 2018 at Swanny City Park
5-1.1 Special Event License
5-1.2 Special Use of Swanny City Park
5-1.3 Request for Waiver of Swanny Park Use Fees in an amount not to exceed
$1,425
5-2 Approval of Permits for Moab Real Estate Company Ten Year Anniversary on
April 7, 2018 at 50 East Center Street
5-2.1 Approval of Special Event Application
5-2.2 Approval of a Class IV Special Event Retail Beer License
5-2.3 Granting of Local Consent for a Single Event Permit
5-3 Approval of a Private Property Vendor License for Christine and Kent Green,
d.b.a. Moab Cowboy Country Off Road Adventures located at 83 South Main
Street for a term of March 1, 2018 to February 28, 2019
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SECTION 6: CONSENT AGENDA
6-1 Approval of Proposed Resolution #07-2018 — A Resolution of the Governing Body of
the City of Moab Declaring Certain Property Owned by the City of Moab as Surplus
and Authorizing Disposal of Said Property
6-2 Approval of a Task Order with Bowen Collins and Associates for the 150 West
Pedestrian Bridge Redesign in an amount not to exceed $6,825
6-3 Approval of Proposed Resolution #08-2018 — A Resolution Amending the Park and
Facilities Fee Schedule for the Center Street Gym
6-4 Approval of Proposed Resolution #09-2018 — A Resolution Memorializing the
Designation of Councilmembers and Staff as Liaisons to Various Community Boards
and Organizations
6-5 Approval of a Contract by and between the City of Moab and Dorsett Technologies
for to furnish a Supervisory Control and Data Acquisition (SCADA) System
SECTION 7: OLD BUSINESS
7-1 Appproval of Proposed Resolution #10-2018 — A Resolution Memorializing the Moab
City Planning and Zoning Commission's Priorities for 2018
7-2 Approval of Proposed Resolution #11-2018 — A Resolution Modifying Waste Hauling
Rates
SECTION 8: NEW BUSINESS
8-1 Appproval of Proposed Resolution #12-2018 — A Resolution Endorsing the City of Moab
2018-2019 Administrative Work Plan
8-2 Approval of Proposed Resolution #13-2018 — A Resolution of the City of Moab, Town of
Castle Valley and Grand County Utah to Maintain Local Zoning Authority over Short-
term Rental Uses
8-3 Approval of Proposed Resolution #14-2018 — A Resolution Supporting the Proposed
Arches National Park Reservation System
SECTION 9: APPROVAL OF BILLS AGAINST THE CITY OF MOAB
SECTION 10: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should
notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days
prior to the meeting. Check our website for updates at: www.moabcity.org
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Affordable
Housing Plan
Implementation Update 2/18
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2018-2019 Administrative Work Plan
February 2018 -August 2019
Section 1: Housing
1.1 Historical efforts to add affordable housing
1.2 Inclusionary Zoning/Assured Housing analysis
1.3 Reducing barriers in the development code to affordable housing
development
1.4 Financially support an actual workforce housing project
1.5 Create an incentive program for deed restricted housing development
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Affordable Housing Plan:
Vision, Goals, and
Objectives (p.42)
Construct a wider range or nousing types,
especially attached dwellings and
apartments
Set annual affordable housing targets and
report performance to the public
Adopt or amend local land use regulations
to provide more opportunities for affordable
housing development
•
Facilitate public -private partnerships that
lead to affordable housing construction
Expand the housing stock through the
development of compact walkable
neighborhoods
Become a model community in the
implementi
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Housing I.
Bring Council and community up
to speed regarding affordable
housing issues in Moab and the
historical efforts to add
affordable housing
Historical Efforts
• Ordinance #2007-2008 - Allowed low and very low income dwellings in the
C-3 zone
■ Resolution #15-2009 - Adoption of the Affordable Housing Plan as an
addendum to the General Plan
• Resolution #12-2011 - Adoption of the code barriers to affordable housing
• Ordinance #2013-01 amendments to Title 17 dealing specifically with the
lot area (5,000 sq ft), lot width (50 ft) and revising setbacks for residential
uses
■ Ordinance #2013-14 - Adments to Chapter 17.36.020, use requirements,
adding a caretakers residence to the I-1 zone
• Ordinance #2013-15 - Amendments to Chapters 17.24.020 and 17.27.020
to allow employee housing to be constructed on the ground floor In
conjunction with non-residential developments
■ "PAD" Planned Affordable Development Ordinance Draft 2013-2015
• Resolution #11-2017 - Adoption of the Updated Affordable Housing Plan
• Resolution #28-2017 - Adoption of General Plan Update
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Whe s Success/
Set benchmarks or measureable goals
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Housing I.
Follow through with the
assured housing analysis
and possible implementation
Draft Assured Housing and Feasibility Analysis
is Complete.
■ Review and Recommendations
City, County, MAHTF
■ Coordination with Land Trust
• Engage BAE to complete Nexus Analysis for
recommended policy
■ Draft and adopt code for Assured Housing Policy
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Housing I.
Identify and reduce barriers
to affordable housing
development in city code
• Historic Efforts
• Accessory Dwelling Unit changes pending Planning
Commission review
• Comprehensive review of the current zones as they
relate to housing
➢ Number of zones
➢ Uses allowed in each zone
➢ Lot size standards
➢ Development review process
➢ Design standards
➢ Definitions
• Incentive program for developments that meet
certain criteria
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Housing I.
Financially support an
actual workforce housing
project in partnership with
HASU and other agencies
• Affordable Housing Fund
➢ Current balance approx. $75,000
➢ Permanent Funding Source
• Fixed % of Sales or Lodging Tax received by the City
• Impact fee
• Assured Housing Police payment in lieu fees
• City staff has performed an evaluation of the
feasibility of doing a workforce housing project on
City owned property
• Moab Area Community Land Trust
• www.moabclt.org
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Housing I.
Create an incentive program
for deed -restricted housing
development
• Planned Affordable Development (PAD) ordinance
➢ Planning staff has an updated version of the PAD
ordinance ready for review by the Planning
Commission
• Developer Incentives
• Existing density bonus in the PUD section of the code
for a developer constructing units at 60% or 80% of
AMI
• Future option for a developer proposing a housing
project (subdivision or multifamily) who is offering to
deed restrict a certain number of units: density bonus,
certain fees could be waived/paid from the affordable
housing fund, streamlined process
• Incentives for ADU's
• Library of plans approved by the Building Official
• Lower impact fees
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What is the City's measure of success?
Housing 1.2 Goal
• Adopt an assured housing policy by February of 2019
Housing 1..i uoai
• Adopt ADU code revisions by May of 2018
• Complete a comprehensive review of zoning designations by May of 2018. Prepare draft
code for review by Planning Commission by August of 2018. Council review and adoption
of revised code by February of 2019
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What is the City's measure of success?
Housing 1.4 Goal
• Adopt a permanent source of funding for the City's Affordable Housing fund for the
2018/2019 fiscal year budget
• Commit to helping the Moab Area Community Land Trust raise $10,000 in donations by
August of 2019
• Secure the property and complete an RFP for the development plan for a viable workforce
housing project by August 2019
Housing 1.5 Goal
• Adopt an updated PAD ordinance for affordable developments by December of 2018
• Develop an incentive program for developers offering to include affordable housing units
by August of 2019
• Promote and incentivize the construction of ADU's
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Housing is the backbone of every community.
Housing has direct and indirect links to all aspects of community and economic
development and serves as the foundation for a high quality of life.
The Moab Area needs an adequate and accessible supply of housing for
residents and employees in order to sustain its reputation as a world -class
destination and a great community in which individuals and families can live,
work, and play.
From the Introduction to the Moab Area Affordable Housing Plan
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MOAB CITY COUNCIL MINUTES -- DRAFT
SPECIAL WORKSHOP MEETING
JANUARY 20, 2018
Special Meeting & Attendance: The Moab City Council held a Special Visioning Workshop Meeting on
the above date at the Gonzo Inn in Moab, Utah. A recording of the meeting is archived at
http://www.utah.gov/pmn/index.html.
Attendance and Call to Order: Mayor Emily Niehaus called the meeting to order at 8:45 AM. In
attendance were Councilmembers Karen Guzman -Newton, Tawny Knuteson-Boyd, Rani Derasary, Mike
Duncan and Kalen Jones. Also in attendance were City Manager David Everitt, City Recorder/Assistant
City Manager Rachel Stenta, Executive Administrative Assistant Carmella Galley, Communications
Director Lisa Church, Special Projects Director Amy Weiser, Record/Project Specialist Eve Tallman,
facilitator Kathy Kelly and one member of the press.
Kathy Kelly began with an outline of the agenda and goals for the day. City Manager Everitt related that
it is important for the staff to understand what are the highest priorities for Council. Acknowledging the
new Council, he stated formal adoption of the new workplan will be helpful going forward. Everitt
elaborated that the workplan is a compilation of feedback from department managers and he has no
personal attachment for particular items. Mayor Niehaus thanked Everitt for his efforts. Kelly outlined
the flow of the workplan moving forward: endorsement by Council in February, finessing by staff, and
working with implications during the Spring budget process.
Community Long Term Visioning Project: The citizen visioning activity was described by Kelly. Everitt
commented that, in the past, the mayor shouldered that project without great success. Councilmember
Jones described a process used by Park City to tie discretionary spending to the Visioning priorities. He
noted the former Mayor proposed having a consultant contract for a process, and Jones expressed that
he didn't feel Moab would need to spend a lot of money or time on this. Councilmember Duncan asked
how this differs from the General Plan. Jones said visioning is a very brief look at priorities, and noted
the difference that resulted in Park City, where they toned down their goal of being a world -class
mountain destination to a more community -oriented entity involving sustainability values. He gave an
example of housing as a priority there, and noted Park City's housing stock is comprised of 70 percent
part-time residences or nightly rentals.
Mayor Niehaus offered that the role of Council is to build a vision. Councilmember Jones said the
Council and Mayor are elected to represent the populace. Mayor Niehaus described Council as being a
platform rather than as drivers of the vision. Councilmember Derasary noted many of the items on the
list are intertwined and said her interest is community design. She described a process whereby
community members walk the neighborhoods to express their ideas and values. After gathering
information about locations, the next step is to produce overlay maps to facilitate discussions. She gave
an example of parking as important but pointed out it is one piece of a vision. Everitt asked what
problem would be solved by isolating islands, and Derasary noted that the City shouldn't let the market
drive planning. Everitt stated the City is controlling nightly rentals and protecting water; is the issue
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banning hotels on Main Street, or something else? Mayor Niehaus concurred that the vision will enable
staff to work on what concerns to solve for. She reminded Council that for the last 20 years, the effort to
increase tourism came from businesses in an effort to improve the community. She said that increasing
sales taxes were an effort toward that end. Niehaus and Derasary discussed whether there is now a
shift in the community toward more introspection and ventured there is a shift afoot into a new
direction.
Jones expressed his hope that there would be a quick (not year -long) process to involve community.
Councilmember Knuteson-Boyd said Council should step back. There was discussion about the General
Plan consulting from several years ago that didn't result in a finished product. Community involvement
was lacking, and Knuteson-Boyd pointed out the community has changed since that process started.
Councilmember Duncan pointed out the County spent $100,000 on their process; he expressed an
inclination toward a survey of the community. Councilmember Derasary indicated a desire for a robust
community process. Everitt asked for clarity on whether the General Plan is the Visioning Plan. He
pointed out the General Plan could be construed to be just about land use and the driving entity is the
Planning Commission. He suggested that the Visioning Plan should drive the General Plan. Mayor
Niehaus concurred.
Kelly pointed out citizens may come up with things that aren't legally viable and the City needs to be
able to respond to that. Kelly asked if an outside entity could facilitate the process on behalf of the City.
Councilmember Knuteson-Boyd brought up misconceptions in the community about the openness of
council actions. She cited the discussions in Council meetings about lowering speed limits that occurred
over the past year as an example. Knuteson-Boyd also talked about finding new voices to come to the
table. Councilmember Derasary pointed out the huge attendance at the recent Town Hall.
Councilmember Jones stated a survey could be a component, and the overall vision could be a first step
for land use planning. He elaborated that the Vision is at a higher level than the General Plan, and the
City can tie future land use planning to the Vision. He cautioned that in such a small town as ours, area
plans could single out individual parcels. He added there is a tendency to freeze the Vision in a time
capsule. Everitt stated there is a strong need for future land use planning, for increased density and
more. Councilmember Jones added the biggest issue is high density housing versus commercial zones.
Everitt asked how the Geodesign exercise fits here. Councilmember Derasary and Mayor Niehaus stated
it is a tool. Everitt was concerned about operationalizing what is now only a vague direction. Niehaus
clarified it can create residential -centric areas, for instance. Councilmember Duncan talked about livable
communities, and that no matter what, somebody is not going to be happy.
Councilmember Knuteson-Boyd wanted to know what the City can budget for in terms of a Visioning
Plan with community input. Everitt said his staff can propose options.
Implementation of the Affordable Housing Plan: Mayor Niehaus stated it is a top priority, not a pet
project of hers. She added the loudest criticism regarding the lack of affordable housing is from the
business sector, health care providers and the school district. She added the development community
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has been asking for this for a very long time. When put into action, she felt the City would see
immediate results. Everitt noted the housing plan was affirmed by the City and the County and the City
Council adopted it by resolution, and Assured Housing is mentioned in sections 2.9 and 1.24 of the Draft
workplan. Councilmember Jones concurred that assured housing is a top priority. The joint NEXUS study
was discussed. Niehaus pointed out some big employers are planning their own employee housing.
Councilmember Knuteson-Boyd asked who is actually building the affordable housing? The response
was the Housing Authority and Community Rebuilds. It was suggested the City should partner with those
proven entities. Councilmember Duncan noted Grand County Community and Economic Development
Director Zacharia Levine put in a lot of effort, and the assured housing plan was adopted. Duncan wants
examples of where this idea of private developers has worked, asked if the City will need to be the
developer. He stated either approach works for him. He added there is a danger of it not penciling out,
and developers will go to San Juan County. Councilmember Derasary cited examples of Colorado
communities where this had worked, and Councilmember Guzman -Newton noted those may be multi-
million dollar ski resorts. Mayor Niehaus asked: do we have the resources? Councilmember Derasary
offered the NEXUS study will study that. Derasary concurred that housing is important, and City Special
Projects Director Weiser is vice -chair of the Housing Task Force. Weiser stated that she is encouraging
City Planner Jeff Reinhart to make it a priority to attend meetings more regularly. She added code
revisions come up in the meetings and it will be helpful for him to be there. Councilmember Jones
noted it is a complicated subject and new council members can get up to speed on it. He added that just
attending meetings might be too technical, and recommended a council workshop. Everitt suggested a
"housing 101 workshop." Mayor Niehaus suggested investing in housing. She stated our code lacks for 4-
plex and 6-plex possibilities. She added that we know the players and we need the code regarding
density questions and more. Everitt suggested that when he thinks about code revision, he thinks about
cleanup of existing code, not land use zoning changes. Councilmember Derasary brought up gaps such
as buffering. Everitt explained the big changes need to be established and directed to the planners, and
cited an example of more density on 400 East. Councilmember Derasary suggested a separate session
on code. Everitt suggested a consultant for a chapter by chapter code revision, clarification and
correction exercise. He continued that staff needs to know if there is a desire for discussion of future
land use and asked if that's not what Council was elected to do. Councilmember Derasary stated she
wanted citizen participation.
Mayor Niehaus suggested partnering with the County. Councilmember Jones offered that most of Moab
is already developed. He opined that the question is how to incentivize redevelopment, and suggested
more multi -family units need to be available. Councilmember Knuteson-Boyd stated that being on the
same page as the County is needed, working toward the same goal. Councilmember Duncan brought up
the Blackburn property and suggested there could be a handful of Planned Unit Development (PUD)
opportunities. He added that Planned Area Developments (PADS) should be a part of PUDs. He
proposed PADS could eliminate a need for 3+ acres to develop, and could provide smaller pockets.
Duncan noted that accepting 1.5 acre parcels would help. Councilmember Jones stated that a PAD
includes an assured housing policy, yet cautioned that staff may not have the competence to propose
such an option. Everitt agreed, and said that proposal may need to be developed by a consultant. The
question was asked if the City is in the business of providing housing. Councilmember Derasary said
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people ask about city -owned land, and mentioned the land trust. Property near Old City Park was
mentioned and Councilmember Guzman -Newton noted transportation issues. A land swap was
mentioned. In summary: housing is a top priority, and a workshop is in order. Barriers as perceived by
Councilmembers are welcomed by Everitt. Councilmember Jones pointed out all the maps are on the
City website. Mayor Niehaus stated that it's not just housing 101, it's also a future land use planning
exercise. Guzman -Newton added the public needs to be involved because increasing density in
neighborhoods is where all the clamor comes from. Mayor Niehaus stated mixed -use is clunky.
Councilmember Derasary suggested there needs to be tolerance for adding time to Council meetings to
discuss this topic in the near future. Councilmember Jones suggested that Everitt should work with staff
and then come back with a road map.
Protect Water Resources: It was pointed out this topic is covered in section 2.17 of the draft workplan.
Everitt stated the need for legal and legislative representation, and added he has developed a Request
for Qualifications (RFQ) for legal & lobbying representation on water matters. Councilmember Jones
asked if it is not the job of the City Attorney to sub out this expertise. Councilmember Duncan stated
that a regional groundwater plan is in process, and we need representation but not yet. He stated there
would be a need in the future. He added the City has senior rights and therefore the City is in driver's
seat. He added the State is starting the adjudication process for abandoned wells and unused private
water rights, and he also cited the ongoing USGS study. He added that water will limit growth, and
people will be spending good money for rights. Duncan stated we have a year. Councilmember
Knuteson-Boyd disagree and urged the City to act now. She cited legislation proposed by Representative
Noel. Councilmember Duncan approved of the plan to get someone on retainer. Everitt mentioned that
a water attorney can foster legislative relationships and are not lobbyists per se, but could aid in
preventative maintenance. Councilmember Duncan agreed that Councilmember Knuteson-Boyd's
points were good. He went on to mention that Marc Stilson's "First in Time, First in Right" rule could be
altered if the local community wants to alter the status quo. Duncan warned that unless changes are
made, the latest hookups may need to unhook when water becomes scarce. Moderator Kelly asked if
the Council wanted to move that up in the queue of projects. The consensus was yes. Councilmember
Derasary stated that globally, a top problem communities face involves losing water rights.
Code Revisions: Kelly pointed out that several points on this topic had already been brought up. Everitt
said he will provide a list of revisions already made and what's forthcoming. Councilmember Derasary
asked what is the most efficient way to make changes sooner than later for code gaps such as buffers.
Councilmember Jones suggested a pace for code revisions, so requests translate into a work plan with
dates. It was suggested Council could take a stab at code revision prioritization. Councilmember
Derasary suggested this as a special workshop topic. She noted it should include legislative issues and
threats. Mayor Niehaus asked about the current consultant's involvement and Everitt replied her work
is just land use code revision for now. Councilmember Duncan brought up downzoning existing
commercial zones and wants a feel for the Council's appetite for that. He mentioned taking hotels out of
C-3 & C-4, or changing it to only those developments that will provide workforce housing. He stated it is
radical, but feedback from the public is disconcerting. He expressed his impression that there is a lag
between the City and development trends. Councilmember Derasary brought up legal issues that may
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arise regarding downzoning. She offered that it could be the City's job to convince landowners of other
options. Councilmember Jones stated the need to start at the vision level. Councilmember Derasary
brought up water issues. Councilmember Jones stated he is open to pursuing the conversation in a
different venue. Councilmember Guzman -Newton agreed the conversation needs to happen.
Councilmember Knuteson-Boyd cautioned about singling out hotels. Mayor Niehaus said that nobody
would care about hotels if all of our resident's needs were met regarding quality water and affordable
housing; she suggested diverting attention to that. Councilmember Derasary cited quality of life issues,
impact on infrastructure, and Moab's carrying capacity.
Communications: Discussion ensued regarding electronic tracking for Requests for Proposals (RFPs),
citizen complaints, and more. Councilmember Jones stated his interest in knowing about tracking police
statistics and the like, and wondered if monthly reports were possible for things such as how many new
hotels are in the permit queue. He added this could be in lieu of a formal report. Everitt stated that not
everything would be efficient to share in this way but requested more information about what was
desired. Councilmember Guzman -Newton mentioned departmental reports. Councilmember Jones said
he was interested in law enforcement, annual business licenses, comparative statistics with other cities
and special events applications. Councilmember Derasary wanted cumulative use for special events, for
instance. Mayor Niehaus added that this would allow for data -driven policy -making, not decisions based
on emotion. She cited the example of the moratorium, and the spreadsheet was very easy to
understand. Everitt cautioned it could take two full-time jobs in the City and County to make this level
of reporting happen. Councilmember Guzman -Newton suggested an easy -to -use google form as a
possible solution that would be less onerous. Everitt agreed it could work if there are discrete datum to
be collected. After more discussion Kelly suggested Council should send Everitt a list of those items to
track. Everitt agreed, but wondered how much formality would be needed. Kelly raised the question of
staffing constraints. Councilmember Jones gave an example of the Planning department's whiteboard
used to track the planning queue. He suggested that could be online. Councilmember Knuteson-Boyd
asked if this sort of tracking could be implemented in one department as test? She used the example of
special events. It was offered that Engineering already does it, but Mayor Niehaus stated she wants to
see this in Planning. Everitt stated he wants to think more about this. Councilmember Duncan endorsed
the status quo, because as new councilmember, he stated he is already overwhelmed by information.
Councilmember Guzman -Newton returned to the topic of special events. She wondered if it is in the
interests of the City to cap events. She said the excessive events burden residents. Councilmember
Jones reiterated the need for data -driven decision -making. He cited the pace of hospitality development
and special events. He emphasized that when we have discussions, we need data. Everitt suggested
that this effort be set up by topic, not by department. Galley described what is in place for tracking, and
Councilmember Jones noted he wants to see what is coming up. He stated the need to discern between
general tourism versus special events. Galley stated that the Moab Area Travel Council (MATC) has a
spreadsheet. Councilmember Derasary requested that the City ask MATC to share the spreadsheet.
Councilmember Guzman -Newton wondered if sales tax numbers could help to track visitation.
Kelly asked about the priorities of the Council. Everitt discussed tracking citizen concerns, referred to as
constituent response management. Discussion followed regarding how Councilmembers could track
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how citizen complaints were managed or put to rest. Everitt stated that Carmella maintains the master
list. Councilmember Guzman -Newton expressed the need to make the person feel they have been
heard. Everitt agreed a visual record of complaints could be useful and a future project could be a
master list. He acknowledged the hunger for a special events list. Councilmember Jones asked for better
data for policy decisions in light of a perception that Moab is being taken over by tourists. Everitt
suggested that a humble approach to tracking could be tried.
External Communication: Councilmember Derasary brought up a private property ombudsman. She
recommended signage in chambers and an education program regarding citizen participation, including
when and how to speak in public hearings. Councilmember Jones stated he supports a communication
plan for external and internal communication.
Sustainability: It was discussed that sustainability should reach across all initiatives. Councilmember
Derasary noted the Sustainability Director position and all the directions we could go in. She cited the
Rocky Mountain Power collaboration. Councilmember Jones said that the Wattsmart effort was a great
plan, but added we should move toward grid -sourced power in the foreseeable future. He urged the City
to not let the opportunity pass us by. Everitt stated he will have Rosemarie Russo report back on recent
projects, and added he agrees the City should keep its eyes on the prize. Councilmember Derasary
noted smaller prospects such as anti -idling, impacts of plastic water bottles, and the like, but added
there may be a bigger lesson there for education. Utility -level solar was discussed as a prospective effort
for the City. Councilmember Guzman -Newton asked about education for water harvesting and gray
water, and Councilmember Jones stated the Sustainability Director RR has a 10-year plan, and the Water
Conservation Board is working on it. Guzman -Newton stated her concern that we may be behind the
curve. Councilmember Derasary asked how do we get Sustainability into everything without
overwhelming Rosemarie? Everitt stated it is a management issue, and adopting a ten-year plan will
enable the City to plan for adequate staffing.
Councilmember Duncan noted the Moab Irrigation Company (MIC) is interested in exercising their rights
and he mentioned the potential for an expanded secondary water system which uses surface water
instead of culinary water for landscaping. He suggested that in the future the City could tap into MIC
pipes. Councilmember Jones brought up that the dark sky initiative might not seem like a top -tier
priority but it does address things in many ways, including complaints about lighting, concerns about
energy efficiency, where standards are lacking, and human and wildlife health. Councilmember
Derasary suggested the Council can take for granted that this is a city mandate. Everitt said staff will
maximize the City's dark skies prospects. He noted the City Planner is working on funding to retrofit city
lights and more.
Cross jurisdictional initiatives: Everitt mentioned desk audits to evaluate workforce functionality.
Councilmember Jones asked for coordination of development codes and cited annexation of transition
zones. Everitt responded that a funding mechanism would need to be devised to pay for infrastructure if
it's mostly residential property that is annexed. Councilmember Jones asked if that can be audited as
well? Everitt stated that is a good point. He added that no commitment has been made, but there is
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money set aside for the desk audit project. He added that scope, expense, and a timeline is forthcoming.
Councilmember Knuteson-Boyd stated her dubiousness of the County's ability to partner in this project.
Kelly raised the question of how can the City better collaborate with schools, the Hospital, and others.
Councilmember Guzman -Newton stated there is a disconnect between the City and the schools.
Councilmember Derasary said the Mayor used to attend school board meetings, Intergenerational
poverty meetings, and more, and Everitt stated that in Salt Lake City, the city council met with the
school board quarterly. City Recorder/Assistant City Manager Stenta said that, 15 years ago, a Council
meeting was held at the high school during an assembly. Councilmember Guzman -Newton said she
attends school board meetings, and City presence is well -received. It was stated that community health
is a large part of running a city. It was expressed that the School Resource Officer makes a difference,
and that getting youth involved in various city issues would be beneficial. Councilmember Knuteson-
Boyd asked what would the school district like to see from the Council. Councilmember Guzman -
Newton stated she felt that the schools would like to know that the City has their back. Everitt pondered
a staff liaison to school district that can collaborate on grant -writing and other topics. He added all
efforts have been Ad Hoc to date. Discussion ensued about engaging the high school debate team on
city issues.
Mayor Niehaus offered that she will be expanding the student of the month program to include the
charter school and middle school. Principals will be present at meetings to hear council reports at
meetings, and Councilmember Guzman -Newton stated the principals could also update the Council on
school matters at that time. Niehaus also mentioned the Mayor's Round Table, with the school
superintendent, the Hospital CEO, and others, and described it as an opportunity to meet without an
agenda. The list of boards the Council engages with was discussed.
Transient Room Tax: It was discussed that there was a desire to use the TRT monies for City and County
general funds. Councilmember Duncan said he wrote a resolution on behalf of the City, County, and the
Town of Castle Valley to present to the state legislature. Everitt stated that the Utah Association of
Counties (UAC) is working on the issue, and the Governor endorses it. Councilmember Duncan pointed
out our state legislators want collaboration locally. Councilmember Jones suggested the City and the
County should cooperate to hire a lobbyist. There was a suggestion to put one on retainer. Everitt noted
there are efforts happening with the Utah League of Cities and Towns (ULCT), but he said maybe a
separate effort was needed for All -Terrain Vehicle (ATV/UTV) regulations, water rights and
management, and other special Moab interests. He also noted it is likely too late for this year.
Councilmember Derasary brought up collaboration with San Juan County, and it was described as being
on an Ad Hoc basis to date. Discussion of Levine's two -page list of topics to discuss at the capitol ensued.
Councilmember Derasary mentioned victim targeting and Councilmember Knuteson-Boyd mentioned
fireworks regulations.
ATV Noise Issues: Everitt stated there is no update yet on police data gathering, as it is winter and the
data gathering will continue through the Spring. Discussion followed regarding Main Street issues plus
Page 23 of 123
1-1 Minutes
where trailers can be parked. Councilmembers expressed they had received negative feedback on the
new speed limits, and some positive feedback as well. Councilmember Derasary stated she wants to
expand the program. Everitt mentioned his desire for a consistent approach. Councilmember Duncan
stated he wants to see ATVs gone from the City's streets, and he wants them gone for noise, not speed.
It was expressed there could be pushback from business owners if this move drives tourists away.
Councilmember Jones stated the police are gathering data so they have the ability to ticket and so we
can lobby the legislature in 2019. Councilmember Duncan said we should ticket noisy users. Everitt
raised the concern of funding for enforcement. Councilmember Derasary noted other towns have a
curfew on ATVs, in Duschene County, and it was noted that San Juan County posts speed limit signs
specifically for ATVs on Spanish Valley Drive. Tallman pointed out it is her understanding these signs are
for unlicensed ATVs, not licensed UTVs such as side -by -sides). Mayor Niehaus & Councilmember
Guzman -Newton conjectured that speed didn't affect noise, but Everitt stated that staff did a study and
showed there is a difference. Councilmember Knuteson-Boyd speculated that as soon as Rally on the
Rocks comes around, Council and staff will receive emails and complaints "24/7." Everitt stated he is
interested to see if there is any effect of new speed limits.
Planning Department Organizational Structure:
Discussion followed regarding the capacity of staff, consultants, and the County and City overlaps.
Councilmember Jones suggested that engineering and public works were making major changes.
Councilmember Derasary asked if the proposed planning assistant will help with the planning
department work flow. Everitt stated he may consider evolving the position from gatekeeping into
planning responsibilities. Councilmember Derasary asked if there could be more of a consultant role and
Everitt explained that engineering relied more on consultants in lieu of staff. He said that the new City
Engineer can hold consultant's feet to the fire. In the planning world, he said, there needs to be staff to
oversee consultants. Councilmember Knuteson-Boyd suggested a higher -level person might pay for
itself. Everitt stated that succession planning would be helped by hiring a higher -level employee.
Councilmember Jones asked if there would be a position on a parallel with the City Planner, and Everitt
suggested a long-range planner could be in consideration. Moderator Kelly asked about the next step.
Everitt said he would work to develop a job description. Mayor Niehaus said she did not like the concept
of gatekeeping but rather intake. Councilmember Derasary warned about the costs of added staff.
Councilmember Derasary next asked about job descriptions for planning commission. It was noted this
would be discussed at the joint Council and Planning Commission workshop on Monday. Derasary
wondered if there should be job descriptions for Council, and Niehaus stated she thinks they help.
Councilmember Knuteson-Boyd noted the job of Councilmembers is set by state code. Councilmember
Jones added he doesn't want to impact succession planning or current planning. He added that Levine
thinks a joint position might be in cards in the long term.
Utah State University (USU) Campus: There was concern voiced about the City cheerleading and
contributing money for infrastructure without an evident depth of business planning and community
engagement regarding USU. There was a report of citizen concern about the proposed scope of a 4,000
student population. Discussion ensued regarding optimum size for our local goals without
overburdening the town. Council expressed that discussion has been lacking even as the City is asked to
Page 24 of 123
1-1 Minutes
support loans and infrastructure. The possibility of essentially doubling size of Moab was discussed.
The concern surrounding when the project is presented to the Governor for support without due
financial diligence was also discussed. Councilmembers expressed a need for awareness -raising in the
community, and the process of engaging City with the steering committee was brought up. Mayor
Niehaus stated she has not yet been invited to participate. Everitt suggest that Weiser may already be
engaged, and it was suggested that the City ask the USU Director directly, for an update and to become
involved in planning. Everitt suggested that, from USU's perspective, they want to know what we as a
community want. The question was raised about whether the intention is to bringing in out of towners,
keeping local high school graduates here, or providing continuing education for adults. Councilmember
Jones said he was looking for strategic planning examples and doesn't know if USU will supply this to the
steering committee. He stated he felt this could be a better use of funds than asking to fund
infrastructure, and he cited the potential for failure of the project. Mayor Niehaus stated that helping to
fund infrastructure is a tipping point for the City's involvement. It was stated that the County wants a
Memorandum of Understanding. Everitt stated the project was still at the point that everyone could
walk away tomorrow. Councilmember Jones reminded the group that the State and Institutional Trust
Lands Administration (SITLA) is the other big player. Everitt commented that commitment from SITLA
for housing is being firmed up. Councilmember Duncan opined that SITLA will only spend interest on the
State's investments, not principal. Everitt offered that SITLA was offering land for housing. Mayor
Niehaus cited the need for concurrent development of housing for the future campus. Councilmember
Jones added that was the plan, and the proposed annexation area equals a 15 percent increase of Moab
City's land mass, and the projection is the campus would double Moab's population. Everitt Guzman -
Newton agreed the campus buildout plan is somewhere around 35 years. Everitt stated the need for
statistics on actual wants and needs. Councilmember Jones stated he wanted more information, and
added the campus should be right -sized, and that will invite community buy -in. Councilmember
Guzman -Newton requested the Mayor to invite Dr. Etchberger to speak to Council.
Streets: Topics discussed included parking, sidewalks, a parking plan, and active transportation.
Councilmember Guzman -Newton wanted to know what will the City do for Main Street. Everitt briefly
described the Utah Department of Transportation (UDOT) funding available for recreational hotspots,
that will assist the City regarding how to address congestion, increase economic development, and
mitigate the impacts of increased use due to recreation. He clarified these monies would assist in the
short term, not for a bypass. He said there may be as much as $17 million available. Other things
discussed included wider sidewalks, no parking on Main Street, multi -use pathways, a parking structure,
and widening Highway 191 in Spanish Valley.
Closing:
Everitt brought up the City's project of improving records retention and access, succession planning, and
other initiatives for internal administration. Councilmembers Jones and Duncan expressed their
enthusiasm for such work. Mayor Niehaus commented that the City resembles a great ship, and praised
Everitt for doing an awesome job. She said the City is now in the role of tweaking greatness and is
looking beyond crisis. Stenta stated that Everitt and the Council are expanding the City's bandwidth.
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Councilmember Knuteson-Boyd stated you need to spend money to make money, or, in other words, to
get business done.
Follow-up items that were recorded during the session include:
• High-level proposal(s) for consultant -driven visioning for the community
• Housing workshop to get new Councilmembers oriented and to establish a road map for staff
• Road map for prioritization and timeline of code revisions
• Request to Travel Council for special event spreadsheet
• Implementation of simple tracking for constituent response management
• Public information campaign for citizen participation (public hearings, citizens to be heard)
• Information on Planner role versus Administrator role
• Mayor to contact Dr. Etchberger
The Council and Mayor then conducted a rating exercise for their priorities. Mayor Niehaus adjourned
the meeting at 2:08 PM.
Page 26 of 123
1-1 Minutes
MOAB CITY COUNCIL MINUTES — DRAFT
JOINT CITY COUNCIL/PLANNING COMMISSION MEETING
AND
REGULAR CITY COUNCIL MEETING
JANUARY 22, 2018
Regular Meeting & Attendance: The Moab City Council held its Regular Meeting on the above date in
the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A
recording of the meeting is archived at http://www.utah.gov/pmn/index.html.
Joint City Council -Planning Commission Meeting:
At 5:30 PM, Mayor Emily Niehaus called the meeting to order. In attendance were Councilmembers Rani
Derasary, Mike Duncan, Karen Guzman -Newton and Kalen Jones. Councilmember Tawny Knuteson-Boyd
arrived at 5:40 PM. Also in attendance were City Manager David Everitt, City Recorder/Assistant City
Manager Rachel Stenta, City Attorney Chris McAnany, City Engineer Chuck Williams, Public Works
Director Pat Dean, City Treasurer Jennie Ross, Police Chief Jim Winder, Planning Director Jeff Reinhart,
Communications Director Lisa Church, Development Services Coordinator Sommar Johnson,
Records/Project Specialist Eve Tallman, Assistant City Engineer Mark Jolissaint, Water Superintendent
Levi Jones and Administrative Assistant Leigh Anne Reinhart. Planning Commissioners Wayne Hoskisson
and Jeanette Kopell were also attendance.
Mayor Niehaus began the discussion by explaining her approach to filling the Planning Commission
vacancy. She stated she was working with Kelly Thornton and others to write a job description.
Commissioner Hoskisson remarked that he had reviewed the document and felt it was good.
Commissioner Kopell concurred. Councilmember Jones praised the Planning Commission and stated he
thought the job description review was a good idea. Councilmember Duncan stated he hadn't seen it
but had spent eight years on the County Planning Commission and had a sense of what is entailed.
Mayor Niehaus added she had solicited the Planning Department perspective, as well. Councilmember
Derasary asked if the other Planning Commission members would see the draft; Jones stated he wanted
cleanup and consistency.
Discussion regarding the number of Planning Commission members followed. Niehaus proposed
changing the size from five members to seven.
City Manager Everitt presented the Council's 2018 planning -related priorities from their Visioning
retreat on January 20: affordable/assured housing -related code changes, creation of a Planned Area
Development (PAD) and/or Planned Unit Development (PUD) revisions, continuing clean-up of land use
code generally, participation in and adoption of a Central Business District Plan, creation of small area
plans for the Powerhouse Lane area and the 400 East corridor, and updating the General Plan with a
more detailed Future Land Use Map.
Councilmember Duncan asked for clarification regarding the difference between a Master Plan and a
General Plan. Planner Reinhart stated the terms are interchangeable.
Councilmember Jones offered that an assured housing policy is his top priority and has a broader range
than PAD/PUD. He added that, with as much development as possible going on, we need to ensure that
when those resources are mobilized, they should contribute to the housing solution as well as the
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January 22, 2018
Page 27 of 123
1-2 Minutes
housing demand. Jones also mentioned. Mayor Niehaus brought up the NEXUS study which relates to
the Plan. Jones stated he was also considering increased density as a component, and mentioned citizen
concerns regarding impacts on neighborhoods. He mentioned edits to the code regarding setbacks, solar
access and lighting, and summarized the topic as density mitigation. Niehaus added the subject of
parking. Jones stated that in his view parking would be a topic separate from the Planning Commission
list because that task will likely be subcontracted to a consulting firm, and will also encompass
residential on -street parking city-wide. Planning Commissioner Hoskisson remarked that the single
biggest citizen concern regarded solar access.
Councilmember Derasary noted the upcoming public process that will invite community input.
Pre -Council Workshop: Mayor Niehaus called the Workshop to order at 6:15 PM.
The Workshop began with an update on US Highway 191 Widening Project. Troy Ferguson from the
Utah Department of Transportation (UDOT) presented the project which will add a left turn lane for
some sections and four lanes of travel from downtown north to Highway 128. He discussed adding curb
and gutter, showed where stormwater would flow, and mentioned bike trails and pedestrian travel. He
noted on -street parking on North Main Street would likely be eliminated.
The workshop continued with Grand County Community and Economic Development Director Zacharia
Levine presenting the Grand County Economic Development Draft Plan. Levine's presentation is
available online. He reported on economic development progress and gave several examples of projects
including the Governor's jobs initiative, $5 million in low income tax credits for the ongoing senior
housing project, the Utah State University (USU) community redevelopment area, active transportation,
ArtTrails, a solar vehicle charging station and shade structure and the next business summit. Finally, he
laid out the primary goals of his department.
Regular Meeting Called to Order:
Mayor Niehaus called the Regular City Council Meeting to order at 7:00 PM and led the Pledge of
Allegiance. Twenty members of the public and media were present.
Approval of Minutes: Councilmember Derasary moved to approve the minutes of the January 9, 2018
meeting with corrections. Councilmember Jones seconded the motion. The motion passed 5-0 aye with
Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman -Newton and Duncan voting aye.
Mayor and Council Reports:
Councilmember Duncan cited the upcoming Council visit to the state legislature. Councilmember
Derasary mentioned her attendance at a recent Wabi Sabi Nonprofit Network meeting where she
learned about grants that Synergy has available to the community. Derasary and Mayor Niehaus talked
about their attendance at the recent Geodesign workshop and Niehaus reported she attended a
meeting of the rural housing task force with the Governor. Councilmember Jones reported that he and
Councilmember Knuteson-Boyd, along with City Manager Everitt, attended a meeting regarding the
UDOT recreation hotspot planning funds to mitigate tourism -related congestion. Jones also stated he
attended the Solid Waste meeting where recycling was discussed. Councilmember Guzman -Newton
mentioned the recent school board meeting she attended and noted the District is considering drug
testing, and is working on affordable teacher housing at the site of the future USU campus. She also
mentioned Communities That Care, which has been partially funded by the City, and stated there is a
donor who will take over funding for the Whole Child initiative. Councilmember Duncan mentioned his
participation in a recent meeting to initiate the regional groundwater management plan, and noted a
Page 2 of 5
January 22, 2018
Page 28 of 123
1-2 Minutes
water rights adjudication process will take place in the coming months. Duncan stated his concern
regarding the City's senior rights and his desire to retain a water rights attorney for the City at some
point in the future.
Administrative Reports:
City Manager Everitt reported on progress with the land use code and remarked that Conditional Use
Permits (CUPS) would be added to the Council agenda at the second meeting in March. City Attorney
McAnany is working on changes to the procurement policy. Everitt stated that he and City
Recorder/Assistant City Manager Stenta are working on the spring budget schedule. He also mention his
recent attendance at the meeting of the Colorado Association of Ski Towns (CAST) where the topic of
autonomous vehicles and Colorado's preparation for such vehicles was discussed. He noted this subject
may have implications for Moab.
Citizens to be Heard:
Steve Seats commented that he supports a safe parking area for the working poor to be able to sleep in
their cars inside City limits. He reported he had been rousted that morning by a law enforcement officer.
Zoe Huston spoke about an initiative the Moab Free Health Clinic supports, called Utah Decides. She
described a signature -gathering effort to get a citizen initiative on the ballot to expand Medicaid. She
asked for support from the Mayor and Council.
Kelly Thornton spoke about the Planning Commission. She noted the Commission works very hard and
she asked the Council to communicate with the Commission ahead of time on important topics and
meet with them jointly.
Presentation:
Student of the Month: Mayor Niehaus presented Landon Young with the Mayor's Student Citizenship of
the Month Award for January, 2018 for Helen M. Knight School. The Mayor also announced an
expansion of the award program to include the charter school and the middle school.
Special Events/Vendors/Beer Licenses/Solicitors:
Singha Thai Cuisine Class 11 Beer License —Approved
Motion and Vote: Councilmember Knuteson-Boyd moved to approve a Class II Beer License and
Granting of Local Consent of a Restaurant Liquor License for Saitan Pakkarato, doing business as Singha
Thai Cuisine located at 92 East Center Street. Councilmember Jones seconded the motion. The motion
passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Duncan and Guzman -Newton
voting aye.
New Business:
Central Business District Master Plan Project —Approved
Motion and Vote: Councilmember Derasary moved to approve award of the Moab City Central Business
District Master Plan Project and Consideration to Approve a Planning Services Agreement between the
City of Moab and Avenue Consultants/Downtown Redevelopment Services in an amount not to exceed
$58,270. Councilmember Jones seconded the motion. Planner Reinhart remarked the City received
seven submittals and noted the recommended firm had the most attractive proposal and was also
revealed to have the lowest bid. Councilmember Duncan brought up the Council's interest in public
input and Reinhart pointed out downtown redesign is a specialty of the recommended firm.
Councilmember Guzman -Newton asked about applying grant money from UDOT for this project and also
Page 3 of 5
January 22, 2018
Page 29 of 123
1-2 Minutes
inquired about whether the parking plan and the downtown plan would coincide. Councilmember
Derasary mentioned noise abatement as a potential focus of the planning process. The motion passed 5-
0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Duncan and Guzman -Newton voting aye.
External Boards and Working Groups —Discussion
The following slate of external board and working group memberships was proposed:
Airport Board—Councilmember Guzman -Newton
Recreation Special Services District—Tif Miller
Solid Waste Special Service District—Councilmember Jones
Grand Water and Sewer Special Service District—Councilmember Duncan
Mosquito Abatement —Chase Gholson
Moab Area Travel Council —City Manager Everitt (ex officio)
Southeast Utah Association of Local Governments —Mayor Niehaus
Canyonlands Health Care Special Service District—Councilmember Derasary
Moab Chamber of Commerce—Councilmember Guzman -Newton
Utah League of Cities and Towns Legislative Policy Committee—Councilmember Derasary, Mayor
Niehaus (or any two members of Council and/or the Mayor)
Trail Mix—Councilmember Derasary, Tif Miller
Moab Area Watershed Partnership—Councilmember Duncan, Rosemarie Russo
Economic Development —Mayor Niehaus (Councilmember Jones, ad hoc)
Dark Skies—Councilmember Jones
Homeless Coordinating Committee—Councilmember Duncan
Intergenerational Poverty —Mayor Niehaus, Councilmember Knuteson-Boyd
Communities That Care--Councilmembers Knuteson-Boyd and Guzman -Newton
Housing Task Force—Councilmember Jones, Mayor Niehaus, Councilmember Derasary
USU Dean's Council —Mayor Niehaus
Throttle Down—Councilmember Jones
Housing Authority—Councilmember Knuteson-Boyd
Grand County Council meetings —Mayor Niehaus
Children's Justice Center—Councilmember Knuteson-Boyd, Moab Police representative
Board of Education—Councilmember Guzman -Newton
Uranium Tailings Remediation—Councilmember Derasary
Planning Commission—Councilmembers Duncan and Jones
Water Conservation Advisory Board—Councilmember Duncan
Financial Forecasting Services —Approved
Motion and Vote: Councilmember Jones moved to approve Proposed Resolution #06-2018—A
Resolution Authorizing the Current City Manager on behalf of the City of Moab to Enter into a Contract
for the Provision of Financial Forecasting Services with Econowest Associates in an amount not to
exceed $25,000. Councilmember Knuteson-Boyd seconded the motion. The motion passed 5-0 aye with
Councilmembers Jones, Derasary, Knuteson-Boyd, Duncan and Guzman -Newton voting aye.
Consent Agenda —Approved
Motion: Councilmember Jones moved to approve the Consent Agenda. Councilmember Knuteson-Boyd
seconded the motion. The consent items included the following:
1) Request for Approval of a Sole Source Purchase Addendum to Recreonics, Inc. for a Witbits
Sports Modular Aquatic Play System in an additional amount not to exceed $400.
2) Request for Approval of a Procurement Exception for a State Approved Contract Purchase to
Page 4 of 5
January 22, 2018
Page 30 of 123
1-2 Minutes
Ken Garff Ford in an amount not to exceed $42,322 and Semi Service Inc. in an amount not to
exceed $8,900.
Vote: The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Duncan and
Guzman -Newton voting aye.
Approval of Bills Against the City of Moab: Councilmember Guzman -Newton moved to pay the bills
against the City of Moab in the amount of $114,182.89. Councilmember Jones seconded the motion.
Guzman -Newton noted a one -month heating bill for the Moab Recreation and Aquatics Center in the
amount of $8,500. The motion carried 5-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd,
Duncan and Guzman -Newton voting aye.
Recess: Councilmember Jones moved to recess for five minutes. Councilmember Derasary seconded the
motion. The Council recessed at 8:13 PM.
Executive Closed Session: Councilmember Jones moved to enter an Executive Closed Session to Discuss
Pending or Reasonably Imminent Litigation and to Discuss the Character, Professional Competence, or
Physical or Mental Health of an Individual. Councilmember Guzman -Newton seconded the motion. The
motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Duncan and Guzman -
Newton voting aye. The Executive Closed Session was entered into at 8:22 PM.
At 9:29 PM, Councilmember Jones moved to end the Executive Closed Session. Councilmember Derasary
seconded the motion. The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-
Boyd, Duncan and Guzman -Newton voting aye.
Adjournment: Councilmember Derasary moved to adjourn the meeting. Councilmember Jones seconded
the motion. The motion carried 5-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd, Duncan
and Guzman -Newton voting aye. Mayor Niehaus adjourned the meeting at 9:29 PM.
APPROVED: ATTEST:
Emily S. Niehaus, Mayor Rachel E. Stenta, City Recorder
Page 5 of 5
January 22, 2018
Page 31 of 123
1-2 Minutes
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 5-1
Title: Approval of Permits for Moab Rotary April Action Car Show to be held
April 27, 2018 through April 29, 2018 at Swanny City Park.
Date Submitted: January 10, 2018
Staff Presenter: Carmella Galley, Executive Assistant
Attachment(s): Special Event Application
Fee Waiver Request
Fee Waiver Policy
Excerpt of Event Ordinance
Options: Approve, deny, or modify.
Recommended Motion: I move to approve permits for Moab Rotary April
Action Car Show to be held April 27, 2018 through April 29, 2018 at Swanny
City Park with the conditions listed below.
Background/Summary:
The City Special Events Committee has reviewed the applications for the Use
of City Parks and Special Event Business License for the April Action Car
Show. We will be attending a pre -event coordination meeting for the event
and are of the opinion that all issues with the event and use of the park will be
adequately addressed. We find that the proposed use of Swanny Park for this
event provides clear benefits to the community. The event brings many
visitors to the community and provides an attraction that locals and visitors
enjoy.
Past use of the park has caused issues with some damage to the lawns and
restrooms. The event organizer has requested the restrooms be closed and
more port-o-potties will be added. The Public Works Department/Parks
Division would rather keep them open for the public.
It has been suggested by the committee that other venues be considered for
future Car Show events, however the organizers have not considered this
suggestion.
Page 32 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
Besides the overall use of the park and surrounding area, city services are
needed for support including the Police and Public Works Departments.
Directly or indirectly related to this event is the need for more police presence
to monitor other situations that arise throughout the city. Outside entities are
brought in to assist with this need.
The Organizers are requesting fee waivers in the amount of $1350. These are
the Special Events Fees and Park Use fees. The $300 Damage Deposit will be
held and returned after the event if all goes well. Because of the above
reasons the events committee does not recommend fee waivers at this time.
Staff Recommended Conditions:
1. The vendor organizer will provide extra port-o-potties due to the
request to close the restrooms at Swanny Park.
2. Food vendors will be placed in the parking stalls on the southwest side
of the park off of the grass and not blocking the roadway.
3. Vendor vehicles will not be placed in the red zone on 100 West Street.
4. The crosswalk on 100 West will not be blocked.
5. There shall be no parking in the red zones on 100 West Street.
6. The event organizer shall procure and place their own barricades. The
City will not place barricades for this event. If signs are stored with the City,
please contact Public Works a week prior to event to schedule a pickup.
7. Signage needs to be provided for, and event staff shall enforce, "no
parking" on Walnut Lane and 200 North.
8. No stakes shall be used for tents or other structures, to avoid
puncturing water lines.
9. The event organizer shall provide for recycling containers at each trash
can areas, and shall provide for the pick-up for both trash and recycling.
10. The event organizer shall provide a dog monitor for the park to ensure
that dogs are not present at the event.
11. No excessive noise before 7:00 am in the area.
12. The Rotary Club of Moab shall meet with City Public Works, Parks and
Police Departments at least two weeks prior to the event for final event
coordination.
13. Completed vendor list turned into the Treasurer's Office prior to the
event.
Page 33 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
PYMT REC'D
CITY OF MOAB
DATE PAID: f 0 4
AMOUNT PAID:154)
RECEIPT No.: L `61Di
eD
CI m OD
CITY OF MOAB
SPECIAL EVENT LICENSE APPLICATION
217 EAST CENTER STREET
MOAB, UTAH 84532
(435} 259-5121/ FAX (435) 259-4135
PLEASE MAKE CHECKS PAYABLE TO: CITY OF MOAB
NAME OF EVENT: Moab Rotary Car Show
�75
JAN 1 0 2018
i faa50c.2a2,10(: b
SPECIAL EVENT FEE: Level 1-$200.00
Level 2-$400.00
LICENSE #:
ZONE:
DESCRIPTION OF EVENT: Old car show fund raiser with 100% money donated to communtiy . Primaraly the Moab Free Health Clinic
LOCATION OF EVENT:
Swanny City Park
PREMISES TO BE USED: Enure Park
TEMPORARY STRUCTURES TO BE USED (IF ANY
DATE(S) AND TIME(S) OF EVENT: Apn
We have porta patties„ trash containers and venders along with up to 500 cars within park.
am to 6pm apd}Ipril tat liam to 11 am
ANTICIPATED #OF EVENT PARTICIPANTS: up to 500 Cars and 3000 spectators
EVENT SPONSORS NAME: Moab Rotary Club
SPONSOR'SADDRESS: 301 S 400 E Ste 203
CONTACTS EMAIL ADDRESS: dave@moabrealty.com
CITY: Moab
PHONE: 435-260-1968
STATE: UT Zp: 89532
THIS FORM IS AN APPLICATION FOR A SPECIAL EVENT LICENSE. THE ACTUAL LICENSE WILL BE ISSUED
AFTER CITY STAFF OR CITY COUNCIL APPROVAL. IT IS UNLAWFUL TO ENGAGE IN SUCH ACTIVITY
WITHIN THE CITY WITHOUT FIRST OBTAINING A LICENSE. ALL INFORMATION MUST BE ACCURATELY
COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED.
1,tEAsEP gT.NNAME(s)
INVE 1 �l � f U`S`\� \`�� HEREBY AGREE TO CONDUCT SAID SPECIAL EVENT STRICTLY IN ACCORDANCE WITH THE MOAB
CITY SPECIAL EVENT LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES
AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE INFORMATION CONTAINED HEREIN IS
TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE
MENTIONED LOCATION AND SPONSOR.
��'
kgrsalure of Sponsor Da e
SEE SACK OF FORM FOR ADDITIONAL REQUIREMENTS!
Rev. 10/2017
Page 34 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
ATTACH SITE PLAN FOR THE EVENT GROUNDS (IF APPLICABLE).
ATTACH ADDITIONAL INFORMATION INDICATED BELOW:
-,
LICENSE APPROVALS
CITY STAFF
❑ APPROVED
❑ DISAPPROVED
REASON(S):
LICENSE EXPIRATION DATE:
SIGNATURE OF CITY STAFF
,
MOAB CITY COUNCIL APPROVAL REQUIRED ❑ NO 0 YES
AGENDA DATE:
❑ APPROVED
❑ DISAPPROVED
REASON(S):
EVENT COST RECOVERY SURCHARGE:
SPECIAL CONDITIONS:
Rev:102017
Page 35 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
City of Moab
APPLICATION FOR THE
SPECIAL USE OF CITY PARKS
Swanny Park, located, between 100 and 200 West from 30 to 400 North, is a non -reservation park that is meant to be open to the
public on a first -come, first served basis. Special Use of Swanny Park and other non -reservation parks within the City is subject to
approval by the Moab City Council. The City Council may approve use applications for events that provide clear benefits to the
community. Requests for usage by private businesses that serve a limited clientele will not be approved. This application must be
submitted, along with any special events license application, to the City Recorder's office at least six weeks prior to the scheduled
event. Upon approval of the application by the City Council, a Special Park Use Permit will be issued upon payment of the appropriate
fee, provided for in the Schedule of Fees.
PLEASE PRINT OR FILL ELECTRONICALLY
•w*_ .,. •
Applicant Information
Name of Person Responsible for Use of Park: Dave Bierschied
Name of Organization and Event if applicable: Moab Rotary Car Show
Address 301 S 400 E, Moab, UT 84532
Day Phone: 435-260-1968 Email: dave@moabrealty.com
Proposed Park Usage Information
:.) r - hum — 6P41
Which park to you intend td use? Swanny Park. X Other (please indicate name of park.
Please indicate the proposed dates and times of use:
\Proposed Start Date: 4-28-2018 Start Time:y � am/pm End Time. 6pm am/pm
Proposed End Date: 4-29-2018 Start Time: am/pm End Time. 11am am/pm
-4-4 4.4?
Please specify what areas of the park are proposed for use Entire park
For Swanny Park, please show in detail on the attached diagrams, which areas of the park are proposed to
be used. Show locations of all structures and facilities.
Number of participants you expect. 500 Number of spectators that you expect: 3000
Please describe structures, tents, canopies, portable restrooms, etc. that you propose to set up at the park:
We will be setting up porta potties, trash containers and have venders along exterior of park. 500 cars in park.
Will amplification be required for your event? Yes No
Please specify any electrical needs for your event: Power for venders. some from electrical service at park rest provided by
generators.
Please describe the parking and traffic plan for your event. Location of parking, signage, traffic control
devices, use of volunteers, etc. should be described.
Coordinate with city police and barriers set up by event sponsor. Event organizer will provide volenteers during event.
If you anticipate any street closures for your event, please describe below, and show on the accompanying
diagram.
100 west , Park Drive and Park Road
PLEASE COMPLETE OTHER SIDE
Page 10 of 26
Page 36 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
Do you intend for the park to be open to the public during your event? Yes X No
Do you intend to serve/sell alcohol (if so, additional requirements apply) Yes No
For non-Swanny Park events: Do you plan to charge for admission to the park? Yes
Please describe any security or crowd control measures you plan for use of the park:
Local Police and Rotary Volenteers.
X
No
For groups over 100 people, please describe your refuse control and recycling plan:
We provide additional trash containers including large dumpster and patrol event em ptying containers as needed.
Please describe your clean-up plan during and after the event:
Rotary volunteers clean up park before leaving on Satu rday and Sunday.
Please describe your restroom facility plan:
Porta potties along Turner Lumber side of park. Request tha t city bathrooms be locked during the event.
Other Information
Please describe how your organization, your event, and/or your use of the park will provide broad -based
benefits to the community:
This is Moab Rotary Club's main fund raiser. We use 100%of t he money raised for scholarships, donations to local organizations
(Seek Haven, Multi -cultural Center etc.) Majority of money goes to or Local Partner The Moab Free Health Clinic.
Please specify and describe other community or city facilities that you plan to use:
None
Have you applied for a Special Event Permit for this use? Yes
X
No
Will you be able to provide proof of insurance, showing the City as an additional insured? Yes
X
No
I certify that the information contained in this application is true and correct. I agree to abide by the City of
Moab Parks Policies and any conditions attach o this
Signature of Contact Person:
Date' ) — VO— . ?)
Office Use Only
Public Works Review:
Park Use Fee: Date Fee Paid: Date of City Council Approval -
Insurance Received: Final Set up Diagram Received.
Special Conditions or Requirements:
Police Department Review:
Administrative Review.
Other Required Permits and Approvals
Page 11 of 26
Page 37 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
SwannyPark
1'
400North Sheet
Aquatic Center
C Covcred Rirnic Tables
L
To Main St
One Block
Page 38 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
Moab City Corporation
217 East Center Street
Moab, Ut 84532
435.259.5123
Receipt No: 219066
Receipt Date: 01/10/2018
Timestamp: 01/10/2018 11:18 AM
Payor: MOAB ROTARY CLUB
CAR SHOW - APRIL 28 & 29 2018 - APPLICATION FEE
1032160 FLAT BUSINESS LICENSES
CAR SHOW - APRIL 28 & 29 2018 - DAMAGE DEPOSIT
1036200 PARK RENTALS
CAR SHOW - APRIL 28 & 29 2018 - $475.00/DAY
1036200 PARK RENTALS
CAR SHOW - APRIL 28 & 29 2018 - $475.00/DAY
1036200 PARK RENTALS
Check 1252
Check 1253
Tendered Amount:
Cash Back:
Total Applied:
Page 39 of 123
400.00
300.00
475.00
475.00
$1,650.00
$1,250.00
$400.00
$1,650.00
$0.00
$1,650.00
January 24, 2018
Mayor and Moab City Council,
I would like to take this opportunity to request that customary fees for the use of Swanny Park be
waved during the Moab Rotary April Action Car Show.
The April Car Show is the main fund raiser for the Moab Rotary Club. Moab Rotary Club is truly a
service organization. All monies raised during the Car Show are given back to the community. We
have an all volunteer work force. The majority of the money earned goes to the Moab Free Health
Clinic our Moab non-profit partner. We also give scholarships and fund other non -profits including
the Multicultural Center and Seekhaven.
I am requesting a few minutes at your meeting where you will be discussing our permit for the
event.
Respectfully,
Dave Bierschied
Car Show Chair
Moab Rotary Club
Page 40 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
City of Moab
City Council Policy
Regarding the Consideration of Fee Waiver Requests
It is the general policy of the Moab City Council to not consider requests for fee waivers for city
programs, services, permits and licenses. Further, the City Council has determined that exceptions
to this general policy may be made at the sole discretion of the City Council, subject to certain
conditions, as follows:
1. Requests for an exception to the fee waiver policy shall be made in writing at one month
prior to the event or service for which the fee is charged. Such requests shall be submitted
to the City Recorder's Office. If this timeframe is not met, the fee shall be paid in full, and
the request will be considered as a request for a refund rather than a waiver.
2. The following fees are not subject to an exception under this policy:
a. Fees related to public works, including but not limited to water and sewer fees,
water and sewer impact fees, storm water drainage fees and solid waste fees.
b. Fees related to planning and zoning, including but not limited to subdivision fees,
annexation fees and permit fees.
c. Fees related to recreation programs and services.
d. Fees related to law enforcement, with the exception of traffic control and security
fees associated with a special event.
e. Fees related to alcohol.
f. Other fees not provided for in this policy.
3. The City Council may consider an exception to the fee waiver policy for special -event -
related fees, including special event permit fees, special event business license fees, park
use permit fees, banner fees, and traffic control fees and security fees, if the organization
requesting the exception meets at least one of the following criteria:
a. The event, as its main function, is a fundraiser for a charitable organization that
provides services to Moab residents.
b. The organization sponsoring the event has in the past made and commits to
continue to make in the future, a financial donation to the City that covers all or a
portion of the costs associated with the event for which the organization is seeking
an exception.
c. The event organizer is a governmental entity.
d. The event's primary purpose is to provide a school program or to benefit a school or
school program.
e. The primary purpose of the event is to provide a community -wide celebration or
program that is offered free of charge to community members.
f. The event is one that has been provided by the City in the past.
4. The City Council may consider an exception to the fee waiver policy for
fees only for requests made by Grand County or the City of Moab for cou
facilities.
Page 41 of 123
ndors/Beer Licenses/Solicitors
ding permit
or city -owned
A. Any person adversely affected by a permitting decision under this Chapter may appeal as
provided in this Section.
B. Appeals of decisions by the Special Events Coordinator, SERC, or the City Council shall be
appealed to the Appeal Authority by delivering written notice to the City no later than seven
calendar days from the date of the decision or order which is the subject of the appeal. The Appeal
Authority shall promptly hold a hearing, and any Appeal Authority decision shall be final.
C. In any appeal proceeding, the Appeal Authority shall only overturn the decision that is the
subject of the appeal if it is found to be arbitrary, capricious, or unlawful.
5.09.070 Fees; Hardship Waiver.
A. Special Event application fees shall be set according to the fee schedule established by the
City Council by resolution.
B. If applicable, a park rental fee is due and payable seven days prior to the event.
C. The City may require payment of a City Service Fee to cover the cost for additional City
services arising from an event. Additional City services include, but are not limited to, labor costs
for City personnel, rental costs for the use of City equipment, and other direct costs for the use of
City facilities. The City Service Fee shall be determined on a case by case basis, as required by the
event, and must be paid in full seven days prior to the event.
D. The City may require any applicant to post a cash deposit or other security approved by the
City Attorney to cover all estimated contingent costs prior to the issuance of a Level II Special Event
Permit, as a guarantee against fees, damages, clean up, or loss to public property. The City may
retain any such deposit to cover applicable fees, damages, cleanup costs, repairs to public property
or facilities. The unexpended balance of any deposit shall be promptly returned to the applicant no
later than 30 days from the conclusion of the event.
E. The City may waive fees under this Chapter in the case of a showing of need or financial
hardship by an applicant who is an individual or a non-profit organization, or in the case of an
application for a Speech Event.
5.09.080 Sales Tax Collection; Business License.
A. Unless exempted by Utah law, an applicant for a special event that includes vendor sales
or concessions shall a it h e r:
1. provide proof that all vendors have a sales tax license and agree to be responsible
for direct remittance of all sales tax proceeds from the event to the state; or
PAGE 7OF9
Page 42 of 123
5-1 Special Events/Vendors/Beer Licenses/Solicitors
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 5-2
Title: Approval of Special Event Permit for Moab Real Estate Company Ten
Year Anniversary on Saturday, April 7, 2018.
Date Submitted: January 12, 2018
Staff Presenter: Carmella Galley
Attachment(s): Special Event Application
Retail Beer License Application
Local Consent
Options: Approve, deny, or modify.
Recommended Motion: I move to approve the Special Event Application for
Moab Real Estate Ten Year Anniversary on Saturday, April 7, 2018 located at
50 East Center Street.
Background/Summary:
Moab Real Estate is celebrating ten (10) years in business in Moab and would
like to invite the community to join them for an appreciation celebration.
The Special Events Committee has met and worked out a couple of details
involving this event including emergency access and permission from the
property owner.
Please note that several of the required/permits are contingent upon other
approvals. The following approvals are needed:
1. Approval of a Special Event Permit
3. Approval of a Class IV Special Event Beer License
4. Granting of Local Consent for a state -issued Special Event Beer Permit
Page 43 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
CITY OF
MOAB
SPECIAL EVENT CHECKLIST
217 East Center Street, Moab, Utah 84532
Complete applications must be submitted to the City six to eight weeks before the event is scheduled to
take place. Applications submitted to the City less than six weeks will not be accepted by the City.
[F6. Complete Special Event Application.
24. Detailed Event Site Plan. Must include Street Names, Placement of Barricades,
Road/Sidewalk Closures, Vendor/Merchant Parking, Vendor Booth Placement, Inflatables,
Amusement Devises, Table Placement, Portable Toilet Placement, Fencing, Tents Placements, etc.
Security Plan. Must provide Names of Security Personal, Ages and Contact information.
13.
�4. Proof of Insurance naming the City of Moab as additional insured. 0 n 19rlvak eve/01
Insurance is required when the event is held at a City Facility, Park, Road Closure or Sidewalk
Closure. (Please see the example insurance certificate for amounts of insurance coverage and language required
to be on the insurance certificate.)
�5.
`E 6.
ntn 77.
Et g•
n trA9,.
Insurance for each vendor naming the City of Moab as additional insured. Insurance Na V,QAd es
is required when the vendor is vending at a City Facility or Park. (Please see the example insurance certificate
for amounts of insurance coverage and language required to be on the insurance certificate.)
Proof of Park Reservation or City Facility Reservation.
Encroachment Permit Application and Plan. (Required for Road/Sidewalk Closures.)
Written Authorization for Events held on Private Property from the Property Owner.
Temporary Sales Tax Number for Event and Vendors. Please contact State of Utah Special Events
Tax Division 801-297-6303.
�0. Health Department Approval for Any Food Provided at the event. Southeast
Utah. Health Department 575 S. Kane Creek Blvd., Moab, UT 84532.435-259-5602.
11. City Use Agreement (Is required for certain City properties. City will provide the Agreement if required.)
❑ 12. Applicable Fees.
❑ 13. Other Requirements:
Review Process information
The application will be submitted to the event committee for their recommendation of approval. The applicant will be contacted by the City with
comments/concems from the event committee. Comments/concems of the committee must be resolved by the applicant prior to the City
approving the event permit. City Council approval is required for Single Event Alcohol Permits. Questions, please contact Carmeila Galley at
435-259-5121 or by e-mail at events@moabcity.org.
Page 44 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
SPECIAL EVENT PERMIT
APPLICATION
CITY OF MOAB
City of Moab Special Events
217 East Center Street
Moab, UT 84532
CITY Or
Moog
Phone: 435-259-5121
E-mail;
events@moabcity.org
APPROVALS:
city:
Date:
Fire: Date:
Conditions ofapproval:
Other Staff Approval:
Date
TYPE OF ACTIVITY check all that apply: ❑ Cycling ❑ 5K ❑ Training Event ❑ Festival
❑ Film Production ❑ Parade ❑ Sporting ❑ IOK RI Block Party ❑ Religious
❑ Outdoors Sales ❑ Fun Run ❑ Dance ❑ Other
Please print or type , 1
EVENT NAME:y-U1-1' C S(1 1/4.40(kb 1Q Nam- lf `k,VP-Y'sa .
1. Location of Event: 60 cum C�-+�ke�-�S� . C` ock b, U�, 8t4 32
Pc4_14 _ C.-C/STEV- ST s Q fhe-E.
2. Location of Event:
3. Name of Organization: Rat- 6-s'(irr CO , OF 114-0 Pre,
4. Date (s) of Event: 1-4-1 — 1018 Start Date: 417 S Start Time: p inn
5. EVENT DETAILS
Event Location 1
Date(s):
Start time:
End time:
Set-up
Date(s): 4 - `/ — Z,p ig
Start time:
4 P IAN
End time:
10 pm
Clean-up
Date(s): (.4 - -7 • ul q
Start time:
10 P IV'
End time:
1 2- 19 net
Event Location 2
Date(s):
Start time:
End time:
Set-up
Date(s):
Start time:
End time:
Clean-up
Date(s):
Start time:
End time:
Is this a recurring event? N0
If yes; daily, weekly or other?
Is this an Annual Event? No
If yes; same date and place?
S. PARTICIPANTS
Number of participants expected:
Number of Volunteers/Event Staff:
Open to the Public
❑ Private Group/Party
If event Is open to the public, is it: ❑ Entrance Fee/Ticketed ❑ Fee for Participants/
Event? Racers/Runners Only
i
Page 45 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
6. APPLICANT INFORMATION
Name of Applicant: ¢ O.C. a0 d !
Address: Le,114e*- S t-AQU`b , UT, . 84532
Day Phone: 44-6- - 0),D Cell/Other: 4��• 2.(0 • nt45 E-Mail: aacji ,e.l Hoadeco,fs l
Mailing Address (if different):
Event Web Address (if applicable):
Alternate Contact For Event: ' &n0. Cell Phone/Other:q • ZSq 6I50
CelUother: 14 c75 2_60 (2-6afa-D OCL40V,e.CO .
Page 46 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
7. VENDORS/FOOD/ALCOHOL check all that apply
Vendors/Merchants Are Vendors Merchants Selling Products orServicet N
If yes, Temporary Sales Tax Numbers are required from State Special Event ar ivision 801-297-6303
Is Food available at the event ,/Yes LJ No
Is the food (please check all that appl.)
Given away Catered by restaurants/Vendors,/ Prepared on site
Events which have Food available must contact the SE Utah Health Dept„ for approval 435-259-5602
1 1 Alcoholic Beverages will be available at the event !vi Yes U No
Please check applicable
Beer StandsBeer Ggcle.
Selling, Serving, Giving Away, Alcohol at an event requires City Council, City Business License and State
Of Utah Department of Alcoholic Beverage Licensing for state approval 801-977-6800
8. TENTS/STAGES/STRUCTURES (include details on sitemap)
❑ Tents/Pop-up Canopies VYes ❑ No How many Tents/Pop-up Canopies will be used for the event? ' rt-F re iy+
Dimensions of Tents/Pop-up Canopies:
All Enclosed Tents and Pop-up Canopies require inspections from the Moab Valley Fire Department 435-259-5557 and can not be staked into the ground.
❑ Temporary Stage Dimensions:
Description of Tents/Canopies/Stage, etc.:
9. SITE SETUP/SOUND *ck all that apply (please include details an site map)
Fencing/Scattoldtng
Barricades
Portable Sanitary Units
Music ifyes, check all that apply t/ Acoustic ✓� Amplified
PA/Audio System Type/Description:
Fireworks / Fire Performances / Open Flame
Propane/Gas On site
Trash/Recycle Bin coordination On Site V .
(must obtain privately)
(must obtain privately)
(must obtain privately)
Req_uires approval from Moab Valley Fire Dept. (435) 259-5557
Requires approval from Moab Valley Fire Dept. (435) 259-5557
Monument Waste (435) 259-6314 Green Solutions (435) 259-1088
/O. ROAD & SIDEWALK USE please include det " s on sitemap
❑ Will Roads & Sidewalks Be Used? ❑ Yes N o
❑ Are you requesting Road Closures? ❑ Yes Vio
An Encroachment Permit is required for Road Closures and Sidewalk Use. To obtain the permit, please contact
Moab City Public Works Dept., 435-259-7485.
11 Road Use and Closure Location:
U Sidewalk Use Location: U Will stay on sidewalks and
follow pedestrian laws
j Parade Location: Number of Floats:
11. Ap lication fee is based an attendance as followed:Eil
v
00.00 for attendance under 300
❑ $400.00 for attendance over 300
Total: $
By submitting a signed application, the applicant certifies
revocation of the Permit.
I YO0
Print Applicant's Name
fying any information on this application constitutes cause for rejection or
plicants Signature
I
Date
Page 47 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
EVENT DESCRIPTION
PLEASE DESCRIBE YOUR EVENT IN DETAIL ADD ANY ADDITIONAL INFORMATION OR PAGES
• Please be sure to include any elements of your event that will help with the approval of the event.
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Page 48 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
DETAILED SITE MAP
PLEASE INCLUDE OR ATTACH A DETAILED SITE PLAN AND/OR ROUTE MAP. COMPUTER OR
HAND -DRAWN SITE PLANS ARE APPROPRIATE. Be aware that if you are faxing a map, many
elements may not be visible.
Your map should include:
E The names of streets, placement of barricades, and/or road closures
E The areas where participants and vendors/merchants will park
❑ Portable Toilets, fencing i ifri"
❑ Location of Security Personal, information booth, lost and found booth
❑ Stage, Tents and materials, storage, etc. used in the event.
North
Page 49 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
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Page ..0 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
SPECIAL BUSINESS EVENT LIST OF VENDORS
(MUST BE SUBMITTED TO THE CITY OF MOAB PRIOR TO THE EVENT)
5.09.030 Sales Tax Collection.
A. Unless exempted by state law, each special business event licensee shall be responsible for obtaining a state sales tax license and shall require that all
vendors either.
1. Provide proof of a sales tax license and agree to be responsible for direct remittance of all sales tax proceeds to the state; or
2. Execute a sates tax remittance agreement whereby the vendor delivers sales tax proceeds to the licensee for remittance to the state under the
licensee's sales tax license.
NAME OF EVENT: DATE(S) OF EVENT:
BUSINESS NAME
OWNERS NAME, ADDRESS, PHONE #
ITEMS TO BE SOLD
TEWORARY RAI c4 TAX
LICENSE NOJSAIES TAX
ID
�10 S . en/L- &:1 NA/ o•-! .
09/08/03
Page 51 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
Price: Tel: 435.637.3671
Moab: Tel: 435.259.5602
http://www.seuhealth.com
Special Event Name: 0.£M,2:51-PTC. 60 Qr- lin.6-rkt t 0 \I 041_ kw wa2-SA .`f
Primary Contact: .0 —1._ 'AO Old Phone: i- 5 • 2,(e_o • $ ZZ fC
j
Secondary Contact: 2X t tU p" 010e-`i Phone: i4;; ' 2S-Ct r 01 SO
141 -7 12.-bIg
Dates of Operation:
Location: E SPr
Email:
(e McoJo i2-e Co. C brr
SPECIAL EVENT FOOD SERVICE PERMIT APPLICATION
The Southeastern Utah Health Department has adopted by reference the current State of Utah, Department of
Health, Food Service Sanitation Rule R392-100.
The Health Department requires that the special event be responsible for ensuring compliance by food vendors.
The Health Department requires that every food bootiVtruck have at least one person with a valid Food Handlers
certificate present during all hours of operation.
The Food Service Sanitation Rule requires all food booths to be available for inspection during all hours of
operation by the health department.
One to Three Day Events 4 `
Number of Food Vendors Event Plans to Have: t X $20.00
r�
Greater than Three Day Events
Number of Food Vendors Event Plans to Have:
X$50.00
Make Checks Payable to SEUHD
Carbon or Emery County Events Mail to: P.O. BOX 800, Price Utah, 84501
Grand County Events Mail to: 575 S. Kane Creek Blvd., Moab Utah, 84532
EVENT MUST PROVIDE A LIST OF VENDORS AND THEIR CONTACT INFORMATION
AS WELL AS THEIR MENU ONE WEEK PRIOR TO THE FIRST DAY OF THE EVENT
Page 52 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
Temporary Food Permit Guidelines and Operational Requirements
Term:wan, Permits:
• Must have at least one person onsite during hours of
operation with a current valid food handler's
card. We encourage everyone that handles food
to have a valid food handler's card.
• All staff in food service with seasonal/extended
seasonal permits must have approved food
handler's training.
Food Protection:
Food must be protected using acceptable methods including
the following:
• Maintained at proper temperatures.
• Time as a control shall not be utilized.
• Raw animal products shall be stored in separate
containers.
• Ice used as food shall be stored separately from other
products.
• Kept in lidded containers.
• Individually wrapped or covered.
• Enclosed in service containers.
• Use of a display plate (not for sale or consumption)
may be allowed.
Hand.Washine:
• Hand washing is required
• Bare hand contact with ready to eat foods is
prohibited.
• At least 5 gallons of culinary/potable water shall be
readily available in clean containers.
• The container shall have a spigot that allows for
continuous flow of water.
• Hand wash stations that utilize a foot pump may be
allowed.
• Liquid soap and paper towels are required.
• Hand wash waste water must be properly disposed of.
Plumbine:
• A food vendor that does not have a commissary must
provide means for ware washing using a three
compartment system of sinks or approved bins.
• Waste water must be properly disposed of.
Utenstis/S000as:
Acceptable methods for use of utensil/scoop storage
must be listed on the application. Acceptable
methods include:
• Stored in product with handle out of product.
• Multiple utensils/scoops may be kept available
• Properly cleaned (washed, rinsed & sanitized) utensils
may be reused if cleaned at least every hour.
• Stored in water that is at least 135 Degrees F.
gauiament:
• Food storage containers and utensils shall be kept'
clean and sanitized until use.
• Utensils/single-service items shall be stored at least 6
inches off the ground.
• A canopy is required for the booth/stand.
• A solid floor may be required at the discretion of the
health department.
• All equipment (including grills, utensils, other
appurtenances) shall be made of food grade
materials.
• Use of canned solid fuel is prohibited.
Solid Waste:
• Approved containers shall be provided for food
operations and for patrons to dispose of wastes.
They shall be routinely emptied as necessary to
approved waste disposal facilities.
• Grease and oil shall be disposed of properly; not on
the ground or into a storm drain.
Booth Structure:
• Minimum isolations distances of 100' must be
maintained from potential sources of
contamination (i.e. portabte toilets, animals, etc.).
• A canopy may be required for the stand at the
discretion of the health department.
• Walls and a solid floor may be required at the
discretion of the health department.
• Lighting (using shatterproof bulbs) may be required at
the discretion of the health department.
• A barrier shall be provided to isolate food cooldng,
preparation and serving areas from public access.
i
Page 53 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
Rachel Moody
From: Orion Rogers <orogers@utah.gov>
Sent: Thursday, January 11, 2018 4:29 PM
To: Carmella Galley; Rachel Moody
Subject: Rachel Moody's 10 Year anniversary event
Hi Carmella,
Ken Moody is catering Rachel Moody's special event. He is fully licensed through the health department and no
further action is needed.
Thanks
Orion Rogers, M.S. Geology, REHS
Environmental Health Director
Southeast Utah Health Department
Office: 435-259-5602
Cell: 801-557-6978
********** IMPORTANT MESSAGE **********
This message, including any attachments, may contain confidential information intended for a specific
individual and purpose, and is protected by law. If you are not the intended recipient, delete this message,
including from trash, and notify me by telephone or email.
If you are not the intended recipient, any distribution or copying of this message, or the taking of any action
.based on its content is strictly prohibited.
Page 54 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
Real Estate Company of Moab
10 Year Anniversary Celebration
Private Ownership Permission
City of Moab,
We hereby grant permission to Real Estate Company of Moab to hold a private event in our parking lot
located at 50 East Center Street, otherwise known as Center Street Square, on April 7, 2018.
Our Best,
Charlotte Unger,`Pro,�F�tFty Owner
Rachel Moody, Property Manager
Page 55 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
Real Estate Company of Moab
10 Year Anniversary Celebration
Security Plan
We will provide security at our beer/wine garden to check ID's for consumption of alcohol and
containment of alcohol within the garden's fenced off premises.
Our security personnel will be:
Rachel Moody, 41, 435-260-8245
Reina Every, 28, 435-260-1542
Tyrel Every, 33, 435-260-2344
Isaiah Flint, 38, 435-210-4831
Kai Malloy, 43, 435-260-2907
Joel May, 44, 801-589-6975
Our staff will be working the event to ensure safety and security through the entire premises:
Lynda Diem, 61, 435-260-9244
Angela Houghton, 41, 435-260-0700
Kim Kirks, 801-369-9184
Jen Hancewicz, 435-260-2967
Page 56 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
DATE PAID:
AMOUNT PAID:
RECEIPT No.:
-1a-ij
0
e; I SL S
CITY OF MOAB
RETAIL BEER* LICENSE APPLICATION
217 EAST CENTER STREET
MoAB, UTAH 84532
(435) 259-5121 / FAX (435) 259-4135
PLEASE MAKE CHECKS PAYABLE TO: CITY OFMOAB
❑ CLASS 1 FEE:
❑ CLASS II FEE:
❑ PRIVATE CLUB
❑ CLASS III FEE:
•$CiCLASS IV FEE:
LICENSE #:
$200.00
$200.00
$720.00
$90.00
$90.00
APPLICANT'S PERSONAL INFORMATION
FULL NAME: ilkok-0 0 b`l HOME PHONE: 435 ' 2100 ' VAS -
HOME ADDRESS: S Pi t S r` N n tom STATE: T Lp:
SOCIAL SECURITY NUMBER: DATE OF BIRTH:
DRIVER LICENSE NUMBER 8 STATE:
BUSINESS INFORMATION
BUSINESS NAME: V (Gm- e�� ��Eco • O � MO r re SALES TAX ID #: "I
BUSINESS ADDRESS: � Erk ST C.-0- MNt. ST BUSINESS PHONE: I -MS • ZS-61 • 0 150
BUSINESS MAILING ADDRESS: S . • Cm MIAS STATE: OT ZIP: atts-32
WARNING!! ALL LICENSES, EXCEPT CLASS III, REQUIRE A STATE
LICENSE! STATE APPROVAL COULD TAKE 30 DAYS OR MORE TO PROCESS!
CONTACT THE STATE NOW!
THIS APPLICATION IS MADE FOR A LICENSE TO SELL BEER* UNDER THE FOLLOWING LICENSE: (CHECK ONE)
❑ CLASS I
Retail License shall entitle Licensee to sell Beer only on the premises licensed on draught and
in original containers, for consumption on or off the premises, in accordance with the Liquor
Control Act and the Ordinances of the City.
❑ CLASS II Retail License shall entitle the Licensee to sell Beer in the original containers, on the premises
for consumption on the premises, in accordance with the Liquor Control Act and Ordinances
of the City, and shall be issued solely to Restaurants, Cafes and other establishments whose
primary purpose is the dispensing of food.
Same conditions as Class I and Class !I Beer Licenses.
Retail License shall entitle the Licensee to sell Beer on the premises licensed in original
containers, for consumption oil the premises in accordance with the Liquor Control Act and
the Ordinances of the City.
Retail License shall entitle the Licensee to sell Beer on the premises licensed on draught and
in original containers, for consumption on the premises in accordance with the Liquor Control
Act and the Ordinances of the City limited to the dates specified.
❑ PRIVATE CLUB
❑ CLASS III
❑ CLASS IV
Will you als serve liquor, wine or heavy beer (over 3.2% by weight)?
ti NO LWYES (Requires 'Local Consent' approved by City Council prior to State approval.)
2. List brands of beer proposed to baby the applicant within the City of Moab:
Mum 6fievele-q vex -Da
woowefittoeitic t�1 N01 12 C I•11006ONM
'Beer application is for 3.2% by weight only. Also requires a State license.
07/09/1 a
Page 57 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
RETAIL BEER LICENSE APPLICATION
Submit completed application and attachments to the City Treasurer for processing.
The applicant represents that they possess all the qualifications of a licensee as set forth
in Section 32, Chapter 4 of the Utah Code Annotated 1953 and that they will faithfully
comply with and have faithfully complied with the Utah Liquor Control Act.
This application is submitted to the City of Moab as an inducement for the issuance of a
retailer's business beer license in accordance with Section 32, Chapter 4 of the Utah
Code Annotated 1953. The undersigned applicant hereby agrees and promises that if
such beer license is granted, the applicant will faithfully comply with all provisions of the
Utah Liquor Control Act and regulations of the Utah Liquor control Commission adopted
pursuant thereto, and the ordinances of the City of Moab, and in particular that they will
faithfully comply with Section 32, Chapter 6 of the Utah Code Annotated 1953 relating to
reporting and payment of excise tax, and with regulation 4 relating to advertising,
regulation 4-A relating to labeling and advertising, and regulation 5 relating to unfair
competition and unlawful practice.
STATE OF UTAH
COUNTY OF GRAND
}
: SS
Applic_,�Signature
2aChfl o being first duly sworn, on his/her oath deposes
and says: That he/she is the applicant above named; that he /she has read the
foregoing application, and knows and understands the contents thereof; that the same is
true to his/her own knowledge.
Subscribed and sworn to before me on this
,T'ak_arLt
GLENNA OLIVER
Nolory Public Stole of Utah
My Commission Expires on:
September 9, 2019
Comm. Number: 684887
. day of
1-0,?„ St_
Notary Public
Page 58 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
CLASS IV SPECIAL EVENT BEER LICENSE
SUPPLEMENTARY INFORMATON
1. Please specify the dates, times, location, nature and description of the proposed event:
PnP re. t t< `1, 20 c . 5 " I 0 ? Are ,
Lafrac_ ST S Q uprv._ E Go BAST f l y- S rt.
0 E_Pr4 pi,o,) 11/��K 5 `�T il�j{ iiL PA•e.— ` (0)5(1 Wk- N Pre 10 lie-c- i+ei't7.(51•3
2. Please provide a floor plan or detailed description of the following:
a. The sites from which you propose that beer be-solcr or served, including all dispensing points.
Dispensing points include storage areas, booths, tables, bars, and other areas set apart for the
sale of beer;
b. The areas in which you propose that beer be allowed to be consumed;
3. Please state the purpose of the association or entity conducting the event:
Cow` e A kiY LV STbilivPi e eig_ c rn.s0
4. 1 12Pt-CA`ta. Ao0D-I hereby grant Moab City Officials, including but not limited to, law
enforcement officers or City code enforcement officials, an unrestricted right to enter the premises of
this event, during the event to take place on 1411 1 I g , starting at C.`00 PM, and located at
SU T (,Eln.1riat ST . for purposes of monitoring compliance with all license terms
and City ordinances.
SIGNED:
STATE OF UTA
COUNTY OF GRAND
}
} SS
}
SUBSCRIBED AND SWORN TO BEFORE ME BY R6c) e Mood j
THIS ,D4h DAY OF �oYlln, •DO1C
GLENNA OLIVER
Notary Public State of Utah
My Commission Expires on
September 9, 2019
Ceram. Number: 684887
DATE: l r 124
(d_b/)14,1�t
ON
NOTARY PUBLIC
Page 59 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
SINGLE EVENT PERMIT
Local Consent
PURPOSE: Local business licensing authority provides written consent to the Alcoholic Beverage Control
Commission to issue an event permit to an organization for the purposes of storage, sale, offer for sale, furnish, or
allow the consumption of an alcoholic product on the event premises
AUTHORITY: Utah Code 32B-9-201
AQ>t , [ 4ity [ ] Town [ ] County
hereby
Applicant
Event
Event
On the
during
Local business license authority
grants its consent to the issuance of a temporary single event permit license to:
Entity/Organization: igen-- IrPrre CO Q r PYi{jAtii.
Name: ! U I iktAi1 vC,.its eirui cel.,0712- a-n.per
location address: -1) �� e�T� g ` ive �.T Sys- z_
.„,�'1 IlY ,..are
1 ..r` day(s) of Pre{li , iL , 7-0 i g
dales _ month ysu
the hours of S m r L O Fyn , pursuant to the provision of Utah Code 32B-9.
dofirredhoursrmm—to
We recommend this entity as conducting a civic or community enterprise* [ ] Yes [ ] No
[ ] Not providing a recommendation
*As Part of local consent required by 32B-9-201(1)(c), the locality may provide a recommendation as to
whether the entity is conducting a civic or community enterprise. A civic or community enterprise means a
function that is in the nature of a temporary special event such as a social, business, religious, political, governmental,
educational, recreational, cultural, charitable, athletic, theatrical, scholastic, artistic, or scientific event. A "civic or
community enterprise" generally is a gathering that brings members of a community together for the common good.
Single event permits may not be issued to or obtained by an entity or organization for the purpose of avoiding or
attempting to avoid the requirement of state retail alcohol licensing.
Authorized Signature
Name/Title Date
This is a suggested format. A locally produced city, town, or county form is acceptable.
AS OF SEPTEMBER 1, 2015, LOCAL CONSENT MUST BE SUBMITTED TO THE DABC BY THE APPLICANT.
Page 60 of 123
5-2 Special Events/Vendors/Beer Licenses/Solicitors
" T h e a p p l i c a n t d o e s n o t a n d w i l l n o t d i s c r i m i n a t e a g a i n s t p e r s o n s o n t h e b a s i s o f r a c e , c o l o r , s e x , r e l i g i o n , a n c e s t r y , o r n a t i o n a l
o r i g i n a t t h e e v e n t ;
" H e / s h e h a s r e a d a n d w i l l a b i d e b y t h e p r o v i s i o n s o f t h e r e l e v a n t p a r t s o f 3 2 B - 9 & 3 2 B - 1 5 , U t a h C o d e , a n d a l l R u l e s o f t h e
C o m m i s s i o n a n d d i r e c t i v e s o f t h e D e p a r t m e n t o f A l c o h o l i c B e v e r a g e C o n t r o l ; a n d u n d e r s t a n d s t h a t f a i l u r e t o a d h e r e t h e r e t o o r t o
n o l o n g e r p o s s e s s t h e q u a l i f i c a t i o n s o f a s i n g l e e v e n t p e r m i t t e e m a y r e s u l t i n i m m e d i a t e s u s p e n s i o n a n d / o r r e v o c a t i o n o f t h e
p e r m i t a n d f o r f e i t u r e o f t h e c o m p l i a n c e b o n d ;
N o t a r i z e d S i E n s t o r e " A n y p e r s o n a u t h o r i z e d t o s u b m i t t h e a p p l i c a t i o n m u s t h a v e h i s s i g n a t u r e w i t n e s s e d b y a n o t a r y .
O t h e r D o c u m e n t s i n t h e a n n l i c a t i o n :
P r o o f t h a t t h e a p p l i c a n t i s c o n d u c t i n g a " C o n v e n t i o n , C i v i c o r C o m m u n i t y E n t e r p r i s e "
A c i v i c o r c o m m u n i t y e n t e r p r i s e i s g e n e r a l l y a g a t h e r i n g t h a t b r i n g s m e m b e r s o f a c o m m u n i t y t o g e t h e r f o r t h e c o m m o n g o o d . T h e s e
s p e c i a l t y p e s o f e v e n t s i n c l u d e s o c i a l , b u s i n e s s , r e l i g i o u s , p o l i t i c a l , g o v e r n m e n t a l , e d u c a t i o n a l , r e c r e a t i o n a l , c u l t u r a l , c h a r i t a b l e , a t h l e t i c ,
t h e a t r i c a l , s c h o l a s t i c , a r t i s t i c , o r s c i e n t i f i c e v e n t s . P r o o f t h a t t h e a p p l i c a n t i s c o n d u c t i n g t h i s t y p e o f e v e n t m u s t b e i n v e s t i g a t e d a n d i s n o t
o b t a i n i n g a p e r m i t t o a v o i d o r a t t e m p t i n g t o a v o i d t h e r e q u i r e m e n t o f s t a t e r e t a i l a l c o h o l l i c e n s i n g .
T h i r d P a r t y L i a b i l i t y A g r e e m e n t
3 2 B - 9 r e q u i r e s t h e a p p l i c a n t t o p o s t a c a s h o r s u r e t y b o n d p a y a b l e t o t h e d e p a r t m e n t . T h e b o n d m a y b e p o s t e d b y a p e r s o n o t h e r t h a n t h e
a p p l i c a n t . T h e ` T h i r d - P a r t y ' c o n s e n t s t o t h e u s e o f t h e i r $ 1 , 0 0 0 f o r t h e p u r p o s e o f a c q u i r i n g a t e m p o r a r y e v e n t p e r m i t f o r t h e a p p l i c a n t .
T h e $ 1 , 0 0 0 c h e c k o r c a s h i s l e f t o n d e p o s i t w i t h t h e d e p a r t m e n t f o r a m i n i m u m o f 3 0 d a y s f o l l o w i n g t h e e v e n t . T h e b o n d m a y b e f o r f e i t e d
i f t h e p e r m i t i s r e v o k e d o r t h e d e p a r t m e n t m a y m a k e a c l a i m a g a i n s t a b o n d p o s t e d b y a n e v e n t p e m i t t e e f o r m o n e y o w e d t h e d e p a r t m e n t
u n d e r t h i s t i t l e w i t h o u t t h e c o m m i s s i o n f i r s t r e v o k i n g t h e e v e n t p e r m i t .
F i n a n c i a l I n f o r m a t i o n / C a s h B o n d R e f u n d
A f i n a n c i a l s u m m a r y o f t h e e v e n t m u s t b e s u b m i t t e d t o t h e d e p a r t m e n t . W i t h o u t t h i s f o r m r e t u r n e d t o t h e D A B C , t h e a p p l i c a n t w i l l n o t b e
a b l e t o o b t a i n a n o t h e r e v e n t p e r m i t .
Y o u m u s t a l s o r e t u r n t h i s f o r m i f y o u w a n t t o r e q u e s t a r e f u n d o f t h e c a s h b o n d o n d e p o s i t w i t h D A B C . Y o u M a y a l s o l e a v e t h e b o n d o n
f i l e w i t h D A B C i f y o u p l a n o t h e r e v e n t s i n t h e f u t u r e . A l l r e f u n d r e q u e s t s a r e r e f e r r e d t o t h e a c c o u n t i n g d i v i s i o n . N o r m a l r e f u n d
p r o c e s s i n g t i m e s v a r y f r o m 3 0 t o 4 5 d a y s p e n d i n g r e v i e w o f a p o t e n t i a l c l a i m o n t h e c a s h b o n d . A l l r e f u n d s a r e r e m i t t e d t o t h e e n t i t y o r
i n d i v i d u a l s u b m i t t i n g t h e c a s h b o n d . T h e r e f u n d f o r m m a y b e s u b m i t t e d b y m a i l o r f a x e d t o t h e D A B C .
M a i l i n g a d d r e s s :
D A B C , P O B o x 3 0 4 0 8 , S a l t L a k e C i t y U t a h 8 4 1 3 0 - 0 4 0 8
F a x n u m b e r 8 0 1 - 9 7 7 - 6 8 8 9 A t t e n t i o n C o m p l i a n c e
P a g e 6 1 o f 1 2 3
5 - 2 S p e c i a l E v e n t s / V e n d o r s / B e e r L i c e n s e s / S o l i c i t o r s
Moab City Corporation
217 East Center Street
Moab, Ut 84532
435.259.5123
Receipt No: 219545
Receipt Date: 01/12/2018
Timestamp: 01/12/2018 01:06 PM
Payor: REAL ESTATE CO OF MOAB
TEN YR ANNIVERSARY -SPECIAL EVENT FEE
1032160 FLAT BUSINESS LICENSES
TEN YR ANNIVERSARY -CLASS IV BEER LIC FEE
1032110 BEER LICENSES
200.00
90.00
$290.00
Check 3036 $290.00
Tendered Amount:
Cash Back:
Total Applied:
$290.00
$0.00
$290.00
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 5-3
Title: Approval of a Private Property Vendor License Renewal for Christine
and Kent Green, d.b.a. Moab Cowboy Country Off Road Adventures, located at
83 South Main Street for a term of March 1, 2018 to February 28, 2019.
Date Submitted: January 26, 2018
Staff Presenter: Jennie Ross, Treasurer
Department: Treasurer/Planning
Background/Summary:
This applicant was approved for a Private Property Vendor license at this
location for the past several years. The applicants are very familiar with the
terms and conditions of the Vendor regulations and have met all of the
application requirements during their past years of operation. Staff reviewed
the renewal application for this location and there have been no complaints or
violations.
Options: Approve, deny, or modify.
Staff Recommendation: City staff recommends approval of a Private
Property Vendor License Renewal for Moab Cowboy Country Off Road
Adventures at 83 South Main Street for a term of March 1, 2018 to February
28, 2019.
Recommended Motion: "I move to approve a Private Property Vendor
License Renewal for Christine and Kent Green, d.b.a. Moab Cowboy Country
Off Road Adventures, located at 83 South Main Street."
Attachment(s): Vendor Application
Page 63 of 123
5-3 Special Events/Vendors/Beer Licenses/Solicitors
DATE PAID:
AMOUNT PAID:
RECEIPT No.:
CITY OF MOAB
VENDOR
(REQUIRES CITY COUNCIL APPROVAL —YEARLY)
BUSINESS LICENSE APPLICATION
217 EAST CENTER STREET
MOAB, Um, 84532
(435) 259-5121 ! FAX (435) 259-4135
PLEASE MAKE CHECKS PAYABLE TO: CITY OFMOAB
FEE: $
(AS DETERMINED BY
RESOLUTION)
LICENSE At.
ZONE: C 3
BUSINESS NAME: Moab Cowboy Country Off Road Adventures BUSINESS PHONE: 435.220.0746
BUSINESS MAIUNG ADDRESS: P. O. Box 1314
e-mail address: moabcowboycg@gmail.com
Clrr
Moab
STATE; UT Zip: 84532
Location(s) where business will be conducted:
Attach agreement of authorization from property owners)
Including employee use of Restroom Facilities
97 S Main Street
Length of time and/or specific dates business will be conducted: year round (Yj 0.1e,k I a o r $ -- 1= r•L�� ar3 a o I g
Proposed hours of operation: Sam -10Pm
Type (see definitions): D Cart D Vehicle ❑ Display Apparatus
Vendor Type (see definitions): D Street Vendor ❑Sidewalk Vendor D Private Property Vendor 17Loca1 Vendor D Food Vendor
Goods, wares, services or merchandise to be sold or offered for sale Guided Tours
BUSINESS OWNER'S NAME: Christine (Cricket) and Kent Green PHONE: 435.220.0746
OwNER'sADDREss: 509 E Center CITY: Moab
OWNER'S DRIVER LICENSE NUMBER $ STATE OR OTHER PROOF OF IDENTITY:
STATE: UT Lp: 84532
OWNER'S SOCIAL SECURITY NUMBER: DATE OF BIRTH:
OPERATOR'S NAME (IF DIFFERENT FROM OWNER): PHONE:
OPERATOR'S ADDRESS (IF DIFFERENT FROM OWNER): CITY: STATE: ZIP:
SALES TAX ID # (ATTACH PROOF FROM UTAH TAX COMMISSION):
NAME REGISTERED 1MTH THE STATE FOR TAX ID: Christine E Green
PLEASE REVIEW AND COMPLETE THE ATTACHED VENDOR CHECKLIST AND BUSINESS
LICENSE CHECKLIST
ONCE YOUR COMPLETE APPLICATION HAS BEEN SUBMITTED, IT WILL BE REVIEWED BY THE
VENDOR COMMITTEE. YOU WILL BE CONTACTED IF MORE INFORMATION IS REQUIRED TO
PROCESS YOUR APPLICATION. YOUR FEE WILL BE CALCULATED AFTER COMMITTEE REVIEW.
ONCE YOUR FEE IS PAID, YOUR APPLICATION WILL THEN BE FORWARDED TO THE MOAB CITY
COUNCIL FOR APPROVAL.
PROCESSING AND APPROVAL MAY TAKE 4-6 WEEKS.
SEE BACK OF FORM FOR ADDITIONAL REQUIREMENTS!
Page 64 of 123
5-3 Special Events/Vendors/Beer Licenses/Solicitors
THIS FORM IS AN APPLICATION FOR A BUSINESS LICENSE. THE ACTUAL LICENSE WILL BE ISSUED ONLY WHEN ALL INSPECTIONS HAVE BEEN APPROVED, ALL FEES
HAVE BEEN PAID, ALL SUBMITTALS HAVE BEEN RECEIVED AND THE APPLICATION HAS BEEN COMMRTEE REVIEWED, STAFF APPROVED AND APPROVED BY THE
MOAB CITY COUNCIL (IF APPLICABLE). ALL INFORMATION MUST BE ACCURATELY COMPLETED OR THE ISSUANCE OF A LICENSE WILL BE DELAYED. IT IS A CLASS
C MISDEMEANOR TO OWN OR OPERATE A BUSINESS IN THE CITY OF MOAB WITHOUT A CURRENT BUSINESS LICENSE.
iNvE Christine E Green
PLEASE MIT *Lugs)
BUSINESS LICENSE REGULATIONS AS SET FORTH IN THE MOAB CITY CODE, ORDINANCES AND RESOLUTIONS, AND SWEAR UNDER PENALTY OF LAW THE
INFORMATION EREIN IS TRUE. INVE UNDERSTAND THIS LICENSE IS NON -TRANSFERABLE AND VALID ONLY FOR THE ABOVE MENTIONED LOCATION
AND ONAtER. ArEE TILE THE PROPER REPORTS WITH THE STATE OF UTAH. 1�
j/! goi e
State of Utah
County of Grand
SUBCRIBED AND WORN to before me this
6
NOTARY PUBLIC
) §
)
DEFINITIONS
HEREBY AGREE TO CONDUCT SAID BUSINESS STRICTLY IN ACCORDANCE WITH THE MOAB CITY
day of , ?01 S
DARLA PATTPRSON
Notary Public State of Utah
My Commission Expires on:
October 27, 201 B
Comm, !dumber: 679263
➢ Cart: A small mobile cart or wagon that occupies a temporary location on a sidewalk or private property and is a
humanly propelled wheeled vehicle that may contain food or other items for sale.
o Stationary mobile cart. A cart having functional wheels and an axle that occupies one temporary location
for a specified period of time.
➢ Display apparatus: A nonpermanent structure such as a table, stand, wagon, tray, cart, tents with three sides open
or other displays for the sale of goods, merchandise, food, wares or services on private property. Teepees shall not
be considered a display apparatus and shalt not be used for vending purposes.
➢ Vehicle: A motorized vehicle used for displaying, storing or transporting of articles offered for sale by a Vendor and
is currently licensed and registered by the Department of Motor Vehicles.
➢ Vendor: Any person(s) engaged in the selling or offering for sale of food, beverages or merchandise on private
property, public streets or sidewalks. The term "Vendor" includes (but does not include solicitor or soliciting
activities as defined in Code Chapter 5.14*
a Street Vendors,
o Sidewalk Vendors,
o Private property Vendors, and
o Food Vendors,
➢ Local Vendor: Any person or any agent, or employee of any person who shall Offer for sate to the public any goods,
wares, services, merchandise or foodstuffs in or from any temporary structure, stand, or other approved place in
the city and who has a permanent place of business within Moab City or Grand County.
➢ Private Property Vendor: Any business that exhibits, displays, offers for sale or sells any food, beverages, goods,
wares or merchandise from a cart, fixed cart, stationary mobile cart, display apparatus, or vehicle located in a
described location on private property. Merchandise may be displayed on display apparatus as defined below.
➢ Sidewalk Vendor. Any person who sells or offers for sate from temporary locations for limited durations an any
public sidewalk (excluding city parks and Mill Creek Parkway) any goods, wares, merchandise, services, food or
beverages from a cart or by foot from a pack, basket or similar container, or hand held display.
➢ Street Vendor. Any person travelling by vehicle, bicycle or other street-Iega) conveyance on public or private streets
and who carries, conveys, or transports goods, wares or merchandise and offers them for sale.
11/27/2013 7:•IBUSINESSLICENSESIBUSLICFORMS1BasLic- Vendor revison.docx
Page 65 of 123
VENDOR APPLICATION CHECKLIST
❑ DESC lPTlON OF THE DISPLAY, APPARATUS OR CART OF APPLICABLE) INCLUDING:
��(D DIMENSIONS OF THE STRUCTURE
L�� P�TOGRAPHS OF STRUCTURE
LEI SITE PLAN TO A SCALE OF NOT LESS THAN 1/8"EQUALS ONE FOOT SHOWING:
❑ THEE COMPLETE PERIMETER OF THE PROPERTY WITH DIMENSIONS
❑ ALL STRUCTURES AND DIMENSIONS
❑ ALL DISTANCES FROM BUILDINGS AND PROPERTY LINES
❑ LOCATIONS OF ALL DRIVES, PARKING AREAS, LOADING AREAS AND SIGN LOCATIONS ON THE
PROPERTY
❑ LANDSCAPED AREAS WITH DIMENSIONS
❑ ALL EASEMENTS IMPACTING THE PROPERTY
❑ SIGN PLAN
❑ CERTIFICATION OF INSURANCE OF OPERATING ON CITY PROPERTY OR RIGHT-OF-WAY)
❑ BACKGROUND CHECK OF PROPOSING OPERATION IN A RESIDENTIAL ZONE)
❑ FILL OUT ATTACHED INFORMED CONSENTAND RELEASE OF LIABILITY FORM
❑ HEALTH INSPECTION REPORT (IF APPLICABLE)
❑ IF APPLICANT PROPOSES TO HANDLE OR OFFER FOODSTUFFS FOR SALE, ATTACH AN INSPECTION
REPORT FROM THE SOUTHEASTERN UTAH HEALTH DISTRICT SANITARIAN, DATED NOT MORE THAN
TEN DAYS PRIOR TO THE DATE OF APPLICATION. ALL APPLICANTS AND STRUCTURES MUST COMPLY
WITH ALL APPLICABLE STATE OF UTAH HEALTH REGULATIONS
® ZONING COMPLIANCE EVIDENCE
E COMM E T E ATTACHED COMPLIANCE FORM
G ATTACHED PROPERTY OWNERS A UTHORIZA 770N LETTER
E ATTACHED WRITTEN RESTROOM AGREEMENT
❑ REFUSE/RECYCLING PLAN (IF APPLICABLE)
Q iIRE OR BUILDING INSPECTION (IF APPLICABLE)
❑ COMPLETE ATTACHED INSPECTION SHEET
❑ SPECIAL EVENT AUTHORIZATION (IF APPLICABLE)
❑ ATTACH A STATEMENT OF AUTHORIZATION FROM THE SPECIAL EVENT SPONSOR IF APPLICANT
INTENDS TD CONDUCT BUSINESS ON THE PREMISES OF SPECIAL BUSINESS EVENT.
ATTACH ADDITIONAL INFORMATION INDICATED BELOW:
I1/17/2013 T_IBUSINESSLICENSF.SIBUSGICFORAISIBnrLic- Vendor misondocr
Page 66 of 123
LICENSE APPROVALS
MOAB CITY COUNCIL
AGENDA DATE: 13
O APPROVED
0 DISAPPROVED
REASON(S):
SPECIAL CioNDmONS:
CITY PLANNING
APPROVED
0 DISAPPROVED
REASON(S): _ ---_
CITY RECORDER
0 APPROVED
❑ DISAPPROVED
REASON(S):
LICENSE EXPIRATION DATE:
SIGNATURE OF CITY RECORDER
COMP EE REVIEW DATE: a -I - � 8
APPROVED
DISAPPROVED
REASON(S):
Fee Calculation:
Mobile Vendor Fee Structure
Administrative Fee* ,_$600;
Solis WasteiFee/Food vendors • $0101
Limited Tem i(less than 90 days}
$6B:0
WiforasikiimaWroW •Lor g.Term•(1.month•iL2 months).
'Waived for local vendors with permanent business address in Grand County
$20
oneRi meifee
. per month or partial month
•FlatiPee..(inaludes administrative fee),
p month..(plus.admintPee),
11/27/2a13 T_tRUS1NESSLICENSESIBUSLICFDILNSIBusLlc- Vendor revison.docx
Page 67 of 123
4
CITY OF MOAB
BUSINESS LICENSE INSPECTIONS
217 EAST CENTER STREET
MOAB, UTAH 84532
(435) 259-51211 FAX (435) 2594135
FOR OFFICE USE ONLY
REASON FOR INSPECTIONS:
❑ INSPECTIONS REQUIRED FOR AN EXISTING BUSINESS ADDING A NEW SERVICE(S). INDICATE SERVICE(S):
al OTHER, PLEASE EXPLAIN:
UI~YL c9-41 r
BUSINESS NAME:
Moab Cowboy Country Off Road Adventures
BUSINESS ADDRESS: 97 S Main, Moab, UT 84532
OWNER'S NAME: Kent and Christine (Cricket) Green
TYPE OF BUSINESS (EXPLAIN IN DETAIL):
Guided off road side by side tours.
BIbillkis PHONE: 435-220-0746
owimigkONE 435-220-0747
Some times we meet them at the trail head or
pick them up at their motel. Other times we leave from our office. They drive our machines or we guide
them in their own machines. We are BLM permitted.
THE FOLLOWING: INSPECTIONS MAY BE REQUIRED. PLEASE CALL AND SCHEDULE AN APPOINTMENT FOR INSPECTIONS.
BUILDING INSPECTOR
(435) 259-1344/1345
125 EAST CENTER
INSPECTION REQ RED:
❑ YES ot.KINI (SIGNATURE REQUIRED)
IF YES, DATE OF INSPECTION
APPROVED 0 DISAPPROVED 0
REASON:
SIGNATURE
FIRE INSPECTOR
(435) 259-5557
45 SOUTH 100 EAST
INSPECTION REQUIRED:
❑ YES NO (SIGNATURE REQUIRED)
IF YES, DATE OF INSPECTION
APPROVED DISAPPROVED 0
REASON:
HEALTH INSPECTOR
(435)259-5602
575 KANE CREEK BLVD
INSPECTION R QUIRE!):
❑ YES NO (SIGNATURE REQUIRED)
IF YES, DATE OF INSPECTION
APPROVE DISAPPROVED 0
REASON:
SIGNATURE -� SIGNATURE
07101105
Page 68 of 123
5-3 Special Events/Vendors/Beer Licenses/Solicitors
CITY OF MOAB
217 EAST CENTER STREET
MOAe, UTAH 84532-2534
(435) 259-5121
FAX (435) 259-4135
Property Owner Authorization Letter
Date: //07-1,�1
City of Moab
Treasurer's Office
217 E. Center St.
Moab, UT 84532
This letter is to certify that I,
arri the owner of the property located at 2.5J 4°-) • Mai ., i` 1 CON
(property address and parcel tax ID N)
I understand that
NA-ne, Ccx‘cuil 4 6ceE.n
(name orbtuiness license applicant)
has applied for a business license for lACKi e-400 CaArritaf±qireblifatittre/0
(applicant busmess�me)
from the City of Moab and that their business will be located from the above described address. I
hereby give my permission to allow this activity from my property and authorize use of my
restroom-facilities for employees of the above listed business.
Signature /f
Telephone #
Printed Name r(
/fLi� c
1
Please list additional business author'r...4d to use the above property and restroont facilities:
_ 44j��'E�_...
it 1)2 -'O-e
0
Page 69 of 123
5-3 Special Events/Vendors/Beer Licenses/Solicitors
"� n N t tAen-
C* of Moab
217 East Center Street
Moab, Utah 84532
Business License Zoning Compliance Application
To be ailed out by the applicant;. �
Name of Applicant: C_CC` idaT 6:IT:a"!
Business Name: - .e6t4 71e,Fl
64
(N32
Address:
Phone: 425-_2,W 30-D5 4�o-674/
Property Owner: _ o 6 t 1- G'� C A t-
dlt' t'Yma' earn�'.•.
Vendor Type (see Moab Municipal Codethapter 5.64.010 for definitions):
❑ Street Vendor 0 Sidewalk Vendor ❑ Private Property Vendor Xocal Vendor 0 Food Vendor
Type (see Moab Municipal Code Chapter 5.64.010 for definitions):
0 Cart 0 Vehicle Display Apparatus it kkltdi l5 151-1 Sys
Detailed description of business activities: G u� �� ��_ ��
f
kbuAYs pt Leave, Crorli our 04-Fice, aL it i drive- tv 6ells egi,e,nsv_ar
dins ` h,f t4i-h. our Gu _4 ' i[ow%(1--)(1*.c 6utitc, We.
rx-ire ce—
e�F•
on4'he-
&"���Gt.-t,Cen-rz
Total number of off-street parking spaces: i (We— e) � I e.g.-Nag.
Hours of operation: 0.1_�' To be filled out by city:
Zoning: G1,
Allowed use per Moab Municipal Code section: 11. P4..OPP
Number of parking spaces required for permanent business:
` VANt`(
Number of parking spaces required for other businesses: 8' CONS
41.2L411
Zoning Administrator
Page 70 of 123
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Moab City Council Agenda Item
Meeting Date: February 13, 2o18
#: 6-1
Title: Proposed Resolution #07-2018 — Declaring City Property as Surplus
Date Submitted: February 7, 2m8
Staff Presenter: Rachel Stenta
Attachment(s):
- Resolution #o7-2o18
- Item Specific Agenda Summaries from Departments
Recommended Motion: I move to approve the resolution declaring certain city
property as surplus.
Background/Summary:
From time to time it becomes necessary to dispose of unused city property as
surplus. The property becomes outdated, unusable, or otherwise un-utilized by
City departments and is collected and inventoried by the City for disposal.
Property can only be disposed of once City Council has declared it as surplus.
This property was inventoried by City departments (mainly Facilities) and was
offered to all City Departments for reuse. What remains is outdated, broken or
has not been reused in any departments. I have spoken to the School District
who can utilize some of our surplus property. The procedure outlined in our
asset capitalization policy (Resolution #18-2oo1) is for the City Council to declare
the property as surplus, then the City Recorder is authorized to dispose of the
property as follows:
1. Property shall first be offered to City departments (completed).
2. Property shall next be offered to other state schools, or governmental
agencies.
3. Property shall next be offered to the general public at auction.
4. If property is not sold within 6o days, it shall be dismantled for useful
components, sold for salvage value, scrapped or otherwise discarded.
We can invite other government agencies to browse our selection of surplus
property for redistribution. Any items remaining can then be auctioned,
dismantled and/or recycled.
As a side note: we have not disposed of computers in at least 8-9 years. Some of
the computers and servers listed date back to purchases over the last 15 years.
1
Page 74 of 123
6-1 Consent Agenda
RESOLUTION 07-2018
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF MOAB
DECLARING CERTAIN PROPERTY
OWNED BY THE CITY OF MOAB AS SURPLUS AND AUTHORIZING
DISPOSING OF SAID PROPERTY
WHEREAS, Moab City has the right and title to certain property listed below
and;
WHEREAS, the Governing Body of Moab City declares that at present time, it
has no use whatsoever for said property; and
WHEREAS, the City is prepared to dispose of said property;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF
MOAB CITY THAT:
1. The property detailed on the attached list is hereby declared as surplus city
property.
2. The property detailed on the attached list is hereby approved to be disposed
of as per existing policies.
3. This resolution shall take affect immediately upon passage.
PASSED AND APPROVED in open Council by a majority vote of the Governing Body
of Moab City Council this 13th day of February, 2018.
SIGNED:
ATTEST: Emily S. Niehaus, Mayor
Rachel E. Stenta, City Recorder
Resolution #07-2018 Page 1 of 1
Page 75 of 123
6-1 Consent Agenda
qty
Resolution #07-2018 Surplus Property List
Item/Description
Manufacturer Year (if known)
1
Troxler Gauge
Troxler
1
Manufactured Modular Home
Champion
1996
1
Game Booth - Fishing
Handmade
pre-1998
1
Game Booth - Ring Toss
Handmade
pre-1998
1
Game Booth - Darts
Handmade
pre-1998
1
Game Booth - Generic
Handmade
pre-1998
1
Firing Kiln, Ceramic
many
Office Supplies - Used Binders
Various
Various
Computer Electronics
Various
Various
1
Belkin Power Backup
6
Dell Tablet Computers
1
IBM Thinkpad
1
Dell Lattitude E5500 Laptop
4
Panasonic CF52 Laptops
1
Panasonic CF53 Laptops
1
Dell XP Server
1
Dell Precision Server
2
Dell Optiplex 960 Servers
2
Dell Poweredge Servers
1
Dell Poweredge 2500 Server
2
Dell Dimension 2300 Tower
2
Dell Dimension 2100 Tower
1
Dell Optiplex GX520 Tower
1
Dell Optiplex 745 Tower
1
Dell Optiplex 390 Tower
1
HP Envy 23 - All -in -one
2
Dell Insprion One All -in -one
1
Smith Corona Typewriter
1
IBM Typewriter
1
Brother Typewriter
1
Synology Hub
1
HP Hub
1
HP 9650 Printer
1
HP 2140 Fax
1
Canon Calculator
1
Texas Instruments Calculator
1
Canon P23 Calculator
1
HP 5370 Scanner
1
Engenius Wireless Signal Boosters
9
Display Monitors
1
Linksys Router
1
Stalker Hand Held Radar
6
Sceptar Pagers
17
Misc. Cellular Flip Phones
1
Vertex Police Radio
1
Fine PIX Camera
3
Sony Cybershot cameras
1
Emerson Radio
1
Box miscellaneous chargers
1
Box miscellaneous computer parts
Page 76 of 123
6-1 Consent Agenda
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 6-1
Title: Request of Surplusing and Donation to Grand County School district of
Game Booths.
Date Submitted: January 31, 2018
Staff Presenter: Jeff Galley, Streets Superintendent
Attachment(s): N/A
Options: Approve, deny, or modify.
Recommended Motion: I move to approve four (4) game booths be
surplused and donated to the Grand County School District.
Background/Summary:
The Public Works/Streets Department had created four (4) game booths a
number of years ago. They are 8'x 8' square frames with a height of
approximately 7' and side walls are 4' with doors.
There is a Fishing booth, Ring toss, Darts, Bean bag toss and an generic booth
that could be used for anything like face paint, tattoos, etc.
The school district, basically the only entity that would use them, would
regularly request the use of these booths for functions held at each of the
schools.
We would like to donate these to the school district to use for any future
events and functions that they plan to hold which would make it easier for
them to use at any time without relying on the city's schedule and employees
to deliver, set-up, break down and pick-up.
The students always enjoyed each of these booths and we hope they will for
years to come.
Page 77 of 123
6-1 Consent Agenda
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 6-1
Title: Request of Surplusing and Donation to Grand County School district of
Game Booths.
Date Submitted: January 31, 2018
Staff Presenter: Pat Dean/Public Works Director
Attachment(s): N/A
Options: Approve, deny, or modify.
Recommended Motion: I move to approve surplussing the former Old City
Park caretaker trailer.
Background/Summary:
The former caretaker's trailer at the Old City Park is no longer in use by the
city. It has become unsafe and an eyesore at this location.
Due to the condition of the trailer we can not obtain insurance through our
carrier if it is removed from the park and placed on another city property.
At this time we would like to have it surplussed so we can work on having it
removed from the property whether it is sold, auctioned or demolished in the
very near future.
Page 78 of 123
6-1 Consent Agenda
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: Click here to enter text.
Title: Request to Surplus and Auctioning of a Troxler brand Nuclear Density
Testing Gauge
Date Submitted: January 31, 2018
Staff Presenter: Chuck Williams
Attachment(s): N/A
Options: Approve, deny, or modify.
Recommended Motion: I move to approve Auctioning off of the Troxler
brand Nuclear Density Testing Gauge
Background/Summary:
The Engineering Department feels it's in the best interest of the City to
auction the Troxler brand Nuclear Density Testing Gauge for the following
reasons:
• In the past 3 years the Troxler gauge has only been used one time to the
best of the Engineering department's knowledge.
• The Maintenance cost along with training and travel to stay compliant is
over $1,000 per year. The usage doesn't justify the yearly cost
associated with the Troxler gauge.
• Most City construction inspection doesn't require the city to perform
density testing. Most inspections consist of manual measurements,
survey measurements, visual inspections, construct -ability review,
design verification, traffic control inspections and design verification
along with a lot of Construction Management duties.
Page 79 of 123
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 6-2
Title: Task Order for Bowen Collins 150 West Pedestrian Bridge Redesign
Date Submitted: 2/6/18
Staff Presenter(s): Tif Miller
Attachments:
- Bowen Collins Task Order 18-o1
Recommended Motion: I move that the task order for for bridge
redesign and project updates be approved for up to $6825.
Background/Summary:
In the process of finalizing the project design for trail and bridge projects, it
was discovered there may be some possible land ownership issues that
could cause the project to be delayed. After discussion, the best course of
action was decided to make sure that the project was designed so that there
was no question whether the project would be on City of Moab property.
Due to this, a change was needed in the project design and updated
easements will be needed as well. Also, once out for bid, Bowen Collin will
assist in that process to answer questions, summarize bids, etc... The
$6825 cost of the task order will help to move this project forward and get
closer to moving a portion of our current trail that lies on private property
with no easement.
Page 80 of 123
6-2 Consent
Bowen Collins
saw,,& Associates, Inc.
CONSULTING ENGINEERS
TASK ORDER NO. 18-01
TO
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
OWNER: City of Moab Utah
Effective Date of Master Agreement: April 22, 2014
THIS TASK ORDER NO. 17-08 TO THE MASTER AGREEMENT FOR PROFESSIONAL SERVICES (this
"TASK ORDER") is made and entered into as of the day of 2017, by and between City of Moab,
Utah (herein called OWNER) and Bowen, Collins and Associates, Inc., a Utah Corporation (herein called
ENGINEER) who agree as follows:
1. PROJECT. The PROJECT associated with this TASK ORDER is described as follows: 2018 Pedestrian
Bridges Project —150 West Pedestrian Bridge Redesign. The PROJECT SITE is the City of Moab, Utah.
2. SCOPE OF SERVICES. The SCOPE OF SERVICES and deliverables associated with this TASK ORDER
are as follows:
a. 150 West Pedestrian Bridge Redesign — BC&A will revise the design drawings for the 150 West site
to reflect Moab City's updated location of the new bridge crossing. The new bridge location may
require a longer bridge. If a longer bridge is required, the abutments will be redesigned.
i. Deliverable: Updated CAD and PDF design drawings
b. Update Bid Schedule and Specifications — BC&A will update the bid schedule and specifications.
Each bridge site (200 South and 150 West) will have its own bid schedule to allow the OWNER to
select separate contractors for each location.
i. Deliverable: Updated Specifications and Bid Documents
c. Easement Description Update — BC&A will work with Red Desert Land Survey to develop an
updated construction access easement at the 150 West site reflecting the updated trail alignment.
i. Deliverable: Exhibit and Legal Description of the updated Easement
d. Bid Period Services — At the request of the City, BC&A will provide bid period services including
answering contractor questions, providing addendums as needed, and summarizing bids.
3. FEES. OWNER shall reimburse for services provided under this TASK ORDER on a time and expense
basis not to exceed $6,825.00. Payment shall be in accordance with the attached fee estimate.
4. SCHEDULE. The SERVICES associated with this TASK ORDER are anticipated to be completed within
four weeks after receiving authorization to proceed.
5. ATTACHMENTS AND EXHIBITS. Both parties have read and understood all attachments and exhibits
referenced in or attached to this TASK ORDER and agree that such items are hereby incorporated into and
made a part of the MASTER AGREEMENT FOR PROFESSIONAL SERVICES.
Page 81 of 123
6-2 Consent
IN WITNESS WHEREOF, OWNER and ENGINEER have executed this TASK ORDER as of the date first above
written.
CITY OF MOAB, UTAH (OWNER) BOWEN, COLLINS & ASSOCIA` 'S (ENGINEER)
By: By:
Printed Name: Printed Name: P5r lyiy
rcuagii-1--
Its: Its:
Page 82 of 123
6-2 Consent
Table 1
Moab City
2018 Pedestrian Bridges Project - 150 W. Redesign
Engineering Man-hours and Fee Estimate
Bowen Collins
& Associates, inc.
1 /17/2018
Engineers
Subtotal
Hours
Subtotal
Labor
Subtotal
Expenses
Expenses
Total Cost
Computer
Surveying
Other
Labor Category
Account
Editor
E3
Principal
$ 7.00
Staff
KB
Hilbert
Moultrie
C. Bagley
Task
Task Description
1
Coordination/Progress Meetings
1
2
3
$ 408
$ 21
$ 21
$ 429
2
Site and Bridge Abutment Redesign
1
16
4
21
$ 2,609
$ 587
$ 147
$ 440
$ 3,196
3
Update Bid Schedule and Specifications
1
4
2
7
$ 891
$ 49
$ 49
$ 940
4
Easement Description Update
2
2
$ 228
$ 314
$ 14
$ 300
$ 542
5
Bid Period Services
12
2
14
$ 1,718
$ 98
$ 1,718
TOTAL
1
2
34
10
47
$ 5,854
$ 971
$ 329
$ 300
$ 440
$ 6,825
$58
Expenses include:
Computer/Communications Charge at $7/1abor hour
Mileage Charge at $0.75/mile
10% Markup on other project related expenses
$170
$3,876
$1,750
Page 83 of 123
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 6-3
Title: Camp Rate addition to Fee Schedule for Center St. Gym
Date Submitted: 2/6/18
Staff Presenter(s): Tif Miller
Attachments:
- Updated Proposed Fee Schedule
Recommended Motion: I move that the addition of a $5o per day camp
added to the Center St. Gym fee schedule be approved.
Background/Summary:
The Parks and Facilities fee schedule currently doesn't include a camp rate
for the Center St. Gym like the Center St. Ballfields currently do. Camps are
typically held for longer periods of time and our current rates for groups
utilizing the gym discourage people from renting the space for camps due to
the $400 per day for groups using it for commercial purposes with fees or
$15 per hour for private use. The $5o per day fee will help provide revenue
that the city may not otherwise receive and allow groups to be able afford to
rent the space and not take a loss. Camps will be defined as entities using a
facility for instructional programs in a given sports or activity over a multi -
day period that provide a service that the recreation department does not
offer.
Page 84 of 123
6-3 Consent
RESOLUTION #08-2018
A RESOLUTION AMENDING THE PARK AND FACILITIES FEE SCHEDULE FOR MOAB
THE CENTER STREET GYM
WHEREAS, the City of Moab establishes fees for city services by resolution; and
WHEREAS, the City of Moab Recreation Department has determined that there are a number of fees
that should be adjusted or added to the fee structure, to help offset increasing operating costs and
provide more opportunities for the citizens of the City of Moab.
NOW, THEREFORE, WE, THE GOVERNING BODY OF THE CITY OF MOAB RESOLVE TO
ADOPT THE FEES FOR THE CITY OF MOAB RECREATION DEPARTMENT AND PARKS
SHOWN AS EXHIBITS HERETO.
Passed and adopted by action of the Governing Body of the City of Moab, Utah in open
session this 13th day of February, 2018.
Mayor Emily S. Niehaus
ATTEST:
Rachel E. Stenta
City Recorder
Resolution #08-2018 Page 1 of 1
Page 85 of 123
6-3 Consent
Park/Facility Reservations Rates
Rotary Park (To Reserve Call 435-259-7485)
Rate
Pavilion Reservation 4 hours or less
Pavilion Reservation (More than 4 hours)
Damage and Cleanup Deposit (100-300 people)
Damage and Cleanup Deposit (300 + people)
$35
$85
$150
$300
Old City Park (To Reserve Call 435-259-7485)
Rate
Reservation 4 hours or less
Reservation (More than 4 hours)
Damage and Cleanup Deposit (100-300 people)
Damage and Cleanup Deposit (300 + people)
Amplified Music
$35
$85
$150
$300
$30
Lions Park (To Reserve Call 435-259-7485)
Rate
Pavilion Reservation 4 hours or less
Pavilion Reservation (More than 4 hours)
Damage and Cleanup Deposit (100-300 people)
Damage and Cleanup Deposit (300 + people)
Amplified Music
$35
$85
$150
$300
$30
Swanny Park (Special Event Only, Reservations by
Special Permission -Call 435-259-5121)**
Grand County
Resident Rate
Non -Resident
Rate
Less than 25% of park 4 hours or less*
Less than 25% of park More than 4 hours*
Use of more than 25% of park less than 4 hours*
Use of more than 25% of park 4-8 hours*
All day use of entire park
Damage and Cleanup Deposit (100-300 people)
Damage and Cleanup Deposit (300 + people)
*25% of Swanny Park is approximately 78,000 square feet
$35
$85
$60
$105
$475
$150
$300
$55
$125
$75
$155
$600
$200
$400
Center St. Ballfield (To Reserve Call 435-259-2255)
Rate
Non-profit/Resident Use (No admission fees)
Non-profit/Resident Use (Admission, Participation Fees)
Commercial use w/ no fees
Commercial use w/ fees
Camp Rates
Damage and Cleanup Deposit
Use of Lights
$15/hr, $100/day
$20/hr, $125/day
$225/day
$400/day
$50/day
$150
$10/hr
Center St. Gym (To Reserve Call 435-259-2255)
Rate
Private Use
Camp Rate
Commercial Use no fees
Commercial use with fees
Recurring Gym Groups*
Damage and cleaning deposit
*No Damage and cleaning deposit required
$15/hr
$50/day
$225/day
$400/day
$5/use, $75/month cap
$200
Sun Court (To Reserve Call 435-259-2255)
Rate
Reservations 3 hours or less
Reservations more than 3 hours
$25
$50
Other Areas (Reservations by Special Permission -Call
435-259-5121)
Rate
Rental
$25/day
'Please note: Use of parks that requires a Special Business Event license or a Special Event license requires the
payment of additional license fees
Page 86 of 123
6-3 Consent
Moab City Council Agenda Item
Meeting Date: February 13, 2m8
#: 6-4
Title: Community Board and Commission Liaison Designations
Date Submitted: February 6, 2m8
Staff Presenter: David Everitt
Attachment(s):
- Resolution memorializing community board and organization liaison
designations
Recommended Motion: I move to approve the resolution memorializing the list of
designated liaisons for selected boards and organizations.
Background/Summary:
On January 22, 2018, the Moab City Mayor and Councilmembers discussed how to best
engage in effective communication with and provide representation to various
community boards and organizations.
The proposed resolution memorializes that discussion and adopts the attached list of
designees (Attachment A) for selected boards and organizations for the calendar year
2018.
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6-4 Consent
CITY OF MOAB RESOLUTION NO. 09-2018
A RESOLUTION MEMORIALIZING THE DESIGNATION OF
COUNCILMEMBERS AND STAFF AS LIAISONS TO VARIOUS COMMUNITY
BOARDS AND ORGANIZATIONS
The following describes the intent and purpose of this resolution:
A. On January 22, 2018, the Moab City Mayor and Councilmembers ("Council")
discussed how to best engage in effective communication with and provide
representation to various community boards and organizations; and
B. Based on that discussion, the Council memorializes the attached list of designees
(Attachment A) for the calendar year 2018.
The foregoing resolution is approved and adopted by action of the Moab City Council, as
set forth below. This resolution shall take effect immediately.
Mayor Emily S. Niehaus Date
Attest:
Rachel Stenta, Recorder Date
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Page 88 of 123
6-4 Consent
Attachment A
Designated Liaisons for Selected Boards and Organizations
Organization
Grand County Airport Board
Grand County Recreation Special Service District
Grand County Solid Waste Special Service District
Grand Water & Sewer Service Agency
Moab Mosquito Abatement District
Moab Area Travel Council Advisory Board
Southeastern Utah Association of Local Government
Canyonlands Health Care Special Service District
Moab Chamber of Commerce
ULCT Legislative Policy Committee
Trail Mix
Moab Area Watershed Partnership
EDC Utah
Economic Development ad hoc committee
Moab Dark Skies Working Group
Grand Homeless Coordinating Committee
Intergenerational Poverty
Moab Area Housing Task Force
Communities that Care
USU Dean's Council
Throttle Down
Housing Authority of Southeastern Utah
Grand County Council
Grand County School District Board of Education
Moab Tailings Project Steering Committee
UMTRA Funding Subcommittee
Moab City Water Conservation & Drought Management
Advisory Board
Designee
Guzman -Newton
Tif Miller
Jones
Duncan
Chace Gholson
David Everitt
Mayor Niehaus
Derasary
Guzman -Newton
Mayor Niehaus, Derasary
Tif Miller
Duncan. Jones as alternate
Mayor Niehaus
Jones
Jones
Duncan
Knuteson-Boyd
Jones
Guzman -Newton, Knuteson-
Boyd
Mayor Niehaus
Jones
Knuteson-Boyd
Niehaus
Guzman -Newton
Derasary
Derasary
Duncan
Page 89 of 123
6-4 Consent
City of Moab
217 East Center Street
Moab, Utah 84532-2534
Main Number (435) 259-5121
Fax Number (435) 259-4135
Mayor:
Council:
Moab City Council Agenda Item
Meeting Date: Feb13, 2018
#: 6-5
Emily S. Niehaus
Rani Derasary
Mike Duncan
Karen Guzman -Newton
Kalen Jones
Tawny Knuteson-Boyd
Title: Approval of Dorsett Technologies Contract to furnish and install New
Culinary Water SCADA (Supervisory Control and Data Acquisition) System.
Date Submitted: Feb. 6, 2018
Staff Presenter: Pat Dean, Public Works Director
Attachment(s): Dorsett Technologies contract for the purchase, installation
and ongoing support for a new SCADA system for the City of Moab Culinary
Water Dept. Copy of the Contract is attached.
Options: Approve, deny, or modify.
Recommended Motion: I move to allow the Public Works Water Department
to enter into a contract with Dorsett Technologies in the amount $ 150,000.00
for the purchase and installation of a new SCADA system for the City of Moab's
Culinary Water System $ 137,892.60 System Cost and $ 12,107.40 for
contingency, for total cost not to exceed $ 150,000.00.
Background/Summary:
The Public Works Department started the selection process with a RFP
(Request for Proposals) on October 5th, followed by a Mandatory Pre -Proposal
Meeting/Site visit on October 18th, 2017. There were in excess of 20
individuals that attended the mandatory meeting and site visit. There was a
request to provide another date for an additional walk through of the SCADA
sites, which was scheduled for the 23rd of October 2017. Levi Jones and Pat
Dean facilitated the additional walk through for about 4 company
representatives that showed for the extra tour. Final questions and responses
where published on the 27th of October
Page 90 of 123
6-5 Consent
Proposals were received by the City Recorders Office and opened after the
3:00 P.M. deadline on the 3rd of November. There were a total of 8 companies
that submitted proposals for consideration. These proposals ranges in price
from $ 268,300 to $ 93,270.21. Three Companies were invited back to a sit
down interview by the Selection Committee. All proposals were reviewed and
scored by selection committee members following the interview process.
Levi Jones, Water Dept. Superintendent, Chuck, City Engineer and Pat Dean,
City Public Works Director selected Dorsett Technologies as the successful
applicant.
Page 91 of 123
6-5 Consent
Sub Contract Agreement
Moab City —Culinary Water SCADA System
Dorsett Job Number: UT17S015
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CONSTRUCTION SERVICES AGREEMENT
CULINARY WATER SCADA SYSTEM
This Construction Services Agreement (Agreement) is entered into by and between the
City of Moab, a Utah municipality (City), and Dorsett Technologies, Inc. (Contractor), as follows.
1. Scope of Work. Contractor agrees to provide labor, equipment, materials, and
professional services in connection with the City of Moab Supervisory Controls and Data
Acquisition system for the City culinary water system. The scope of the Work and deliverables
to be provided are described in Exhibit 1, attached.
2. Dates of Performance. Work may commence upon the effective date of this Agreement
and shall substantially complete no later than June 1, 2018. Final completion shall be attained
no later than June 29, 2018.
a. Substantial completion means the date when the Work is functional for its
intended purpose and turned over for use by the City, subject to correction of any remaining
punch list items.
b. Final completion means the date, following inspection and verification by the
City, when it acknowledges that all performances under this Agreement are complete.
3. Payment Terms. The total payable is one hundred thirty seven thousand eight hundred
ninety two dollars and sixty cents ($137,892.60)(the Contract Price). Contractor will deliver
monthly pay applications documenting work performed and materials incorporated into the
Work through the thirtieth (30th) day of each month. The City shall promptly review each pay
application and, no later than fifteen (15) days from the date of receipt of the pay application,
pay all sums for work satisfactorily performed in connection with the task, less the sum of five
percent (5%) of the application, which shall be held as retainage to secure Final Completion of
the Work (Retainage).
a. Each pay application constitutes the Contractor's certification that work
described has been properly performed in conformity with this Agreement. Pay applications
shall be submitted based on the percentage of completion attained, together with materials
properly stored and delivered to project site, if a schedule of values is submitted and approved
by the City, it shall form the basis for review of all pay applications. In no instance shall the
sums paid by the City at any time exceed the percentage of completion then attained multiplied
by the Contract Price.
b. In the event that the City should have cause to believe that the Work is not being
performed diligently or otherwise in accordance with this Agreement, it may suspend its
approval of pay application(s) and provide written notice to Contractor explaining its reason for
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such disapproval. Upon timely cure or correction of any identified deficiency the payment shall
be released.
c. Retainage and the balance of the Contract Price held by the City shall be released
at the time of Final Completion.
4. Point of Contact and Sharing of Information. The City's representative for purposes of
communications under this Agreement shall be Levi Jones. Contractor's representative shall be
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5. Contractor/City Duties. Contractor shall promptly and diligently complete the Work in
conformity with all applicable plans and specifications. All materials and equipment installed as
part of the Work shall be new, and conform to the descriptions in Exhibit 1. No substitutions of
equipment will be allowed without written approval from the City.
a. Contractor will secure all necessary permits from building officials.
b. All work shall be conducted in conformity with applicable health and safety laws
and regulations. Contractor shall abide by City requirements and directives as to protection of
public health pertaining to the City culinary water system.
c. Contractor will hold all sums paid under this Agreement in trust for the payment
of sums properly owing to its employees and material suppliers providing labor, materials, or
equipment in the performance of the Work.
d. The City will not undertake to direct the employees or subcontractors of
Contractor, if any. The selection of means and methods in the performance of the Work shall
be determined solely by Contractor.
e. The City shall provide the Contractor access to all work sites between the hours
of 7:00 a.m. and 6:00 p.m. Monday through Friday. The City shall assure that work by other
persons shall not unreasonably interfere with the performance by Contractor.
6. Changes to the Scope of Work. Changes to the scope of the Work shall only be
authorized upon proper execution by both parties of a written change order documenting the
change to the scope, the change to the Contract Price, and the alteration (if any) as to the time
of performance. Where appropriate, the City may authorize change orders on the basis of
hourly rates, fixed price sums, or such other mutually agreeable method of payment.
a. Where necessary due to budget or similar financial constraints, the City may
unilaterally order a reduction to the scope of the Work, in which case Contractor will be paid on
the basis of all Work completed as originally agreed, and any task which is partially completed
shall be paid based on a calculation of the percentage of the work actually completed relative
to the sums owing for that completed task.
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7. Standard of Care. Contractor warrants that it will perform the Work with reasonable
care, diligence, and skill, employing the same care as a similarly situated construction
professional in the State of Utah.
a. All work requiring licensure shall be performed by persons who are properly
licensed in the State of Utah to perform those tasks. Contractor shall exercise responsible
charge over the performance of all other tasks performed by subordinates.
8. Relationship of the Parties; Conflicts of Interest; Confidentiality. The relationship
between the parties is that of independent contractors. Neither party has the authority to act
for, or otherwise bind the other. Both parties disclaim the existence of any employer/employee
relationship, joint venture, partnership, or other business relationship.
a. Contractor is free to engage in other work for other persons, provided that any
such work does not interfere with its performance of this Agreement. Contractor shall not
engage in any business or other transactions with third parties that would result in its duties or
obligations to the City under this Agreement being compromised or impaired.
9. Taxes and Insurance. Contractor shall be solely responsible for payment of all taxes
arising from compensation paid under this Agreement, and shall be responsible for payment of
all payroll taxes associated with its employees, or otherwise arising from its operations.
a. Contractor shall at all times carry and maintain complying policies of worker's
compensation insurance covering all employees who perform services under this Agreement.
Additionally, Contractor shall at all times maintain comprehensive general liability insurance
covering all actions under this Agreement, including completed operations, with an
occurrence/aggregate policy limit of not less than one million dollars ($1,000,000.00). All
vehicles and equipment used in connection with Contractor's work under this Agreement shall
properly licensed, and Contractor shall at all times carry and maintain motor vehicle liability
insurance with an occurrence/aggregate policy limit of not less than five hundred thousand
dollars ($500,000.00).
b. Contractor shall deliver to the City certificates of insurance conforming with this
Agreement no later than twenty (20) days from the effective date, as set forth below.
10. Bonding. No later than twenty (20) days for the effective date of this Agreement
Contractor shall deliver a performance bond and a payment bond, in a form acceptable to the
City, from a surety licensed to do business in Utah, with a penal sum for each bond equal to the
Contract Price, as set forth above. The performance bond shall provide that the surety binds
itself to the full performance of this Agreement to the same extent as the Contractor. The
performance bond shall provide that the duties of the surety are not extinguished as a result of
any change to the scope or performances required by this Agreement. The payment bond shall
provide that the surety guarantees payment to all laborers subcontractors, material suppliers,
or other persons providing materials, services, equipment, or labor in the performance of the
Work.
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11. Warranty. Contractor warrants that the Work shall be free of defects in materials and
workmanship for a period of not less than one (1) year from the date of substantial completion.
In the event of any defect appearing during the warranty period, the City shall provide written
notice to the Contractor describing same. Contractor shall promptly inspect the Work and
repair or replace any portion thereof which is found to be defective. All replacements or
repairs shall conform to the quality standards and specifications applicable to the original Work.
a. All manufacturer warranty materials, product manuals, design drawings, and
electronic media, software, or subsystems necessary for the use of the Work shall be delivered
and assigned to the City at the time of substantial completion.
12. Lien/Payment Waivers. In conjunction with each approved payment Contractor shall
execute a partial conditional waiver acknowledging release of all payment claims against the
City to the extent of those sums actually received. In conjunction with tender of the last
payment at Final Completion Contractor shall execute a conditional final waiver acknowledging
release of all payment claims against the City for the balance of the Contract Price. Actual
receipt of the funds referenced in conditional waivers shall result in that waiver being absolute.
a. If applicable, in conjunction with each payment by Contractor to subcontractors,
material suppliers, or laborers providing work under this Agreement, Contractor shall secure
executed partial conditional waivers acknowledging release of mechanic lien, bond claims, and
other payment claims against the City to the extent of those sums actually received. At the
time of final payment to each subcontractor, material supplier, or laborer the Contractor shall
secure executed final conditional waivers acknowledging release of all payment claims against
the City in connection with the Work. Actual receipt of the funds referenced in conditional
waivers shall result in that waiver being absolute.
13. Notices. Notices to the parties shall be delivered by first class mail, postage prepaid,
hand delivery, or courier delivery and by email as follows. Notice shall be deemed received
three (3) days from the date of transmittal. The parties may change their notice address at any
time by providing written notice in the manner required to the other party.
City:
City of Moab
Attention: Levi Jones
217 East Center Street
Moab, Utah 84532
Email: L-JDNIE5 0 MDAW ITV . ORA.
Contractor:
Dorsett Techologies, Inc.
100 Woodlyn Drive
Yadkinville, NC 27055
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14. Indemnity. Contractor hereby agrees to indemnify and hold the City harmless from all
claims, demands, suits, and damages, including reasonable attorney fees and costs, arising from
any claims by third parties alleging property damage, personal injuries (including death), or
other losses caused, directly or indirectly, by the negligent acts or omissions (including any
breach of duties under this Agreement) caused by Contractor, its officers, managers, agents,
employees, or subcontractors.
15. Termination and Remedies. Prior to taking any action to terminate this Agreement or
invoke any remedies, the non -breaching party shall deliver written notice to the other party
identifying the act, omission, or event constituting a breach and allowing that party a period of
not less than ten (10) calendar days in which to cure or abate the breach. If, following delivery
of that notice, the breaching party fails to effectuate a cure, then the non -breaching party may
invoke such remedies as are provided by this Agreement or at law.
a. In the event of breach, the non -breaching party may suspend its performance,
exercise a setoff against sums in its possession, and/or recover sums equal to its actual
damages, together with such other relief as may be appropriate.
b. The parties acknowledge that damages for delay may be difficult to ascertain
with any certainty. Therefore, where a breach is the result an unexcused failure to attain
completion within the date(s) specified in this Agreement, the City may assess liquidated
damages in the amount of one hundred dollars ($100.00) per day until such time as completion
is attained. The parties agree that these liquidated damages are reasonable, and not a penalty.
Liquidated damages may be assessed individually, or in combination with any other appropriate
remedies under this Agreement or at law.
c. In any action to enforce this Agreement the prevailing party shall be entitled to
recover its reasonable attorney fees and court costs, together with any other damages or relief.
16. Intellectual Property. All work product, reports, data, communications, photographs,
maps, or other written or electronic media used, created, generated, or authored by Contractor
in the performance of the Agreement shall be the sole and exclusive property of the City. The
City shall have the sole and exclusive right to publish, edit, amend, or otherwise use all such
materials. All copyrights, shop rights, or other intellectual property rights of any kind arising or
derived from the creation of any materials under this Agreement shall be vested in the City.
17. Miscellaneous Provisions.
a. This Agreement is governed by Utah law, and the sole venue for any dispute
arising from or under this Agreement shall be the courts of Grand County, Utah. The parties
5
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agree that any dispute arising from or under this Agreement shall be decided by the Court
sitting without a jury, regardless of the denomination of any legal claims which may be brought.
b. The City is a Utah local government. Nothing under this Agreement shall be
deemed to abrogate or otherwise waive any immunity which the City possesses under the Utah
Governmental Immunity Act, U.C.A. § 63G-7-101 et seq., or other applicable law.
c. This Agreement shall not be assigned, in whole or in part, to any other person
without the advance written agreement of both parties, and any purported assignment in
violation of this Agreement shall be void.
d. This Agreement constitutes the sole and complete agreement of the parties. It
shall not be amended or modified, except in a writing duly signed and properly executed by
both parties in the manner otherwise provide by law. Contractor is advised that any contract
modification (including change orders) must recite that they are a contract modification, be
duly executed by the Mayor, and witnessed by the City Recorder. Emails or other routine staff
communications to the Contractor do not constitute a contract modification.
e. If any part of this Agreement shall be held to be unenforceable, it shall be
stricken, and the remainder of this Agreement shall be enforced without the unenforceable
provision.
f. The effective date of this Agreement is the date of last signature by the parties.
Signature by all parties constitutes a notice to proceed to the Contractor.
g. This document may be executed in separate identical counterparts which, when
combined, shall evidence a valid and binding contract.
h. Time is of the essence in the performance of all obligation under this Agreement.
i, This Agreement is the product of mutual bargaining; it shall be interpreted in
accordance with its plain meaning, regardless of the extent to which either party contributed to
the drafting.
j. The City's obligations under this Agreement are subject to the City's right to
budget for and appropriate sums necessary to perform same. Nothing in this Agreement shall
constitute a multiple year fiscal obligation or otherwise encumber future fiscal years beyond
the year in which this Agreement is executed.
k. The parties acknowledge and agree that, as provided by U.C.A. § 38-1a-103, the
Work under this Agreement constitutes a government project and, therefore, the subject real
properties are not subject to the Utah Mechanic Lien Act.
I. In the event that performance by either party is interrupted or prevented by fire,
flood, seismic event, extreme weather, act of God, act of war, riot, or other causes beyond the
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reasonable control of that party (Force Majeure Event), then performance by that party may be
suspended and resumed promptly upon the cessation of the Force Majeure Event. If the Force
Majeure Event continues for more than thirty (30) consecutive days, then the parties may
terminate this Agreement. In the event of termination due to a Force Majeure Event contractor
shall be paid that percentage of the Contract Price which is equal to the percentage of
completion of the Work which is attained in conformity with this Agreement.
This contract is a valid, binding, and enforceable obligation of the parties, as set forth by
their signatures, below.
City of Moab, Utah
By:
Mayor Emily Niehaus Date
ATTEST:
By:
Rachel E. Stenta
City Recorder
CONTRACTOR:
Dorsett T-chnologies, Inc.
Title
>Frad A Trivotte, Jr.
Vice President of Operations
Attachments:
Exhibit 1, Scope of Work
Date
Date
-End of Document-
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a9SUOD g-9
Moab City Council Agenda Item
Meeting Date: February 13, 2018
# : 7-1
Title: Planning Commission Priorities for 2018
Date Submitted: February 6, 2m8
Staff Presenter: David Everitt
Attachment(s):
- Resolution identifying priorities for the Planning Commission for 2018
Recommended Motion: I move to approve the resolution regarding the Moab City
Planning and Zoning Commission's priorities for 2018.
Background/Summary:
On January 22, 2m8, the Moab City Council ("Council") and the Moab City
Planning and Zoning Commission ("Commission") held a joint workshop to
discuss the expectations and priorities of the two bodies.
Based on that discussion, the Council identified eight priorities for the
Commission to focus on during the calendar year 24318.
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7-1 Old Business
CITY OF MOAB RESOLUTION NO. io-2018
A RESOLUTION MEMORIALIZING THE MOAB CITY PLANNING AND
ZONING COMMISSION'S PRIORITIES for 2o18
The following describes the intent and purpose of this resolution:
A. On January 22, 2018, the Moab City Council ("Council") and the Moab City Planning
and Zoning Commission ("Commission") held a joint workshop to discuss the
expectations and priorities of the two bodies; and
B. Based on that discussion, the following eight priorities are established for the
Commission's work in the calendar year 2018:
1. Recommend an Assured Housing Policy to the Council.
2. Recommend a Planned Affordable Development ordinance and/or
revisions to the PUD section of the City Code to the Council.
3. Recommend other land use -related code changes that will reduce
barriers to affordable housing development.
4. Recommend ways to mitigate the impacts of densification in
residential zones — particularly with regard to lighting, parking,
setbacks, and preserving solar access.
5. Continue to work on cleanup of land use code generally.
6. Participate in the process for developing, and recommend to the
Council, a Central Business District Master Plan.
7. Recommend small area plans for Powerhouse Lane area and 400 East
Corridor.
8. Update the General Plan with a more detailed Future Land Use Map
(including anticipated areas for annexation).
The foregoing resolution is approved and adopted by action of the Moab City Council, as
set forth below. This resolution shall take effect immediately.
Mayor Emily S. Niehaus Date
Attest:
Rachel Stenta, Recorder Date
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7-1 Old Business
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 7-2
Title: Public Hearing: Waste Hauling Commercial Rate Changes
Date Submitted: February 6, 2018
Staff Presenter: David Everitt
Attachment(s):
- Resolution adopting the recommended rate changes
Recommended Motion: I move to approve the resolution adopting changes
to the waste hauling commercial rate schedule.
Background/Summary:
The City of Moab contracts with Monument Waste to haul residential and
commercial waste to the Grand County Solid Waste Special Service District's
("the District") landfills. The District is increasing its tipping fees at the
Klondike Landfill in 2018, and Monument Waste requests that the City raise
the rates for commercial pickup to cover that increase.
The current contract with Monument Waste states in Section II(8):
"Contractor may apply in writing for consideration of a special
rate review should an unforeseen event or circumstance arise
which jeopardizes the economic operations of the Contractor. A
special rate review application may be considered at the option of
the City if one or more of the following applies• b) Landfill tip
fees change by more than 10 percent."
And according to Section II(9):
"A change in Contractor rates, pursuant to Section 8, above, shall
be vested in the discretion of the City Council following a public
hearing. At least 15 days prior to the public hearing, the
Contractor shall submit to City staff complete and accurate
financial data showing its operating costs, revenues, and rate of
return for operations under this Contract...."
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7-2 Old Business
The attached rate sheet and explanation of Monument Waste's costs
provide a rationale for the proposed increase.
The City Council held a public hearing regarding the proposed rate
changes on January 9, 2018. There was no public comment at that time,
nor has the City received any other correspondence about the proposed
changes.
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7-2 Old Business
CITY OF MOAB RESOLUTION NO. 11-2018
A RESOLUTION MODIFYING WASTE HAULING RATES
The following describes the intent and purpose of this resolution:
A. The City is under contract with Monument Waste Services, LLC ("Contractor") to
provide for the collection of solid waste within the City of Moab.
B. The Grand County Solid Waste Management Special Service District is increasing its
tipping fees at the Klondike Landfill in 2018, and Monument Waste requests that the
City raise the rates for commercial pickup to cover that increase.
C. The current contract between the City and the Contractor states in Section II(8):
"Contractor may apply in writing for consideration of a special rate review should an
unforeseen event or circumstance arise which jeopardizes the economic operations
of the Contractor. A special rate review application may be considered at the option
of the City if one or more of the following applies• b) Landfill tip fees change by
more than io percent...."
D. The Contractor currently disposes approximately 12,000 tons at the Klondike
Landfill annually, with the City of Moab commercial and residential collections
representing approximately 54% of that amount.
E. The City has water rate setting authority pursuant to Moab Municipal Code
§8.04.o3o; and
F. The City finds that the following rate structure is reasonable and consistent with the
objectives and policies described above.
Therefore, the City hereby enacts the waste hauling rates in Schedule A, attached.
Passed and adopted by a majority vote of the City Council. The rate changes will take
effect March 1, 2018.
Mayor Emily S. Niehaus Date
Attest:
Rachel Stenta, Recorder Date
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7-2 Old Business
Attachment A: Waste Hauling Rates
Page 105 of 123
7-2 Old Business
MONUMENT
WASTE SERVICES
City of Moab - Proposed Residential and Commercial Price Sheet
Days Per Week of Service
Proposed - 2018
Retaainner Cont
special Pickup
1-X
2-X
3-X
4-X
S-X
6-X
7-X
2-YD -Trash
$ 20
$ 30
$ 53
$ 93
$ 133
$ 173
$ 213
$ 253
$ 293
2nd Container
City of Moab Franchise
Commercial Container
and Cart Services
$ 106
$ 186
$ 266
$ 346
$ 426
$ 506
$ 586
3rd Container
$ 159
$ 279
$ 399
$ 519
$ 639
$ 759
$ 879 j.
4th Container
$ 212
$ 372
$ 532
$ 692
$ 852
$ 1,012
$ 1,172
5th Container
$ 265
$ 465
$ 665
$ 865
$ 1,065
$ 1,265
$ 1,465
6th Container
$ 318
$ 558
$ 798
$ 1,038
$ 1,278
$ 1,518
$ 1,758
City Residential
ist Polycart
2nd Polycart
(City} 2 X Week Polycart = $29 - Backdoor Service = additional $4 per Month
Polycart Service
$ 17
$ 23
Days Per Week of Service
Current - 2017
Reload
Container
Special Pickup
1-X
2-X
3-X
4-X
5-X
6-X
7-X
2-YD -Trash
$ 20
$ 30
$ 51
$ 91
$ 130
$ 166
$ 199
$ 214
$ 237
2nd Container
City of Moab Franchise
Commercial Container
and Cart Services
$ 102
$ 182
$ 260
$ 332
$ 398
$ 428
$ 474
3rd Container
$ 153
$ 273
$ 390
$ 498
$ 597
$ 642
$ 711
4th Container
$ 204
$ 364
$ 520
$ 664
$ 796
$ 856
$ 948
5th Container
$ 255
$ 455
$ 650
$ 830
$ 995
$ 1,070
$ 1,185
6th Container
$ 306
$ 546
$ 780
$ 996
$ 1,194
$ 1,284
$ 1,422
City Residential
1st Polycart
2nd Polycart
(may} 2 X Week Polycart = $29 - Backdoor Service = additional $4 per Month
Polycart Service
$ 17
$ 23
Proposed Incremental Price Changes by Day's
of Service and Quantity of Containers
$ 2
$ 2
$ 3
$ 7
$ 14
$ 39
$ 56
$ 4
$ 4
$ 6
$ 14
$ 28
$ 78
$ 112
$ 6
$ 6
$ 9
$ 21
$ 42
$ 117
$ 168
$ 8
$ 8
$ 12
$ 28
$ 56
$ 156
$ 224
$ 10
$ 10
$ 15
$ 35
$ 70
$ 195
$ 280
$ 12
$ 12
$ 18
$ 42
$ 84
$ 234
$ 336
No change in 2018 Residential Pricing - Current Monthly Flat Rates will remain in place
SSWD #1- District is proposing a 17.24% increase is disposal fee's at Klondike Landfill for their 2018 Budget
Given the complexity of the city's rate and billing structure it will be difficult to assess an even rate
amongst all residential and commercial users. My suggestion would be to change the commercial
dumpster price sheet to accommodate the disposal increase, traditionally the commercial users are the
bulk of the volume/weight of your waste stream given the high seasonality of the commercial base in this
tourist atmosphere with the heavy hotel, campgrounds and restaurant waste. With this method of price
increase process it would reflect the usage more evenly as commercial customers increase and decrease
service based on the seasonality of their business, as their volumes increase, our trash weight incr
and therefore they are paying their way as their business needs change.
Page 106 of 123
Prepared by Dan Kirkpatrick - Monument Waste Services
Old Business
11/15/17
Moab City Council Agenda Item
Meeting Date: February 13, 2018
#: 8-1
Title: 2018-2019 Administrative Work Plan
Date Submitted: February 6, 2018
Staff Presenter: David Everitt
Attachment(s):
- Administrative Work Plan
- Council retreat priorities summary
- Resolution endorsing the Administrative Work Plan
Recommended Motion: I move to approve the resolution endorsing the
Administrative Work Plan as presented during the workshop.
Background/Summary:
The City Council identified several priorities for resource allocation during its
annual retreat in January, 2018. The Administrative Work Plan includes those
and other initiatives that staff are either working on or plan to work on over the
next eighteen months (in addition to day-to-day responsibilities).
A formal endorsement of the Plan provides the administrative staff with clear
direction for budgeting and management purposes.
Once approved, ideally the City Council will review this Plan every six months to
update it and check in on how elements of the Plan are progressing.
Furthermore, a tracking spreadsheet will be set up to provide updates as well.
1
Page 107 of 123
8-1 New Business
City of Moab 2o18-2o19 Administrative Work Plan
City employees spend much of their time working on essential services to maintain a
functional municipal government. In addition, unexpected emergency or urgent items
require immediate attention, which can take many hours to address and resolve.
At the same time, employees are expected to work on new initiatives or projects that
advance agreed -upon goals. Set forth below is a work plan that reflects Council priorities
while balancing the practical constraints of available time and resources for the next
eighteen months (March 2O18-August 2O19.)
Section 1: Housing
1.1 Bring Council and community up to speed regarding affordable
housing issues in Moab and the historical efforts to add affordable
housing. Conduct a workshop or workshops to better understand the issue.
1.2 Follow through with the assured housing analysis and possible
implementation.
1.3 Identify and reduce barriers to affordable housing development in
city code.
1.4 Financially support an actual workforce housing project in
partnership with HASU and other agencies.
1.5 Create an incentive program for deed -restricted housing development
(single or multifamily). This will likely include a new "planned affordable
development" ordinance but may also include other approaches to incentivizing
deed -restricted development.
Section 2: Water Resource Protection
2.1 Retain legal and political expertise to ensure that water rights are
maintained.
2.2 Implement additional measurement capabilities at surface water
sources.
2.3 Closely follow and participate in the formulation of the State -led
groundwater management planning process.
Section 3: Quality -of -Life and Cross -Jurisdictional Initiatives
3.1 Support a high-level community -driven visioning process. The City will
help identify a consultant and/or community groups that will lead this effort.
3.2 Create a io-Year Sustainability Plan. We will develop a comprehensive
Sustainability Plan that builds upon the Vision 2020 Plan and set actionable
priority goals for carbon reduction, energy efficiency, water conservation, and the
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Revised February 6, 2018
8-1 New Business
tree canopy. This will guide the City's decision making across departments as well
as provide a roadmap for meeting community -wide sustainability goals.
3.3 Establish baseline data for a municipal and community -wide
emissions inventory. Doing so will assist businesses with establishing baseline
inventories regarding energy, water, biodiversity, trash and fuel, among others.
3.4 Facilitate the wattsmart Program. This will include the "Green to Gold"
initiative and a Residential Outreach Program.
3.5 Engage internal and external constituents. The Sustainability Director will
spend significant time fostering relationships and working with the public and
city staff to identify sustainability goals and tactics.
3.6 Conduct community -wide challenges. These will educate and engage
community members and tourists in conservation activities.
3.7 Coordinate a legislative strategy with Grand County. To ensure that we
are as effective as possible during the 2018 Utah Legislative session, the City will
coordinate closely with the County on priorities and lobbying strategy.
3.8 Implement Dark Skies Initiatives.
• Update and amend City Code outdoor lighting elements to minimize light
trespass;
• Retrofit street lights with full cutoff shielding
3.9 Address in -town ATV/UTV noise issues. Options include:
• Pursuing state -level legislative fixes
• Exploring parking alternatives that allow for trailering and/or shuttling to
trailheads
3.10 Support the development of the new USU Campus. The City will continue
to take the lead on the primary infrastructure project and stay involved in
planning and financing efforts.
3.11 Analyze potential for future shared services with Grand County. The
City and County will conduct a jointly -funded study to determine where, if any,
consolidated services may be appropriate and if current partnerships are
optimized.
Section 4: Land Use and Infrastructure Planning and Development
Land use planning:
4.1 Complete the Downtown Master Plan.
4.2 Conduct the annual revision/update of the General Plan. Given the
recent comprehensive update, the effort in 2018 will primarily focus on creating a
more specific Future Land Use Map.
4.3 Complete a citywide parking plan. This Plan will a) identify existing
facilities, opportunities, and constraints, b) project out parking needs, and c)
propose possible solutions.
4.4 Develop small area plans. Specific neighborhood plans will be developed for:
• Powerhouse Lane/Millcreek Drive area
• 400 East corridor
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8-1 New Business
4.5 Participate in regional mobility planning. In partnership with Grand
County and UDOT, facilitate long-range mobility and transportation planning for
the greater Moab area.
Development standards:
4.6 Revise various development standards. This will include:
• Parking on commercial and multifamily sites'
• Residential area driveway separations;
• Fencing;
• Landscaping;
• Signs and lighting (in accordance with dark skies policies); and
• Pedestrian safety.
4.7 Develop standards for "pocket neighborhoods". These will address
character and infrastructure issues in areas such as:
• East Center;
• West Center; and
• East wo North.
Development -related code reorganization and revisions:
4.8 Remove conditional uses from the development code.
4.9 Propose code revisions regarding planned affordable/planned unit
developments.
4.10 Reorganize the development -related sections of City Code. Specifically,
consolidate and update as appropriate the sections describing commercial zones
and residential zones, and add a comprehensive use table.
Infrastructure planning:
4.11 Finish sewer, culinary water, and storm water master plans.
4.12 Create a 5 year capital improvement plan.
4.13 Inventory all transportation system components. This is needed to better
predict future needs and plan for capital improvements.
4.14 Develop a pavement management plan. This plan will provide guidance for
the capital improvements list for streets, sidewalks, curb and gutter, and paved
non -motorized pathways.
4.15 Inventory all public signage and develop signage plan._As Moab grows,
there is a need to evaluate signage and ensure that current and new signage
complies with federal and state standards.
4.16 Create a striping plan for all city roads.
Section 5: Infrastructure Maintenance and Operations
Sewer and Storm Water:
5.1 Complete the annual sewer and storm water capital projects list.
5.2 Clean up sewer easement issues on Soo W.
5.3 Facilitate orderly transition from old to new WRF.
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Revised February 6, 2018
8-1 New Business
Culinary Water:
5.4 Complete the annual culinary water capital projects list.
5.5 Implement the SCADA upgrades for the culinary water system.
Streets/Sidewalks/Curb/Gutter:
5.6 Complete the annual concrete -related capital projects list, including
an annual new seal coat for all roads chip sealed in 24317.
Fleet:
5.7 Establish fleet master list and preventative maintenance schedule.
5.8 Evaluate purchasing/leasing options for vehicles.
5.9 Establish a tracking system for vehicle miles traveled, fuel usage, and
other relevant metrics.
Parks:
5.10 Develop and implement a park -specific plan for Old City Park. This will
likely include trailer removal, pond revitalization, and stage
rehabilitation/rebuilding.
Facilities:
5.11 Implement a SCADA system for city buildings.
5.12 Develop a preventative maintenance program for city buildings. This
will address HVAC, mechanical, and electrical systems.
5.13 Conduct energy audits and establish benchmarks for all city facilities.
Section 6: Central Administration and Personnel
Personnel:
6.1 Institute succession planning. Each department will produce a
recommendation for how to best structure their organization to foster internal
advancement and ensure organizational resiliency. This may include professional
development in the form of mentoring programs and/or a training regimen, as
well as structural changes and the development of written policies and
procedures.
6.2 Develop performance indicators. Staff will collectively create a set of
recommended performance indicators for council consideration. These will
provide high-level trendlines over time to show how city government is
functioning. This will likely include conducting a community survey to
contextualize internal perceptions of success.
6.3 Update citywide personnel policies and procedures. The City's personnel
manual is due for a significant update to reflect recent changes in management,
leave time, grievance procedures, and many other HR-related items.
6.4 Revise the performance evaluation process. The new approach to
adjusting compensation based on performance evaluations is working well, but as
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Revised February 6, 2018
8-1 New Business
with all new methodologies, refinements are needed (primarily with regard to the
evaluation form itself and what is expected from supervisors who perform the
evaluations).
6.5 Manage rising health care costs and implement a wellness incentive
program. Currently, employees are responsible for -4% of the health insurance
premium, but at a set amount. There is currently no incentive for employees to
proactively track and improve their own health. Given rising premiums, we need
to develop a more sustainable approach to managing health care costs.
Open and Better Government:
6.6 Implement the online agenda management system. This will create a
more efficient workflow, allow ease of access to relevant documents by the
Council and public, and show the evolution and progress of agenda items over
time.
6.7 Stand up an online public records archive. A public -facing archival system
will reduce the need to respond to GRAMA requests while increasing public
accessibility to official City documents.
6.8 Revise and implement records retention policy. This is a much -needed
clean up effort that will reduce the City's liability, increase efficiency, and save
both physical and digital space.
6.9 Evolve the City's digital presence. We will coordinate social media
engagement and website creation and maintenance across departments to ensure
consistent and effective messaging and communication. This includes a major
revision of the City's main website.
6.10 Implement a constituent response management system ("CRM").
Starting with a simple database, create a process and system for tracking
constituent feedback and comments to the City that come from any
communication vector (phone, email, verbal, etc.)
6.11 Create a Communications Plan. The Plan will address internal and external
engagement and standards for communication.
6.12 Continue overall City Code cleanup and updating. This would include a
consolidated fee schedule section and a reordering of the city code.
6.13 Implement an online Special Events application process.
6.14 Substantively revise specific non -land use code sections. These include
the following:
• GRAMA-related provisions;
• Business/Vendor/home occupation license provisions; and
• Alcohol regulations.
6.15 Approve a new contract for waste hauling services.
Management and Organization:
6.16 Fix process issues with Planning and Zoning Commission. This may
include:
• Instituting a required training program;
• Creating a job description for Commissioners
• Enforcing procedural requirements;
Page 1 T2 of 123
Revised February 6, 2018
8-1 New Business
" S c h e d u l i n g r e g u l a r C o m m i s s i o n / C o u n c i l j o i n t m e e t i n g s ; a n d / o r
" R e c r u i t i n g n e w m e m b e r s h i p .
6 . 1 7 S t r e n g t h e n t h e P l a n n i n g a n d D e v e l o p m e n t D e p a r t m e n t . A d d a j u n i o r
l e v e l p l a n n e r , s e t c l e a r g o a l s f o r s t a f f , a n d e n s u r e t h a t p r o f e s s i o n a l t r a i n i n g a n d
s u c c e s s i o n p l a n n i n g a r e p r i o r i t i e s .
6 . 1 8 R e v i s e P u b l i c W o r k s o r g a n i z a t i o n a l s t r u c t u r e . P u b l i c W o r k s w i l l c o n t i n u e
t o r e f i n e i t s o r g a n i z a t i o n a l s t r u c t u r e t o b e t t e r t r a c k f u n d s a n d a l l o c a t e e x p e n s e s
a p p r o p r i a t e l y , e . g . s e p a r a t e o u t S t r e e t s f r o m A d m i n i s t r a t i o n , a n d c r e a t e s e p a r a t e
b i l l i n g r e g i m e f o r F l e e t s e r v i c e s .
6 . 1 9 D e v e l o p a P u b l i c W o r k s - s p e c i f i c s e t o f w r i t t e n p o l i c i e s a n d
p r o c e d u r e s .
6 . 2 o R e v i s e E n t e r p r i s e F u n d b u d g e t s . T h i s i s a c o n t i n u a t i o n o f t h e s e p a r a t i o n o f
t h e w a t e r a n d s e w e r f u n d s .
6 . 2 1 U p d a t e C i t y C e n t e r o f f i c e s a n d P u b l i c W o r k s o f f i c e s a n d s h o p s p a c e s .
S i g n i f i c a n t c a p i t a l f a c i l i t i e s p l a n n i n g a n d a n a l y s i s h a s b e e n c o n d u c t e d f o r C i t y
C e n t e r , a n d a s i m i l a r e n d e a v o r i s n e e d e d f o r t h e P u b l i c W o r k s o f f i c e s a n d y a r d .
S e c t i o n 7 : A r t s a n d R e c r e a t i o n S e r v i c e s
7 . 1 D e v e l o p a R e c r e a t i o n a n d T r a i l s M a s t e r P l a n . T h i s m a y r e s u l t i n a m o r e
s p e c i f i c i n - t o w n u r b a n t r a i l s p l a n a h e a d o f a m o r e c o m p r e h e n s i v e r e c r e a t i o n
p l a n .
7 . 2 U p g r a d e s i g n a g e f o r r e c r e a t i o n f a c i l i t i e s .
7 . 3 R e v i s e a n d r e n e w t h e l e a s e a g r e e m e n t r e g a r d i n g t h e g o l f c o u r s e .
7 . 4 E v a l u a t e o p t i o n s f o r e x p a n d e d a r t s o f f e r i n g s . T h i s m a y i n c l u d e :
" L a r g e s c u l p t u r e c o m m i s s i o n s ;
" C r e a t i v e l i g h t i n g d o w n t o w n ;
" A n a r t i s t - i n - r e s i d e n c e p r o g r a m ; a n d / o r
" A d d i t i o n a l a r t s c o n t e s t s a n d f e s t i v a l o f f e r i n g s .
S e c t i o n 8 : P u b l i c S a f e t y
8 . 1 C o n d u c t a m a j o r r e v i s i o n o f t h e d e p a r t m e n t a l p o l i c i e s a n d p r o c e d u r e s
m a n u a l .
8 . 2 I n s t i t u t e a f o r m a l i n d i v i d u a l i z e d t r a i n i n g p l a n f o r e v e r y o f f i c e r .
8 . 3 F i l l v a c a n t p o s i t i o n s .
P a g e 1 A o f 1 2 3
R e v i s e d F e b r u a r y 6 , 2 0 1 8
8 - 1 N e w B u s i n e s s
Moab City Council Workshop - Retreat
Council/Mayor Proposed Priorities for 2018
(2 orange dots at the top of the summary chart)
Community Long Term Visioning Project 6 green dots
For the community, led by the community
Implementation of the Affordable Housing Action Plan 5 green dots; 1 orange dot
What we will actually do in 2018; analyze and implement assured housing policy;
facilitate workforce housing project; Look at salary brackets; PUD/PAD; who
would be the lead staff person for this?
Protect Water Resources 4 green dots; 1 orange dot
Retain expert, outside counsel for a voice at the table; work with the County and
the state legislature. Need concrete data at all level for water use
Code Revisions 2 green dots; 1 orange dot
Pace, staff capacity to make changes, promotion of economic diversity, fix
inconsistencies, address vague codes. Committed timeline and accountability
Communications: between staff and Council; to the community 3 orange dots
Ability to track individual complaints/issues; online tracking of development
applications; online tracking of special events applications, development
applications, look at more efficient department reports to council; more specific
information on police stats reports; better use of Website and Facebook; citizen
education on their role in City government; consider posters in Council
Chambers. RFP process could be made more efficient. Best way for staff to
communicate with Council
Sustainability ! green dots; 2 orange dot
Increased awareness in all areas of City government: RFP's, vehicles, city staff as a
model; partner with PCMC and SLC on Wattsmart program
Page 114 of 123
8-1 New Business
Cross -Jurisdictional Initiatives
Work with Grand County to expand the jointly -funded study to include
optimization among departments in the city; .1 orange dot
How to better coordinate and collaborate with other organizations: school
district, parks, hospital, etc. 2 green dots
Work with State legislature on Transient Room Tax 1 green dot; 2 orange dots
ATV/UTV Noise Issues 2 green dots; 2 orange dots
Include Main Street mitigation of traffic issues; update on police data gathering
project
Special events 1 green dot; 5 orange dots
Cap on number of events needed
Planning Department Organizational Structure 4 green dots;
Increase planning capacity; consider a community development department;
consider more consultants; consider internal resource allocation among
departments to bring more staff to planning
USU campus 1 green aot; mange UL
Better understand their business plan for implementation before we commit
funds
Streets 4 orange dots
Review existing standards for widths, parking needs, active transportation, the
code for sidewalks, Main street parking plan
Other
Dark Skies 1 green dot
Lobbyist 2 orange dots
Page 115 of 123
8-1 New Business
Moab City Council Workshop - Retreat
Council/Mayor Preosl'd Priorities for 2018
•Community Long Term Visioning Project. •
is • For the community, led by the community
Implementation of the Affordable Housing Action Plan
• PQ ,'�-Partin
• • What we will actually do in 2018; analyze and implement likredhousing policy;
facilitate workforce housing project; Look at salary brackeUO/iP; who
would be the lead staff person for this?
Protect Water Resources
•• • Retain expert, outside counsel for a voice at the table; work with the County and
the state legislature. Need concreliatot all levels for water use
Code Revisions
• •• Pace, staff capacity to make changes, promotion of economic diversity, fix
inconsistencies, address vague codes. Committed timeline and accountability
. Communications: between staff and Council; to the community
•• Ability to track individual complaints/issues; online tracking of development
applications; online tracking of special events applications, development
applications, look at more efficient department reports to council; more specific
information on police stats reports; better use of Website and Facebook; citizen
education on their role in City government; consider posters in Council
Chambers. RFP process could be made more efficient. Best way for staff to
communicate with Council
Sustainability
.Increased awareness in all areas of City government: RFP's
vehicles, city staff as a
model; partner witFiPCMC and on Wattsmart program
Page 116 of 123
8-1 New Business
s
Cross -Jurisdictional Initiatives
•• Work with Grand County to expand the jointly -funded study to include
optimization among departments in the city;
�ow to better coordinate and collaborate with other organizations: school
district, parks, hospital, etc. •
• "Work with State legislature on Transient Room Ta•
• • ATV/UTV Noise Issues
•• include Main Street mitigation of traffic issues; update on police data gathering
project
•Specialevent• s•
• Cap on number of events needed
• Planning Department Organizational Structure
Increase planninnpacity; consider a community development department;
• consider more consultants; consider internal resource allocation among
departments to bring more staff to planning
USU campus
• • Better understand their business plan for implementation before we commit
funds
Streets, •
Review existing standards for widths, pi ng needs, ate transportation, the
code for sidewalks, Main street parking plan
Other
4P-D R,K 5 K 1 [-5
••),0Ni`/t5T
•
C
e
d
Page 117 of 123
8-1 New Business
CITY OF MOAB RESOLUTION NO. 12-24318
A RESOLUTION ENDORSING THE CITY OF MOAB 2°18-2°19
ADMINISTRATIVE WORK PLAN
The following describes the intent and purpose of this resolution:
1. In order to establish clear expectations between the City's administrative staff and
the City Council, the City Manager drafted an Administrative Work Plan ("Plan")
that identifies new and ongoing initiatives and projects to be accomplished in
addition to the administration's daily responsibilities (Attachment A);
2. This Plan memorializes and updates the historical priorities of the City of Moab's
municipal government based on priorities established by the 2018 City Council;
3. The City Council and the Mayor agree that the Plan is an advisory document that
effectively represents their expectation for the prioritization of City resources, and
will provide guidance for the Fiscal Year 2018-2019 budgeting process;
4. This Plan is effective immediately and contemplates a timeframe of approximately
eighteen months.
The foregoing resolution is approved and adopted by action of the Moab City Council, as
set forth below. This resolution shall take effect immediately.
Mayor Emily S. Niehaus Date
Attest:
Rachel Stenta, Recorder Date
Page 118 of 123
8-1 New Business
Attachment A
2018-2019 City of Moab Administrative Work Plan
Page 119 of 123
8-1 New Business
CITY OF MOAB, TOWN OF CASTLE VALLEY, AND GRAND
COUNTY, UTAH
RESOLUTION NO. 13-2018
RESOLUTION TO MAINTAIN LOCAL ZONING AUTHORITY OVER
SHORT-TERM RENTAL USES
WHEREAS, the Grand County, Moab City and Castle Valley Town Councils (herein "the
Councils") have each adopted their own General Plans;
WHEREAS, the Councils have each adopted Land Use Code for the purpose of regulating
land use, subdivision and development in accordance with their respective General Plans;
WHEREAS, the Councils are charged with enacting policies that protect the health, safety,
and welfare of their citizens;
WHEREAS, the Councils agree that local authority in the application of zoning regulations
is necessary to protect the health, safety, and welfare of their citizens;
WHEREAS, the Governor of Utah on a visit with the City and County Councils in Moab
October 4, 2017 expressed support for local zoning control;
WHEREAS, the Councils recognize that short-term rentals (herein "STRs") that conform
with local zoning can benefit communities;
WHEREAS, the Councils also acknowledge: that every community is unique; that local
government by virtue of being closest to its constituents can be most responsive to their
needs; and that local control is important in deciding how and where uses like STRs fit in
a community - rather than applying a one -size -fits -all approach to all of Utah;
WHEREAS, the Land Use Code in Moab City and Grand County indeed allows for STRs in
specific zones, and the Town of Castle Valley allows rentals when greater than 25 days;
WHEREAS, the 2017 Moab Area Affordable Housing Plan indicates that 30% of housing
units in Grand County are either STRs or second homes;
WHEREAS, resort communities including Moab, Castle Valley and Grand County have also
experienced negative impacts from STRs, particularly in residentially zoned
neighborhoods;
WHEREAS, such impacts include but are not limited to: a decrease in affordable and
residential housing (as STRs convert housing to a more profitable commercial use, they
can outcompete residential uses, displace long-term tenants, and put the long term
viability of communities at risk); erosion of neighborhood attributes (eg commercialization
of residential zones, a more transient population); increased noise; refuse; unresponsive
owners or managers; speeding, parking conflicts and other traffic concerns;
WHEREAS, the Councils thus agree that the operation of STRs has the potential to
adversely affect the health, safety, and welfare of their citizens, the integrity of
neighborhoods in their jurisdictions, and the overall quality of life in their communities;
Page 120 of 123
8-2 New Business
WHEREAS, the Senator and two Representatives representing Grand County have asked
for a joint resolution confirming the Councils' agreement on this matter;
WHEREAS, the Councils endeavor to make clear and certain to the Utah Legislature and
State Leadership their position on this matter;
WHEREAS, the passing of HB 253 in 2017 has benefited illegal STRs while making it
more expensive and labor-intensive for communities to hold them accountable;
WHEREAS, the Councils have heard and considered all evidence and testimony presented
in regard to the maintenance of local zoning authority with respect to all forms of STR
uses (both owner -occupied and non -owner -occupied); and
WHEREAS, the Grand County, Moab City and Castle Valley Town Councils considered this
item in public meetings held respectively on February 6, 2018, February 12, 2018 and
February 7, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Grand County Council, Moab City Council
and Castle Valley Town Council that they do hereby approve this resolution calling upon
the State of Utah:
1)To allow local governments to regulate local land use including short-term rentals.
2)To rescind HB 253 which the legislature passed last session (February 2017)
prohibiting enforcement of restrictions on short-term rentals through the use of
internet advertisement.
APPROVED by the Moab City Council, Castle Valley Town Council and Grand County
Council in open session this , day of 2018, this , day of 2018,
and this day of 2018, respectively by the following votes
City of Moab
Those voting aye:
Those voting nay:
Those absent:
Town of Castle Valley
Those voting aye:
Those voting nay:
Those absent:
Grand County
Page 121 of 123
8-2 New Business
Those voting aye:
Those voting nay:
Those absent:
ATTEST: City of Moab
Rachel Stenta, Recorder Emily Niehaus, Mayor
ATTEST: Town of Castle Valley
Jocelyn Buck, Clerk Jazmine Duncan, Mayor
ATTEST: Grand County
Diana Carroll, Clerk/Auditor Mary McGann, Council Chair
Page 122 of 123
8-2 New Business
CITY OF MOAB RESOLUTION NO. 14-2°18
A RESOLUTION SUPPORTING THE PROPOSED ARCHES NATIONAL PARK
RESERVATION SYSTEM
WHEREAS visitation at Arches National Park has nearly doubled since 2oo6 to 1.6
million people annually in 2(116, with growth rates accelerating in the past 4 years,
WHEREAS during the peak season the number of vehicles and visitors cause long wait
times for park entry, congested roads, parking lots and trails at popular destinations,
thereby diminishing the very experience visitors come to Parks to enjoy,
WHEREAS long-term solutions to overcrowding typically involve resources not yet
available (for example, external parking lots or new entrance stations) , technology not
yet available (for example electric vehicles with sufficient range) , public/private
partnerships that require years to develop, and further that these require funding
neither presently available nor reasonably expected to be available in the next few years,
WHEREAS the Park's proposed reservation system represents the best available
interim solution for which funding is available, and while certain to require refinement,
it is nonetheless expected to significantly improve visitor experience which will offset
the inconvenience of requiring reservations during the peak season,
WHEREAS the residents of Moab during the peak season widely express a desire for
less congested roads and more peace and quiet in town,
WHEREAS Moab's tourist economy will benefit by extending the off-peak season,
generating greater full-time rather than seasonal employment, boosting incomes and
alleviating the town's affordable housing problem,
BE IT RESOLVED THAT the City of Moab supports Arches National Park's proposed
reservation system, with a further recommendation to transit to better long-term
solutions as technology and funding becomes available.
The foregoing resolution is approved and adopted by action of the Moab City Council, as
set forth below. This resolution shall take effect immediately.
Mayor Emily S. Niehaus Date
Attest:
Rachel Stenta, Recorder Date
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