HomeMy Public PortalAbout20171025 - Minutes - Board of Directors (BOD)
October 25, 2017
Board Meeting 17-26
*Approved by the Board of Directors on November 8, 2017
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, October 25, 2017
APPROVED MINUTES*
SPECIAL MEETING – STUDY SESSION
President Hassett called the special meeting to order at 5:00 p.m.
ROLL CALL
Members Present: Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens
Members Absent: Jed Cyr, Nonette Hanko, Cecily Harris
Staff Present: Chief Financial Officer/Administrative Services Director Stefan Jaskulak,
General Counsel Sheryl Schaffner, Assistant General Manager Ana Ruiz,
District Clerk/Assistant to the General Manager Jennifer Woodworth,
Acting Assistant General Manager Christine Butterfield, Planning
Manager Jane Mark, Senior Planner Tina Hugg, Planner III Leslie Chan,
Senior Capital Project Manager Jessica Hoshen, Engineering &
Construction Manager Jay Lin
1. Board and Public Space Needs in the New Administrative Office (R-17-116)
Director Hanko arrived at 5:02 p.m.
Director Harris arrived at 5:03 p.m.
Senior Planner Tina Hugg introduced Chloe Lauer and Rachel Bramwell from MKThink, who
will be facilitating the discussion and presentation during the meeting.
Ms. Lauer outlined the project’s guiding principles and boundaries, summarized staff’s feedback
provided to date, and described the mapping exercise to be used help gather feedback from the
Board.
Meeting 17-26 Page 2
Director Riffle suggested the term sustainable should be defined to include energy efficiency and
the materials used for the building as well as sustainable disposal of any materials removed from
the building.
Director Kishimoto spoke in favor of promoting sustainable transportation options including
mass transit and cycling options to access the building.
Director Hanko spoke in favor accessibility and maintaining the quietude of the building.
The Board members participated in an activity to identify aspects of the building that may be
improved, introduced, etc. in the new administrative office building.
Board members provided additional feedback regarding Board and public spaces in the future
administrative office.
President Hassett adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:57 p.m.
REGULAR MEETING
President Hassett called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:01 p.m.
ROLL CALL
Members Present: Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto Curt
Riffle, and Pete Siemens
Members Absent: Jed Cyr
Staff Present: Chief Financial Officer/Administrative Services Director Stefan Jaskulak,
General Counsel Sheryl Schaffner, Assistant General Manager Ana Ruiz,
Acting Assistant General Manager Christine Butterfield, District
Clerk/Assistant to the General Manager Jennifer Woodworth, Planning
Manager Jane Mark, Planner III Lisa Bankosh, Planner II Bryan Apple
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to adopt the
agenda.
VOTE: 6-0-0 (Director Cyr absent)
CONSENT CALENDAR
Public comment opened at 7:03 p.m.
Meeting 17-26 Page 3
No speakers present.
Public comment closed at 7:03 p.m.
Motion: Director Riffle moved, and Director Harris seconded the motion to approve the Consent
Calendar.
VOTE: 6-0-0 (Director Cyr absent)
1. Approve October 11, 2017 Minutes
2. Claims Report
BOARD BUSINESS
3. Final Design Approval of the Alma College Parking Area and Trail Crossing (R-17-
117)
Planner II Bryan Apple presented the staff report summarizing the project’s goals and project site
constraints. Mr. Apple described the proposed parking lot, at-grade crossing across Bear Creek
Road, restroom location, and future location for a Phase II undercrossing.
Director Kishimoto expressed concern regarding the location of the large parking area stating it
was not well incorporated into the site’s original spoke design.
Directors Harris and Hassett suggested including additional ADA accessible parking spaces.
Mr. Apple reported an ADA consultant would be reviewing the design as well.
Directors Riffle and Siemens spoke in favor of maximizing parking in the current proposed
parking area. The parking lot could be restriped in the future if needed to accommodate
additional ADA parking spots.
Directors Harris and Siemens suggested removing the installation of a cross from the design.
Planner III Lisa Bankosh explained the cross installation would be considered as part of a future
Alma College Rehabilitation Plan.
The Board by consensus decided to strike the cross element from the design plans.
Mr. Apple described the engineer’s estimate for the Phase I project and the planned handoff of
the project to the Engineering and Construction Department.
Director Kishimoto requested clarification regarding the county’s listing of the historic cultural
landscape and inquired whether the county will need to approve the parking lot design.
Ms. Bankosh explained that the five buildings included in the Alma College complex are
included in the historical cultural landscape, but the parking area is not included. The Alma
College Rehabilitation Plan will be reviewed by the Santa Clara County Historical Heritage
Meeting 17-26 Page 4
Commission. The parking lot design was also reviewed by the District’s consultant who helped
draft the Alma College Rehabilitation Plan.
Public comment opened at 7:42 p.m.
Melany Moore, President of the Summit Riders, spoke in favor of the proposed parking lot
design.
Public comment closed at 7:43 p.m.
Motion: Director Siemens moved, and Director Riffle seconded the motion to
1. Approve the Alma College Parking Area and Trail Crossing Project Design with the
removal of the cross element.
2. Delegate to the General Manager the authority to approve any necessary changes to the
Project Design and Plans, and direct that the “As Built” designs come back to the Board
for final approval.
VOTE: 4-2-0 (Directors Hanko and Kishimoto opposed; Director Cyr absent)
Director Kishimoto spoke regarding her opposition vote stating it was due to the parking lot
design not fitting the historic spoke design.
Bill Harris from Harris Design spoke regarding the parking lot design.
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Legislative, Funding, and Public Affairs Committee met on October
24, 2017 to discuss the draft 2018 Legislative Program.
Director Riffle reported the Board Appointee Evaluation Committee met with Controller Mike
Foster and General Counsel Sheryl Schaffner on October 24, 2017. The Committee will meet
with General Manager Steve Abbors upon his return.
B. Staff Reports
Assistant General Manager Ana Ruiz reported the tennis courts at Rancho San Antonio will be
removed starting October 30, 2017, and the land will be reseeded and restored.
Acting Assistant General Manager Christine Butterfield reported the District will be holding a
limited time sale of Mount Umunhum Grand Opening merchandise, starting November 1, 2017.
Chief Financial Officer Stefan Jaskulak reported the Bond Oversight Committee went on a field
trip of Measure AA funded projects on October 20, 2017.
C. Director Reports
The Board members submitted their compensatory reports.
Meeting 17-26 Page 5
Director Kishimoto reported her attendance at a meeting of the Santa Clara County Water
District’s Water Commission.
Directors Siemens and Hassett reported on their attendance at the groundbreaking for the
Saratoga Quarry Trail.
Director Harris spoke regarding the federal government’s proposal to raise entrance fees to
several national parks. The Board by consensus directed staff to draft a letter opposing this
proposed fee hike. Director Harris encouraged the other Board members to attend a meeting
regarding the Harbor View project in Redwood City.
President Hassett adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District into closed session at 8:16 p.m.
CLOSED SESSION
1. CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT (GOVERNMENT
CODE SECTION 54957)
Title: Interim General Manager
2. CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT (GOVERNMENT
CODE SECTION 54957)
Title: General Counsel
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. GOVERNMENT CODE
SECTION 54957(b)(1)
Title of Employee: Controller
General Counsel
General Manager
CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6
Agency designated representatives: Board of Directors
Unrepresented Employees: Controller
General Counsel
General Manager
Public comment opened at 8:20 p.m.
No speakers present.
Public comment closed at 8:20 p.m.
The Board went into closed session at 8:20 p.m.
Meeting 17-26 Page 6
ADJOURNMENT
President Hassett adjourned the meeting of the Board of Directors of the Midpeninsula Regional
Open Space District at 9:17 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk