HomeMy Public PortalAbout2022_06_27_Work Session_Agenda_Packet
TOWN OF LEESBURG
Town Hall, 25 West Market Street
AGENDA
Town Council Work Session
June 27, 2022
7:00 PM
Council Chamber
1. CALL TO ORDER
2. REMOTE PARTICIPATION
MOTION
I move to allow Council Member Nacy to electronically participate in the June 27,
2022, Town Council Work Session.
3. ITEMS FOR DISCUSSION
a. Dockless Mobility Operations (Scooters) (Keith Markel)
b. Crescent District Master Plan Update (Rich Klusek)
4. ADDITIONS TO FUTURE MEETINGS
a. Future Council Meetings and Agenda Topics
5. ADJOURNMENT
6. INFORMATION MEMORANDUM
a. Monthly Board and Commission Report – Activity and Attendance
7. UPCOMING EVENTS
July 1 – Leesburg’s First Friday, Downtown, 6 – 9 p.m.
July 2 – Acoustic on the Green with Georgia Randall, Town Green, 7 p.m.
July 9 – Acoustic on the Green with Robbie Limon, Town Green, 7 p.m.
July 4 – Town Offices Closed for Independence Day
July 4 – 32nd Annual Independence Day Celebration, Ida Lee Park & Downtown, 10 am – 10 pm
July 16 – Acoustic on the Green with Joe Heilman, Town Green, 7 p.m.
July 23 – Acoustic on the Green with the Jefferson Street Strutters, Town Green, 7 p.m.
July 30 – Acoustic on the Green with Dave Mininberg, Town Green, 7 p.m.
August 4 – African American Genealogy, Venue TBD, 10 a.m.
August 5 – Leesburg’s First Friday, Downton, 6 – 9 p.m.
August 13 – TASTE Leesburg, Downtown
ASSISTIVE LISTENING SYSTEM
Qualified individuals with a disability who require a reasonable accommodation to attend and/or participate
in this meeting should contact the Clerk of Council at eboeing@leesburgva.gov or 703-771-2733 to request the
accommodation. Three days advance notice is requested. Meetings are broadcast live on the Town’s local
government access cable TV channel (Comcast 67 and Verizon 35) and streamed live on the website at
www.leesburgva.gov/webcasts. All Town Council, Board and Commission meetings are recorded and can be
found on the Town’s Web site at www.leesburgva.gov.
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REGULARLY SCHEDULED COUNCIL MEETINGS
Citizens are invited to attend and participate in Town Council meetings. The petitioner’s portion of the meeting and
scheduled public hearings offer the public two opportunities to present its views to the Council during its meeting.
Petitioners
The petitioners’ portion of the Council agenda is the first item addressed by the Council following proclamations,
certificates of appreciation, regional commission reports and presentations. This part of the meeting gives individuals
the opportunity to address the Council on any matter not scheduled for a public hearing. Prior to the meeting, citizens
wishing to speak should sign up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda by 4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of
the Council Chamber the night of the meeting. The Mayor will give anyone the opportunity to speak that did not get
a chance to sign up. Petitioners’ comments are limited to between three and five minutes at the Mayor’s discretion.
Public Hearings
Certain Town business items can only be conducted after the Town Council holds an advertised public hearing.
Certain major issues affecting the Town’s government can also be scheduled for public hearing at Council’s discretion.
Adoption of the Town budget, rezonings, special exceptions and amendments to the Town’s subdivision and zoning
ordinances all require a public hearing. Prior to the meeting, citizens wishing to speak at a public hearing may sign
up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-council/current-council-agenda by
4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of the Council Chamber the night of
the meeting. The Mayor will give anyone the opportunity to speak who did not get a chance to sign up. Public hearing
comments should be limited to the topic of the public hearing and speakers will be given between three and five
minutes at the Mayor’s discretion. If you wish to speak at more than one public hearing, you must sign up for each
hearing separately.
Decorum
A person addressing the Council as a petitioner, or during a public hearing, should advance to the podium when
recognized by the Mayor and state and spell his or her name for the purpose of closed captioning. If comfortable
doing so, speakers should provide their address for the record. Persons should also indicate whether they are
representing anyone other than themselves. Decorum will be maintained. Statements, which are demeaning or
defamatory to members of the public, the staff or the Council, are inappropriate and out of order.
OTHER COUNCIL MEETINGS
Work Sessions
Council meets twice per month, or more often as necessary, to discuss items that are placed on the agenda at the desire
of the majority of Council present. Items are typically discussed at a meeting at least two weeks into the future but
items may be added in a shorter time frame in accordance with Council’s adopted rules and procedures.
Closed Sessions
Under certain circumstances, the Virginia Freedom of Information Act permits the Town Council to meet in a session
where the public is excluded. This may be a discussion of personnel matters, legal matters, the acquisition or sale of
property and other selected topics. The Council can only go into closed session to discuss topics specifically exempted
from the open meeting requirements and all closed sessions must be properly noticed and appropriate Code sections
cited as to the specific statutory authority to go into closed session. The notice must also include the general topics to
be discussed. Only those matters in the adopted motion to go into closed session can be discussed and members in
attendance must certify that only those topics were discussed when they return to an open session.
TOWN COUNCIL AGENDA MATERIALS
Council agenda materials are available to citizens by end of day Wednesday immediately preceding the set of Council
Meetings. Council agenda materials are posted to the Town Web site at
https://www.leesburgva.gov/government/mayor-council/current-council-agenda. Meeting agenda packets are
available for public inspection in the lobby of Town Hall on Wednesdays prior to the scheduled meeting. Council
agendas can also be viewed on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda.
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Council Meeting Date: June 27, 2022
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Dockless Mobility Operations (Scooters)
Staff Contact: Keith Markel, Deputy Town Manager
Chris Spera, Town Attorney
Council Action Requested: None. Work Session discussion as requested by Council.
Staff Recommendation: None. Work Session discussion as requested by Council.
Commission Recommendation: None.
Fiscal Impact: The Town Council will be asked to adopt an annual dockless mobility operations
permit fee following a public hearing on July 11, 2022. The revenue from this fee will be used to
offset costs associated with administering the annual scooter permit, enforcement of scooter policies,
and compensation for use of public right of way and Town owned property. Town Council has
previously adopted fees for improperly parked scooters that are removed by Town staff, storage fees,
and fines associated with inappropriate operation of scooters.
Work Plan Impact: Managing the scooter permit will require significant oversight from several
Town departments including the Department of Finance and Administrative Services (permit
issuance and fee processing), Public Works and Capital Projects (operational oversite of the
program), and both Parks & Recreation and Police. Since this is the first experience the Town has
had with an e-scooter retail company, there may be other staff impacts that are not yet known.
Communication with downtown businesses and the general public is also expected to require
resources from the Public Information Office and the Economic Development Department.
Town Plan Impact: The Legacy Leesburg plan calls for greater mobility options that promote less
relance on private automobiles, more environmentally friendly transportation alternatives, and the
need for a transportation network that provides infrastructure for not only automobiles, but
pedestrians, bicycles, scooters, and the likely introduction of autonomous vehicles at some point in
the future. Goal 4.1 of Legacy Leesburg calls for an “integrated approach to transportation…
Smaller, more-connected street networks support people that drive, ride, walk, bike, or scooter.
Roads need to be able to accommodate various modes of transportation.”
Executive Summary: In 2019, the Virginia General Assembly passed legislation allowing the rental
of electric scooters in all localities even if a locality did not have that allowance within the local
code. The state gave localities until January of 2020 to adopt a local ordinance that would allow
for specific local regulatory authority. The Town adopted Ordinance 2019-O-023 on December 10,
2019 to establish local control over future e-scooter rental companies. See Attachment #1.
3
Item a.
Dockless Mobility Operations (Scooters)
June 27, 2022
Page 2
Bird, one of the leaders in e-scooter rentals, is currently interested in operating in Leesburg and has
been working with Town staff over the past several months to discuss their business proposal, to
identify deployment locations, and to draft a permit.
Background: With the adoption of a Town ordinance in December of 2019, Leesburg reserved the
right to regulate e-scooter companies wishing to operate within the Town. Bird, a leader in e-scooter
rentals, has requested to operate in Leesburg. Since this is the Town’s first experience with this sort
of business, staff has been working with Bird representatives and researching existing programs in
other localities especially here in Virginia.
Currently Bird operates in several Virginia jurisdictions including Harrisonburg, Manassas, Fairfax,
Arlington along with Washington D.C. Bird also operates on college campuses throughout Virginia
including the University of Virginia, George Mason University, James Madison University,
Virginia Commonwealth University, and Liberty University.
The Town’s permit process allows Leesburg to establish operational requirements such as where
deployment sites can be located, where users can park scooters at the end of the rental, locations
where scooters are not permitted, scooter speeds, and fines for when scooter policies are not met.
Bird has expressed interest in focusing their rental program in the downtown area. Staff has worked
to identify deployment zones that would generally accommodate five scooters and would be located
in areas that would have reduce any negative impact on pedestrians, businesses, and those with
mobility issues. Each morning the Bird site manager would deploy the scooters in these locations.
Users would be able to use an app on their phone to rent the scooter and agree to the terms and rider
conditions established by Bird and the Town of Leesburg. These regulations would include things
such as safe operating procedures (e.g. - not riding on public sidewalks), helmet requirements for
riders under the age of 15, and how scooters must be safely parked at the end of the rental. The Bird
site manager can track and locate all scooters using GPS and they would be responsible for retrieving
scooters and ensuring the scooters are not obstructing travel ways. Those renting scooters are not
required to park them at the same location where they were initially parked, so throughout the day,
the scooters will be located throughout the Town and it will be the responsibility of Bird to retrieve
them, charge them overnight, and deploy them the next morning.
Town staff will only be involved when there is an immediate safety concern that needs addressed.
In these cases, the permit reserves the right for Town staff to remove the device and store it with a
fine of $35 for each violation and a $5 storage fee until Bird collects the scooter. The Town will
establish a staffing structure that will monitor the scooters and respond when necessary.
Bird is requesting to locate up to 100 scooters in Town as part of its first-year deployment.
Currently, seven tentative deployment sites have been identified. See Attachment #2. Additional
sites would be needed to deploy the number of scooters requested by Bird. Some deployment sites
would be on Town right of way while Bird may want to provide additional deployment zones on
private properties as the ridership grows. Town staff believes a lower number of scooters as part of
the initial roll out would be appropriate to allow the Town to gather operational experience with
the scooter program.
4
Item a.
Dockless Mobility Operations (Scooters)
June 27, 2022
Page 3
The Town can regulate how many scooters can be in a specific area. For example, the City of
Manassas currently has a scooter program with 100 deployed Bird scooters, however only 20
scooters are allowed in their core downtown. Impacts of scooters on special events is another
concern that can be addressed in the permit. The Town can restrict scooters from streets during
specific events using geo-fencing in the Bird management system. This would allow events staff to
restrict scooters in the downtown during events such as the Flower and Garden Festival or
TASTE.
Bird would like to be operational as soon as possible to take advantage of the warmer weather
months. On July 11, 2022, there will be a Town Council public hearing to consider setting a
permit fee for e-scooters. Once the permit fee is established, deployment zones are confirmed, and
the Town has a fully executed operation permit with proof of insurance, Bird would be able to
operate in Leesburg.
Attachments:
1. Adopted Town Ordinance 2019-O-023 Regulating Scooters
2. Proposed locations for initial scooter deployment
2022/03
5
Item a.
The Town of
·Leesburg,
Virginia ·
ORDINANCE NO.2019-0-023.
PRESENTED:December 10, 2019
ADOPTED:December 10, 2019
AN ORDINANCE:AMENDING THE . TOWN CODE TO REGULATE DOCK.LESS
MOBILITY .OPERATIONS •
CHAPTERJ2 (TRAFFIC AND VEHICLES), ARTICLE IV (OPERATION OF VEHICLES
GENERALLY) BY ADDING NEW SECTIONS, 32-132.(PERMIT APPLICATION PROCESS
FOR DOCKLESS MOBILITY OPERA TIO NS), 32-133 (OPERA TING REGULA TIO NS) AND 32-
134 (RECKLESS RIDING)
CHAPTER 32 (TRAFFIC AND VEHICLES), ARTICLE.VI (BICYCLES), SECTION 32:-
272 (BICYCLE HELMETS)
WHEREAS, Virginia Code § 46.2-1315 authorizes the Town to regulate the operation of
motorized skateboards or scooters, bicycles, or electric power-assisted bicycles for hire and, in the
absence of regulation; would allow motorized skateboards or scooters, bicych~s, or electric power-
assisted bicycles to be offered for hire without restriction in any locality on or after January 1,
2020;and
..
WHEREAS, the unregulated operation of motorized skateboards or scooters, bicycles, or
electric power..,assisted bicycles for hire may pose a risk to the health, safety, and welfare of Town
residents and visitors, including pedestrians and vehicle user.
THEREFORE, ORDAINED by the CounCil of the Town of Leesburg in Virginia as follows:
SECTION I: Arriendments to Chapter 32 (Traffic and Vehicles), Article IV (Operation of
Vehicles Generally) are as follows:
Sec. 32-132. - Permit Application Procedures for Dockless Mobility Operations
The purpose of the followirig.sections is to establish rules and regulations governing
. businesses that rent dockless skateboards, scooters or bicycles to users in the Town ("dockless
mobility operations") for dockless (i) bicycle or electric power~assisted biCycles and (ii)
motorized skateboard or scooters ("shared mobility device"r These provisions apply to any
deployment of dockless mobility operators (to include direct rental or similar programs)within
the Town's jurisdictional boundaries.
6
Item a.
-2-
AN ORDINANCE:AMENDING THE TOWN CODE TO REGULATE DOCKLESS
MOBILITY OPERATIONS
a. Any person seeking to operate a dockless mobility operation within the Town must first
obtain a Permit from the Department of Finance and Administrative Services,
conditioned on compliance with the Operating Regulations contained in this
section. The Permittee will be required to obtain a business license and will be
responsible for all applicable local fees and taxes.
b. No person shall operate a dockless mobility operation within the Town without a Permit.
Any person who operates a dockless mobility operation without a permit shall be subject
to a civil penalty not to exceed One Thousand Dollars ($1000.00) for each violation
within the discretion of the court. Each day of violation shall constitute a separate
offense.
c. The Town Manager or the Town Manager's designee, may revoke any Permit without
prior notice for failure to comply with the Operating Regulations below.
d. Any person whose Permit application has been denied, or whose Permit has been
revoked or terminated, may file an appeal with the Town Manager by submitting a
written statement to the Town Manager within 10 business days of the denial or
revocation. The written statement shall describe the basis of the objection. The Town
Manager shall issue a final decision on the appeal within 10 business days. Any
Permittee whose Permit has been revoked may not apply for another Permit within six
months from the date in which the Permit was revoked.
Sec. 32-133. - Operating Regulations
The following section sets forth the general terms and conditions that will be required in
any Permit issued by the Town:
a. Equipment Requirements
1. All bicycles and electric power-assisted bicycles shall meet the standards established
in the Code of Virginia (currently§ 46.2-1015), including lighting during operation
in darkness.
2. The Town may increase or decrease the permitted top speed of any shared mobility
device at its discretion.
3. All motorized skateboards or scooters shall meet the safety standards established in
the Code of Virginia (currently§ 46.2-1015), requiring both headlight and taillight.
4. Each shared mobility device shall be equipped with an on-board GPS device capable
of providing real-time location.
5. An operator identifier must be permanently affixed to each shared mobility device.
6. All shared mobility devices must be equipped with devices that allow the Permittee
to render by remote means a device inoperable if it has been reported to Permittee
as being damaged or defective.
7
Item a.
-3-
AN ORDINANCE:AMENDING THE TOWN CODE TO REGULATE DOCKLESS
MOBILITY OPERATIONS
b. Operations
1. Each Permit shall designate the specific number of shared mobility devices that the
Permittee may deploy in the Town.
2. The Town Manager reserves the right to order the removal of all shared mobility
devices due to weather or other local situations, events, or emergencies for up to
72 hours.
3. Permittees must be aware of and plan for Town events, providing additional
staffing, rider education/awareness, and temporary no-ride and no-park zones as
necessary.
4. Permittees shall provide administrative access for town officials to relocate shared
mobility devices that are blocking the public right- of-way or creating obstacles for
vehicles or pedestrians.
c. Safe Riding and Parking
1. Shared mobility devices must be parked upright on hard surfaces in a manner that
does not obstruct or impede the public right of way.
2. Permittees must apply geo-fencing specifications provided by the Town to direct
users to designated parking areas. Users shall not be allowed to sign out of their
rides unless parked in a designated area.
3. Shared mobility devices must be parked in such a manner as to provide a 4-foot
pedestrian clear zone area in the sidewalk.
4..Shared mobility devices cannot be parked in such a manner as to impede or
interfere with any fire hydrant, call box, or other emergency facility; bus bench;
utility pole or box; or the reasonable use of any commercial window display, or
access to or from any building.
5. Shared Mobility devices cannot be parked in such a manner as to impede or
interfere with the reasonable use of any bicycle rack or news rack.
6. The Town Manager, or the Manager's designee, reserves the right to determine
certain blocks where parking is prohibited. Shared mobility devices may be left in
on-street parking spaces only ifthe Town Manager, or the Manager's designee, has
officially designated those spaces as shared mobility parking stations. The Town
will apply visible markings to identify any such parking stations.
7. Shared mobility devices cannot be parked adjacent to or within:
a. Transit zones, including bus stops, shelters, passenger waiting areas;
b. Loading zones;
c. Handicapped parking zones;
d. Street furniture that requires pedestrian access;
e. Curb ramps; and
f. Driveways.
8
Item a.
-4-
AN ORDINANCE:AMENDING THE TOWN CODE TO REGULATE DOCKLESS
MOBILITY OPERATIONS
8. Permittees shall stop placing scooters or bicycles, or allowing customers to place
scooters or bicycles, in front of any address provided by the Town within 48 hours
of notice.
9. Any shared mobility device found to be in violation of this section is subject to
removal; the Permittee must pay thirty-five dollars ($35.00) for each shared
mobility device removed and five dollars ($5.00) per day of storage, including the
day ofremoval and the day ofrelease from storage. The Town shall provide notice
ofremoval within twenty-four (24) hours of removal.
10. Upon notification that a Permittee's shared mobility device is improperly parked,
left standing, or unattended on any sidewalk, street, or public right-of-way under the
jurisdiction of the Town, the Permittee shall remove the scooter or bicycle within
two hours.
d. Insurance
1. The Permittee will be required to purchase and maintain, at its sole expense, and
from a company or companies authorized to do business in Virginia, insurance
policies containing the following types of coverages and minimum limits:
a. Workers' Compensation - Statutory requirements and benefits. This policy
shall specifically list Virginia as a covered state.
b. Employer's Liability - $100,000. This policy shall specifically list Virginia
as a covered state.
c. Commercial General Liability - $1,000,000 per occurrence. The Town and
its officers, employees, agents and volunteers must be named as an
additional insured and so endorsed on the policy.
d. Automobile Liability-$1,000,000 per occurrence. (Only used if motor
vehicle is to be used in the agreement.)
e. All insurance coverage:
1. shall be issued by an insurance carrier authorized to do business
within the Commonwealth of Virginia and otherwise acceptable to
the Town;
2. shall be kept in force throughout the permit time period;
3. Prior to operation, the Permittee shall (i) have all required insurance
coverage in effect; (ii) the Permittee shall deliver to the Town
certificates of insurance for all lines of coverage, or other evidence
satisfactory to the Town in its sole discretion.
Sec. 32-134--Reckless Riding
No person shall ride a shared mobility device recklessly or at a speed or in a manner so as
to endanger the life, limb or property of the rider or of any other person. Any person carrying an
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Item a.
-5-
AN ORDINANCE:AMENDING THE TOWN CODE TO REGULATE DOCKLESS
MOBILITY OPERATIONS
additional person on the same shared mobility device shall presumed to be riding recklessly. Any
person who knowingly violates this section shall be guilty of a traffic infraction and be subject to
a fine of not more than $50.00.
CHAPTER 32 (TRAFFIC AND VEHICLES), ARTICLE VI (BICYCLES), SECTION
32-272 (BICYCLES)
Sec. 32-272. - Bicycle helmets.
(a) Every person 14 years of age or younger shall wear a protective helmet that at least
meets the consumer product safety commission standard whenever riding or being carried on a
bicycle, an electric personal assistive mobility device, a toy vehicle, or an electric power-assisted
bicycle or motorized skateboard or scooter on any highway, sidewalk, or public bicycle path.
(b)Violation of this section shall be punishable by a fine of $25.00. However, such fine shall be
suspended for first-time violators and for violators who, subsequent to the violation but prior to
imposition of the fine, purchase helmets of the type required by this section.
SECTION II. All prior ordinances in conflict herewith are hereby repealed.
SECTION III. Severability. If a court of competent jurisdiction declares any provision of
this ordinance invalid, the decision shall not affect the validity of the ordinance as a whole
or any remaining provisions of the Leesburg Town Code.
SECTION IV. This ordinance shall be effective upon its adoption.
PASSED this 10th day of December, 2019.
Kell~-
Town of Leesburg
ATTEST:
Clerk of Council
LF\LeesburgRMS\Town_Clerk\Ordinances\2019\1210 Town Code Amendments to Regulate Dockless Mobility Operations (Businesses that
Operate For Hire Motorized Skateboards, Scooters, Electric Bicycles)
10
Item a.
BIRD Scooter Deployment
Locations in Leesburg
(Tentative –Final Locations Will be Approved as part
of Permit Process)
11
Item a.
Location: #1
14 Loudoun Street (Mervin Jackson Park)
12
Item a.
Location: #2
17 South King Street (Near stairs in front of Rouge)
13
Item a.
Location: #3
Loudoun Street (Loudoun County Gov’t Center
Private Property)
14
Item a.
Location: #4
East Market Street (Loudoun County Gov’t Center)
15
Item a.
Location: #5
Corner of Harrison and Loudoun (Market Station)
16
Item a.
Location: #6
202 Harrison Street (MacDowell Brew Kitchen)
17
Item a.
Location: #7
Harrison Street (In front of Crescent Place)
18
Item a.
Council Meeting Date: June 27, 2022
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Crescent District Master Plan Update
Staff Contact: Rich Klusek, Senior Planner, Department of Planning and Zoning
Keith Markel, Deputy Town Manager
Council Action Requested: Work session discussion. Council direction is needed if it wishes to
modify the existing Crescent District Master Plan. If modifications are desired, specific areas should
be identified for potential change so staff is able to develop an accurate scope of work for
consideration.
Staff Recommendation: Provide direction and guidance regarding the elements to be considered in
a scope of work for updating the Crescent District Master Plan should Council desire to pursue.
In order to clarify next steps, staff has developed a list of potential elements that could be included
in a review of the existing Plan (Attachment #2). If there is Council support to review the current
Crescent Design District Master Plan, staff recommends that Council take straw votes regarding
potential elements of review so that the scope and work plan can be focused and refined. Any
significant review of the existing plan would require outside consulting support to achieve the
desired results in a realistic timeframe.
Commission Recommendation: The Planning Commission discussed the Crescent District during
development of Legacy Leesburg and at their meeting on March 3, 2022 but no formal positions have
been identified. Points of discussion included density, parking, the size of the district, architecture, and
urban design.
Fiscal Impact: The fiscal impact of any Council action will depend on the scope of work desired by
Town Council. Once direction is confirmed, staff will determine the estimated costs for future
approval by Council before proceeding further.
Work Plan Impact: The work plan impact will depend on the scope of work desired by Council.
Planning Department staff currently have multiple projects that will need to be prioritized based on
the direction and schedule requested by Council.
Town Plan Impact: Updating the Crescent District Master Plan is consistent with the Town Plan.
Legacy Leesburg includes specific recommendations to update the Crescent District Master Plan on
pages 86 – 87 (Attachment 2) and in Strategy 1.1.6a (Attachment 3).
Executive Summary: Town Council continued its discussion of potential updates to the Crescent
District Master Plan at its May 9, 2022 Work Session. During that meeting, Councilmembers
discussed several potential efforts and approaches for updating the Crescent District Master Plan,
but no corporate direction was provided on a path forward. While some Councilmembers appeared
19
Item b.
Crescent District Master Plan Update
June 27, 2022
Page 2
to be looking for a major revision to the Crescent District Master Plan and vision, others indicated
that minimal effort or revisions were needed. Council requested a follow up work session to
continue the discussion.
Background: Detailed information regarding the background of the Crescent District Master Plan
and previous revision efforts was provided in the May 9, 2022 Town Council Work Session Staff
Report. At that meeting, Councilmembers noted various Master Plan topics that should be reviewed
or reconsidered as well as range of ideas for moving forward with updates to the Master Plan. The
identified topics and process elements are listed and described in Attachment #1.
Proposed Legislation:
RESOLUTION
Crescent District Master Plan Update
Draft Motions:
1. I move to approve the proposed Resolution.
2. I move to deny the proposed Resolution.
OR
3. I move an alternate motion.
Attachments:
1. Draft Resolution
2. Potential Crescent District Master Plan Scope Elements
3. Legacy Leesburg - Crescent District Update
4. Legacy Leesburg Strategy 1.1.6a
2022/03
20
Item b.
PRESENTED: June 28, 2022
RESOLUTION NO. 2022- ADOPTED: ____________
A RESOLUTION : CRESCENT DISTRICT MASTER PLAN UPDATE
WHEREAS, the Crescent District Master Plan was adopted by the Town Council on
June 27, 2006; and
WHEREAS, the Master Plan provides specific planning and zoning guidance for
approximately 225 acres of land located to the south and east of the core downtown area; and
WHEREAS, subsequent Zoning Ordinance amendments and Form Based Codes
provide specific development criteria for parcels located with the District; and
WHEREAS, since adoption of the Plan 16 years ago there have been significant
development projects in and around the Crescent District as well major shifts in the Town’s
economy; and
WHEREAS, Town Council believes that a review of the existing Plan is necessary to
ensure that the document reflects the current needs of the community to promote a thriving,
sustainable, and desirable mixed use district; and
WHEREAS, the Town Council discussed various areas of review to determine the
extent of the Plan update effort; and
WHEREAS, Town Council supports the use of outside consultant support to update
the Plan in a timely and efficient manor.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
21
Item b.
A RESOLUTION: CRESCENT DISTRICT MASTER PLAN UPDATE
-2-
2022/01
1. Staff is directed to develop a Scope of Work based on the consensus provided by the
Town Council to be used in a contract with outside consultant support to evaluate the
current Cresent District Master Plan.
2. Staff shall return to Council with a detailed Scope of Work, funding request, and
proposed timeline for final Council action.
PASSED this 28th day of June, 2022.
______________________________
Kelly Burk, Mayor
Town of Leesburg
ATTEST:
______________________________
Clerk of Council
22
Item b.
Yes No Maybe
1 Guiding Principles
2 Density / Form / Heights
3 Transportation/Street Network
4 Proposed Land Uses
5 Affordable Housing Requirements
6 Zoning Mechanism
7 Public Investment
8 Boundaries and Sub-Areas
9 Parking
Crescent Design District Focus Area Scope
To assist staff in developing a scope of work that reflects the intent of the Town Council, guidance
should be provided to determine which of the following plan elements Council wishes to revisit and
whether the process should include certain studies.
Are the proposed street network, road designs, and road
cross sections still appropriate?
Should the Vision and Guiding Principles for the Crescent
District be reconsidered?
What should new development look like? How big? How tall?
How much development should be allowed? How much
development can existing infrastructure support?
Should the Town consider making public investments to
realize elements of the Crescent District? This could include
streetscape improvements, utility relocation/burial, signage
improvements, landscaping, parks, public parking, public
buildings.
Should the current off-street parking requirements that apply
to the district be revisited?
Has the desired mix of land uses changes? Retail, Office, Flex,
Residential, or Mixed Use?
Should development in the Crescent District be subject to
specific affordable housing requirements?
Should there be a different zoning approach? Example:
removing the form based code component of the District?
Should the Boundaries of the CDD be updated? Should there
be new sub-areas that further refine the land use
vision/heights/densities in specific parts of the CDD?
23
Item b.
10 Public Input/ Outreach
11 Graphics/Sketches/Illustrations/Visuals
12 Feasibility Analysis
13 Fiscal Analysis
Should consultants prepare an unbiased, third-party
evaluation of land values and construction costs to develop
estimates of how much development or building area is
needed see a reasonable return on investment for potential
developers?
New development will result in increased tax revenues but
also require new Town services. Should a Fiscal analysis be
developed to help the Town identify development scenarios
that result in desired fiscal outcomes for the Town?
Should there be public engagement with community
residents and stakeholders? This could include surveys, focus
groups, community meetings, interviews with developers and
ld
Should new visuals be included in the Master Plan to help
communicate the desired look and feel of development?
24
Item b.
86 Town of Leesburg, Virginia Legacy Leesburg 87
The Crescent Area
The Crescent Design District is a zoning district that was established to implement the
Crescent District Master Plan. The purpose of the district is to (1) expand the business
footprint of the downtown and thereby reduce development pressure in the downtown,
(2) to provide additional housing opportunities in a mixed use format which will provide a
‘built-in’ customer base for restaurants, retail and services downtown, and (3) to provide an
opportunity to redevelop aging strip retail into a form-based, walkable development format.
The Master Plan, was adopted in 2006 and the Town’s zoning ordinance and zoning map
were later amended in 2013. Legacy Leesburg refers more generally to the Crescent District
and some surrounding areas as the "Crescent Area".
The Crescent Area provides opportunities to create new mixed-use development that takes
advantage of changing demographic and economic trends. However, the Crescent District
Master Plan and Zoning, which guide development in this area, are now over 15 years old
and recent development interest in the Crescent District warrants an update to ensure that
current community values are accurately represented in the Master Plan. Concerns raised
about the Crescent District during the development Legacy Leesburg included density,
character, and development capacity.
This Master Plan update should affirm or change the intent and provide further guidance
on how to achieve that intent. The Master Plan should further detail exactly how the Town
will achieve the desired development pattern in terms of architecture and form. It should
also better quantify development capacity and the impacts new development will have on
infrastructure and services related to build-out. Finally, the Master Plan should define the
Town's role in redevelopment of the Crescent District and describe any public investments
that should be considered. Once the Master Plan is updated, changes to the zoning that
implements Legacy Leesburg and the Master Plan will also likely be needed.
An update to the Crescent District Master Plan and Zoning should begin with (1) a public
engagement process that includes property owners, stakeholders, and the general public and
(2) development of a briefing document that summarizes staff concerns, lessons learned, and
results of the Form Based Code Institute's recent study of the Crescent District. Specific items
to consider during the Master Plan update are shown on the following page.
Once these tasks are complete, the Town should determine the scope of changes necessary to
the Master Plan and amend the document accordingly. Depending on the desired changes, it
may be beneficial to consider consultant resources, particularly to graphically depict the Towns
vision. Finally, once the Master Plan is updated, the Zoning Ordinance should be revised to
implement the Master Plan.
Crescent District Master Plan Update Process and Next Steps
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1 Boundaries
The Master Plan update should reconsider
the boundaries of the Crescent District and
determine if additions or deletions should be
made.
Character
Enhancing community character is the
cornerstone of Legacy Leesburg. The
desired character for the community as a
whole is described but it is subjective and
the proximity of the Crescent District to
the Downtown warrants a refinement of
the appropriate character. One question
that has been debated over recent years
it whether the character of Crescent
District should match the character of the
Downtown or compliment it. What exactly is
complimentary character?
3 Redevelopment Parameters
When revisiting the Master Plan, the
amounts, types, and locations of new
development that may be desired needs
to be considered. This analysis might also
include the number of new employees
and residents that new development will
attract. Finally, the form of the development
including appropriate building heights and
densities, should be described.
4 Development Capacity
The capacity of infrastructure, community
services, and roadways to accommodate new
development is ever changing and should
be monitored. Much has changed since the
Master Plan was first developed in 2006. An
update to the Master Plan should establish
a new baseline for development capacity
and adjust guidance for new development
accordingly.
5 Streetscape Planning
The Master Plan update should consider
the potential benefits of incorporating
Catoctin Circle into the Town’s streetscape
plan and development of a comprehensive
streetscape plan for this corridor to help
define the public realm in the Crescent
District.
7 Affordable Housing
With the creation of new housing in the
Crescent District comes opportunities to
create new affordable housing. The Master
Plan update should evaluate opportunities
for new affordable housing as well as
requirements for developers.
8 Fiscal Impacts
Redevelopment of the Crescent District will
result in fiscal impacts and benefits as the
costs of services and sources of revenues
change. The Master Plan should be adjusted
as necessary to ensure the vision helps the
Town achieve its fiscal goals.
9 Implementation Tools
There are a wide range of tools that will be
used to implement the vision of the Crescent
District. Zoning is just one of these tools and
there are numerous zoning options that can
be considered. The Town currently relies on
a hybrid form based code. Future efforts
should confirm whether this is still the best
zoning tool.
6 Public Investments
Public investments in things like streetscape
improvements, community facilities, or
parking garages are one key way the
Town can partner with developers and
private property owners to achieve the
desired vision. Public investments were not
envisioned as part of the 2006 Master Plan.
The Town should consider whether new
public investments may be appropriate given
changes that have taken place since the
Master Plan was first developed.
2
25
Item b.
102 Town of Leesburg, Virginia Legacy Leesburg 103
PRINCIPLE 1: TOWN CHARACTER & AUTHENTICITY
and strategies for the Town’s existing parking
fund. This parking strategy should also
consider future transportation needs and
the potential for autonomous vehicles and
micromobility to affect parking needs.
In general, places to enhance will
not see significant changes with
respect to parking. The Town will
remain cognizant of individual
parking issues in residential neighborhoods
and work to address those issues on a case
by case basis.
The Town will actively promote
shared parking (for example, used
primarily by office/innovation
uses during the day, housing
in the evening). To minimize investment
in structured parking facilities that may
become redundant within a decade due to
increased parking efficiencies associated
with connected vehicles and reduced
parking requirements associated with shared
mobility.
The Town will discourage parking facing
directly onto the public realm consisting of
public streets, public spaces, and pathways
and greenways connecting public spaces. If
necessary, parking facilities should be lined
with housing or active uses facing the public
realm.
Where existing parking structures do face the
street, the Town will encourage or provide
incentives for owners to convert the edge
facing the public realm to retail or other uses
that animate the public realm (for example,
in Lakewood CO , a mixed-use development
or a former shopping center (Belmar)
converted the parking facing a public street
into artists work/sell spaces, which today
attract thousands of visitors for gallery walks
who also patronize nearby by shops and
restaurants.
The Town will continue to study and explore
appropriate parking ratios and will consider
implementation of maximum parking
requirements.
1.1.5c Reduce Auto Dependence
To enhance quality of life, promote a healthy
environment, improve ease of movement,
and increase affordability, the Town and
the development community will work to
improve pedestrian and bicycle infrastructure
(including bike lanes and bike parking),
promote local transit, micromobility, Mobility
as a Service, and other mobility options
that reduce auto-dependence (See Guiding
Principle 4).
Strategy 1.1.6 Update
Supporting Policy Documents
Legacy Leesburg serves as the umbrella
document for all other planning and
regulatory efforts in the Town. Supporting
policy documents and regulatory documents
identified in Chapter 2 should be regularly
updated to ensure that those documents
provide guidance that is consistent with the
goals of this Plan and up to date in terms of
best practices, trends, and technologies. As
a rule of thumb, the Town will strive to ensure
documents are updated every 5 years.
An update may result in minor changes, a
significant overhaul, or anything in between.
Strategy 1.1.6a Update the
Crescent District Master Plan
and Zoning
The Crescent Area provides opportunities to
replace aging strip retail development with
new walkable, mixed-use development that
takes advantage of changing demographic
and economic trends. However, the
Crescent District Master Plan, which guides
development in this area, is now over
15 years old. The Master Plan should be
updated to ensure that that community
values expressed in Legacy Leesburg are also
represented in the Master Plan. The Master
Plan update process should reconsider the
desired character, the amounts and locations
of development, density, and infrastructure
capacity in light of changes that have taken
place since the Master Plan was first drafted.
In addition, the process should also consider
the potential incorporation of Catoctin
Circle into the Town’s streetscape plan, the
potential development of a comprehensive
streetscape plan for this corridor, and any
public investments in the Crescent Area that
may be deemed appropriate.
While the Master Plan is being updated, the
strategies and evaluation criteria in Legacy
Leesburg will play an important role in
shaping and evaluating any forthcoming land
development application.
GOAL 1.2 MANAGE
GROWTH & CHANGE TO
PRESERVE & ENHANCE
COMMUNITY
Market demand and the investment it
generates represents a powerful tool for
the Town to continually preserve what
the community values about its character
and promote positive change that meets
constantly emerging needs and aspirations.
Strategy 1.2.1 Preserve and
Enhance the Historic Core of
Leesburg
Accommodate appropriately scaled infill
development in the Old and Historic District
that strengthens its existing historic character.
Outside of the Old and Historic District,
particularly in the Crescent District, the
Town will encourage appropriately scaled
and designed redevelopment that builds on
the Old and Historic District’s character and
contributes to its ability to attract people,
jobs, and investment to all of Leesburg.
Downtown offers limited, but important
appropriately designed opportunities to attract
jobs, innovation and investment to Leesburg.
E
T
26
Item b.
COUNCIL ACTIONS CALENDARTentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
06/27/2022 Town Council Work Session DISCUSSION: Approval of Crescent Design District Master Plan Workplan (P)Klusek, Richard
DISCUSSION: Dockless Mobility Operations (Scooters)Smith, Carmen
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
06/28/2022 Town Council Meeting CONSENT: Appointment to the Technology & Communications Commission (Council Member Steinberg) (NP)Boeing, Eileen
CONSENT: Approving Encroachment Agreement and Offsite Stormwater Infrastructure Installation Agreement with The Evergreene Compa Smith, Carmen
CONSENT: North Apron Paving Rehabilitation - Hangars C&D (NP)Southerland, Danielle
CONSENT: Pavement Marking Services Contract Award (NP)Southerland, Danielle
MOTION: Removal of COPA Member James Garofalo Boeing, Eileen
MOTION: Removal of COPA Member Minu Beijan Boeing, Eileen
MOTION: Black History Mural Kosin, Leah
MOTION: Proclamation in Recognition of Local Foster Parents Ashley and Richard Harper Alvarez, Corina
MOTION: Removal of COPA Member Kareem McCullough Kosin, Leah
PUBLIC HEARING: Town Code amendment for golf cart services (P)Smith, Carmen
PUBLIC INPUT SESSION: Police Citizen Task Force Report (P)Belote, Tara
RESOLUTION: Approval of Crescent Design District Master Plan Workplan (Placeholder) (P)Klusek, Richard
RESOLUTION: Special Event Fee Waiver for Fuel Fest Film Screening Trask, Kate
07/11/2022 Town Council Work Session DISCUSSION: Potter’s Field Gravesite (P)Belote, Tara
DISCUSSION: Public Art Guidelines regarding non-Town projects Kosin, Leah
DISCUSSION: Request for Proclamation Related to Oppression in China Belote, Tara
DISCUSSION: Time Capsule for Douglass High School Kosin, Leah
INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items Belote, Tara
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
07/12/2022 Town Council Meeting CONSENT: Police Station Expansion - Design Task Order Approval to use RK&K for Construction Management (NP)Southerland, Danielle
PROCLAMATION: Recognition of Local Foster Parents Ashley and Richard Harper Alvarez, Corina
PUBLIC HEARING: Scooter Permit Schellhase, Holland
PUBLIC HEARING: TLOA-2021-0006 Outdoor Dining (P)Cicalese, Karen
PUBLIC HEARING: TLOA-2022-0011 Signs: Awning and Rear Facade (P)Cicalese, Karen
RESOLUTION: Church Street Lease Turney, Elaine
RESOLUTION: Approval of Private Property Mural Location and Design Kosin, Leah
RESOLUTION: Potter’s Field Gravesite (Placeholder)Belote, Tara
RESOLUTION: Private Property Mural Project Kosin, Leah
RESOLUTION: Time Capsule for Douglass High School Kosin, Leah
07/25/2022 Town Council Work Session DISCUSSION: Town Facility Security Enhancements and Gun Restrictions (Tentative)Belote, Tara
6/22/202211:56 AM
27
Item a.
COUNCIL ACTIONS CALENDARTentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
07/25/2022 Town Council Work Session DISCUSSION: Tree Bank Mitigation Fund Encumbrance and Usage (P)Southerland, Danielle
DISCUSSION: Verizon Franchise Agreement – Streaming Services (P)Smith, Carmen
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Battlefield Parkway / Route 15 Bypass Interchange - Design Alternatives Evaluation and Selection (P)Southerland, Danielle
07/26/2022 Town Council Meeting CLOSED SESSION: JLMA Discussion Belote, Tara
CONSENT: Award contract for Water Treatment Plant Process Control, Equipment and Instrumentation (NP)McClaughry, Lesley
CONSENT: Award Contract for WPCF Structure Rehabilitation (NP)McClaughry, Lesley
CONSENT: Contract Award for Asset Management Plan for Utilities (NP)McClaughry, Lesley
CONSENT: Town Branch Stream Channel Improvements at Mosby Drive-Catoctin Circle to Morven Park Road (NP)Southerland, Danielle
CONSENT: Award Task order for Lawson Rd Route 15 Bypass Watermain Relocation (NP)McClaughry, Lesley
CONSENT: Evergreen Mill Road Widening Design Change Order Approval (NP)Southerland, Danielle
PUBLIC HEARING: TLOA-2021-0012 Homestay Amendments (P)Cicalese, Karen
PUBLIC HEARING: TLOA-2022-0004 Fiscal Impact Analysis(P)Cicalese, Karen
RESOLUTION: Battlefield Parkway / Route 15 Bypass Interchange - Design Alternatives Evaluation and Selection (NP)Southerland, Danielle
RESOLUTION: Edwards Ferry Sidewalk - Land Acquisition Condemnation Authorization (NP)Southerland, Danielle
08/08/2022 Town Council Work Session DISCUSSION: Liberty Lot Parking Lot Redevelopment - Analysis of Proposals (P)Turney, Elaine
DISCUSSION: Affordable Housing Task Force (P)Cicalese, Karen
DISCUSSION: Design Standards for Data Centers (P)Cicalese, Karen
DISCUSSION: Zoning Classification for Data Centers (P)Cicalese, Karen
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Thomas Balch Library Advisory Commission Annual Report Frye, Mary
INFORMATION MEMO: Utilities Semi Annual Plant Update McClaughry, Lesley
INFORMATION MEMO: Quarterly Budget Update Schellhase, Holland
INFORMATION MEMO: Quarterly Parking Update Schellhase, Holland
INFORMATION MEMO: Update on Procurement Policy Revision Andrew, Octavia
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
08/09/2022 Town Council Meeting CONSENT: Award Contract for Sludge Hauling & Disposal Services (NP)McClaughry, Lesley
ORDINANCE: Town Code Edits to Chapter 34 (Water and Sewer)Wyks, Amy
PROCLAMATION: International Overdose Awareness Day Belote, Tara
PROCLAMATION: National Payroll Week Belote, Tara
PROCLAMATION: World Suicide Prevention Day Belote, Tara
09/13/2022 Town Council Meeting PROCLAMATION: Childhood Cancer Awareness Month Belote, Tara
PROCLAMATION: Constitution Week Belote, Tara
PROCLAMATION: National Hispanic Heritage Month Belote, Tara
6/22/202211:56 AM
28
Item a.
COUNCIL ACTIONS CALENDARTentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
09/13/2022 Town Council Meeting PROCLAMATION: Relay for Life Belote, Tara
RESOLUTION: Approval for Phase I Compass Creek Extension of Services (P)Wyks, Amy
RESOLUTION: Police Station Expansion - Construction Contract Award (NP)Southerland, Danielle
RESOLUTION: Police Station Expansion - Dewberry Design Change Order Approval for Construction Administration Services (NP)Southerland, Danielle
09/26/2022 Town Council Work Session DISCUSSION: Hybrid Electric Fleet Vehicles (P)Southerland, Danielle
DISCUSSION: Intersection of Battlefield Parkway and Catoctin Circle (P)Southerland, Danielle
DISCUSSION: Intersection of West Market and Catoctin Circle - Right Turn Lane from Catoctin (P)Southerland, Danielle
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
09/27/2022 Town Council Meeting CONSENT: Award contract for Water Treatment Plant Filter Underdrain and Media Replacement (NP)McClaughry, Lesley
CONSENT: Award Contract for WPCF Process Control System (NP)McClaughry, Lesley
PROCLAMATION: National Polish American Heritage Month Belote, Tara
PROCLAMATIONS: National Arts and Humanities Month Belote, Tara
RESOLUTION: Northern Virginia Regional Hazard Mitigation Plan Dame, Joe
RESOLUTION: Traffic Study Areas - Award of Contract (P)Southerland, Danielle
10/11/2022 Town Council Meeting: Regular + Work Session INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items Belote, Tara
10/24/2022 Town Council Work Session INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
10/25/2022 Town Council Meeting CONSENT: Award Contract for Industrial Coatings Application for Utilities (NP)Wyks, Amy
11/14/2022 Town Council Work Session INFORMATION MEMO- Quarterly Budget Update Schellhase, Holland
INFORMATION MEMO- Quarterly Parking Update Schellhase, Holland
PLACEHOLDER: Parks and Recreation Advisory Commission Annual Report Eagle, Tabitha
11/15/2022 Town Council Meeting PROCLAMATION: Small Business Saturday Turney, Elaine
PROCLAMATION: Diabetes Awareness Month Belote, Tara
PROCLAMATION: National Veterans and Military Families Month Belote, Tara
11/28/2022 Town Council Work Session INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
11/29/2022 Town Council Meeting CLOSED SESSION: Town Manager’s Performance Review Belote, Tara
CONSENT: Award Contract for Odor & Grease Eliminator (NP)McClaughry, Lesley
RESOLUTION: Town Council Meeting Calendar for Year 2023 Boeing, Eileen
12/12/2022 Town Council Work Session INFORMATION MEMO: 2022 Economic Development Commission Annual Report Turney, Elaine
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Boeing, Eileen
INFORMATION MEMO: Quarterly Progress Report on Council Retreat Workplan Items Belote, Tara
INFORMATION MEMO: Visit Loudoun Monthly Report Turney, Elaine
6/22/202211:56 AM
29
Item a.
COUNCIL ACTIONS CALENDARTentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
12/13/2022 Town Council Meeting MOTION: Town Manager’s Compensation – Performance Review Belote, Tara
6/22/202211:56 AM
30
Item a.
Council Meeting Date: June 27, 2022
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
INFORMATION MEMORANDUM
Subject: Monthly Board and Commission Report – Activity and Attendance
Staff Contact: Eileen M. Boeing, CMC, Clerk of Council
Council Action Requested: None. Information memo only.
Staff Recommendation: None. Information memo only. No staff recommendation at this time.
Commission Recommendation: Not applicable.
Fiscal Impact: None.
Executive Summary: Town Code requires a monthly report to Council listing key events/actions
from each meeting. Members will automatically be removed from their Board or Commission if
they miss more than three consecutive meetings or four meetings in a 12-month period. Attendance
reports are provided for Council’s awareness. A listing of all Board and Commission vacancies is
also included for Council’s reference.
Background: Town Code Section 2-195(h) requires Board and Commission chairs or their
designee to provide key events/actions from each meeting in summary format to Council on a
monthly basis. Additionally, Town Code Section 2-195(b) requires if any member is absent from
three consecutive meetings, or is absent from any four meetings within any calendar year 12-
month period, then the member shall automatically be removed from the position and the town
council shall fill the vacancy in the manner set forth in Town Code Section 2-194. The foregoing
shall not apply to the Planning Commission or the Board of Zoning Appeals, where appointment
and removal are governed by applicable state law. A year-to-date monthly attendance report for
calendar year 2022 and a calendar year 2021 attendance report are attached.
Current Board and Commission Vacancies:
Technology & Communications Commission – (Council Member Steinberg)
Attachments:
1. Monthly Board and Commission Report
2. Attendance Report – May 2022
3. Attendance Report – Calendar Year 2021
2022/04
31
Item a.
BOARDS & COMMISSIONS ACTIVITY REPORT
May 2022
Airport Commission
• The Airport Commission discussed revisions to the Bylaws regarding committees.
• Acting FAA Administrator Billy Nolen visited the Leesburg Remote Control Tower along with Paul
Fontaine, Assistant Administrator for FAA NextGen.
• Commissioners thanked Dennis Boykin for his service as Chairman for 16 years. Dan Duenkel will take
over as Chair.
Board of Architectural Review
Work Session – May 2, 2022
This meeting was cancelled.
Business Meeting – May 16, 2022
Cases for Approval by Consent
a. TLHP-2022-0046, 213 Church Street SE
Site Improvements – driveway
b. TLHP-2022-0053, 406 South King Street
Alterations to a previously approved COA – window product change
New Cases in the H-1 Old & Historic District Overlay
a. TLHP-2022-0044, 104 Meherrin Ter SW
Exterior Alteration – window replacements
This application was approved as submitted.
b. TLHP-2022-0043, Dry Mill Rd SW (White Oak subdivision)
Site Improvements – accessory structure
This application was approved with conditions.
c. TLHP-2022-0048, 202B Harrison Street SE (MacDowell’s Brew Kitchen)
Exterior Alteration – awning installation
This application was deferred to the June 9, 2022 work session.
d. TLHP-2022-0054, 14 Royal Street SE
Alterations to a previously approved COA – rear addition
This application was deferred to a site visit and future work session.
New Cases in the H-2 Historic Corridor or Gateway Overlay Districts
a. TLHP-2022-0049, Oaklawn Lot B2, Hope Parkway SE
New Construction – two flex use buildings
This application was deferred to the June 9, 2022 work session.
32
Item a.
2 | Page
New Business
a. Amending the 2022 BAR Meeting Calendar to change the date of the June work session
The Board voted to move the June work session from Monday, June 6th to Thursday, June 9th.
Board of Zoning Appeals
May 17, 2022
The Board of Zoning Appeals did not meet in May.
Diversity Commission
No meeting in May due to lack of quorum.
Economic Development Commission
• Staff provided information pertaining to the recent meeting with the Virginia Economic Development
Partnership. Planning for a time to bring the state economic development team up for a site visit.
• Review of the Annual Leesburg Business Awards event. Turnout was very strong, and staff had good
reviews from attendees.
• The new DED position has been advertised. The position has been listed as open until filled.
• EDC went over the current list of Town committees. Began appointing EDC members as liaisons to each.
• Staff presented the results of the recent outdoor dining survey conducted by Planning. This item ties in
with possible changes to the Town’s Zoning Ordinance and will be brought before the EDC in July, prior
to going to Council.
• EDC has begun to develop a template that will be used to provide comments in a uniform manner for
projects brought before the EDC.
Environmental Advisory Commission
• Debrief for the Flower and Garden Show including opportunities to distribute leftover seeds
• Collaboration for Kids to the Park Day
• Collaboration with the Tree Commission
• Rain Barrell Workshops
• New Date for July Meeting is July 13
Parks & Recreation Commission
New Business:
Department Information – Various departmental and Town wide information was discussed, including the
native garden planting with the EAC and the Kids in the Park Discovery walk.
Old Business:
CIP Update – An update on the progress of the Tennis Bubble, Veterans Park, and the Tuscarora Creek Trail
was provided.
Park Plaques – The Commission continued work on their FY23 park historical signage project.
Potters Field Memorial – The Commission was briefed on the work P&R is performing regarding the memorial
plaque stone memorial project for the Town’s Potter’s Field memorial in Union Cemetery.
33
Item a.
3 | Page
Planning Commission
May 5, 2022
TLOA-2021-0010 Murals
The PC voted to send a recommendation of approval as presented at the May 5, 2022 public hearing by a
vote of 5-0-2.
May 19, 2022
TLOA-2022-0001 Dodona Manor Subdivision Variation Request
The Planning Commission voted to send a recommendation of approval with a provision that the land on
the bank be planted with vegetation to prevent erosion by a vote of 7-0.
TLOA-2021-0011 Limited Sign Amendments
The Planning Commission voted (7-0) to send a recommendation of approval as follows:
• Item 2: Secondary Wall Signs, Section 15.8 Sign by Use and District
Approved with the following alterations:
Section D3 to read front and rear facades adjacent to a travel way or walkway, and the sign must be
centered above the rear doorway or near to the side if impeded by windows, lights, or other obstructions.
• Item 3: Curbside Pick-up Signs, Section 15.3 Definitions
Approved with no alterations
• Item 1: Signs and Awnings, Section 15.5.3 Prohibitions Based on Location
Denial for the following reasons:
It is not within the character of the B1 or H1 Historic District as set for 110 years of precedent. There are
concerns about graphics, content, the size and sign confusion for driving on through routes which are
busy.
Discussion: TLOA-2021-0006 Outdoor Dining Restaurant Survey Results
It was determined that staff would discuss the suggestions received and the legalities involved. They would
return to the Planning Commission to discuss at a later date.
Public Art Commission
• COPA discussed bringing back the “Paint the Plows” project. Jeanette provided a “Call to Artists”. The
group voted unanimously to have the theme focus on weather. The goal is to have the call go live on
Friday, May 6. It will remain open through Monday, June 20. COPA will discuss the submissions and
choose the art advisory panel during its July 5 meeting. An official vote will be made in August and the
winning schools will be contacted.
• Only one submission has been made regarding the Private Property Mural project. Leah Kosin said the
“Call for Walls” remains open, but she anticipates it will close by end of week. The committee will meet
following that.
• The VMFA visit is confirmed for June 3, 4, and 5. A reception will be hosted by Rita Sartori, of FOLPA. The
art mobile will be on display at Virginia Village beginning at 9 a.m. both Saturday and Sunday.
• Plaques are still being looked into for the murals located at the King Street Bridge, Harrison Street, and
Lassiter Way. Residents have already inquired about having a description for each of the Lassiter Way
murals, which were installed last month.
34
Item a.
4 | Page
Residential Traffic Committee
• Public Comments: Mr. John Gibbs talked about High School parking in the 300 block of Catoctin Circle
and how hard it is to back out when there is parking on the street in front of his home. He mentioned
that it was only a problem during school days when the high school kids are parking. The RTC
recommended that Mr. Gibbs contact his neighbors to sign a petition for residential permit parking during
9:00 am to 5:00 pm. LPD mentioned that there are other streets in the area of the high school that
currently have residential permit parking and the program has been successful in eliminating parking
close to the driveway.
• Speeding on W. Market Street near Fire Station: LPD recently conducted selective enforcement on W.
Loudoun Street with 5.5 hours of patrol with 3 contacts for speeding. The commission member
mentioned that some of the front porches on W. Loudoun Street are as close as six feet from the roadway
which would give the appearance that vehicles are speeding. Also, a speed study conducted on W.
Loudoun Street revealed that speeds were low, and it did not meet the required 31 MPH average speed
or higher, therefore no further traffic calming is required per the adopted Residential Traffic
Management Plan. LPD will continue to monitor the area for speeding.
• Painted Crosswalk on Sycolin at Airport Entrance: (Requested by Vice Mayor Marty Martinez): The
commission talked about a crosswalk at the Airport entrance would be considered a mid-block pedestrian
crossing because the entrance is not a public street. This area would be difficult to access, creating unsafe
or unpredictable situations for both pedestrians and vehicles because of the 35 MPH speed limit and
motorist would not expect a pedestrian in this area. Several commission members travel this roadway
daily and have not observed any pedestrians crossing Sycolin Road. The commission recommend that a
traffic engineering study be conducted at this location using VDOT uniform guidance criteria with a
minimum 20 pedestrians crossing Sycolin Road in an hour. Town staff will report back to the RTC in the
next 3-6 months after the study is completed.
• Traffic calming on S. King Street near W&OD trail. (speeding) (Requested by Councilmember Ara
Bagdasarian): Commissioners reviewed the driver feedback results from S. King Street which showed
average speed of 19 MPH and 85th percentile of 25 MPH. This revealed low speeds on S. King Street, and
it did not meet the required 31 MPH average speed or higher, therefore no further traffic calming is
required per the adopted Residential Traffic Management Plan. However, commission members
requested staff to contact the W&OD regional park authority to see if they would allow the Town to
install pedestrian flashing lights on S. King Street at the trail crossing and rumble strips for cyclists
approaching the trail. The flashing pedestrian light, if approved, would give more visibility to the crossing
and slow traffic near the bike trail on S. King Street.
Technology/Communications Commission
• Business Process Presentation
• Digital Town Hall Discussion
Thomas Balch Library Commission
• Approved electronic participation by Commissioner Woolard—Introduced and welcomed the member of
the commission—approved the minutes of the 13 April meeting
• Received the library director’s report—copies of the new meeting room use policy were enclosed in the
commissioners’ packets—discussion of the policies followed—because the commission had earlier voted
to accept the proposed new room fees, no action was taken at this meeting, but the matter was held
over until next meeting if any questions should arise—the current interns were discussed along with the
library’s internship program
35
Item a.
5 | Page
• Don Cooper, President of the Friends, gave the Friends report—members of the Friends contributed to
the 6 May event—the Friends newsletter is out, the next edition should come in September after the fall
fundraiser—the next Friends board meeting is 17 May to discuss plans for the 11 September event
• Alexandra Gressitt gave the TBL Foundation report—a few donations have come in—the next board
meeting is at noon on 17 May and the focus will be financial management of the endowment
• Under Old/Continuing Business—the cataloguing project was taken up and discussed, noting that savings
could be made if a contract was executed by 24 June—the commission’s support was needed and a
motion resulted--Action: By a unanimous vote the commission adopted a motion recommending a
change of the cataloguing of Balch Library to conform with the Library of Congress system. Additional old
business was a report on and discussion of the Potter’s Field markers, with cost estimates pending—the
chair and library director reported on the 6 May event, which was a credit to all who participated—
mementos of the event are being sent to Martha Schonberger
• There was no new business at this time
• Comments from the Councilmanic liaison and commissioners followed, with all expressing pleasure with
the opening 100th Anniversary event on 6 May
Tree Commission
• Reminder to ensure each commission member had and was using their Town email. And to ensure that
all Commission members had completed their “Awareity Training.”
• Flower & Garden After Action Report:
a). Two species of give-away trees were ordered. 1,000 ea. This was an “over-order.” Perhaps 750 ea.
would’ve been better.
b). Tree Commission requested one or two 24”x36” signs stating: FREE TREES
• Arbor Day After Action Report:
a). Great Day. 75 kids at Leesburg Elementary School. Kids and teachers happy with the program.
b). Successfully planted a “Fire Starter Tupelo Black Gum” Tree.
c). Tentative location for next year: Catoctin Elementary.
• Briefly discussion of Town’s Ten-year Tree Canopy Study.
a). Tyler has the data of current and historic coverage.
b). Possible assistance from Loudoun County High School GIS technologies class.
• Condition of Sycamore Tree at Loudoun County Courthouse.
• Tyler Wright: Personal well wishes from all Commission members and how best to ensure Tyler knew
he was greatly appreciated by the Commission.
36
Item a.
Date: 6/17/2022Page 1 of 2Town of Leesburg Legend:WS
Boards & Commisssions Attendance Present No Quorum
Calendar Year 2022 E = Present via Electronic Participation E E P = No Quorum but Member was present P
Absent Recused from Meeting
No Meeting R = Rescheduled R
Not on / No Longer on Commission
Airport Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecArrington, LindsayBoykin, DennisDuenkel, DanielForsythe, HughToth, Tomde Haan, RaymondSilvey, JCMiller, Sybille
Thomas Balch Library Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWoolard, Russ EHershman, JamesPellicano, Mary EMattina, AdrianPaul CoyerKinne, MandyScheib, ElizabethSchonberger, Martha
Commission on Public Art Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWard, JeanetteMcCullough, KareemBeijan, MinuAmy MansonGarofalo, JamesFallon, LeahWilson, Jan
Diversity Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecRandolph, MaryMaddox, Vanessa PCarter, Devon PPoisson, Jean-Joseph E EKunzelman, Dana EMartinez-Harris, Jasmin PGonzalez, EnriqueMcCray, Linda
Economic Development Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecYoukers, Brittany EByrd, EricEdwards, MaranthaNeel, BrittaChoi, JamesMiller, JasonMcCray, LindaHarper, MaryAllred, Curtis
Environmental Advisory Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecBolthouse, JulieBrafford, KohlerFaugust, Leigh AnneJones, MarthaMason, AmiReplogle, BillSheaffer, Paul
Parks & Recreation Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecCimino-Johnson, ToddFulcer, RobMcCray, BrodyShabanowitz, Kirsten EBurke, LaurieHart, RachelCarroll, NatalieDrupa, David
37
Item a.
Date: 6/17/2022Page 2 of 2Residential Traffic Committee Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGrossman, SandyCaney, Brian C.Jones, RaymondPhillips, Jeff PPatel, Deepan PNorman, Mark PDelpesche, RaySproul, Robert J.Vella, Michael
Technology and Communications Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecHill, Peter EBinkley, John ENadler, Aaron EJohnson, Katherine EJackson, RichardAhmed, Daoud ECurtis, John (Jack)
Tree Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWelch, ElizabethGroothuis, JohnMarshall, Philip PStokes, TomHatfield, PatHower, Earl PGarnreiter, Joseph
Board of Architectural Review Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecAikman, HelenMinchew, TeresaNicholson, Erin EO'Neil, Tom EPastor, JulieReimers, PaulScheuerman, Donald
BAR Work Sessions / Scheduled as needed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecAikman, HelenMinchew, TeresaNicholson, Erin EO'Neil, TomPastor, JulieReimers, Paul EScheuerman, Donald
Planning Commission Jan Jan Feb Feb Mar Mar Apr Apr MayMay Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecBarnes, AdBarney, Al EClemente, Nicholas EHoovler, Earl C.McAfee, Brian L.Reeve, KeithRobinson, Gigi
Board of Zoning Appeals Jan Feb Mar Apr MayJun Jul Aug Sep Oct Nov DecGutierrez, GregoryMoffett, SusanSemmes, Martha MasonVanderloo, Peter L.Carter, Joseph
38
Item a.
Date: 1/13/2022Page 1 of 2
Town of Leesburg Legend:
Boards & Commisssions Attendance Present No Quorum
Calendar Year 2021 E = Present via Electronic Participation E P = No Quorum but Member was present P
Absent Recused from Meeting
No Meeting Emeritus Status
Not on / No Longer on Commission R = Rescheduled R
Airport Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecArrington, LindsayBoykin, DennisMiller, SybilleDuenkel, Daniel E EForsythe, HughToth, Tom Ede Haan, Raymond E E
Thomas Balch Library Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWoolard, Russ E E E E EHershman, JamesPellicano, MaryMattina, Adrian E E ESchonberger, Martha E E E EKinne, Mandy E E EPaul CoyerJewell, Tom
Commission on Public Art Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWard, Jeanette E E E E E EBeijan, Minu E E E E EMcCullough, Kareem ETorraca, DonnaGarofalo, JamesAmy MansonRansom, Elizabeth E EKreingold, LindaKim, Kim P.E
Diversity Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecRandolph, Mary P PMcCray, Linda P PMaddox, Vanessa E E E E ECarter, Devon E E E E EPoisson, Jean-Joseph E E EKunzelman, Dana E E E E E E E EMartinez-Harris, Jasmin E E E P E P
Economic Development Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecYoukers, Brittany E E E E EByrd, Eric E E E EEdwards, Marantha E E E E ENeel, Britta E E EAllred, Curtis E EChoi, James E E E E EMiller, Jason EWilliams, PatrickBoardman, AndrewMcCarter, NickArbogast, Kevin
Environmental Advisory Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecJones, Martha E E EBrafford, KohlerBolthouse, Julie E ESheafer, PaulMason, AmiReplogle, BillFaugust, Leigh AnneChu, JenniferBergheim, Maria E EKelemen, Gabe
Parks & Recreation Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecCimino-Johnson, Todd E EFulcer, Rob EMcCray, Brody E EShabanowitz, Kirsten EDrupa, David E EHart, Rachel E EBurke, Laurie E E
39
Item a.
Date: 1/13/2022Page 2 of 2Residential Traffic Committee Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGrossman, Sandy ECaney, Brian C.EJones, RaymondSproul, Robert J.EPhillips, Jeff EVella, MichaelPatel, Deepan EBurnham, John ESisson, Julie
Technology and Communications Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecHill, Peter E EBinkley, John ENadler, Aaron E EJohnson, Katherine E E PCurtis, John (Jack)EJackson, Richard EAhmed, DaoudCheema, Ahmad E PKolas, Mark
Tree Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWelch, Elizabeth P PGroothuis, John P PMarshall, PhilipAdams, Thomas E EHatfield, Pat E EHower, Earl P PPlatt, Ron E
Board of Architectural Review Jan Feb Feb Mar Mar Apr Apr MayMay Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecMinchew, TeresaReimers, PaulAikman, Helen E ENicholson, Erin EO'Neil, TomPastor, JulieScheuerman, DonaldGoodson, DaleKoochagian, RichardSkinner, Stacy
Planning Commission Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecBarnes, AdRobinson, GigiHoovler, Earl C.McAfee, Brian L.Reeve, KeithBarney, AlClemente, Nicholas ELanham, RickMiles, David
Board of Zoning Appeals Jan Feb Mar Apr MayJun Jul Aug Sep Oct Nov DecCarter, JosephMoffett, SusanSemmes, Martha MasonGutierrez, GregoryVanderloo, Peter L.
40
Item a.