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HomeMy Public PortalAboutMeasure V 5.2TOWN OF 91 MEETING ATE: September 2, 201 TO: honorable Mayor and Counciimembers FROM�: \ I\/ Tony Lashbrook, Town Manager SUBJECT: L/ Resolution 20101-38 establishing the Measure V Oversight committee I III lag-ouo M1119011 DISCUSSION: Measure V was enacted by Truckee voters in 2008 which resulted in the continuation of a 1 /2 cent sales tax dedicated to "paving, repairing ands improving our Town's roads to enhance roadway safety for drivers, bicyclists and pedestrians including related upgrades to drainage to protect water quality." This measure requires the establishment of a citizen's oversight committee ' "that shall have the responsibility of auditing the road projects funded by this Measure to ensure that the use of the funds is in accordance with the approved ballot measure. This review shall occur in conjunction with the annual audit of the Town's finances." Fiscal Year 2009/10 is the first year that Measure V funds have been utilized and it is estimated that roughly $1600,000 has been expended, primarily on slurry seals. To satisfy the Measure V requirements this committee needs to be in place whein audited financials are available (late fall). Staff recornmends that this committee be appointed by the Town Council and have 5 members that are qualified voters within the Town of Truckee. Staff would also recommend that owners or employees of construction firms and consulting firms that have or could potentially enter into road maintenance or road construction contracts or road design/permitting contracts with the Town be precluded from membership on the oversight committee. Due to the nature of the Committee it will be subject to the Brown Act and all meetings will be public. The findings of the Committee will be advisory to the Town Council and reviewed in conjunction with the Town's annual audit. Based upon Council adoption of the resolution the Town Clerk will advertise for interested participants and applications will be brought back to the Council for formal appointments to the Committee, likely at the first meeting in November. , Staff will provide the necessary financial information, project analysis and administrative support to the Committee. FISCAL IMPACT: Minimal- staff support to the Committee, ATTACHMENTS: Ballot language and supporting resolution for Measure V, draft resolution creating committee, 2 . IL -•• TOWN OF TRUCKE Califi WHEREAS; Measure V was enacted by Truckee voters in 2008 establishing a 1 1 , z cent sales tax for the purpose of paving, repairing and improving our Town's roads to enhance roadway safety for drivers, bicyclists and pedestrians including related upgrades to drainage to protect water quality, and WHEREAS; Measure V requires the establishment of a citizen's oversight committee that shall have the responsibility of auditing the road projects funded by this Measure to ensure that the use of the funds is in accordance with the approved ballot measure. This review shall occur in conjunction with the annual audit of the Town's finances, and WHEREAS; Measure V funds have been expended for the first time in the Fiscal Year of 200902010 which necessitates the formation of the Oversight Committee, and WHEREAS; the Truckee Town Council desires to create the Measure V Oversight Committee by resolution so that its membership and purpose are clearly defined. NOW THEREFORE, BE IT RESOLVED as follows 1. The name of the Committee shall be the Measure V Oversight Committee. 2. The purpose of the Committee shall be to meet annually to audit the road projects funded by Measure V to ensure that the use of the funds, is in accordance with the approved ballot measure. This review shall occur in conjunction with the annual audit of the Town's finances. 3. The Committee shall be made up of 6 members appointed by the Town, Council who are qualified voters within the Town of Truckee. Owners or employees of construction, engineering, design, environmental consulting or similar firms that have entered into contracts or could potentially enter into road maintenance or road construction or consuffingi contracts related to road projects with the Town shall be precluded from membership on the Committee. 4. The Committee shall be subject to the Brown Act and all meetings will be public. 5. The findings of the Committee will be advisory to the Town Council and reviewed in conjunction with the Town's annual audit. 6. The Town Clerk will advertise for interested participants and applications will be brought back to the Town Council for formal appointment. The term of appointment shalil be for 4 years except that the first Committee shall draw lots to determine two members that will serve a 2 year term. The Town Council may decide to re-appoint an existing member to an additional term. 7. For the purpose of their review, the Measure V Oversight Committee shall utilize audited financial information on actual expenditures and refer first to the Measure V ballot language and then for additional guidance to Town Council Resolution 2008-45 placing Measure V on the ballot and the Official Argument in Favor of Measure V which are attached hereto as an exhibit. 8. Appropriate Town staff, as directed by the Town ilianager, shall provide the necessary support to the Measure V Oversight Committee to facilitate their efficien) completion of their responsibiiliti,es. The foregoing Resolution was introduced by seconded by Regular Meeting of the Truckee Town Council, held on the _ day of 200_ and adopted by the following vote: AYES: NOES: ABSENT: ATTEST: Carolyn Wallace Dee, Mayor Judiy Price, CIVIC, Town Clerk NOTICE IS HEREBY GIVEN that a General Municipal Election will be held in the Town of Truckee on Tuesday, November 4, 2008, for the following officers and measure: Town Council Members, — two (2) full term seats. I LT, In order to continue funding for paving, repairing and improving our Yes No Town's roads to enhance roadway safety for drivers, bicycfists and pedestrians including related upgrades to drainage to protect local water quality shall the Town of Truckee continue its current one-half cent sales tax for a period not to exceed 20 years, with mandatory annual audits independent citizen oversight and all rnoney spent on 'Truckee roadways and without raising taxes? NOTICE IS FURTHER GIVEN that any written arguments for or against the measure to be submitted to the voters must be filed with the' Truckee Town Clerk beginning Wednesday August 13, 2008 through :5:00 p.m. Friday August 15, 200& Arguments Must be signed and dated by the author(s) Wth a Statement of Accuracy per the Elections Code §9600, Arguments shall not exceed 30O words. NOTICE IS FURTHER GIVEN that when the Truckee Town Clerk has selected the direct arguments for and against said measure, the Truckee Town Clerk shall send copies of the argument in favor of said measure to the author(s) of the argument against and copies of the argument against to the author(s) of the argument in favor. Rebuttal arguments shall not exceed 250 words and must be filed with the Truckee Town Clerk no later than 5: 00 pm. on Tuesday August 19, 2008 with a Statement of Accuracy per Elections Code §9600. NOTICE IS FURTHER GIVEN that the polls will be open between the hours of 7:04, a.m. and 8:001 p.m. If no one or only one person is norNnated for each office the Council may appoint someone to the office. Judy Priice Town Clerk Ten day public review period ends August 2 Bffi , The arguments will be forwarded to Nevada County Au lust 29". TOWN OF TRUKEE CALIFORNIA RESOLUTION 200845 WHEREAS, the Town Council of the Town of Truckee called a Municipal Election to be hold on November 4, 2008, and in the future, for the purpose of the electing Members of the Town Council for a term of office of four years and placing the measure on the ballot as requested by the Town Clerk; and WHEREAS, it is desirable that the General Municipal Elections be consolidated with the Statewide General Elections to be held on the same date; and that within the Town the precincts, polling places; and election officers of the two elections be the sarne; and that the County Elections Department of the County of Nevada canvass the returns of the General Municipal Elections and that the elections be held in all respects as if there were only one election; and WHEREAS, pursuant to authority of Article SCI of the California Constitution and Government Code Section 34458, the Town Council of the Town of Truckee desires submit to voters a measure related to continuing current levels of Town road maintenance and improvement work, SECTION 1 That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Nevada is hereby requested to consent and agree to the consolidation of General Muinicipal Elections with the Statewide General Elections on Tuesday, November 4, 20018, and iln the future, for the purpose of the election of Members of the Town Council. SECTION 2. That a measure is to appear on the ballot as follows: U In order to continue funding for paving, repairiing and improving our Town's Yes No roads to enhance roadway safety for drivers, bicyclists and pedestrians including related upgrades to drainage to protect local water quality shall the Town of Truckee continue its current one -half cent sales tax for a period not to exceed 20 years, with mandatory annual audits, independent citizen oversight and all money spent on Truckee roadways and without raising taxes? R0041don 201018-45 Page 2 SECTION 3. That the proposal submitted to the voters is further described in Exhibit A, attached hereto and incorporated herein;. SECTION 4 That the County Election Department is authorized to canvass the returns of the General Municipal Elections. The elections shall be held in all respects as if there were only one election, and only one form of bailot shall be used. SECTION 5. That the Board Of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for the holding of the consolidated elections. SECTION 6 That the Town of Truckee recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 7 That the Town, Clerk is hereby directed to file a certified copy of this resolution with the Board Of Supervisors and the County Election Department of the County of Nevada. SECTION 8. That the Town Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original! resollutiions. SECTION 9 The Town Attorney is hereby directed to prepare an impartial analysis of the measure as authorized by election code Section 9280; The foregoing Resolution was introduced by Council MernberSusman, seconded by Vice Mayor Brown, at Regular Meeting of the Truckee Town Council, held on the 17"' day of July, 2008 and adopted by the foilowing vote. Ayes: Council Member Anderson, Vice Mayor Brown, Council Member Dee, Mayor Green and Council Member Slusman. Noes. None Absent: None Barbara Green, Mayor Judy Pri t, CMG, 'ovwn Clerk E, Town of Truckee Council Resolution 2008- 45 Exhibit A Truckee Town Council and Citizens Committee Recommendation to extend the term of the 1 /2 cent sales tax The TruckeeTown Council has approved a Citizens Committee recommendation to place a '/3 cent sales tax measure before the voters for the repair, maintenance, reconstruction and improvement of Town roads and for no other purposes. Exclu§iyq Purppse of Fgildin � g The funds generated from this revenue source shall be used exclusively for the maintenance, repair, reconstruction, and improvement of roads and for no Other purpose. The funds shall be used for maintaining roads, which includes slurry seat, pavement overlays, grind and overlays,, drainage maintenance and improvement designed to protect the integrity of the roadway, total road reconstruction, and such other similar treatments as determined by the Town Council, As funding permits, the funds may also be used to improve existing roadways including widening of shoulders for safety and the inclusion of bicycle and pedestrian facilities within the roadway right of way, and associated safety and drainage improvements. In general, traffic impact fees charged to new development (and not the proceeds from this measure) shall be the funding source for road improvements necessary to provide adequate vehicular traffic capacity to serve new growth and development. Allocation of Fund Town will actively solicit the involvement of the public in its amoral process to allocate the funds generated from this revenue source to specific road maintenance and improvement projects, Independent Oversight Committee The Town Council shall establish a Citizen's Oversight Committee that shall have the responsibility of auditing the road projects funded by this Measure to ensure that the use of the funds is in accordance with the approved ballot measure. The timing of this review shall generally coincide with the annual audit of the Town's finances. Term This ballot measure shall become eft�ctive immediately upon approval by the voters and shall have a term of 20 years. This measure shall replace the current V, cent sales tax (Measure A) previously approved by the voters. No Tax Increase This ballot measure will not increase the sales tax rate beyond the rate currently paid, This measure extends the current rate for 20 years, I 0 1 , owi.: .,- � RECEIVED Official Ai in Favor ofMcasure V Town of"Fruckee SaIcsTax for Road Maintenance and I mpro IS PM; 3: .1 A Election Datc: November 4. 2008 , Word Counr 2914 Measure V will not increase taxes. it Sin1ply extends tile current Sales tax rate: lo continue funding for paving, repairing and maintaining, Truckee roads that is set to expire. In 1998 over 72% ol"Fruckee voters approved a V. cent sales tax to 1111prOVC and alilinlitill the most heavily used "'backbone" roads inTruckce, These funds have been used to improve the worst of the potholes, cracks. ruts and road safety problems the Town inherited when iit incorporated in 1993. By law, this funding will expire in 20 If it does expire, the Town ofTrUckee will lose approximately $2.1 million in annual road funding and TrUckcc roads will deteriorate. Measure V is on the ballot to extend the existing '/2 cent sales tax to maintain roads that have been improved and complete needed road repairs that still need to be addressed, Specifically, Measure V funds will be used to: Fix potholes, pave, repair and maintain local roads Improve roadway safety (or dri'veirs, bicyclists and pedestrian. Make it safer for students walking or biking to and school Upgrade roadway drainage to protect local water quality A large part of the moncy From Measure V comes from tourists and second homeowners. This ensures they continkie to pay their fair share for roads they use in Truckee. Every penny from this measure must be used for maintenance and improvement of our Town's roads. No funds can be taken away or used for other pro There is a clear system of acCOLIntability to ensure funds are spent properly. An independent Citizens' Oversight Committee and annual audits are mandatory, Having safe and well-maintained roads helps protect our property values, which is more important now than ever. Maintain and improvc roads without increasing taxes. Please vote Yes on V