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�; C�!fl k' �__ MEASURE V OVERSITE COMMITTEE MINUTES
e ' [[ o a s February 17, 2011, 3:00 p.m.
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• "• «• v , .370 ••e °' x•61 Town Hall - Administrative Center
10183 Truckee Airport Road, Truckee, CA
1. CALL TO ORDER — Town Manager Lashbrook called the meeting to order at 3:15 p.m.
2. ROLL CALL: Committee Members: Lisa Wallace, Robert Mescher,
Allison Pedley, and Jeff Brown.
Absent: Carl Jeffries.
Staff Present: Town Manager Lashbrook, Public Works Director/Town Engineer
Wilkins, Administrative Services Director Szczurek, Town Clerk Price, Senior Engineer
Landry, and Records Technician Kuhlemier.
3. PLEDGE OF ALLEGIANCE — deferred.
4. PUBLIC COMMENT — none.
5. PRESENTATIONS
•
5.1 Welcome and Introductions.
5.2 Measure V Background and History.
Town Manager Lashbrook:
• Presented background information on Measure A and Measure V.
• Discussed the role of the Committee.
o The Committee's role is to audit projects making sure there is consistency
with expenditures and the adopted measure language.
Committee Discussion:
• There is a lag in collecting Measure V funds and dispersing funds, due to
construction seasons.
• Measure V and Measure A are accounted for separately.
• Participating in budget hearings will provide a stage for input from the Committee for
the budget year prior to the audit.
5.3 Open meeting laws and ethics.
Town Clerk Price discussed ethics, public records, and Brown Act requirements.
6. DISCUSSION ITEMS •
6.1 Draw straws to determine which members serve a two year term.
Town of Truckee
Measure V Oversight Committee February 17, 2011
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Recommended Action: Draw straws to determine which members will serve a two year
term as approved by Town Council.
The Committee drew straws:
• Allison Pedley drew a four year term.
• Lisa Wallace drew a two year term
• Robert Mescher drew a four year term.
• Jeff Brown drew a two year term.
• Carl Jeffries (absent) received the last straw with a four year term.
6.2 Select Chair and Vice Chair.
Recommended Action: Select a member that will serve as Chair and Vice Chair to run
the meetings for the first year.
It was moved by Committee Member Wallace, seconded by Committee Member
Mescher, to appoint Allison Pedley to serve as Chair and Jeff Brown to serve as
Vice Chair for the first year. The motion carried with the following vote:
Ayes: Vice Chair Brown, Chair Pedley, Committee Member Wallace, and
Committee Member Mescher.
Noes: None.
Absent: Committee Member Jeffries.
Abstain: None.
The motion passed 4 -0.
6.3 Review the expenditures of Measure V funds for Fiscal Year 2009/2010.
Recommended Action: Review of Measure V fund expenditures, made by the Town in
2009 -2010; request additional information as necessary; and make a determination that
use of Measure V funds in the Fiscal Year 2009/2010 are consistent with the provisions
of Measure V.
Public Works Director/Town Engineer Wilkins presented information contained in the
staff report.
• Staff to provide budget worksheets including Measure A and Measure V as pa part of
the Fiscal Year 2010/2011 Committee review of Measure V expenditures.
• • The Town created easements, recorded easements, corrected erosion issues, and
protected water quality with the Donner Lake projects.
• Slurry seal projects. •
Eric Sutton, Measure A and Measure V Stakeholders Committee Member, owner of
Robert E Sutton Paving:
• Spoke in opposition to expenditures regarding Donner Lake drainage projects.
o Expressed these expenditures were improperly competing with other higher
road maintenance priorities and were not in the best interest of voters.
• Stated the Town used Measure V funds after private property owners threatened
litigation.
• If the Committee approved this type of funding for Measure V it sets precedence for
other drainage repairs.
Public Works Director/Town Engineer Wilkins provided background on both projects and
Town of Truckee •
Measure V Oversight Committee February 17, 2011
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stated there was no litigation on the projects.
Committee Discussion:
• Measure V language states drainage and water quality are approved uses of the
funds.
• There are easements on both projects held by the Town of Truckee.
• Comments from Mr. Sutton were in opposition to using Measure V funds for the
project.
o Council approved a budget amendment for the projects.
Eric Sutton responded to the Committee's question; private homeowners will ask for
more money, the Town will lose money for road maintenance and the current conditions
of the roadways are not good.
Committee Direction:
• The committee determined the use of Measure V fund expenditures in the Fiscal
Year 2009/2010 is consistent with the provisions of Measure V.
• Committee requested budget sheets for Measure V and Measure A, expenditures as
part of the Fiscal Year 2010/2011 Measure V expenditure review.
• Schedule a Measure V Oversight Committee meeting March 3, 2011 at 2:00 p.m. for
adoption of the minutes of February 17, 2011. The adopted minutes would serve as
the report from the Measure V Committee to the Town Council.
The Committee reviewed Measure V fund expenditures made by the Town in 2009-
2010 and made a determination that the use of Measure V funds in the Fiscal Year
2009/2010 was consistent with the provisions of Measure V. This finding was
moved by Vice Chair Brown, seconded by Chair Pedley, and carried with the
following vote:
Ayes: Vice Chair Brown, Chair Pedley, Committee Member Wallace, and
Committee Member Mescher.
Noes: None.
Absent: Committee Member Jeffries.
Abstain: None.
The motion passed 4 -0.
6. ADJOURNMENT — 4:17 p.m.
To the regular meeting of the Measure V Oversight Committee March 3, 2011, 2:00 p.m.
at 10183 Truckee Airport Rd, Truckee, CA 96161.
Respectfully submitted,
Shanna D. Kuhlemier, Records Technician
APPROVED:
Allison Pedley, Chair
Town of Truckee
Measure V Oversight Committee February 17, 2011
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