HomeMy Public PortalAboutJFOCM 2000-11-28
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MINUTES
JOINT DISTRICT MEETING
WINTER PARK WEST WATER & SANITATION DISTRICT
GRAND COUNTY WATER & SANITATION DISTRICT No.1
FRASER SANITATION DISTRICT
GRAND COUNTY, COLORADO
Representative's from each of the abon Districts met on Tuesday, November 2S, 2000, at the
Winter Park West Water & Sanitation District.s confereD.te roOID, 509 Zerex Street, Fraser,
Colorado.
The representatin's present from each District were:
WPW W&S: Ingle Refvem, Jon Westerlund, Michael LaPorte. Jim Cordell, ROil Caldwell, Gary
Cooper, District Manager, Becky Neitzke, Distrlc:t Secretary, and Dave Wittenbach, System
Operator
Fraser San: Kirk Klancke, Steve Somerall, Joe Fuqua, and Drew Matteson
Grand No.1: Bob Wolf. Chris Seeman. Bruce Hutchins, and Joel Bronson
Also Present were Jack Bestall with Maryvale Developers and Rich Newton, Attorney
The meeting was called to order at 6:02 p.m.
It was an open agenda.
Bob Wolfe stated that Grand No.1 had previously reviewed a bid for a 1.0 MGD sewer treatment
plant for Gypsum for $3.5 million. Mike LaPorte noted tbat he didn't feel Grand No.1 had stuck
with their commitment to consolidate with Winter Park West and Fraser Districts by rebidding
their project. Bruce Hutchins al110 added that the bid documents go out on Thursday. Kirk
Klancke stated that the cOl1Solidation may be reaching a complicated point concerning Maryvale.
Jack Beltall of Maryvale noted that he does not think Grand No.1 's re-bid will put any of the
Districts out of the consolidation, however, he was curious as to what the actual bid compared to
Gypsum's Plant would be. Bob Wolfe said that the reason the prices were higher on the original
bid was because of the time oftbe year they bid and the zenerallowering of prices in the State's
economy. Kirk Klancke asked Grand No.1 if they had considered operation and maintenance
casu with their Gypsum numbers? Mike LaPorte stated that he felt there was a mis-
communication with all three Districts concerning the letter received from Grand No.1 regarding
the Gypsum Plant.
Ingle Refnm stated that Maryvale should be at future meetiD&8 to eet more a<:curate numbers
nOllorrlinll tho noM of tho " ~" T inn Milrn T 11 'Porto 80ft i'lI1fl 4i1nmllrnl11l0rlllrt 'itllrt 111J1 nntrrl th'it
he felt that since the consolidation was relatively complex, it would take time and that it would be
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accurAte numbers to go b)', it would be in all three Districts best intere!lt to move forward with the
consolidation. Kirk Klancke stated that there is no way to get concrete numbers before the plant is
designed and bid. Mike LaPorte stated that if the consolidated plant costs more than $12 million,
then Winter Park West would have n problem raisin, sufficient rund5.
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Bruce Hutchins stated that the bids will be open on January 12,2000. Rich Newton said he did not
see how Grand No.1 was actually savinC money by building a plllnt OD their own. Bob Wolfe
stated thAt the equity costs have gone up dramatically.
Jack Bestall stated that Maryvale has a contract with Fraser Sanitation and would like to see the
consolidation work for all three Districts. Joel Bronson said tbat Grand No.1 is interested in wbat
the construction costs will be, and that Grand No.1 is committed to pay for llny work incurred
dllring the process of the consolidation that is not used if consolidation does not occur. Joel also
stated that he feels the consolidation is probable and that Grand No.1 would move forward ifthey
had accurate numbers to go by. Mike LaPorte asked Grand No.1 wbat they feel all three Dbtrids
should do in order to go forward with tob tonsolidation. Joel said that Grand No.1 would like to
wait and see what happens in the next 45 days regarding the engineering with McLaughlin. Mike
LaPorte stated that be felt the two biggest issues to cOJ15ider in the consolidation are the financial
aad timing issues.
Bob Wolfe didn't see tbe harm in waiting the 45 days since they would be bidding in the summer
anyway. Sten Somerallstated tbat McLaughlin could not design" plant until he has II detlnite
size. Gary Cooper noted that the Discharge Permit states that the plant needs to be functional by
August,2002. Gary also stated that if McLaughJin goes forward with tbe design, Grand No.1
should be liable for all costs inccurred if they back out of the consolidatioD. Ingle Ret'vem stated
that he felt the cODsolidation should go forward and for Grand No.1 to see if they Clln get bid!; for
their $3.5 miUion plant. Joel Bronson agreed with that. Jack Bestall said tbat be felt the Districts
should accelerate McLau:hlin's work and compare costs and do so in order to make time frame.
Joel Bronson also notelllhat he personally didn't feel that Grand No.1 could get a $3.5 million bid,
but they wanted to acceu all optiunl$. Cltri!l S"IIUhk agl'eed to have" joint meeting of all Districts
when the bid come In. Grand No.1 agreed to have l\'laryvale at their next Board Meeting.
Grand No.1 Board members invited everyone to their monthly Board Meeting on December 7,
2000 at 6:00 p.m.
The meetine wa& adjourned at 7:1~ p.m.
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