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Home My Public Portal About2014-06-24 TOWN OF TRUCKEE , `¢°�"� TOWN COUNCIL REGULAR MEETING MINUTES a, oe9 June 24, 2014, 6:00 p.m. 'Qs`r�4O$l8ee +� �u�o Inoor6°�a��dl Town Hall -Administrative Center 10183 Truckee Airport Road, Truckee, CA 1. CALL TO ORDER—Mayor Flora called the meeting to order at 6:00 p.m. 2. ROLL CALL: Council Members; Brown, deRyk Jones,Wallace Dee,Vice Mayor Barr, and Mayor Flora. Staff Present: Nichole Dorr, Recycling Coordinator; Christina Earnhardt, Administrative Services Manager; Kelly Beede, Parking Services Manager; Jessica Thompson,Associate Engineer; Johnny Goetz, Chief Building Official; Kim Szczurek, Administrative Services Director; Alex Terrazas, Assistant Town Manager; John McLaughlin, Community Development Director; Dan Wilkins, Public Works Director/Town Engineer; Andy Morris, Town Attorney; Tony Lashbrook, Town Manager; and Judy Price, Town Clerk. 3. PLEDGE OF ALLEGIANCE—led by Jamie Brimer. 4. PUBLIC COMMENT Council Member Wallace Dee requested Council consider a proclamation for Jody Jones, Caltrans District 3 upon her retirement from Caltrans. � 5. PRESENTATIONS 5.1 Bill Seline, Truckee Fire Protection District, provided an update on �re season. In response to Council questions: � • Fireworks: o West Shore of Donner Lake display is permitted. o Denied Lahonton's request for fireworks display. o There are no legal fireworks in Truckee. o Educate visitors on the danger of illegal fireworks. o Turn in your fireworks at any Truckee fire stations. • Warming fire: o Fires at the 06 road or others areas are of concern. o Truckee Police Department is working with Truckee Fire to identify these high risk, high use, locations. o Backyard recreational fires—no agricultural burning is allowed, but warming ' fires are allowed. o Banning backyard fires may drive people into the high risk, high use areas- of-concern. � o Truckee Fire is mirroring the State and Federal recommendations. o Truckee Fire has not experienced an escaped backyard fire. Town of Truckee June 24, 2014 Town Council Regular Page 1 • Oil transported on trains: o Concerned and observing the situation. o The concern is regarding crude oil used for fracking. o Railroad has confidential emergency operations, the State Office of Emergency Services does let us know it comes through the area. ■ Truckee Fire needs to figure out how to respond to an incident. Fires can come from many items transported on the railroad. How to manage the incident and train on this particular type of oil. o Additional training for Truckee Fire is scheduled. 6. CONSENT CALENDAR Jamie Brimer pulled Item 6.4 for further discussion. It was moved by Council Member Wallace Dee, and seconded by Council Member deRyk Jones to approve the Consent Calendar Items 6.1, 6.2, 6.3 and 6.5 as follows: 6.1 Approve the Minutes.of June 6, and June 10, regular and closed session. 6.2 Approve Resolution 2014-34, increasing Town Manager Tony Lashbrook's pay by 5.0% based on his performance evaluation, retroactive to May 20, 2014. 6.3 Adopt Resolution 2014-39 and Resolution 2014-40 requesting the Nevada County Transporfation Commission allocate Transportation Development Act Funds for Fiscal Year 2014/2015 for the Transit and Paratransit System operations. 6.5 Authorize the Purchasing Agent(Administrative Services Director)to make purchases which in the aggregate exceed$30,000 during the fiscal year, limiting purchases to a not-to-exceed as indicated in Attachment A of the staff report. The Consent Calendar passed with the following vote: Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 6.4 Purchase Boiler Replacement for Town Hall. Recommended Action: Authorize the Public Works Director/Town Engineer to execute a purchase order with CHC Hydronics in the amount of $64,226.26 for the purchase of replacement boilers for the Truckee Town Hall heating and air conditioning system. Jamie Brimer questioned if the potential savings by purchasing the boilers directly from the manufacturer will be offset by the potential of paying contractors to troubleshoot and repair potential warrantee issues in the future. Response: Dan Wilkins, Public Works Director/Town Engineer, stated: • If there is a fault with the boiler unit the Town will assume the responsibility to deal with the manufacturer. • The manufacture's warranty is 10 to 20 years and contractor's warrantees do not typically last that long. • Staff wanted to order the boilers as soon as possible as there were concerns regarding the Lead time on the boilers. Town of Truckee June 24, 2014 Town Council Regular Page 2 • Staff would like to have these boilers on hand to install while the weather is warm and the boilers are not needed to heat the building. � Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment The Staff recommendation was moved by Council Member Brown,seconded by Vice Mayor Barr, and carried with the following vote: 6:43:13 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. - Absent: None. Abstain: None. The motion passed unanimously. 7. DISCUSSION ITEIVIS 7.1 PUBLIC HEARING —Adoption of Solid Waste Service Rate. Recommended Action: Conduct a public hearing and approve residential and commercial solid waste rate schedules; and adopt Resolution 2014-36 requesting the Nevada County Auditor collect the residential fee on the Nevada County property tax roll. Nichole Dorr, Recycling Coordinator, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • AB 929 State mandate solid waste stream diversion requirements. Fees related to this mandate can be passed on to commercial solid waste customers to offset the costs related to programs directed to commercial customers. Mayor Flora opened the public hearing asking for anyone wishing to speak in support or opposition the residential and commercial solid waste rate schedules;the request of the Nevada County Auditor to collect the residential fee on the Nevada County property tax roll. Bonnie Green, Olympic Heights resident, recommended that Council consider a program that requires trash to be bagged rather than recyclables and green waste. Ms.Green stated this would reduce the number of bags going into the waste stream. Mayor Flora closed the public hearing. Council Direction: • Staff received two letters of opposition that are in the item and are in the agenda packet. • Great to see a commercial push (not a lot the separation at the commercial level). � Town of Truckee June 24, 2014 Town Council Regular Page 3 The Staff recommendation was moved by Council Member Brown,seconded by Vice Mayor Barr, and carried with the following vote: 6:55:11 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.2 STAFF REPORT — Classification and Compensation Report and Acceptance by Council. Recommended Action: Accept the Classification and Compensation Report prepared by Bryce Consulting dated June 2014. Kim Szczurek,Administrative Services Director, presented from the staff report(presentation on file with the Town Clerk). Ms. Szczurek introduced Shelly Anderson, Bryce Consulting. Council Discussion: Shelly Anderson: • Job descriptions are all updated. • Classifications that were set to market had sufficient data to compare to. � • Other classifications were set to Journey level positions and then marked by a percentage up or down to introductory and senior level positions. • Organization structure was used to place those classifications that do not have comparable positions. • Some relationships were based on current structure. Kim Szczurek: � • The Calpers retirement benefit 3%at 55 means: 55 years old you would receive 3% for each year that you worked and it would be calculated based on an average of your top three highest pay years. Mayor Flora opened the item for public comment. Seeing none, Mayor Flora closed public comment. Council Direction: • Tremendous body of work. Complete and we will benefit. Committee was valuable in reviewing the data. • The committee consisted of three General Employees Association(GEA)members;two Police Officers Association (POA)members; and Mary Fellows,Alex Terrazas,and Kim Szczurek and two Mid Managers. A lot of time and effort was put in to ensure employees had a voice in the process. The Staff recommendation was moved by Council Member deRyk Jones,seconded by Council Member Wallace Dee, and carried with the following vote: Town of Truckee June 24, 2014 Town Council Regular � Page 4 7:30:04 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jone.s, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. ` Abstain: None. The motion passed unanimously. 7:30:42 PM Mayor Flora adjourned for a five minute recess. ' � 7:37:21 PM 7.3 STAFF REPORT— Economic Development Program Recommendations. Recommended Action: Review recommendations and provide direction to staff. � Alex Terrazas,Assistant Town Manager, presented from the staff report(presentation on file with the Town Clerk). Review Process: • �Recusal of Council Member's as necessary. • Staff will provide a summary of each application. • Council will ask questions. • Public comment will be received. s • Council deliberation. Support Proqram Fund Sierra Business Council (SBC) - Peak Innovation Center Questions: • Rent subsidy: o Three year subsidy$140,000 for the three years. o Negotiated with SBC reduced subsided rent. o Rent we are not currently receiving. � o The space has been vacant for four years. � o We are only losing the opportunity for rent. o Optional approach: begin with complete subsidy and reduce the subsidy over , time. • They are in the process of seeking additional funding for the center. o Greg Jones, SBC, stated: ■ The funding is not 100% secured yet. ■ None of the alternative funding has been secured. o Staff suggests that funding would be contingent of SBC's ability to secure the other funding. • Staff is seeking authorization to negotiate an agreement to bring back to Council. Mayor Flora opened the item for public comment. < � Town of Truckee June 24, 2014 Town-Council Regular Page 5 t Jamie Brimer questioned if the requests are for grants or loans. Response:Tony Lashbrook,Town Manager,�stated some requests are for loans and others for grants. Greg Jones, Sierra Business Council stated, there is a lot of in-kind service already in this project. Christian York, Sierra Business Council, stated this is a great project, there is interest from community partners, and it is incredible to have the Town's partnership. Mayor Flora closed public comment. Deliberation: • This application hits program objectives. • Would like to see others contribute to this project. • There is synergy with the success of startup weekend. • Include a time limit for them to pull the pieces together. The Staff recommendation on the Sierra Business Council (SBC) - Peak Innovation Center application was moved by Vice Mayor Barr, seconded by Council Member Brown, and carried with the following vote: 8:00:53 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. - Abstain: None. The motion passed unanimously. Nevada County Economic Resource Council(ERC)—Tarpeted Business Recruitment � Proaram Jon Gregory, Executive Director ERC, stated this is a unique opportunity to bring in businesses that fit the lifestyle here in Truckee. The funding will be used to drill down to the businesses and find those that would fit well in Truckee. It is an untapped area for job creation. Questions: • Jon Gregory provided a summary of his experience. � The ERC is a countywide program. A countywide taskforce was formed;the ERC is seeking-to add a member from Truckee to the taskforce. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Town of Truckee June 24, 2014 Town Council Regular Page 6 Deliberation: • Based on concerns from past experiences with the ERC:� o Performance measure should be included. o Assurance that the funding will be used for Truckee. • This could be viewed as a minimal investment. • This is a good opportunity to build the relationship between Truckee and the ERC. • There is more confidence for the program with the addition of Jon Gregory. • The agreement can address performance measures. � o Number of visitations. • The upside potential seems worth it. f i � Jon Gregory's comments— • The comments regarding ERC history are fair. • This is a new challenge for him and a in Eastern County. • Mr. Gregory spoke about his personal history with economic development. • Potential performance measures: o Number of visitations. o Jobs created. • Several thousand businesses will be targeted with marketing material followed by one-on-one visits to the business with red carpet visit to Truckee. The Staff recommendation on Nevada County Economic Resource Council (ERC)— Targeted Business Recruitment Program was moved by Council Member deRyk Jones, seconded by Vice Mayor Barr, and carried with the following vote: 8:15:06 PM � Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Mountain Area Preservation Foundation -Wild and Scenic Film Festival Alexis 011ier, Mountain Area Preservation Foundation, stated the Wild and Scenic Film Festival began in Nevada City and was successful. Now it tours nationwide. Truckee would be included on the tour. The films would be on leading environmental issues and adventure recreation. Questions: -none. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Deliberation: • Love off season events. • Film Festivals have been done in a lot for communities and is a good fit here. Town of Truckee June 24, 2014 Town Council Regular Page 7 The StafF recommendation on the Mountain Area Preservation Foundation-Wild and Scenic Film Festival was moved by Council Member Wallace Dee,seconded by Vice Mayor Barr, and carried with the following vote: 8:21:25 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. � Noes: None. Absent: None. Abstain: None. , The motion passed unanimously. Truckee Chamber of Commerce — Place Based Marketinq and Tourism Based Improvement District , Questions: • No money has been committed and this is the number one priority of Truckee Tomorrow. • It will fund website development and manage the site and contacts. • The Chamber has a list of partners that will match funding. ' • This will fund steps to a Tourism Based Improvement District (TBID). o The Chamber will need to gauge the interest of the lodging owners in the process. Lynn Saunders, Executive Director, Truckee Donner Chamber of Commerce: • Initial outreach indicates there is enough interest to pass a TBID and may be a six to nine month process. o It is a very structured process and need to have the right consultant. o Two percent assessment could produce$300,000 - $350,000 annual revenue. o Smaller units would be considered in the process. • Online VRBO website offers nightly to weekly rentals. • The voting of the lodging properties will be one vote for every$1.00 and will require 51%to pass. • A TBID is not a tax, nor an assessment by the Town. o The Town would collect and remit to the organization administering the TBID. o Town would not have any liability. • Loaning the $43,000 will fund a consultant hired by the Chamber to conduct a TBID vote. • The repayment to the Town would be provide through the TBID if it passes. S _ Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Town of Truckee June 24, 2014 Town Council Regular Page 8 Deliberation: • Good energy, and ties into Council direction. � o An additional $300,000 to $350,000 to our market�budget would be great. • Request performance measures and goals. , • If this resulted in 10% in additional funding it is equal to $70,000 in annual tax revenue to the Town and seems like a reasonable investment. � • If it fails there is no pay back. • Businesses would be assessing themselves to market local business. • Place Based Marketing is a number one priority. • San Francisco has had great success with their TBID. f The Staff recommendation on the Truckee Chamber of Commerce — Place Based Marketing and Tourism Based Improvement District was moved by Council Membee Wallace Dee, seconded by Vice Mayor Barr, and carried with the following vote: 8:41:23 PM ` Ayes: Council P�ember Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Support Proqram— not recommended for fundinq North Lake Tahoe Buv Local Proqram Questions: - none. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation on the North Lake Tahoe Buy Local Program was moved by Council Member deRyk Jones, seconded by Council Member Brown, and carried with the following vote: 8:42:59 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None Absent: None � Abstain: None The motion passed unanimously. Biq Blue Adventure Truckee Runninq Festival — Biq Blue Adventure Donner Lake Teiathlon Town of Truckee June 24, 2014 Town Council Regular Page 9 Questions: • The criteria would be up to Council and is not intended to improve the bottom line of an existing business. ' o If they could demonstrate additional growth, additional benefit, or perFormance measure that takes it to the next level. Mayor Flora opened the item to public comment. • Seeing none, Mayor Flora closed public comment. The Staff recommendation on Big Blue Adventure Truckee Running Festival — Big Blue Adventure Donner Lake Triathlomwas moved by Council Member deRyk Jones, seconded by Council Member Brown, and carried with the following vote: 8:46:33 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Tahoe Mountain Guides—fund new marketina efforts Council Member Brown, abstained from the vote based on a financial benefit, the value is not disqualifying but he choose to abstain. Questions: - none. Mayor Flora opened the item to public comment. J Seeing none, Mayor Flora closed public comment. The Staff recommendation on Tahoe Mountain Guides—fund new marketing efforts request was moved by Council 147ember Wallace Dee,seconded by Council Member deRyk Jones, and carried with the following vote: 8:48:08 PM Ayes: Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: Council Member Brown. , The motion passed unanimously. Nevada Countv Economic Resource Council "Fab 5" Proqram Questions: - none. Town of Truckee June 24, 2014 Town Council Regular Page 10 Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff�recommendation on Idevada County Economic Resource Council "Fab 5" Program was moved by Council Member Brown,seconded by Council Member deRyk Jones, and carried with the following vote: 8:49:32 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: Idone. Absent: None. Abstain: None. The motion passed unanimously. Independent Events for a Mountain Bike Festival Questions: • This is a for profit organization. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation on the Independent Events for a Mountain Bike Festival was moved by Vice Mayor Barr, seconded by Council Al�ember Wallace Dee, and carried with the following vote: 8:51:26 PM � Ayes: Council Member Brov►en, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. , Noes: None. ' Absent: None. Abstain: None. The motion passed unanimously. Just Imaae Marketinct - Donner Partv Hike � � (�uestions: - none. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Deliberation: • If the event could show changes or increases Counicl could consider for future funding. Town of Truckee ' June 24, 2014 Town Council Regular Page 11 The Staff recommendation on Just Image Marketing -Donner Parly Hike was moved by Council Member Brown, seconded by Vice Mayor Barr, and carried with the , following vote: 8:52:55 PM ' Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. -Absent: None. Abstain: None. The motion passed unanimously. Gray's Crossinq Communitv Foundation—Gravs Crossinq Concert Series Questions: - none. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Deliberation: • This event would not attract new visitors and would benefit one business however, the location should not rule a project out. - , The Staff recommendation on the Gray's Crossing Community Foundation —Grays Crossing Concert Series was moved by Council Member deRyk Jones,seconded by Council Member Wallace Dee, and carried with the following vote: 8:55:31 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones;Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Destination Media Solution—Truckee Visitor Channel in room marketinq propram Questions: • Paid programming could be run on public access stations. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation on Destination Media Solution—Truckee Visitor Channel in room marketing program was moved by Vice Mayor Barr, seconded by Council Member Brown, and carried with the following vote: Town of Truckee June 24, 2014 Town Council Regular Page 12 8:57:10 PM � Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. . Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Development Fund Proqram Mountain Area Preservation Foundation (MAP)—Trout Creek Pocket Park Questions: • The park has been discussed for a long time. • Yes, the project is fully funded. • MAP is in the process of fund raising for maintenance and additional amenities. • When would construction begin? o If approved a funding agreement would be required. o Construction could begin June 2015. ■ Rock and Rose has estimated 1.5 months to complete. o Prevailing wage will increase costs. Mayor Flora opened the item to public comment. Lisa Wallace Truckee River Watershed Council, stated support for the project since 2007, because the project aligns with the river restoration mission,supports the tie in to the pocket - park and the tie to the next Trout Creek Restoration project. r Mayor Flora closed public comment. The Staff recommendation on the Mountain Area Preservation Foundation — Trout Creek Pocket Park was moved by Council Member Brown, seconded by Council Member Wallace Dee, and carried with the following vote: J 9:04:10 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. ' Abstain: None. The motion passed unanimously. Streetscape sidewalk proiect for the River Street Inn Questions: � • The specifics of the loan term will be covered by item 7.4. , • The sale of the restaurant will trigger a repayment of the loan. Mayor Flora opened the item to public comment. Town of Truckee � June 24, 2014 Town Council Regular � Page 13 Seeing none, Mayor Flora closed public comment. The StafF recommendation on the Streetscape sidewalk project for the River Street Inn was moved by Council Member Brown, seconded by Council Member Wallace Dee, and carried with the following vote: 9:07:46 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. � Absent: None. Abstain: None. The motion passed unanimously. Truckee Historic Societv Old Truckee Jail Museum Mini Pocket Park/Drivewav Improvements � � Questions: • The construction clesign issue on the Streetscape project has been solved. • This project would match the Brickelltown Streetscape Project, and include a protective screen between the jail and the coffee bar. • They have received a grant for sustainable planting in this space. • This is a Contractors Association of Truckee Tahoe (CATT) improvement project. • The jail attracts visitors to Truckee. • Displays inside donated from the Teter Family — Titus exhibit will stay and the Historic Society is re-doing the ice industry corner. Re-doing the jail history and have � received the time capsule. • The cost estimate was provided by the architectural firm that designed the . Brickelltown Streetscape Project. • The Jail currently has a driveway that is not American's with Disabilities Act (ADA) compliant. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation on the Truckee Historic Society Old Truckee Jail Museum � Mini Pocket park/Driveway Improvements was moved by Council Member Wallace Dee, seconded by Council Member Brown, and carried with the following vote: 9:15:38 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. � Abstain: None. The motion passed unanimously. . Town of Truckee June 24, 2014 Town Council Regular � Page 14 � - Dickson Realtv 12ea1 Estate Center Questions: � • Staff is recommending purchasing title for the property. • In order to build a roundabout this property would be required. • Town would not be purchasing this right now, outside of this request. • Partial funding — will be moving the power below ground as part of the project requirement. • If the Town put money into the project, (to offset the cost of utility undergrounding) the project would become subject to prevailing wage. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation on the Dickson Realty- Real Estate Center was moved by Council Member Wallace Dee, seconded by Vice Mayor Barr, and carried with the following vote: 9:20:56 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. Truckee Donner Recreation and Park District Aquatics Center Questions: - • Christian York stated: yes, the diving pool is a bid alternate. �Illayor Flora opened the item to public comment. Kurt Reinkens, requested Council put requirements on the funding to promote the use of local contractors, architects and engineers on the projects. iVlayor Flora closed public comment. No action required at this time. Tahoe Food Hub Fundina for Warehouse Questions: • Susie Sutphin, Founder/Executive Director, Tahoe Food Hub stated: o The Tahoe Food Hub is a non-profit organization. o Tahoe Food Hub evaluated opportunities to lease space in the Town of Truckee. There are limited resource, and ultimately out of the price range. o Truckee is where they want to be. Town of Truckee June 24, 2014 Town Council Regular Page 15 • These funds are restricted to within the Town of Truckee. • Town could evaluate the request based on the schools and restaurants that are in Truckee utilizing the Food Hub, the employee generation of five to ten'employees based in Truckee, and the Food Hub has trained over 20 employees to date. • The Tahoe Food Hub may be better suited to the program funds ratfier than the development fund. • How do we fund on-profit startups? o It has been Town practice to pay non-profits for services they provide and not donate money with no direct service benefit. • It may be a stretch to consider fixtures as infrastructure. Mayor Flora opened the item to public comment. Susie Sutphin, stated the proposal is in line with other requests. Ms. Sutpin directed attention Action Item A.1.0 stating this is a shovel ready project that addresses the action item. Kurt Reinkens stated this is not a startup it is operational and successful. It is teaching people how to grow food here on the market. Mr. Reinkens recommended it be tied to job creation and restricted to employing Truckee residents. This allows non-profit organic farmers to compete with the large chain stores. Greg Jones, Vice President stated, Sierra Business Council has provided startup funding. The location is a technicality with the work that they are doing; but, not enough to disavow the work that they are doing. The Food Hub is a resource for the community,to restaurants, schools, and the grow dome. The benefits outweigh the technical aspect. Alexis 011er, Tahoe Food Hub Board Member, stated the Hub has been operating for two years and is an exciting project around food. The Food Hub benefits local schools and the hospital. Recommended Council consider partial funding at a later date. The Food Hub plans on sticking around in the community. There is momentum around their mission, a creative, innovative business around food. t Christian York, Tahoe Food Hub Board Member, localized food systems are a trend around the US. With the sales we (Truckee)will receive tax dollars. Mayor Flora closed public comment. Deliberation: • Reluctant to move forward with the warehouse outside the Town—continue to work with the Town and try and find a location in Town. • It would set a president to fund outside the Town of Truckee. • Concern with precedent setting: o It is a worthwhile direction for the community. o Consider funding through the support fund rather than the development fund. o Beneficial to our community and economy. • The warehouse may not be the right thing to fund. • Staff is confident we can find a way to help. Town of Truckee June 24, 2014 Town Council Regular Page 16 Council directed Staff to work with the Applicant to find a suitable Truckee location or on a program based request. Clear Capital Campus at Truckee Tahoe Airport Mayor Floea opened the item to public comment. Gabe Nacht, Chief Financial Officer, stated the program is focused on creating sustainable living wage jobs and Clear Capital is a quant essential Truckee startup. Council approved marketing in Truckee. Clear Capital has over 250 jobs in Truckee—living wage,careerjobs. The Airport site is outside the Town boundary, but the economic boundary is directly in Truckee. Clear Capital looked at every sight in Truckee, and they are encumbered or in bankruptcy,there is inadequate parking,they have narrowed it down to airport sight. Time is running out Town should limited economic impact on Truckee. Clear Capital is already putting jobs in Roseville location. Nevada has an aggressive economic development program and is making the case to move to Reno. There have been a lot of applications tonight that one could argue have a tenuous tie to these goals. Technically outside the Town line—revise proposal in a way that makes sense. We welcome any and all help. Mayor Flora closed public comment. Seeing none, Mayor Flora closed public comment. Deliberation: • David Tierman JMA ventures, stated there are conceptual block design drawings, but there are no detailed design development level drawings. The funding would be _ used for sidewalks landscaping, parking, and utilities to reach the building. • Kevin Smith, Tahoe Truckee Airport District (TTAD) stated there is an agreement that the Town would not put the Airport into its sphere of influence if the Airport does not develop non-aviation uses on Airport property. The agreement was created at incorporation and should re-define that agreement. ' o Council Question: If this property was in the Town,would it change the status of this application? o Response: That is an Airport Board decision. • The Airport has not applied to the Federal Aviation Administration (FAA)to request release this property for non-aviation use. • Almost a year ago late summer, meetings where held establishing necessary steps for options to move this project though the development process. To date there has � been no applications have been filed with the FAA, County or the Airport District. • Clear Capital is in Truckee—but for the geographic line,there is no fundamental tax shift. Clear Capital would like to see us consider the right kinds of strings attached such as jobs. ' • The property would have to be annexed into the Town. • The infrastructure needs are not currently defined. • Council and the Airport Board met and agree to work together. • Still looking and negotiating. • In favor of keeping Clear Capital in Truckee, but Truckee cannot compete with Reno on some levels. Town of Truckee June 24, 2014 Town Council Regular J Page 17 • There are not major differences between codes to process this in Nevada County versus Truckee. • Gabe Nacht, Clear Capital stated, it is a JMA development with land lease and build to suit for Clear Capital long term lease structure that puts$25 million into this town. Urged Council to keep Clear Capital in the Town. • Clear Capital is within the Town of Truckee—would you have any objection with having the Town in the process. • Why lease; why not build? � o JMA does real estate development Clear Capital is not a developer. • Keep jobs in Truckee — Clear Capital would be more grounded if it owned the building. • How does the Town granting this money to JMA affect Clear Capital? o� It reduces the oVerall cost of the project and the rent. • Tony Lashbrook: o If there was a process to get this property into town would it be fundable? � o There are ways to structure this process. ■ The process is arduous either way. • Town General Plan amendment. • Development entitlements. o The annexation does not have to be at the beginning of the process. o There has been no progress in nine months. o If there is commitment there are several ways to make this happen. Itwill take total cooperation form the Airport and JMA. • There are no details regarding annexation —this application has merit if it is in the Town Boundary. • There are additional request coming from the Railyard and Truckee does not have the funding available for both projects. • If that parcel is used for aviation there would be no annexation. • We can collectively do what is best for the community. • The annexation does not need to impede any process. • Mr. Chapman from JMA stated to staff, the requirement for the entire project to be prevailing wage is not an issue. Council Direction: • Council supports considering this funding applied to the Clear Capital proposal, if there was a cooperative effort to pursue a sphere amendment annexation of this property into the Town of Truckee as a part of the process of developing this campus for Clear Capital. 10:28:53 PM Pursuit of the Council Direction(above)was moved by Council Member deRyk Jones, seconded by Council Member Brown, and carried with the following vote: 10:30:05 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. � The motion passed unanimously. Town of Truckee June 24, 2014 Town Council Regular Page 18 Post Office Sidewalk Proiect Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. r Continue to work with the applicant to refine an appropriate application. Truckee Donner Public Utilitv District(TDPUD) Charqina Station Installation ! The Staff recommendation was moved by Council Member Wallace Dee,seconded by Council Membee Brown, and carried with the following vote: 10:32:11 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. ` Absent: None. Abstain: None. The motion passed unanimously. Reclaiminq the River Vice Mayor Barr recused herself based on property ownership in the project area. Council Member deRyk Jones stated there is a potential conflict on specific project in the future, but not on the agreement. Mayor Flora opened the item to public comment. Lisa Wallace, Truckee River Watershed Council, stated Perry Norris could not attend this meeting. The applicants are very excited to work in a formal way with the Town of Truckee. There are many other potential partners. There are no specific opportunities today. We recognize that the projects need to be opportunity driven and have willing sellers within the legal constraints. Significant planning efforts have been undertaken to date. , � Mayor Flora closed public comment. The Staff recommendation was moved by Council Member deRyk Jones,seconded by Council Member Wallace Dee, and carried with the following vote: 10:40:53 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, and Mayor Flora. Noes: None. Absent: None. Abstain: Vice Mayor Barr. The motion passed unanimously. , ' Town of Truckee June 24, 2014 Town Council Regular � Page 19 ° Truckee Railyard TDA Questions: • The infrastructure, except for the connection of the Railyard to Glenshire Drive and Donner Pass Road are included in phase I. o The intersections and extension are in the current AB1600 program. • They are proposing to building something that we would be building in the future. • Transportation Investment Generating Economic Recovery(TIGER) grant application decision is due in September—October: o Is the proposal that we would use this money as a TIGER grant match? ■ The Tiger grant is not included in this proposal. o Be clear on our funding commitment (don't want to mislead on the matching funds for the grants). iillayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. � Deliberation: • Meets considerable number of Council Goals it really is exactly what we were trying to spur on. Truckee Sprinas Public Bridqe and Trail Svstem , . Council Member deRyk Jones recused herself based on proximity of her residence to the project. Written public comment received from Ron West (on file with the Town Clerk). Ron West, Truckee Springs property representative, stated the applicant team has been trying to get the Master Plan in front of Council, including a vehicle bridge option. The General Plan and Downtown Specific Plan call for a pedestrian bridge. This would get some land available to the public. Council directed the applicant to come back with a vehicle bridge in the Master Plan. Because this is a unique circumstance, the property is in the dead center of the downtown. This is a unique location,the only location that can bring the public to the river. This is a key property to connect the trails network. The Town needs a bridge—something Council need to be involved with. Mayor Flora closed public comment. Deliberation: • Town staff has been trying to get an application that conforms to Town criteria. • We have an application for the Master Plan in Planning. • Building this bridge prior to approval of the Master Plan provides a bridge with no conte�. � � Mayor Flora opened the item to public comment. Ron West stated, five months ago the fifth version of the plan was submitted. Town of Truckee June 24, 2014 Town Council Regular Page 20 Kurt Reinkens stated,the Master Plan is not linked to the request. The property owner that has a key piece of land for the trail connection is willing to give land to the Town for the trail network prior to the project. The property owner is willing to give property over to the Town prior to any project. Without this property the trail goes nowhere. Mayor Flora closed public comment. Deliberation: • Historically development has been required to contribute to the trail network. For a significant project exaction of a trail or trail network has been included as part of the project. • It isn't a question of the Master Plan, there is an element of this funding opportunity is economic development. There is less economic development potential in the immediate future. • In favor of looking at the project in the future. • Applaud the applicant for being proactive. � • Authorize this money and build this bridge without this project it would be a bridge to private property with no economic development potential. - Wallv Gelatt Memorial Ice Pond Park Chaun Mortier, Truckee Historic Society, stated the land owner is separating this piece of property from Truckee Springs to give to the Truckee Historic Society for stewardship. The $250,000 makes it American's with Disabilities Act(ADA)compliant, adds parking, in order to provide public access and create a park. The wetland side is also part of the segregated ' site. Questions: • When the project came before Council the direction was — rather than an active recreation facility that it should remain in a more natural part of the project. o The skating rink exists since 1910. The Historic Society will not be promoting an active skate on the rink. Mayor Flora opened the item to public comment. Seeing none, Mayor Flora closed public comment. Deliberation: • There are too many loose ends,the property is not in the Historic Society's possession, and this does not fit the terms of this money as far as economic development. • Wonderful preservation project but does not fit this project funding,criteria. The Staff recommendation was moved by Council Member Brown, seconded by Council Member Wallace Dee, and carried with the following vote: Town of Truckee June 24, 2014 Town Council,Regular Page 21 11:23:55 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. , Abstain: None. The motion passed unanimously. 7.4 STAFF REPORT— Economic Development Incentive Program Streetscape Loan for the Cellar at the River Street Inn— 10009 East River Street. Recommended Action: Authorize the Town Manager to enter into an economic development incentive program streetscape improvement loan agreement with Wendy Smith for 10009 East River Street for an amount not to exceed $80,000. Alex Terrazas,Assistant Town Manager, presented from the staff report(presentation on file with the Town Clerk). Council Discussion: • The plan sidewalk is the same design from the existing streetscape projects. • Staff will look into the line of sight issues related to landscaping on this project. Mayor Flora opened the item for public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation was moved by Council Member Brown,seconded by Vice Mayor Barr, and carried with the following vote: 11:34:17 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.5 S�AFF REPORT—Construction Contract Award for the Glendshire Drive Bike Lane, Phase 2 Project, Capital Improvement Project(CIP) 60-13-06. Recommended Action: Authorize the Town Manager to: 1) Award and execute the Glenshire Drive Bike Lane, Phase 2 construction contract to Sierra Nevada Construction in the amount of$2,654,007 and authorize a 10% contingency amount for a total authorized construction expenditure amount of$2,919,408; and 2) Sign a contract with Holdrege and Kull Consulting Engineers for materials testing and rockery wall construction observation in the amount not to exceed $30,000. � Dan Wilkins, Public Works Director/Town Engineer, presented from the staff report (presentation on file with the Town Clerk). Town of Truckee June 24, 2014 Town Council Regular Page 22 Regarding the Highland Drive project, it is a separate project, subject to National Environmental Protection Act(NEPA) process. Caltrans is the lead agency and is requiring additional environmental process that will take longer and push the Highland Drive intersection to spring/summer 2015 construction. Council Discussion: • A public information program is planned. • Construction may be completed during the night— beginning in mid-July. Mayor Flora opened the item for public comment. Seeing none, Mayor Flora closed public comment. The Staff recommendation was moved by Council Member Brown, seconded by Council Member Wallace Dee, and carried with the following vote: ' 11:42:29 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.6 STAFF REPORT—Award the Trout Creek Trail Phase 1 Project Capital Improvement Project 60-10-06. Authorize the Town Manager to: 1) Award and execute the Trout Creek Trail construction contract to Herback General Engineering for construction of Phase 1 of the Trout Creek Trail in the amount of$1,133,292; 2)Authorize a 10% contingency amount for the construction contract; 3)Waive minor defects and inconsistencies in the Herback General Engineering bid; 4) Sign a contract with Holdrege and Kull Consulting Engineers and Geologists for materials testing and special inspection in the amount of $13,544.76; 5) �Authorize 15% contingency amount for the testing and inspection contract; and 6) Authorize the Town Manager to sign the Right of Entry and Easement Agreement with the Truckee Donner Public Utility District for the trail easement. Dan Wilkins, Public Works Director/Town Engineer, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • Construction would begin third week of July. • This is the same contractor as Trout Creek Restoration Project. Mayor Flora opened the item for public comment. _ � Seeing none, Mayor Flora closed public comment. The Staff recommendation was moved by Vice Mayor Barr, seconded by Council Member Wallace Dee, and carried with the following vote: Town of Truckee June 24, 2014 Town Council Regular Page 23 � 11:47:20 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora: � Noes: None. � Absent: None. '� • Abstain: None. The motion passed unanimously. ' 8. COUIVCIL REPORTS ` Council Member Wallace Dee • Attended the Memorial for Ron Florian with Council Member deRyk Jones and Mayor Flora. • Announced a California Transportation Commission (CTC) meeting next week. � Council Member Brown • Attended the League of California Cities Policy Committee Meeting. Vice Mayor Barr • Attended the Chamber Board meeting. • Attended Trout Creek Trail meeting with Mayor Flora. 9. ADJOURNMENT- 11:49:26 PM To the regular meeting of the Truckee Town Council July 8, 2014 6:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA. 4 Approved: Respectfully submitted by: � Patrick FI , Mayor Jud Price, MC, Town Clerk � Town of Truckee June 24, 2014 Town Council Regular Page 24