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Home My Public Portal About2014-07-08 TOWN OF TRUCKEE � `' °� � TOWN COUNCIL REGULAR MEETING MINUTES r•� �� o� so°9 July 8, 2014, 6:00 p.m. ob��+�e 1,,�. pe6t`a �f�ea �Ra°*p � Town Hall -Administrative Center 10183 Truckee Airport Road, Truckee, CA 1. CALL TO 012DER—Mayor Flora called the meeting to order at 6:02 p.m. 2. ROLL CALL: Council Members; Brown, deRyk Jones,Wallace Dee,Vice Mayor Barr, and Mayor Flora. Staff Present: Johnny Goetz, Chief Building Official; Adam McGill, Chief of Police; Kelly Beede, Parking Services Manager; John McLaughlin, Community Development Director; Kim Szczurek, Administrative Services Director; Becky Bucar, Associate Engineer; Dan Wilkins, Public Works Director/Town Engineer;Jessica Thompson,Associate Engineer; Bill Mardison, Police Officer; Christina Earnhardt, Administrative Services Manager; Andy Morris, Town Attorney; Tony Lashbrook, Town Manager; and Judy Price, Town Clerk. 3. PLEDGE OF ALLEGIANCE—led by John Falk, Tahoe Sierra Board of Realtors. 4. PUBLIC COMMENT— none. 5. PRESENTATIOfV ITEMS 5.1 Mayor Announcement of New Businesses in Truckee. Several new businesses have opened recently in Truckee and are participating in the Town's New Business Start-Up Program: The Mill Juice Shop, Tahoe Print Shop, and Truckee Tavern and Grill. 5.1 Recently Granted Employee Incentive Awards, Tony Lashbrook, Town Manager. . Jenna Endres, Chrissy Earnhardt, Johnny Goetz, Jonnie Bias, Dave Scott, Chad Nelson, Brad Bibeault, and Rocky Riggs. 5.2 New Fair Political Practices Commission (FPPC) rules regarding conflict of interest, Andy Morris, Town Attorney. 6. CONSENT CALEND�4R Mayor Flora pulled item 6.8 as it is a duplicate of presentation item 5.2. It was moved by Council IVlember Barr, and seconded by Council Member Brown,to approve the Consent Calendar Items 6.1 through 6.7 as follows: � 6.1 Adopt Resolution 2014-42 authorizing the Town Manager to execute agreements with the State Board of Equalization for Implementation of a Local Transaction and Use Tax. Town of Truckee , July 8, 2014, Regular Page 1 � r 6.2 Adopt Resolution 2014-41 certifying the results ofthe Municipal Election held on June 3, 2014. �' Additional information�provided by staff on file in the Town Clerk's office. 6.3 Authorize the Town Manager to enter into an agreement with the Tahoe Transportation District to provide out of area transportation for seniors funded by Area Four Agency on Aging. - ` 6.4 Authorize the Town Manager to execute the Construction&Maintenance Agreement for the Mousehole Pedestrian Crossing. 6.5 Authorize the Purchasing Agent to make purchases with Wondries Fleet Group in an amount which exceeds$30,000, but does not exceed$150,000 during the fiscal year. 6.6 Adopt Resolution 2014-43, which adopts the Town of Truckee Statement of Investment Policy for the 2014-2015 fiscal year. 6.7 Authorize the Police Department to purchase replacement radio equipment as proposed in the 2014-2015 budget. The Consent Calendar passed with the following vote: 6:14:16 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 6.8 Conflict of Interest Rule for Real Property-Based Conflicts. Recommended Action: Receive the information related to recent changes to the Fair Political Practices Commission's rules regarding conflicts of interest based upon interests in real property. This item was tabled as a duplicate of presentation Item 5.2. 7. DISCUSSION ITEMS 7.1 STAFF REPORT-Proclamation for Jody Jones,Caltrans District 3 Director,upon her retirement. Recommended Action: Approve and sign the proclamation. Dan Wilkins, Public Works Director/Town Engineer, presented from the staff report � (presentation on file with the Town Clerk). Mayor Flora opened the item for public comment. Seeing none, Mayor Flora closed public comment. Town of Truckee July 8, 2014, Regular Page 2 t The Staff recommendation was moved by Council Member Wallace Dee,seconded by Council Member deRyk Jones, and carried with the following vote: 6:17:31 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, !/ice Mayor Barr and Nlayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.2 PUBLIC HEARING— Delinquent accounts for Residential Solid Waste Services. Recommended Action: Conduct a public hearing and approve Resolution 2014-37 establishing delinquent residential solid waste service accounts. � ' Nichole Dorr, Recycling Coordinator, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • Staff has an updated list to send to the County. • Accepting payments through tomorrow and be corrected prior to going on the tax roll. • Afterthe updated information is submitted to the County,staffwill request people pay the charges on their tax bill. Mayor Flora opened the Public Hearing asking for anyone wishing to speak in support or opposition to establishing delinquent residential solid waste service accounts. Seeing none, Mayor Flora closed the public hearing. The Staff recommendation was moved by Council Member deRyk Jones,seconded by Vice Niayor Barr, and carried with the following vote: 6:24:14 PM Ayes: Council Member Brown, Council Nlember Wallace Dee, Council Nlember deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.3 STAFF REPORT— Prosser Lakeview Estates Snow Removal. Recommended Action: Direct staff to either extend a one year contract with R-1 Snow Removal or direct staff to take necessary steps to perform snow removal in Prosser Lakeview Subdivision and surrounding areas through Town of Truckee personnel and resources. Dan Wilkins, Public Works Director/Town Engineer, presented from the staff report (presentation on file with the Town Clerk). � � Town of Truckee _ July 8, 2014, Regular Page 3 Council Discussion: • The savings ratio will be similar in a heavy snow year. • Last year's staff report reflected an average of the past five years. • The depreciation costs are calculated in the savings. • The budget assumes that we will contract the services. o If this item passes the cost of the equipment will come out of reserves. • Initial costs do not show a purchase price; it is reflected in the cost per hour of equipment in depreciation costs. • Useful life of the equipment is about 9,000 hours or averaged out for fifteen years. • Year eleven will show a savings over expense. • In ten year you will break even and have money in the bank to purchase a replacement blower. • There is a salvage value of$30,000 to $50,000 (trade in value). . Mayor Flora opened the item for public comment. Written comment received from Eric Sutton (on file with the Town Clerk). Ryan Holland, R-1 Snow Removal, requested council postpone this item to provide additional time for him to review the figures. Nate Ruppert agrees with Mr. Holland's request to postpone the item. - Jamie Brimer questioned how many employees will there be and where will they come from. Response: Two additional seasonal workers. Pat Davison, Executive Director of the Contractors Association of Truckee Tahoe (CATT), requested a delay in order to review the additional information provided by Eric Sutton. Eric Sutton stated his disappointment that the questions in his letter were not addressed. What will this do to the level of senrice to other parts of Town as well as his neighborhood? Adding there is no rush to do this. : Mayor Flora closed public comment. Council Discussion: • In response to items raised in Mr. Sutton's letter. o First issue— relative costs for the Town versus contractors: ■ Looked at mileage and cost of budget is not a complete picture: • There are activities in the budget that the Town does not contract out such as sweeping, brushing in the right of way, and snow pole maintenance, and they are not identified in Mr. Sutton's analysis, making this an inaccurate comparison. ■ Level of service: • The plan is to add a piece of equipment and two additional staff to prevent a reduction in level of service elsewhere. • Sand route will utilize existing staff and equipment and add seven miles of sand route without major impacts to others. • Sand routes are arterial routes that are plowed more frequently than other streets. Town of Truckee July 8, 2014, Regular Page 4 • Staff has not determined the difference in the cost per mile on a residential street versus an arterial street. • What is the incremental cost to bring this effort in-house? o Town would not increase our overhead to take on this_area. • There was a lack of adequate time for the contractor to prepare for this item. • Cautious if the contractors can request staff do additional analysis for their benefit, it may be time consuming. • This is an opportunity for the contractors to put together their case; not require r additional time from staff. • More interested in what the contractors would bring to the discussion. • It might be beneficial for Dan Wilkins to sit down with Ryan Holland and discuss this. • There are expectations put out by public comment— _ ` o Our job is to provide you with information. , o Their job is to provide public comment. o It is Council's job to synthesize the information from staff and the public. • Realistically staff would bring it back at the first meeting in August. • Provide the opportunity to provide us the data and process. Council Direction: • Set a meeting for interested individuals and Town staff to discuss the issue. • The extension is the opportunity for the contractor and public to provide � additional data and input. Council Direction(above)was moved by Council Member deRyk Jones,seconded by Council �IAember Wallace Dee, and carried with the following vote: ' 7:00:52 PM " Ayes: Council tiAember Brown, Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. � Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.4 STAFF REPORT—Award of Brickelltown Streetscape Phase 1 Project, CIP 60-03-22. Recommended Action:Authorize the Town Manager to; 1) award the construction contract to Spanish Springs Construction;2)contract amendment with Holdrege and Kull Consulting; 3) approve the easement agreement with John McManus and Historic Truckee Land Company; and 4) approve the art bike rack designs and locations as outlined in the staff report. Jessica Thompson,Associate Engineer, presented from the staff report(presentation on file with the Town Clerk). � Council Discussion: • The teepee design is being considered for potentially redesign. • Alternate designs will be brought back to Council. � Town of Truckee July 8, 2014, Regular Page 5 C • Have these been analyzed for functionality? o Yes, and fit is a consideration as well. o Plaques will identify, that it is a bike rack, and who created it. o While being evaluated for functionality, are they being considered for safety? ■ Yes, staff requested the designers consider safety in the design. o We will have the opportunity to modify if safety issues arise. o This is about art more than functionality. o There are no standard bike racks proposed for the project. , Mayor Flora opened the item for public comment. Jamie Brimer, stated he realizes that the Redevelopment Agency (RDA) funds need to be spent, but, $5,000 times five bike racks does not look like the project will provide good functionality and$25,000 is not a good use of tax dollars.You are voting on tax dollars. This is a lot of money for bike racks. Mr. Brimer stated he is always saddened that there aren't > more people here to speak to this, adding he is the only one speaking out against this, but does not feel it is a good investment. - Mayor Flora closed public comment. Council Discussion: � • Clarification $5,000 is a maximum price per piece. • The public input process`provided this through the Historic Preservation Advisory Commission(HPAC)identified this as a good opportunity for our community and this project. • Council has received a number of personal emails from the public commending Council for this project. The Staff recommendation was moved by Vice Mayor Barr, seconded by Council Member Brown, and carried with the following vote: 7:20:50 PM Ayes: Council Member Brown, Council Member Wallace Dee, Council Member deRyk Jones, Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: None. The motion passed unanimously. 7.5 STAFF REPORT — Construction Contract Award for the Trout Creek Restoration . Reach 1, Phase 1, Project. , Recommended Action:Authorize the Town Manager to 1)execute the construction contract with Aspen Developers; 2) execute a contract amendment with Waterways Consulting; 3) execute a contract with Holdredge&Kull;4)amend the budget as outlined in the staff report; 5)execute the purchase agreement;6)execute a purchase agreement with the Assumption Catholic Church; 7)execute utility reimbursement agreements;as outlined in the staff report. Todd Landry, Senior Engineer, presented from the staff report(presentation on file with the Town Clerk). , . Town of Truckee July 8, 2014, Regular Page 6 Council Discussion: • Utility reimbursement will reduce the Town's cost in the project. • The Watershed Council is in general support of the Trout Creek restoration projects. • Acumen Engineering providing a plan that identifies the proposed alignment of E Street. . • Contingency for wildlife impacts. r o We will be building a new area for beavers to dam. o This project will increase the likelihood that we will have to manage beavers -in the future. • Staff is taking a wait-and-see approach to identifying funding to manage beavers. • The north side of the concrete channel will remain the north edge of the project. • The northern channel wall will remain with a footing and covered with engineered material. , o Preventing the undermining of the Truckee Donner Public Utility District water line. Council Member Brown recused himself based on a financial relationship with Aspen Developers. Mayor Flora opened the item for public comment. Seeing none, Mayor Flora closed public comment. Council Discussion: • Great to see agencies work together. The Staff recommendation was moved by Vice Mayor Barr, seconded by Council Member deRyk Jones, and carried with the following vote: 7:47:30 PM Ayes: Council Member Wallace Dee, Council Member deRyk Jones,Vice Mayor Barr and Mayor Flora. Noes: None. Absent: None. Abstain: Council Member Brown. The motion passed 4-0. 8. COUNCIL REPORTS Council Member Wallace Dee • Attended California Transportation Commission (CTC) meeting. • Great job by Truckee Police Department on the 4th of July events. o Along with Public Works and Police Department Volunteers. Vice Mayor Barr • Attended the all employee quarterly meeting. • Attended the Marketing sub-committee meeting with Council Member deRyk Jones. Council Member deRyk Jones ' • Attending Marketing sub-committee meeting. , Town of Truckee July 8, 2014, Regular . . Page 7 Mayor Flora • Judged 4th of July parade. o There was a stellar performance of participants in the Firecracker Mile. 10. ADJOURNMENT-7:49:35 PM To the regular meeting of the Truckee Town Council July 22, 2014, 6:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA. , Approved: Respectfully submitted by: Patrick Flora, Mayor , , Judy Pri , MMC, Town Clerk Town of Truckee July 8, 2014, Regular Page 8