HomeMy Public PortalAbout10/09/2014THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA,
OCTOBER 9, 2014
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
October 9, 2014, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond,
Indiana.
President Robinson called the meeting to order and the following business was conducted
ROLL CALL
Board members present were: Vicki Robinson, Dick Foore and Tony Foster
Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen City Clerk; City Engineer
Greg Steins; Police Lt. Donnie Benedict; Fire Chief Jerry Purcell; Angie Callahan, Indiana University East;
Controller Paula Hill; Street Superintendent Tracy Bosell; Human Resource Director Sue Roberson; and,
Media.
APPROVAL OF MINUTES of September 25, 2014 and the MEMORANDUM OF EXECUTIVE
SESSION of October 1, 2014
Mr. Foore moved to approve the minutes of September 25, 2014 as presented, supported by Mr. Foster.
Upon a vote viva voce, the motion carried.
Mr. Foster moved to approve the Memorandum of Executive Session of October 1, 2014, supported by
Mr. Foore. Upon a vote viva voce, the motion carried.
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Mr. Foore moved to approve the September 26, 2014 Claims for Payment in the amount of Two Hundred
Forty Nine Thousand Two Hundred Forty Three Dollars and fifty cents ($249,243.50), supported by Mr.
Foster. Upon a vote viva voce, the motion carried.
Mr. Foster moved to approve the October 3, 2014 Claims for Payment in the amount of Two Hundred
Sixty Six Thousand Four Hundred Sixty Seven Dollars and forty three cents ($266,467.43), supported by
Mr. Foore. Upon a vote viva voce, the motion carried.
Mr. Foore moved to approve the October 10, 2014 Claims for Payment in the amount of One Hundred
Thirty Seven Thousand Seven Hundred Seventy Dollars and four cents ($137,770.04), supported by Mr.
Foster. Upon a vote viva voce, the motion carried.
REQUESTS
• STREET CLOSURE
INDIANA AMERICAN WATER —Water line break
Southwest 2nd and US 40
Mr. Foster moved to accept this request, supported by Mr. Foore. Upon a vote viva voce,
the motion carried.
Indiana University East — Homecoming Parade
November 10, 2014 —
5:15 - 6:30 pm — North 11th Street between North "D" & "E" Streets — line up
6:15 pm — Ft. Wayne Ave — to keep traffic from entering the parade route
Board of Works Minutes
October 9, 2014
Page 3 of 3
6:30 pm — parade units will proceed - North "E" Street to Ft. Wayne Avenue, onto North
"D" Street and disassemble at the intersection of North "D" and North 8th Streets
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
• HANDICAP PARKING SIGN RENEWAL
615 South "C Street
318 Pearl Street
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
BID OPENINGS - None
BID AWARDS - None
CONTRACTS
• CONTRACT 102 -2014 — WEAVER BOOS CONSULANTS
Preparation of State Revolving Fund Loan for the former Carpenter Building
For additional environmental remediation to address the contamination
Not to exceed $140,017.00
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 120 -2014 — SMARELLI GENERAL CONTRACTORS
Rich Road/Williamsburg Pike Intersection Improvement Project
Not to exceed $15,324.00
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 122 -2014 —ANDY MOHR TRUCK CENTER
Two (2) Ford F -450 Dump Trucks
Not to exceed $120,360.00 ($60,180/ea)
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
CHANGE ORDERS - None
ADDENDUMS - None
RESOLUTIONS - None
PETITIONS - None
MISCELLANEOUS
• 2015 HOLIDAY SCHEDULE
Mr. Foster moved to approve as presented, supported by Mr. Foore. Upon a vote viva voce,
the motion carried.
• PAULA HILL — CONTROLLER — re Umbaugh & Associates
Ms. Hill explained the original cap of $5,000 for the services of Umbaugh & Associates was
too conservative. Umbaugh has projected a total cost of $25,000.
S:BOW /minutes /2014 /oct 9.doc
Board of Works Minutes
October 9, 2014
Page 3 of 3
Mr. Foster moved to rescind the amount of $5,000.00 supported by Mr. Foore. Upon a vote
viva voce, the motion carried.
• DISCIPLINARY EMPLOYMENT STATUS
Chief Purcell presented a statement relative to the employment status of a probationary
firefighter. Mr. Foster moved to accept the findings and to terminate the probationary
employment of the probationary firefighter in accordance with the Chiefs recommendation
and in accordance with IC 36- 8 -4 -14, supported by Mr. Foore. Upon a vote viva voce, the
motion carried. Mr. Foster moved to authorize Ms. Robinson to send a notice of termination,
supported by Mr. Foore. Upon a vote viva voce, the motion carried.
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Karen Chasteen
Karen Chasteen, IAMC, MMC
City Clerk
A recording of this meeting is on file in the Office of the City Clerk.
S:BOW /minutes /2014 /oct 9.doc