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HomeMy Public PortalAbout06 26 14 Meetingx C' MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JUNE 26, 2014 AT 8:30 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. The Town Clerk advised that inasmuch as neither the Chairman nor Vice Chairman are present, it is necessary that an Acting Chairman be appointed for this meeting. Mr. Murphy moved and Mr. Roach seconded that Mr. Lyons be appointed Acting Chairman and all voted AYE at roll call. I. Call to Order. Acting Chairman Lyons called the meeting to order at 8:35 A.M. II. Roll Call. Present and Participating Absent with Notice Also Present and Participating: Paul A. Lyons, Jr Malcom Murphy Curtiss Roach Thomas Smith Amanda Jones Robert Dockerty Hewlett Kent William Thrasher Rita L. Taylor John Randolph Timothy Swilley Acting Chairman Board Member Alternate Board Member Board Member Board Member Alternate Board Member Alternate Board Member Town Manager Town Clerk Town Attorney Agent for Mr. Young III. Minutes. A. Regular Meeting & Public Hearing of 5- 22 -14. Mr. Murphy moved and Mr. Roach seconded that the minutes of the meeting of May 22, 2014 be approved and all voted AYE at roll call. B. CONTINUATION of the Public Hearing 5 -22 -14 was held 5- 30 -14. Mr. Murphy moved that the minutes of the continuation of the May 22nd hearing that was held on May 30, 2014 be approved and Mr. Roach seconded the motion. All voted AYE at roll call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were none. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. July 24, 2014 @ 8:30 A.M. b. There is no meeting in August c. September 25, 2014 @ 8:30 A.M. d. October 23, 2014 @ 8:30 A.M. e. November to be determined 1 ARPB Minutes cf Regular Meeting a Public Hearing June 26, 2014 f. December to be determined Mr. Murphy advised he would not be available for the July 24th meeting. VI. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Timothy Swilley as agent for William T. Young, Jr. Trustee, owner of the property located at 2411 North Ocean Blvd., Gulf Stream, Florida 33483, which is legally described as a parcel of land in Government Lot 3, Section 3, Township 46 South, Range 43 East, Palm Beach County Florida and further described in metes and bounds. The Town Clerk asked if there had been any ex -parte communications and none were declared. She then administered the oath to Timothy Swilley. a. LEVEL 2 ARCHITECTURAL /SITE PLAN REVIEW to permit installation of a new roof, that will be Alhambra (clay) Spanish " S " Tile, on an existing Mediterranean style single family dwelling and garage, the existing roof of which is Barrel Tile. The color of the tile is Southern Blend and is similar to the existing roof. Mr. Swilley explained that the existing roof, which is more than 25 years old, is Alhambra clay, two piece, barrel tile. He further explained that Mr. Young would like to replace the roof on the house and the garage with the Alhambra clay, " S " the which is a one piece tile. He then displayed a sample of the existing tile and the proposed one piece tile, pointing out that they are basically the same color except for the weathering of the existing. Mr. Swilley said this one piece tile makes it possible to install the roof in one half the time when using the two piece barrel tile, and cost wise is approximately 15%- less. Acting Chairman Lyons asked if the neighbors had been notified and the Clerk replied they received notices but no one has replied. Mr. Murphy moved to approve to approve the Level II Architectural /Site Plan based on a finding that the proposed Spanish " S " clay roofing tile C does meet the minimum intent of the Design Manual and applicable review standards. Mr. Roach seconded the motion and all voted AYE at roll call. VII.' Items by Staff. A. Final Report from the Ad Hoc Committee Town Manager Thrasher called attention to the report from William Boardman, Chairman of the Ad Hoc Committee, and a copy of the letter that was sent to all residents from the Ad Hoc Committee. The report pointed out that over 500 letters were sent and there were only 10 replies from residents requesting changes be made in the Design Manual. 2 ARPB Minutes of Regular Meeting d Public Hearing June 26, 2014 The Committee concluded that it was not the desire of the residents to eliminate the Manual but only review a small number of sections therein. Mr. Thrasher pointed out that the Committee of the replies had originated from Place Au a very small percentage of the residents in asked to assist in determining if a majority Q Soleil were in favor of recommendations from Agreed and Mr. Murphy offered to contact the Association to enlist his assistance. suggested that, since most Soleil but only represented that area, their HOA be of residents in Place Au the Committee. The Board President of the The Town Manager advised that if the Board so desires, he will arrange to have the Town's consultant, Marty Minor, to attend the meeting where these items are discussed. He added that Mr. Minor wrote the portion on landscape changes that will be discussed and gave input on the waiver section as well. 1. Recommendations -Code Amendments a. Generator Noise Acting Chairman Lyons asked the Town Manager to give a brief explanation as to changes that are being explored in this regard. Mr. Thrasher explained that our Code at this time provides that we evaluate the level at which the equipment operates at "full load ". He reported that there were representatives from some suppliers of some of the equipment that stated they felt the evaluation should be at "normal running ". He believed that if this were to be changed, in order to maintain the maximum noise level that we now experience, we would need to lower the number of db's allowed. Acting Chairman Lyons suggested that Mr. Minor be asked to be present at the next meeting and be prepared to recommend a noise level that would be acceptable in our circumstances, for discussion. All present were in agreement. b. Establishment of a "Waiver" system The Acting Chairman asked for a brief explanation of "waivers ". Attorney Randolph explained that these would only apply to the Design Manual, beginning with Section 70 -96 but not including Section 70 -296 which is the Glossary. He added the waivers would not apply to the zoning regulations such as setbacks, floor area ratio etc. Those things would still need a variance. He reminded that variances are very difficult to justify. There would be standards to meet with regard to waivers that would be less restrictive than the hardships that must be considered when considering variances. I Acting Chairman Lyons asked for a motion to defer the remaining items and further discussion on Generator noise and waivers until the July meeting. Mr. Murphy so moved and Mr. Roach seconded the motion with all voting AYE. VIII. Items by Board Members. 3 ARPB Minutes of Regular Meeting 6 Public Hearing June 26, 2014 There were no items from the Board Members. IX. Public. There were no items from the Public. X. Reorganization. Acting Chairman Lyons directed that the reorganization be deferred to the July meeting when it is expected that there will be a full Board present. A. Election of a Chairman B. Election of a Vice Chairman XI. Adjournment. Mr. Roach moved that the meeting be adjourned and the motion was seconded by Mr. Murphy with all voting AYE at roll call and Acting Chairman Lyons adjourned the meeting at 9:05 A.M. Rita L. Taylor Town Clerk N DI