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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, JUNE 26, 2014 AT 8:30 A.M., IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
The Town Clerk advised that inasmuch as neither the Chairman nor Vice
Chairman are present, it is necessary that an Acting Chairman be
appointed for this meeting.
Mr. Murphy moved and Mr. Roach seconded that Mr. Lyons be appointed
Acting Chairman and all voted AYE at roll call.
I. Call to Order.
Acting Chairman Lyons called the meeting to order at 8:35 A.M.
II. Roll Call.
Present and
Participating
Absent with
Notice
Also Present and
Participating:
Paul A. Lyons, Jr
Malcom Murphy
Curtiss Roach
Thomas Smith
Amanda Jones
Robert Dockerty
Hewlett Kent
William Thrasher
Rita L. Taylor
John Randolph
Timothy Swilley
Acting Chairman
Board Member
Alternate Board Member
Board Member
Board Member
Alternate Board Member
Alternate Board Member
Town Manager
Town Clerk
Town Attorney
Agent for Mr. Young
III. Minutes.
A. Regular Meeting & Public Hearing of 5- 22 -14.
Mr. Murphy moved and Mr. Roach seconded that the minutes of the meeting
of May 22, 2014 be approved and all voted AYE at roll call.
B. CONTINUATION of the Public Hearing 5 -22 -14 was held 5- 30 -14.
Mr. Murphy moved that the minutes of the continuation of the May 22nd
hearing that was held on May 30, 2014 be approved and Mr. Roach seconded
the motion. All voted AYE at roll call.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
There were none.
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing
a. July 24, 2014 @ 8:30 A.M.
b. There is no meeting in August
c. September 25, 2014 @ 8:30 A.M.
d. October 23, 2014 @ 8:30 A.M.
e. November to be determined
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ARPB Minutes cf Regular Meeting a Public Hearing
June 26, 2014
f. December to be determined
Mr. Murphy advised he would not be available for the July 24th meeting.
VI. PUBLIC HEARING.
A. Applications for Development Approval
1. An application submitted by Timothy Swilley as agent for
William T. Young, Jr. Trustee, owner of the property
located at 2411 North Ocean Blvd., Gulf Stream, Florida
33483, which is legally described as a parcel of land in
Government Lot 3, Section 3, Township 46 South, Range 43
East, Palm Beach County Florida and further described in
metes and bounds.
The Town Clerk asked if there had been any ex -parte communications and
none were declared. She then administered the oath to Timothy Swilley.
a. LEVEL 2 ARCHITECTURAL /SITE PLAN REVIEW to permit
installation of a new roof, that will be Alhambra
(clay) Spanish " S " Tile, on an existing
Mediterranean style single family dwelling and
garage, the existing roof of which is Barrel Tile.
The color of the tile is Southern Blend and is
similar to the existing roof.
Mr. Swilley explained that the existing roof, which is more than 25 years
old, is Alhambra clay, two piece, barrel tile. He further explained that
Mr. Young would like to replace the roof on the house and the garage with
the Alhambra clay, " S " the which is a one piece tile. He then displayed
a sample of the existing tile and the proposed one piece tile, pointing
out that they are basically the same color except for the weathering of
the existing. Mr. Swilley said this one piece tile makes it possible to
install the roof in one half the time when using the two piece barrel
tile, and cost wise is approximately 15%- less.
Acting Chairman Lyons asked if the neighbors had been notified and the
Clerk replied they received notices but no one has replied.
Mr. Murphy moved to approve to approve the Level II Architectural /Site
Plan based on a finding that the proposed Spanish " S " clay roofing tile
C does meet the minimum intent of the Design Manual and applicable review
standards. Mr. Roach seconded the motion and all voted AYE at roll call.
VII.' Items by Staff.
A. Final Report from the Ad Hoc Committee
Town Manager Thrasher called attention to the report from William
Boardman, Chairman of the Ad Hoc Committee, and a copy of the letter
that was sent to all residents from the Ad Hoc Committee. The report
pointed out that over 500 letters were sent and there were only 10
replies from residents requesting changes be made in the Design Manual.
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ARPB Minutes of Regular Meeting d Public Hearing
June 26, 2014
The Committee concluded that it was not the desire of the residents to
eliminate the Manual but only review a small number of sections therein.
Mr. Thrasher pointed out that the Committee
of the replies had originated from Place Au
a very small percentage of the residents in
asked to assist in determining if a majority
Q Soleil were in favor of recommendations from
Agreed and Mr. Murphy offered to contact the
Association to enlist his assistance.
suggested that, since most
Soleil but only represented
that area, their HOA be
of residents in Place Au
the Committee. The Board
President of the
The Town Manager advised that if the Board so desires, he will arrange
to have the Town's consultant, Marty Minor, to attend the meeting where
these items are discussed. He added that Mr. Minor wrote the portion on
landscape changes that will be discussed and gave input on the waiver
section as well.
1. Recommendations -Code Amendments
a. Generator Noise
Acting Chairman Lyons asked the Town Manager to give a brief explanation
as to changes that are being explored in this regard.
Mr. Thrasher explained that our Code at this time provides that we
evaluate the level at which the equipment operates at "full load ". He
reported that there were representatives from some suppliers of some of
the equipment that stated they felt the evaluation should be at "normal
running ". He believed that if this were to be changed, in order to
maintain the maximum noise level that we now experience, we would need
to lower the number of db's allowed.
Acting Chairman Lyons suggested that Mr. Minor be asked to be present at
the next meeting and be prepared to recommend a noise level that would
be acceptable in our circumstances, for discussion. All present were in
agreement.
b. Establishment of a "Waiver" system
The Acting Chairman asked for a brief explanation of "waivers ".
Attorney Randolph explained that these would only apply to the Design
Manual, beginning with Section 70 -96 but not including Section 70 -296
which is the Glossary. He added the waivers would not apply to the
zoning regulations such as setbacks, floor area ratio etc. Those things
would still need a variance. He reminded that variances are very
difficult to justify. There would be standards to meet with regard to
waivers that would be less restrictive than the hardships that must be
considered when considering variances.
I
Acting Chairman Lyons asked for a motion to defer the remaining items
and further discussion on Generator noise and waivers until the July
meeting. Mr. Murphy so moved and Mr. Roach seconded the motion with all
voting AYE.
VIII. Items by Board Members.
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ARPB Minutes of Regular Meeting 6 Public Hearing
June 26, 2014
There were no items from the Board Members.
IX. Public.
There were no items from the Public.
X. Reorganization.
Acting Chairman Lyons directed that the reorganization be deferred to
the July meeting when it is expected that there will be a full Board
present.
A. Election of a Chairman
B. Election of a Vice Chairman
XI. Adjournment.
Mr. Roach moved that the meeting be adjourned and the motion was
seconded by Mr. Murphy with all voting AYE at roll call and Acting
Chairman Lyons adjourned the meeting at 9:05 A.M.
Rita L. Taylor
Town Clerk
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