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Home My Public Portal AboutPRR 15-1893From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Monday, July 20, 2015 6:41 PM To: Bill Thrasher <bthrasher @gulf - stream.org> Subject: Fwd: GS #1885 (Photo of Gulf Stream Bermuda garage doors.) Dear Custodian of Records, I am writing you in regard to a public record request I made to you on July 12, 2015 that you then took the time to create in a file and post on the Town's website two days later on July 14, 2015 10:55:19 AM. I have attached the screenshot of this post which shows the date it was created. This attachment is titled PRR 15 -1885 - Laserfiche WebLink.pdf. Also, this posting can be found at hgp: / /www2.gulf- stream. ore / weblink /0 /doc /57935/Pagel.aspx). You sent me a "form letter" email today (July 20, 2015), also attached, in which you state, "...The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. " I wish to know more about what "large number of incoming record requests" you are "currently working on" that prevent you from producing the single photo that is the subject of my record request of eight days ago. Therefore please consider this email to be a record request for the first page of every incoming record request you are working on that has prevented you from producing for my inspection the single aforementioned requested photograph (while not preventing you from taking the time to create the document published at htti)://www2.2ulf- stream. ore / weblink /0 /doc/57935 /Pa2el.asi)x). Specifically, I am interested in examining the first page of any record request that you have responded to in the form of an estimate or actual production of the record between the time I made my request on Sun, Jul 12, 2015 at 3:34 PM until the time you responded to me on Mon, Jul 20, 2015 at 10:44 AM. I also request to inspect the records of your responses to these same record requests made during that same time period. I make this request pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 4119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by U 19.07(1)(f) of the Florida Statutes. Please take note of 4119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See &I 19.01(2)(f), Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please take note of 4119.070)(01(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost you anticipate to be incurred by your agency prior to incurring this cost. If you anticipate the production for inspection of these public records to exceed $1.00 please notify me in advance of you incurring the cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream n email.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 20, 2015 Chris O'Hare [ mailto: chrisoharegulfstream(a),email.coml Re: GS #1885 (Photo of Gulf Stream Bermuda garage doors.) The original photo that was subsequently used or copied to produce the image located in Town Code section 70 -105 and titled Typical Gulf Stream- Bermuda style garage on small lot. Color, material, and roof consistent with principle building (preferred). Dear Chris O'Hare [mailto:chrisoharegulfstream(ia gmail.coml, The Town of Gulf Stream has received your public records requests dated July 12, 2015. If your request was received in writing, then the requests can be found at the following link: http: / /www2.gulf- stream. ore/ weblink/O /doc /57935/Pagel.asix. Please refer to the referenced number above with any future correspondence. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records 7/202015 PRR 15 -1885- Laserfiche WebLink Laserfiche WebLink My WebLink I Help I About I Sign Out Home PRR 15 -1885 Metadata Thumbnails Annotations Page 1 oft PDF Entry Properties Last modified 7/14/2015 10:56:15 AM From: Chris O'Hare [mailto:cl Creation date Sent: Sunday, July 12, 2015 3 7/14/2015 10:55:19 AM To: Bill Thrasher 2 Metadata Subject: Public Record Reque Fields Dear Custodian of Records, Template: PUBLIC RECORDS REQUESTS This email is a request for a single not combine this public record req Before making this public record r could locate the public record I sec examine. I request you provide for my insp The original photo that was sul 70 -105 and titled Typical Gulf with principle building (prefers I make this request pursuant I Document management portal powered by Laserfiche Florida Statutes. WebLink 9 (D 1998 -2015 Laserfiche. All rights reserved. htip9hvww2.gtd- stream. org /weblink /0/doc/57935/Pagel.aspx try TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 24, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1893 (Fwd: GS #1885 (Photo of Gulf Stream Bermuda garage doors.)) Therefore please consider this email to be a record request for the first page of every incoming record request you are working on that has prevented you from producing for my inspection the single aforementioned requested photograph (while not preventing you from taking the time to create the document published at http: / /www2 .gulf - stream. orgl weblinklO ldoc /579351Pagel.aspx). Specifically, I am interested in examining the first page of any record request that you have responded to in the form of an estimate or actual production of the record between the time I made my request on Sun, Jul 12, 2015 at 3:34 PM until the time you responded to me on Mon, Jul 20, 2015 at 10:44 ".. I also request to inspect the records of your responses to these same record requests made during that same time period. Dear Chris O'Hare [mail to: chrisoharegulfstream (aa,email.com], The Town of Gulf Stream has received your public records requests dated July 20, 2015. Your original public records requests can be found at the following link httv://www2.gulf- stream. org/ weblink/0 /doc /59114/Pa2el.aspx. Please refer to the referenced number above with any future correspondence. The records can be found by going to www.gulf - stream.org click on "I Want To ", click on "Find a Town Record ", click on "Public Records Requests ", there you will find "2013- 2014 ", you can click any of those, then click either "Public Records Number Log" to see the listings or you may click "Public Records Requests (of whichever year)" to see the actual requests and any responsive documents. We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records