HomeMy Public PortalAboutRequest for Proporal Grant Consulting Services Housing
Town Council Department Heads
Tony Lashbrook, Town Manager
Alicia Barr, Mayor
Andy Morris, Town Attorney
Adam McGill, Chief of Police
Joan deRyk Jones, Vice Mayor
John McLaughlin, Community Development Director
Kim Szczurek, Administrative Services Director
Carolyn Wallace Dee, Council Member
Judy Price, Town Clerk
Patrick Flora, Council Member
Alex Terrazas, Assistant Town Manager
Morgan Goodwin, Council Member
Daniel Wilkins, Public Works Director/Town Engineer
March 11, 2015
REQUEST FOR PROPOSALS
GRANT CONSULTING SERVICES
The Town of Truckee is requesting proposals from qualified consultant firms to
provide various grant administration and implementation services that may include:
application preparation, implementation of programs, grant administration and
portfolio management related to the Town’s participation in various housing grant
programs offered through Federal, State and local agencies such as, but not limited
to: Community Development Block Grant (CDBG) Program, State of California
HOME Program, CalHome, BEGIN, including Program Income Reuse activities,
prevailing wage compliance, implementation of housing rehabilitation programs,
homebuyer programs and other housing and project related actions and activities
over the term of the contract.
Proposal and Submittal Requirements
Responses to the RFP are to be submitted in the following format:
1. Proposals
A. A brief history and summary of your firm’s qualifications, including a
statement of your firm’s policy regarding affirmative action, and indication if your firm
is a small business and/or minority or woman owned business or a Section 3
business.
B. The experience as it pertains to:
CDBG grant application, implementation, and grant administration
HOME grant application, implementation, and grant administration
Program Income and its reuse
Loan Portfolio Management
Grants, for which your firm is experienced in preparing applications,
conduct the work and provide grant administration.
___________________________________________________________________________________________________________
10183 Truckee Airport Road, Truckee, CA 96161-3306
www.townoftruckee.com
Administration: 530-582-7700 / Fax: 530-582-7710 / email: truckee@townoftruckee.com
Community Development: 530-582-7820 / Fax: 530-582-7889 / email: cdd@townoftruckee.com
Animal Services/Vehicle Abatement: 530-582-7830 / Fax: 530-582-7889 / email: animalservices@townoftruckee.com
Police Department: 530-550-2328 / Fax: 530-550-2326 / email: policedepartment@townoftruckee.com
Printed on recycled paper.
Page 2
Grant funded programs or projects which your firm has experience
implementing.
2. Proposed Scope of Work
A discussion of the general tasks and timeline your firm proposes to carry out the
requested services. (The consultant will be expected to work with the Town to
finalize the specific tasks to be included in each grant application as some items
may be shared with Town staff).
3. Project Personnel and availability
List key personnel and assigned services.
4. Cost of proposed services
Include cost estimates for preparation of grant applications. Include the hourly cost
for all personnel. The awarded firm will negotiate on a project by project basis for
the fee for each project, program or service.
Requested Scope of Work
The Scope of Work includes ongoing services to the Town with the CDBG Economic
Development and other economic development grant programs for up to a three-
year period on an as needed basis. It may include (1) the development of the work
program for the Town’s participation in the CDBG, HOME programs and other
related programs and projects; (2) advising the Town on how to complete a CDBG
General Allocation Allocation application for eligible activities and implementing and
administering the grant, if awarded; (3) completion of a Planning/Technical
Assistance application; (4) operating housing rehabilitation and home buyer
programs; (5) provide prevailing wage compliance and reports; (6) preparation of
other reports and studies as may be necessary; (7) advising the Town of the
availability of additional sources of funds, and (8) Portfolio implementation and
management.
Selection Process
The Town of Truckee staff will review the proposals and recommend a consultant to
the Town Council based on the following selection criteria:
1. General firm and/or individual experience
2. Specific grant application, implementation and administration
3. Knowledge of the Town of Truckee
4. Capacity to perform the Scope of Work
5. Staff availability
6. Hourly rate schedule
Page 3
The Town reserves the right to reject any and all proposals submitted, to request
clarification of services submitted, to request additional information from competitors,
and to waive any irregularity in the proposal and review as long as Town procedures
remain consistent with the State Department of Housing and Community
Development (HCD) procurement requirements.
The selected consultant will enter into a standard contract with the Town and must
provide proof of required commercial liability, workers’ compensation and auto
insurance as required by the Town. The contract entered into will contain all
standard HCD required contract language.
Questions regarding this RFP should be directed to John McLaughlin, Community
Development Director at jmclaughlin@townoftruckee.com.
Proposals in response to the RFP (original and one copy) must be received at Town
Hall by Thursday, April 2, 2015.
Proposals shall be addressed to:
John McLaughlin
Community Development Director
Town of Truckee
10183 Truckee Airport Road
Truckee, California 96161