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HomeMy Public PortalAbout2021-10-14 packetNotice of Meeting & Tentative Agenda City of Jefferson Planning and Zoning Commission Thursday, October 14, 2021 — 5:15 P.M. City Council Chambers, John G. Christy Municipal Building, 320 East McCarty Street Enter through the Main Lobby All interested parties will be given a chance to be heard TENTATIVE AGENDA 1. Call to Order and Introductions 2. Procedural Matters • Determination of quorum and designation of voting alternates • Call for cases • Receive and review requests for continuance • Receive requests for reordering the agenda • Format of hearing • List of exhibits 3. Adoption of Agenda (as printed or reordered) 4. Approval of the Regular Meeting Minutes of June 10, 2021. 5. Communications Received 6. New Business/Public Hearings 7. Other New Business Case No. P21008 - A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision. Application filed by Capital Mall J.C. 1 LLC to replat Lot 11 and Lot 1-A for the purpose of dividing Lot 11 into three separate lots (Lot A, Lot B, and Lot C) and placing a portion of Lot 1-A into newly made Lot 11-A (Starbucks location) and Lot 11-C (future development). Both Lot 11 and Lot I -A are east of the West Truman Boulevard and Country Club Drive intersection. The property is described as Lot I 1 and Lot I- A of Capital Mall Subdivision Jefferson City, Cole County, Missouri. Central Missouri Professional Services, Inc.(consultant). 8. Other Business A. Private Street Name Proposal: An application has been submitted by the Jefferson City School District for the creation of 2 private street names for driveway additions off of Thomas Jefferson Middle School / Lawson Elementary Driveway located at Fairgrounds Road/West Edgewood Drive. The main new drive is proposed as Patriot Drive and the other road would be named Lion Way. B. Staff Updates from Prior Cases 9. Adjourn Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items MINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION June 10, 2021 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Penny Quigg, Vice Chair 3 of 3 Jack Deeken 3 of 3 Bunnie Trickey Cotten 2 of 3 Doug Record 3 of 3 Gregory Butler 3 of 3 Shanon Hawk, Alternate 2 of 3 Julia Gampher, Alternate 3 of 3 COMMISSION MEMBERS ABSENT Dale Vaughan, Chair 2 of 3 Dean Dutoi 0 of 3 Blake Markus 1 of 3 Emily Fretwell 1 of 3 Spencer Hoogveld, Alternate 1 of 3 COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Ahnna Nanoski, Planner Katrina Williams, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant Ali Lewis, Planning Intern Rachel Senzee, Neighborhood Services Supervisor 1. Call to Order and Introduction of Members, Ex -officio Members and Staff Vice Chair Penny Quigg called the meeting to order. Five regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Vice Chair announced that all regular members present and alternate Ms. Gampher are eligible to vote. Alternate Ms. Hawk joined virtually, but video was unavailable, so she was not able to vote. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Cotten moved and Mr. Record seconded to reorder the agenda to move case P21007 ahead of Case P21006. The motion passed 5-0 with the following votes: Aye: Deeken, Cotton, Record, Butler, and Gampher Nay: None 4. Approval of the Regular Meeting Minutes of May 13, 2021. Ms. Cotten moved and Mr. Butler seconded to approve the regular meeting minutes of May 13, 2021 as printed. The motion passed 5-0 with the following votes: Aye: Deeken, Cotton, Record, Butler, and Gampher Nay: None 5. Communications Received Communications packets, pertaining to Case P21006 Comprehensive Plan Update, were sent to Commission members prior to the meeting. 6. Other New Business Case No. P21007 — Schotthill Woods Subdivision Section Five, Final Subdivision Plat. Request filed by Schotthill Woods Corporation, property owner, for a Final Subdivision Plat of 7.01 acres consisting of 1 lot. The property is zoned PUD Planned Unit Development and is located on the north side of Schotthill Woods Drive 1400 feet east of Eastland Drive and is described as part of the Northwest Quarter and the Southwest Quarter of Section 21, Township 44 North, Range 11 West, and part of Lot 62 of Schotthill Woods Subdivision, Jefferson City, Cole County, Missouri. Mr. Barron stated the proposal is for the approval of a Final Subdivision Plat within the Schotthill Woods development along Schotthill Woods Drive. The final plat would create one lot with existing frontage on Schotthill Woods Drive. Mr. Wade gave his staff report and stated that most infrastructure was already in place and would recommend approval, subject to minor technical corrections being addressed on documents prior to the final plat being considered by the City Council. Mr. Keith Brickey, 2500 East McCarty, with Central Missouri Professional Services presented his case. He stated the reason for the subdivision and final plat is the clean up an association and dissolve a partnership. Mr. Barron stated the final subdivision plat meets the requirement for subdivision plats as outlined within the subdivision code. He noted that the correction of minor technical details, as identified by City Staff will need to be addressed as well as submittal of a signed plat document prior to placement on the City Council Agenda. Mr. Deeken moved and Ms. Cotton seconded to approve the Final Subdivision Plat of Schotthill Woods Subdivision, Section Five, subject to comments and technical corrections of the Planning and Engineering Divisions. The motion passed 5-0 with the following votes: Aye: Deeken, Cotton, Record, Butler, and Gampher Nay: None 7. New Business/Public Hearings Case No. P21006 — Adoption Activate Jefferson City 2040, Comprehensive Plan Update. Request filed by City Staff for the consideration of Activate Jefferson City 2040, an update of the 1996 Jefferson City Comprehensive Plan. Activate Jefferson City 2040 outlines goals and recommendations to strengthen quality of life within Jefferson City and update the Future Land Use Map. Ms. Nanoski and Ms. Lewis gave a presentation of the 2040 Comprehensive Plan. Mr. Glover Brown, 1700 Valley Hi Rd, spoke to Commission members about his views on the Comprehensive Plan. He requested that City staff and Commission member add something about the history of Black Americans on Jefferson City. Mr. Record moved and Mr. Butler seconded to approve the resolution to adopt Activate Jefferson City 2040 as the updated comprehensive plan for the City of Jefferson. The motion passed 5-0 with the following votes: Aye: Deeken, Cotton, Record, Butler, and Gampher Nay: None 8. Other Business Appointment of P&Z Liaison to the Historic Preservation Code Revision Committee Ms. Senzee greeted the committee and expressed the need for a member of the Planning and Zoning Commission to serve as a liaison on the Historic Preservation Code Revision Committee. Mr. Deeken moved and Mr. Record seconded to have Ms. Cotton serve as the liaison to the Historic Preservation Code Revision Committee and Mr. Butler to serve as the alternate. The motion passed 5- 0 with the following votes: Aye: Deeken, Cotton, Record, Butler, and Gampher Nay: None Virtual Meetings Mr. Barron announced that this meeting would be the last meeting with the virtual option available. Adjourn. There being no further business, the meeting adjourned at 7:13 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary Jefferson City Planning & Zoning Commission October 14, 2021 Case No. P21008 Capital Mall Subdivision Lot 11 and Lot 1-A A Replat of Lot 11 and Lot 1-A Final Subdivision Plat PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION October 14, 2021 Case No. P21008 — A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision Request filed by Capital Mall J.C. 1 LLC, owner, for the a replat of Lot 11 into three separate lots (thus proposing formation of a Lot 11-A, Lot 11-B, and Lot I 1-C). There would also be modification of Lot I -A where a portion of Lot I -A would be added into suggested Lot 11-A and Lot 11-C of the Capital Mall Subdivision. Then the remainder of Lot 1-A would become Lot 1 -A- l. Both Lot 11 and Lot I -A are east of the West Truman Boulevard and Country Club Drive intersection. The property is described as Lot 11 and Lot 1-A of the Capital Mall Subdivision, Jefferson City, Cole County, Missouri. Central Missouri Professional Services, Inc. (consultant). Property Description Acreage: The Capital Mall Subdivision consists of several lots (totaling 55.2 acres) including Lot 11 which is 0.65 in acreage and Lot 1-A which is 21.32 in acreage. History: The Capital Mall was developed in the late 1970's, but was never formally divided into lots and outlots. A development agreement approved by the City Council in 2013 permitted the property owner to divide the property into several lots based on existing tax parcel boundaries and outlined a plan that would require the owner to submit a formal subdivision plat at a future date. A Special Exception Permit and rezoning plan approved by the Planning and Zoning Commission in 2015 outlined the creation of several additional outlots and a final subdivision plat was approved in 2017. Previous Cases Cases involving the Capital Mall Subdivision include: BOA: B20006 The Board approved a variance for the proposed Lot 1-B and the proposed Lot I I - C with the requirement that lots have to have frontage on a public street. A variance permitting the proposed Lot 1-B to be platted around the existing building at a zero lot line setback was also approved. P&Z: P15001 The Commission approved for the rezoning of the 3600 Block of Country Club Drive and the 3700 Block of West Truman Boulevard from C-1 Neighborhood Commercial to C- 2 General Commercial (excluding lot 6). A Special Exception Use Permit for these two same blocks was also approved. Additionally, these blocks were granted approval for a preliminary subdivision plat with a condition that gave a street frontage variance for Lot 3 and Lot 4. P17002 A Final Subdivision Plat of the Capital Mall Subdivision was approved for the 3600 Block of Country Club Drive. P20006 This case involved the approval of a Replat of Lot 1 of the Capital Mall Subdivision as well as the approval for the requested variance from the Subdivision Code requirement that all lots have street frontage to permit Lot 1-B to have no street frontage. Board of Adjustment Action The division of Lot 11 would result in a lot without street frontage (11-C) which is a requirement of both the Subdivision Code as well as the Zoning Code. A variance to the zoning code requirement was scheduled to be heard and was approved by the Board of Adjustment on Tuesday, October 13, 2020. Planning and Zoning Commission October 14, 2021 Case No. P21008 Page 2 Zoning and Land Use: Current Zoning: C-2 General Commercial Current Subject Lot Use: Within the proposed Lot 11-A portion of Lot 11 is a Starbucks under construction. Contained within the proposed Lot I 1-B portion of current Lot 11 is a Pizza Hut and Lot 11-C is undeveloped commercial property. Lot 1-A comprises of the main Capital Mall building. Surrounding Land Details: Listed in the table below are both the zoning and uses of land surrounding the lots to be replatted. From Lot 1-A Surrounding Zoning Surrounding Uses North C-1 and C-2 Gas station, grocery store, and garden center South C-1 and C-2 Restaurants and a bank East C-1 Movie theater West PUD Restaurants and a drug store Staff Recommendation Staff recommends approval of the proposed replat of Lot 11 and Lot 1-A of the Capital Mall Subdivision in addition to a street frontage variance from the Subdivision Code. Form of Motion 1. Motion to approve a variance from the Subdivision Code requirement that all lots have street frontage to permit Lot 11-C to have no street frontage 2. Motion to approve the Final Subdivision Plant of "A Replat Plat of Lot 1 I and Lot 1-A of the Capital Mall Subdivision". Jefferson City Planning & Zoning Commission Meeting Engineering Division Staff Report Thursday, October 14, 2021, 5:15pm Item 7. — Other New Business Case No. P21008 — Re -Plat of Lot 11 and Lot 1-A of the Capital Mall Subdivision, 3600 Country Club Drive (C-2) ENGINEERING STAFF RECOMMENDATION - Recommend approval. Existing Infrastructure Summary • Public infrastructure exists in the vicinity. • Storm water facilities exist in the vicinity. • Sanitary sewer facilities exist in the vicinity. • Streets are existing in the vicinity. • Sidewalk exists for this subdivision. Technical Review of the Plat • A few very minor technical review comments for the plat have been addressed by the consultant with the latest submittal. The plat as presented is in good order. W w o m m n �Z r� v CD O � N + CD n o w C 00 a 0• o 0 O C .' m D 0 s m W� n City of Jefferson Planning & Zoning Commission VICINITY Q Case No. P21008 0 350 700 1,400 Feet 3600 Country Club Drive Replat of Lot 11 and Lot 1-A of the Capital Mall Subdivision APPLI AT1ON FOR SUBDIVISION PLAT Date Received: City of Jefferson, Missouri Department of Planning & Protective Services - Planning Division 320 East McCarty Street, Room 120 Jefferson City, Missouri 65101 Phone(573)634-6410 Fax(573)634-6457 The undersigned hereby petitions the Planning and Zoning Commission and City Council of the City of Jefferson, Missouri for the following type of subdivision: _Preliminary Plat X Final Plat 1. Name of Subdivision: Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision 2. General location: 3600 Country Club Dr. - 3. Existing/Proposed zoning: Existing — C-2 4. Existing/Proposed use of the property: Existing Use — Commercial — Capital Mall 5. Size of the property in acres: 23.62 ac. 6. Total number of lots proposed: 4 7. The following items need to be submitted with the plat drawing, if applicable: A. Public improvement construction plans are to be submitted to the Engineering Division with a final plat. Signature of the Division Director, or his/her designee, is needed to certify that plans have been submitted: N/A (N/A if no plans are required) Signature Date B. Description of any variances to the Subdivision Regulations being requested (please note section number of the regulation below and attach a letter stating justification for the variance(s): C. Appropriate application filing fee:$ 256.00 Capital Mall JC1 L.L.C. Property Owner Name (type or print) Paul Samson, PE Engineer Name (type or print) Surveyor Name (type or Contact person for this application: Preliminary Plat - Residential -$209 plus $4 per lot Preliminary Plat— Commercial/Industrial-$209 plus $4 per lot Final Plat - $240 plus $4 per lot Property OWpef Signature Date Address: 2500E McCarty St Jefferson City, MO 65101 Phone Number: 573-634-3455 For Staff Use Only Attachments: Variance request letter Additional documentation Notes: Date Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. 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Thomas Jefferson Middle School would be connected to West Edgewood through the newly proposed street to be named Patriot Drive and Lawson Elementary School would be connected to Patriot Drive by means of a new street to be called Lion Way. Zoning and Land Use: Current Zoning: RA -1 Residential High Density Current Subject Lot Use: Within the property where the new street names have been proposed are two schools and a day care center that would be directly impacted by the creation of the two new streets. Surrounding Land Details: Listed in the table below are both the zoning and uses of land surrounding the streets to be formally named. From Proposed "Lion Way" and "Patriot Drive" Surrounding Zoning Surrounding Uses North PUD Fire Station, South C-2 Food Bank East PUD and RS -2 Residential, Day Care Center, Insurance Agency ,_and Gas Statio West RA -1 Undeveloped Staff Recommendation Staff recommends approval of the suggested two names, Lion Way and Patriot Drive, to be designated for private streets belonging to the Jefferson City School District located east of the Fairgrounds Road and West Edgewood Drive intersection. Form of Motion 1. Motion to approve two new private street names, Lion Way and Patriot Drive, to be located near the Fairgrounds Road and West Edgewood Drive intersection as proposed by the Jefferson City School District. s CeM u01-1 pue anlJa 10111ed H�� h1 looyos tieluawaI3 uosme-il loo4os eipPIW uosia;;ar sewow. lesodoJd aweN 1aa11S alenljd N laaj NO'l OLG SSZ 0 dVW NOIIVOOI uoissiWWOO fuiuoZ V Buiuueld uosaa}�ar jo Aim City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573.634-6410 lcolanninardteflcitvmo.om www.jeffersoncitymo.gov PETITION FOR STREET NAME CHANGE Return completed application and riling fee to.- City o:City of Jefferson, Missouri Department of Planning and Protective Services 320 East McCarty Street, Jefferson City, Missouri 65101 Application Type ❑ Property Owner Petition For Street Name Change" 19 Private Street Name Assignment ❑ Staff Initiated '(requires signatures of majority of property owners along street) application fee for property owner initiated requests: $417 + $51 per block 1. Current Street Name: None, new street 2. Proposed New Street Name: Primary Street - Patriot Drive, Secondary Drive - Lion Way (See Exhibit) 3. Street Section Affected: From Point or Intersection To Point or Intersection 4. Address Range Affected: From: To: 5. Purpose of the Request: JCPS recently constructed new streets to serve Thomas Jefferson Middle School and Lawson Elementary, these names will make the streets more easily Identifiable in an emergency. 6. Applicant Contact: Name Jefferson City Public Schools, Frank Underwood, Director of Facilities, Safety, Transportation and Security Address 315 E. Dunkin Street, Jefferson City, MO 65101 Email. frank.underwood@lcschool.us 7. Applicant Signature: Frank Underwood Q Name (type or print) t` Individuals should contact the ) alternative formats as requires business days to process the a Telephone Number: 573.659-1190 irdinator at (573) 634-6570 to request accommodations or the Americans with Disabilities Act. Please allow three Excerpts from the Code of the City of Jefferson, Missouri Chapter 25, Planning and Development Sec. 25.33 A. Street names shall be easy to read and pronounce so that the public, and children In particular, can manage the name in emergency situations. B. All street names in exact or approximate alignment with existing named streets shall bear the names of such existing named street. All other street names shall be assigned names which do no not conflict with names of existing streets within the 911 dispatch area. C. Names of private and public streets and rights-of-way shall be established by the Council after review by the Planning and Zoning Commission. D. It shall be unlawful for any owner or occupant of any structure or parcel to which an official public or private street name has been assigned to use any other name or temporary name, E. The City Administrator shall cause signs to be erected to mark the locations of public and private streets. Private street name signs shall be different in color from those used on public streets. F. The City Administrator may retire street names or disallow certain spellings, due to over- use or if proposed use of a particular name or spelling would be confusing. The list of retired street names shall be published in the guidelines. Sec. 25-34. Street Name Change A. The process to change the name of a street, public right-of-way or private street shall be as outlined in this Section. (1) City staff may initiate a request to change a street name by filing an application with the Planning and Zoning Commission (2) A majority of property owners along a street may propose that the name of the street be changed by filing a Petition signed by a majority of the property owners along the street to the Planning and Zoning Commission. A filing fee shall be required for a Petition to change the name of a street. This fee shall be paid at the time the petition Is submitted to the city. The purpose of the fee is to cover the cost to process notices and shall be non-refundable. The fee shall be set out In Appendix Y. B. All property owners abutting the street proposed to be renamed shall be notified of the application or petition to change the street name, and the date of public hearing before the Planning and Zoning Commission at least 10 days prior to the hearing date. A notice of public hearing shall be published in a newspaper of general circulation in the city at least fifteen (15) days prior to the public hearing. C. The Council, after receiving a recommendation from the Planning and Zoning Commission, shall hold a public hearing to consider the name change. Notice of public hearing shall be published once in a local newspaper of general circulation at least fifteen (15) days prior to the hearing. Following the Council's public hearing, the Council may, by ordinance, change the name of the street. D. Upon the passage of an ordinance changing the name of a street. (1) a notice that the name of the street has been changed shall be mailed to each property owner and delivered to each building unit; and (2) a notice shall be published In a newspaper of general circulation In the city at least once per week for four (4) consecutive weeks; and (3) the city clerk shall file with the recorder of deeds of the appropriate County a certified copy of the ordinance; and (4) new street name signs shall be erected as soon as practical following the passage of the ordinance, or upon the effective date of the change, whichever is applicable. Both new and previous street name signs may be displayed for one year if it serves the public interest. Property Owner Petition Requires sfgnatures of a majority of property owners along the affected street section. Attach additional sheets as necessary We, the undersigned property owners, hereby petition the Planning and Zoning Commission and City Council to rename the afore -named street or street section (please print). 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