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Home My Public Portal About2016-05-24 TOWN OF TRUCKEE vomr32 CIF TOWN COUNCIL iF O C p REGULAR MEETING MINUTES e e,do `0-0009' May 24, 2016, 6:00 p.m. "ea 2803 S 21-1. (An n Town Hall -Administrative Center 10183 Truckee Airport Road, Truckee, CA 1. CALL TO ORDER— Mayor deRyk Jones called the meeting to order at 6:00 p.m. 2. ROLL CALL: Council Members; Flora, Barr, Vice Mayor Goodwin, and Mayor deRyk Jones. ABSENT: Council Member Wallace Dee. Staff Present: Erica Jue; Administrative Analyst II; Kelly Beede, Administrative Analyst II; Todd Landry, Senior Civil Engineer; Becky Bucar, Engineering Manager; Alex Terrazas, Assistant Town Manager; John McLaughlin, Community Development Director; Adam McGill, Chief of Police; Andy Morris, Town Attorney; Tony Lashbrook, Town Manager; and Judy Price, Town Clerk. 3. PLEDGE OF ALLEGIANCE— led by Bill Seline. 4. PUBLIC COMMENT Craig Rowe, Truckee High School English Teacher, "Latino/a Bridges" a college admission mentoring program for outstanding Latino students. Last year's program had one student receive a scholarship to attend UC Berkeley and one UCLA. Mr. Rowe is present to support his students and request Council provide the students with professional and civic engagement opportunities. Patrick Flora announced Truckee High Track and Field team won their first ever State Championship. Joan deRyk Jones announced Cooper deRyk, Truckee swimmer, won the State record for the 50 meter free style and 100 meter free events. 5. PRESENTATIONS 5.1 Mayor deRyk Jones Proclaimed June 4, 2016 as Truckee Day. The Proclamation was received by Chelsea Walterscheid, Truckee Day Chair. 5.2 Mayor deRyk Jones inducted Nichole Dorr on the Truckee Day Hall of Fame. 5.3 Chief Adam McGill, and Bill Seline, Deputy Chief Truckee Fire provided a presentation on Preparation for 2016 Wildfire Season. Mayor deRyk Jones opened the presentation items to public comment. Seeing none, Mayor deRyk Jones closed public comment. Town of Truckee May 24, 2016 Town Council Regular Page 1 6. CONSENT CALENDAR It was moved by Council Member Barr and seconded by Vice Mayor Goodwin to approve the Consent Calendar Items as follows: 6.1 Authorize town staff to make purchases from Silver State International in an amount up to $280,000 for Fiscal Year 2015/2016. 6.2 Award the 2016 Slurry Seal Project to Intermountain Slurry Seal in the amount of $708,673.40 and authorize a 10% contingency for a total authorized contract expenditure amount of$780,000. 6.3 Authorize the Town Manager to award and execute the West River Street Bike Lane construction contract to Q & D Construction in the amount of$1,699,000 and authorize a 10% contingency for a total authorized construction expenditure amount of$1,868,900. 6.4 Approve Resolution 2016-24 awarding an $11,160 one-time performance-based pay amount to Town Manager Tony Lashbrook. 6.5 Authorize the Town Manager to execute jointly with the Truckee Fire Protection District the Wildland Fire Agreement with CalFire for 2016/2017 to provide wildland fire fighting resources within the Town of Truckee. 6.6 Accept and file the Treasurer's Report for Quarter Ended March 31, 2016. The Consent Calendar carried with the following vote: Ayes: Council Member Barr, Vice Mayor Goodwin, Council Member Flora, and Mayor deRyk Jones. Noes: none. Absent: Council Member Wallace Dee. Abstained: none. The motion passed 4-0. 7. DISCUSSION ITEMS 7.1 STAFF REPORT—Truckee Thursday Shuffle Operating Agreement. Recommended Action: Authorize the Town Manager to enter into an agreement with Northstar California Resort for operation of the 2016 Truckee Thursday shuttles. Kelly Beede, Administrative Analyst II, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • A pick up at the Truckee Donner Recreation and Park facility will conflict with their operations. • The plan is for 30 minute headways in the Prosser area. • Staff can provide an education opportunity about the regional transit opportunities through the TMA to riders of the Truckee Thursday Shuttle. • Next Bus —Town is working to be added to the system with the fixed route to the regional Next Bus app. Adding temporary service will be looked at in the future. • Town really wants to promote this bus service this year based on a significant lack of parking due to construction, so the bus is offered at no charge to promote ridership. • Donner Lake route staff can re-visit the stops to confirm the route makes sense. • The drivers will scan the area for folks moving towards the stop. Town of Truckee May 24, 2016 Town Council Regular Page 2 • To ensure safety there will not be "flag stops" for this service. • Bike Truckee is offering a free bike corral for the event. o The bike valet at their shop is being offered for all eleven weeks. o Any information on alternative transportation will be promoted by the event coordinator. • Opportunities to put bikes on the shuttle buses will be looked into. • Town can promote the bike corral on our transit marketing material. • Trout Creek Trail completion is scheduled for August. • Promote donations. o Staff has discussed the donation opportunities with Northstar— They are not set up for collection on the busses at this time. o We can set up a fare-box where folks are getting off the bus. Mayor deRyk Jones opened the item for public comment. Vanessa Mora Garcilazo, Truckee High Student, collected and provided some feedback on the Truckee Thursday shuttle from Spanish speaking members of the community (Presentation on file with the Town Clerk). Chelsea Walterscheid, Event Manager for Truckee Thursdays, stated the shuttle is exciting. Acknowledged Kelly Beede, Administrative Analyst II and the TMA for their effort. The event information booth can have a donation opportunities for the shuttle as well. The TDMA sent out a teaser that garnered positive results. Mayor deRyk Jones closed public comment. Council Direction: • Additional recommendation of direction for transit opportunity for July 4th parade and fireworks events. The staff recommendation was moved by Vice Mayor Goodwin, seconded by Council Member Flora, and adopted with the following vote: Ayes: Vice Mayor Goodwin, Council Member Flora, Council Member Barr, and Mayor deRyk Jones. Noes: none. Absent: Council Member Wallace Dee. Abstained: none. The motion passed 4-0. 7.2 PUBLIC HEARING — Parcel Charges for Town Special Service Areas and Permanent Road Divisions. Recommended Action: Conduct a public hearing on Town Special Service Area and Permanent Road Divisions and adopt Resolution 2016-23 setting assessments for the 2016/2017 fiscal year. Todd Landry, Senior Civil Engineer, presented from the staff report (presentation on file with the Town Clerk). Mayor deRyk Jones opened the Public Hearing asking for anyone wishing to Town of Truckee May 24, 2016 Town Council Regular Page 3 speak in support or opposition to setting assessments for the Town Special Service Area and Permanent Road Divisions for the 2016/2017 fiscal year. Written comment received from the Tahoe Donner Homeowners Association. Seeing none, Mayor deRyk Jones closed the public hearing. Council Discussion: • Wonder how this fits into the 30 year road maintenance plan. Simpler without this funding source. • It is not unusual for counties to have different rules for different developments as they develop over time. • If the homeowners are supportive the Council should be but if the time comes, it might be worth discontinuing the TSSA collection. The staff recommendation was moved by Council Member Flora, seconded by Council Member Barr, and adopted with the following vote: Ayes: Council Member Flora, Council Member Barr, Vice Mayor Goodwin, and Mayor deRyk Jones. Noes: none. • Absent: Council Member Wallace Dee. Abstained: none. The motion passed 4-0. 8. COUNCIL REPORTS Council Member Flora • All Council Members Attended the Sierra Senior Services 15th Anniversary for Meals on Wheels. Vice Mayor Goodwin • Attended the Envirolutions Tashion Show and graduation. • Attended the Truckee River Watershed Council Breakfast • Attended ribbon cuttings for: o Wave Wear o Mi Pueblito Market o Truckee Laundry Council Member Barr • Attended the ERC meeting, Green Screen Institute Mayor deRyk Jones • Attended ribbon cuttings for: o Tahoe Neuro HealingNan Harding o Little Bird Music o Art Truckee • Attended with Council Member Barr, Best of Chefs. • All Council Members attended the Budget Workshop. Town of Truckee May 24, 2016 Town Council Regular Page 4 10. ADJOURNMENT—7:32 p.m. ' To the regular meeting of the Truckee Town Council June 14, 2016, 6:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA. Approved: Respectfully submitted by: and" yk Jones, Mayos J 'dy Pri fr MC, Town Clerk Town of Truckee May 24, 2016 Town Council Regular Page 5