HomeMy Public PortalAbout12/09/1988IN
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
C-
i
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL: GULF STREAM
(407) 278.5118
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager -Town Clark
BARBARA GWYNN
ClIel
* * * * * * * * * * ** *MERRY CHRISTMAS AND A HAPPY NEW YEAR * * * * * * * * * * * ** JAMES rR
JAMES GREE R
COMMISSION MEETING
IJcVYg��2?
Please be advised that if a person decides to appeal any
decision made by the Town Commission with respect to any
matter considered at this meeting or hearing, such persons
will need a record of theses proceedings, and for this
purpose such persons may need to ensure that a verbatim
record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be
based. The Town does not provide or prepare such record.
1. Roll Call.
2. Approval of Minutes.
3. Financial Report and Audit Report.
4. Police Report.
5. Planning and Zoning Board Report.
a. REVISED SITE PLAN REVIEW
Mr. Don Walsh
915 Orchid Lane - Mother's Quarters Addition.
b. PRELIMINARY SITE PLAN REVIEW
Gulf Stream Bath and Tennis Club.
6. Update regarding F.I.N.D. property- Robert Dittman, Esq.
7. AGREEMENT - Town of Gulf Stream - Seacrest Commercial Properties
Ldt.
8. Commission Comments.
9. Public Comments.
10. Adjournment.
PUBLIC HEARING
TOWN COMMISSION acting as the LOCAL PLANNING AGENCY
1. Roll Call.
2. First State - Mandated Public Hearing on the Entire Draft Plan
of the Gulf Stream Comprehensive Plan.
3. Public Comments.
4. Adjournment
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
MAIL ADDRESS
TOWN CCnIISSION MEETING
100 SEA ROAD
WILLIAM F. KOCH, JR., Mayor
GULF STREAM, FLORIDA
ALAN I. ARMOUR, Vice Mayor
33483
TEL.: GULF STREAM
JAMES E. CROSS
MINUTES
(407) 276 5118
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
Town Manager
December 9, 1988
WILLIAM E. GWYNN
Aaalatant Town Manager -Town Clark
BARBARA GWYNN
Chief of Police
JAMES GREER
The meeting was
called to order at 9:00 a.m. by the Hon.
William F. Koch, Mayor.
1.
Roll Call
Present: William F. Koch, Jr.
Alan I. Armour
James C. Cross
James T. Skelly, Jr.
Lawrence E. Stahl
Also present: William Gwynn
Barbara Gwynn
John Randolph, Esq.
William A. Mayer
James Greer
Richard Brandt
Clarence Sova
Robert Dittman, Esq.
James W. Nowlin, Esq
Martin Cousino
Paul Brenner
2. Minutes
Mayor
Vice -Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Town Clerk
Town Attorney
Chain, Planning & Zoning Board
Chief of Police
Code Enforcement Officer
Public Works Supervisor
For Place Au Soleil Assoc.
For Seacrest Properties
Architect for Mr. Walsh
Ernst & Whinny
On motion duly made and seconded the Minutes of the November 18, 1988
meeting were approved.
3. Financial Report
Mr. Gwynn gave the November report noting tax revenues and the investment
thereof. On motion duly made and seconded the Comnission accepted the
Financial Report.
Mr. Gwynn spoke on the Audit Report as submitted by Ernst & Whinny
noting his compliance with State law by letter of rebuttal to the
Auditor's exceptions, sent to the Auditor General of the State of Florida.
Town Commission Meeting
December 9, 1988
Minutes
Page Two
3. Financial Report (continued)
Mr. Brenner of Ernst & Whinny spoke on the Audit noting it was all
"good news" and reminding the Town that the Financial Statements are
the responsibility of the Town and the report on the fairness of said
statements is the responsibility of the auditing firm.
On motion duly made and seconded the Commission accepted the Auditor's
Report as approved.
4. Police Report
Chief Greer gave the Police Report for November. Commissioner Cross
spoke on creating a "No Parking" zone. Mr. Randolph advised input
from the State Department of Transportation prior to enacting a Town
Ordinance.
On motion duly made and seconded the Commission accepted the Police
Report-
4 a) Mr. Gwynn said two reports have been added to the Agenda namely:
1. Report from the Code Enforcement Officer on Construction in
progress.
2. Report from the Department of Public Works giving general
information.
5. Planning and Zoning Board Report
a) Revised Site Plan Review. Mr. D. Walsh, 915 Orchid Lane.
Mr. Mayer gave a general history of the Walsh renovation. Messrs.
Dittman, Armour, Cousin and Mrs. Walsh spoke to the matter. On
recommendation of the Town Attorney motion was made and seconded
that the architect's proposed plan be approved subject to the
elimination of the door in question and replacement of said door with
a window; subject also to Mr. Walsh entering into a "Kitchen Removal
Agreement" in recordable form, said Agreement will require the
kitchen be removed in the event said kitchen is not in continued use
by a member of the family. On motion duly made and seconded the
motion was passed.
b) Preliminary Site Plan Review. Gulf Stream Bath & Tennis Club
Mr. Mayer informed the Commission that said Club requires the
approval of the Department of Natural Resources to build a swimming
pool. Said Club requests the Town Commission write to DNR stating the Town
has no objection to the Club constructing said pool in conformance with
previously presented plans. The Commission agreed to write said letter.
Mayor Koch announced Items 6 and 7 of the Agenda will be held over until after
this meeting.
Town Commission Meeting
December 9, 1988
Minutes
Page Three
8. Commission Comments
Town Manager Mr. Gwynn requested Commission approval of the final
adjusted Pay Scale adopted for Town Employees as required by the
Auditors. On motion duly made and seconded the Commission approved
the Pay Scale.
Mr. Gwynn spoke on a Police Department request for additional payment
to Captain Buchan for time he expended during the visit of President -
Elect Mr. Bush. Inasmich as Captain Buchan is considered management
payment was initially refused. Recognizing this as an unusual instance,
the Commission approved payment of straight time in the amount of $650
for Captain Buchan on motion duly made and seconded.
Commissioner Armour suggested a Policy Review of police working hours.
Mr. Gwynn spoke on a Police Department request for payments for three sergeants.
This matter was tabled and no action taken.
Mr. Gwynn read a letter addressed to the Town Commission setting forth
the resignations of himself and Mrs. Gwynn. The original letter is attached
hereto.
Mayor Koch spoke on the excellent service Mr. and Mrs. Gwynn gave the
Town for many years; that they had faced difficult problems before but
would have a hard time getting over this one. The Mayor suggested the
Commission and the Town Attorney review the recommendations and proposals
in Mr. Gwynn's letter for future action. Commissioner Armour moved, with
deep regret, to accept the resignations and to consider Mr. Gwynn's
recommendations. Motion was seconded and approved.
Mayor Koch announced the Town had been served by the Public Employees
Relations Committee with a Notice that a group within the Police
Department decided to organize for the purpose of collective bargaining.
Mr. Randolph said no action need be taken until the Town has an opportunity
to study the matter.
The meeting was recessed by Mayor Koch at 10:10 a.m.
The meeting was resumed at 10:20 a.m.
6. Update Regarding F.I.N.D. Property -Robert Dittman, Esq.
Mr. Dittman sketched the two -year history of this property and the Town of
Gulf Stream's continuing concern, diligence and persistence in pursuit of
the protection of the Town's interests. Discussion ensued on options
available to the Town i.e. an access easement to this property and that the
property remain forever in the Town of Gulf Stream .
Mr. Dittman noted that an Agreement had been drawn up between Mr. Randolph
Town Commission Meeting
December 9, 1988
Minutes
Page Four
6. Update on F.I.N.D. Property (continued)
and Mr. Nowlin on items of specific understanding reached at a Place
Au Soleil meeting.
on the inquiry by Mayor Koch, Mr. Randolph said he had a Draft Agreement
on the matter with several questions for discussion. It was noted that a
meeting is set down for Tuesday, December 13, 1988 with the City of
Delray Beach. Mayor Koch pursued the question of the width of the road
easement so the property can be developed residential whomever buys it.
Mr. Brautigan, Architect for Seacrest Properties, exhibited a map of the
area under discussion and described the location of the easement in
question, the location of proposed facilities and buffer zones.
Mayor Koch noted the Town of Gulf Stream could put in a road on the
strength of the easement and further noting a fifty -foot easement on the
north side would satisfy the needs of the Town. Mayor Koch said ... when we
agreed to to along with this, if we do, we immediately require a Deeded,
clear of all encumbrance, right -of -way into that property.
Commissioner Stahl requested the easement be clearly defined. Mr. Randolph
responded... the Town of Gulf Stream has the easement but it does not so
state that the Town can build a road. He further stated all control over
the easement will be in the previously noted Agreement or by the Plan as
approved by the City of Delray Beach.
Mayor Koch asked for clarification ... the Town should have the right, if
it is not improved, to improve it ourselves at our expense... this belongs
in the Agreement.
Several persons responded to the Mayor's call for comments from the
audience.
on a comment regarding land clearing inconvenience to residents it was
stated clearing and building will be done on a lot -by -lot basis. The
welfare of the community will be considered, Mayor Koch said, and the
developer must bring in plans before any work can be done.
On request of Mr. Armour, Mr. Randolph summarized and explained changes
in the proposed Agreement with Commissioners following on their copies.
Mayor Koch noted all changes have been agreed to by Counsel.
Commissioner Armour proposed a motion stating the Commission accepts the
Agreement as amended here today and authorizes the Mayor to sign said
Agreement on behalf of the Town. On motion duly made and seconded the
motion was approved.
Mayor Koch thanked Bob Dittman for his work on this matter.
The meeting was adjourned at 11:10 a.m.
Town Commission Meeting
Minutes
December 9, 1988
Page Five
TOWN CCAMLCSSION ACTING AS THE Il3CAL PLANNING AGENCY - GULF STREAM
CCMPREHENSIVE PLAN.
First State - Mandated Public Hearing on the Entire Draft Plan.
The meeting was called to order by the Hon. William F. Koch, Mayor, at 11:15 a.m.
Roll Call
Present: William F. Koch, Jr.
Alan I. Armour
James C. Cross
James T. Skelly, Jr.
Lawrence E. Stahl
Also present: William Gwynn
Barbara G17YM
Mayor
Vice -Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Town Clerk
Noting a quorum present Mr. Gwynn introduced Terry A. Clark, Director of
Planning, Resource Engineering and Planning, Inc. Mr. Clark noted this
as the first of two required advertised Public Meetings before transmittal
to the State of the Comprehensive Plan.
The purpose of this meeting, Mr. Clark stated, is to review the plan and
get comments from the Commission and the public. on January 13, 1989 Mr.
Clark will attend the Town Commission meeting with hopes the Commission
will recommend transmittal of the Plan to the State by February 1, 1989.
Mr. Clark noted he had designated the F.I.N.D. property as single - family
residental. Discussion ensued about the possibility of the Town annexing
other F.I.N.D properties. Mayor Koch requested clarification of the right
of the Town to annex adjacent property.
The Commission critiqued Mr. Clark's presentation paragraph by paragraph
with their copies noting additions, omissions, corrections and changes
as needed.
The meeting was adjourned at 12 noon.
Town -Clerk
TOWN OF GULF STREAM
Financial Report
December 1988
Balances 11/31/88
Deposits
Withdrawals
Balances 12/31/88
Receipts
Real Estate Taxes
Fines
Licenses
Water
Trash
Electric Franchise
Other
Permits
Cigarette Tax
Emergency Medical Service
County Gas Tax
Cable T.V. Franchise
FL Revenue Sharing
State Comp. Plan
TOTAL
Invested funds
General Funds
Water
Dredging
Sinking
OPERATING ACCOUNT
$ 68,041.66
333,507.87
373,950.35
27,599.18
285,294.35
245.25
952.10
27,538.50
7,120.00
5,441.60
32.25
664.60
150.41
1,100.00
1,728.24
544.50
765.00
1,931.07
333,507.87
288,721.76
66,175.10
14,628.48
59,819.80
i
I
FINANCIAL REPORT
December, 1988
.1:
M
.I:
6090
6091
6092
6093
6094
6095
6096
6097
6098
6099
6100
6101
6102
6103
6104
6105
6106
6107
6108
6109
6110
6111
6112
6113
6114
6115
6116
6117
6118
6119
6120
6121
6122
6123
6124
6125
6126
6127
6118
6129
6130
6131
6132
6133
6134
(Cont. d)
Roger Shoeman
Earl Harvel, III
Broward Palm Beach Tractor Co.
AT &T
William Gwynn, Acctg.
Town of Gulf Stream
Barnett Bank
USCM
Credit Union
Petty Cash
Danny B. Hoyt
Fla. League of Cities
John Randolph, Atty.
Ace Hardware
Atlantic Ref. Inc.
Costin's
Custom Welding Inc.
County Sanitation, Inc
City of Delray Beach
Easy Pay Tire
Edgar Office Supply Co
Florida Power & Light
Hands Office Supply
Interdata Image Systems, Inc.
Ocean City Lumber
Purity Uniform
Pierce Tire Co.
Palm Beach Post
Resource Engineering Inc.
Sun Sentinel
Southern Bell Telephone
Standard Sanitary Supply Inc.
Tel -Page, Inc.
Bo -Del
Town of Gulf Stream
So. FLa. Laundry /Drycleaners
Delray Car Wash
Int'l.Assoc. Chiefs of Police
Town of Gulf Stream
Barnett Bank
I.D.S.
U.S.C.M.
Delray Mun. Credit Union
Clarence Sova
Jay Orr
Void
Clarence Sova
Anne Ford
FLa. Municipal Health Trust Fund
Carson & Linn, P.A.
Page 2
Police Dept. computer assista n
Meter Reading
Public Works
Town Hall
Acctg., car allow., add'1. ac
annual audit
Payroll
Social Security & Withholding
Deferred Compensation
Employee
Replenish account
Reimburse Boots
Workmen's Compensation - liab
Legal fees
Public Works
TownHall
Flowers - B. Gwynn
Public Works - Flat Truck Bed
Trash pick -up
Water
Police Dept.
Police Dept.
T.H. 349.23; P.W. 14.57, P.D.
and Street Lights 936.98
Office supplies
I.B.M. - Police Dept.
Public Works
Public Works
Public Works
Bids - Police Vehicle
Comprehensive Plan
Bid - Police Vehicle
Police Dept.
Public Works
Police Dept.
Town Hall
Transfer
Uniform cleaning
Vehicle cleaning
Annual membership
Payroll
Withholding & Social Security
Pension - Employee
Employee
Employee
Town Hall supplies
Lawn Maintenance
Void
Reimburse for tetanus shot
Meetings & Comprehensive Plan
Employee
Legal fees - police dept.
ce
ctg. -
ility
268.49;
82.50
385.00
448.16
13.90
1,465.00
11,484.09
5,100.88
1,076.00
1,108.68
34.80
95.39
24,832.00
1,409.38
103.93
70.08
38.50
775.00
2,735.33
874.58
1,146.55
251.12
1,569.27
95.43
137.00
45.47
103.20
102.95
210.55
205.48
167.60
324.09
23.50
74.00
114.70
200,000.00
233.45
5.00
100.00
10,991.80
4,857.04
2,917.39
1,076.00
1,108.68
79.43
125.00
.00
50.00
166.00
2,419.78
16,310.59
9
FINANCIAL REPORT
December, 1988
(Cont'd.)
6135
Southern Bell Telephone
6136
Kerry Security Systems
6137
I.B.M.
6138
Harvel & DeLand
6139
Glasgow Equipment Service
6140
Ernst & Whinney
6141
City Delray Beach
6142
County Sanitation
6143
Bo —Del
6144
Bethesda Memorial Hospital
6145
Amsterdam Printing
6146
Futura Printing
6147
Town of Gulf Stream
Page 3
Police Dept.
347.37
Town Hall
60.00
Police Secretary typewriter
138.00
Water meter repair etc.
1,261.25
Repair gas pump
130.88
Professional services
6,600.00
Water
10,986.68
Monthly services
6,703.20
Printing envelopes & T.H. meeting
409.10
Answering service
86.00
Mail labels
23.60
Newsletter to residents
60.00
Transfer of funds
50,000.00
Total 373,950.35
C
E� H
U
W W
O
U cu
W W
O
Z Id
3 d
O U
F
J.
M 0
ON O
O% N Ln
00
O
O% H
O, O
M O
M N n
M O O
O
00 i
v1 O
u1 O
tn w ri
H
w
w
N
1 O
n M
d CO ID
d C ID
ID
0;
N %D
00 %0
N CO �
� d1D
O
h
N
N N
N
rn
rn 0
01 0
M
N Ln
O O
O
O 1
MOI
MOI
O%
N ICI
O�
C) CD
O
01
in O
ul O
Ln
w ri
W
O M
M
r-
M
F H
H
IZ u1
407
f+1
00 Zo
d
N 1-:
rn
N
N .t
� 1/1
r-I
O Zo
M
7
w
N
M
aw
Q
v v
v :3
W
h
O
r-1
N
0
0
F
�d
M 0
ON O
O% N Ln
00
O
O% H
O, O
M O
M N n
M O O
O
00 i
v1 O
u1 O
tn w ri
00 O
w
w
ri L'i
1 O
n M
d CO ID
d C ID
ID
0;
N %D
00 %0
N CO �
� d1D
O
h
N
N N
N
en IT
uy
r-1
N
0
0
F
�d
O
rl
H
m
W
b
W
O
O
M
F H
H
Cl
d
a
w
aw
aw
Q
v v
v :3
W
C
O
m
q
o
a s
7 y
W
H
d
u u u
u
En
m
a
6 C
6 6
v
u
a
u m
,oa
o
ww
a) a)
C aN
m C
C
u
xx
H
xx
T
H H
rmi W
N W
a
C
P4
ca a
raa
Ow
R1
Q
W
O
x ••
I m
x
m
rC
N N
N N
0o
C C
V
C C
1� 6
to rl
CC
H
fA
z is
w
z
ri
d
JJ
0
H
C
m F O
00
o
A �
cwn I °o
H AI M
6
A
O
E
A a 10
H C
y u O cn
m
z
z
H
H
9
W
O 00
O
a rn
a a i
1 H
Ol
0: 0)
F N
H q F'
W
i W
iWC U
p6 q
7.
{rD1a�
0.i
cw.n I °o
P7 N
N
0 O
6 �
N
'D C,
0 0 0 0 0 0 0 0 O
ul 0 ul N 0 0 0 lcl w
W ri Io I: Is C 00 N 0
ri vl H Ln ID m
N
Oo00000o O
0000oulOO vl
ri Como bolo a
N N m d r l d 0 O
ri r--I ri N la
�o 00 1� O O O
IT al O N o0 - 1-1 10 N
dN 000 N COO H n
riN mri ri [OO n
ri
1-1
00o00 0r-I o.0t o0�o0a O O
m o irao0 O r-i
r. O 00N 0
Lrl Y') N ul O �o O N In
.7 %o Ln 1 r-i 00 N m aJ
N%0 al In m w Ol
H
m
v G
m M o
OJ b C M
w u au)
M m ri
N01 f0 U LJ N O
07 N L Ol a U
w .0
.. O
gal N N 6 W u W q �m N
q W P W a. a WHW P
v a
a o
6
H
O
E
NO ml m of co
N m Ln
HI
0
0l
O
1I
oI
oo�001
�
O
O
N
ka
I
a
O
o
00
d
N
a
ul
�D
r
N
ri
.7
0
0l
�
cn
Ln %0
r-I O
co
0
I
N
ka
I
a
a0
co
00
d
N
a
0
0l
o
I
on
m m
'n M
0
0
d
000
co
m
I
on
1
a0
co
00
d
N
N
ul
�D
r
N
ri
N
m
O1
N u
fA N
W au) N
N m H
v
u
3
000001
O
I
HI
m m
'n M
r-I
O
d
vl m
co
m
I
rn
ri %o
n
00
m
N
N
ul
%a
r
N
ri
N
m
O1
N u
fA N
W au) N
N m H
v
u
3
000001
O
Ln O O Ln O
O
Ln O Vl m ^
r-I
vl Ol uy c0 �
In
m v ri l� l�
vl
'7 H N a
000ooI0
m
OOOOO
O
O m Ln00
m
0l C; ll 0
O
O d
O
r-I
N
0 0 m 0 0
m
mInulM O
00
N N.7 kO m
vl
ri m m m 1
1-
r-I .t �
O
1-4 r i
m
o I o00 0
00000 0
o I o00 0
O 1-1 %0 to l N
m ri D
r-1
al
1 1 co N
�o
d0m Ln ul
al
Ch
I al 00 m
O
Cl
Vl 1n
N
N
ri %o
m
00
.7
N
O 00
E b
7
la ri
G G
OOD lii 0)
fn u N
00 Ol G 0
U O
93 p co 41
4 a 7 L4 U a m u G
1� M Cl N M M
r0-I G P W W y ti C
$4 a a
w F W 0
M
00
O
O
o
OO
O
OBI
OI
O OI
O
0o
-r
vl m
m
00
.7
N
O
ul
O
0
r
N
ri
ri
M
00
O
O
o
OO
O
o
O
OO
o
0o
-r
a
Ln
cn
.7
d
vl
m
O
0
m
ri
O m
al
NI
H
N N
0
m
D
O
00
m
ao
N .7
La
u'1
.7
Ln
Ln
%D
m
m cn
0 0
o
o
0
0 o
0
0
0
C) �
0
10
00
N rl
m
u'1
CO
ri
ri
N
m
H o
n
m
00
o�
o
OI
m
00 la
R
ko
Cl)
ri ri
m
Lrl
00
ri
ri
N
m
F un
O G O
H v F
a
K
w
m >a
uU JJ
=1 O
� W I
W u u
U33
3
. I ri
y �
G
>
aW N
6 a.
1J
a
z
H
H
TOWN OF GULF STREAM
C-
COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
WILLIAM F. KOCH, JR,, Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES a CROSS
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
December 8, 1988
Mayor and Town Commissioner
Town of Gulf Stream, Florida
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL.: GULF STREAM
(407) 2755118
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager -Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
On February 1, 1974, the Town Commission hired Barbara and me to
direct the Town administration as Town Clerk and Town Manager and
Treasurer. The Town Clerk was to administer all the departments
and to perform the daily duties that were required. The Town
Manager was to oversee the operation of the Town and the duties of
the Town Clerk. As Treasurer, he was responsible for all phases
of budget and finance. He was not to be on duty in the Town Hall
�— on a daily basis. After fifteen years, this perception has been
stretched and changed so much it is impossible for us to continue
in these positions. The inability of the Police Department to
operate in this framework has required more time of the Town Manager
than I am able to give.
Had the Police Department been willing to cooperate and work through
the Town Clerk, this employment relationship could have continued
for years to come. However, since my very busy accounting practice
needs me and Barbara has served the Town with dedication and loyalty
for fifteen years and now needs to direct her life in other pursuits,
we both submit our resignations to you for your consideration. We
would hope that asmooth transition can be accomplished by January 31,
1989.
We both will prepare written procedures and recommendations during this
time. However, we both agree that the first recommendation is to abolish
the titles and positions of finance commissioner, police commissioner,
and public works commissioner. In a Town manager form of government,
they can be counterproductive to the stable and efficient operation of
the entire Town government.
�. Barbara C. Gwynn William E. Gwynn `
Town Clerk Town Manager and Treasurer
TOWN OF GULF STREAM
COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY. JR.
LAWRENCE E. STAHL
December 9, 1988
Mayor and Town Commission
Town of Gulf Stream
100 Sea Road
Gulf Stream, Florida 33483
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33983
TEL.: GULF STREAM
(907) 2786116
Town Manager
WILLIAM E. GWYNN
Aeeiatanl Town Manager-Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
This is in reply to the Auditor's management letter from Ernst
and Whinney, Certified Public Accountants, received December 2, 1988.
I am now reviewing our entire banking setup to see what can be done to
maximize the total return of our funds with the least amount of expense
and time.
I have notified the insurance agent that we are increasing our coverage
on the police department building to its replacement value. A complete
review of all the insurance is now in the process of being reviewed by
the Town with the insurance agent.
The exceptions listed in their review of the Annual Financial Report of
Units of Local Government have been noted and will be implemented in
the next annual report.
WEG:csg
Yours truly,
William E. Gwynn
Town Manager
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. $KELLY, JR.
LAWRENCE E. STAHL
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
December 9, 1988
The following pay scale is hereby adopted for the
Fiscal Year 10/1/88 - 9/30/89:
Chief
Captain
Sergeant (1)
Sergeant (3)
Patrolmen
Police Clerk
Town Manager
Town Clerk
Sanitation Supervisor
Sanitation Assistant
Sanitation Driver Assistant
Code Enforcement Officer
43,613
33,937
28,704
27,299
23,330 - 26,805
20,043
31,511
20,800
26,023
16,224
18,799
9,600
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL.: GULF STREAM
(407) 2785118
Town Manager
WILLIAM E. GWYNN
Asaletant Town Manager-Town Clark
BARBARA GWYNN
Chief of Pollee
JAMES GREER
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
WILLIAM F KOCH JR. MeyOr
ALAN I ARMOUR, VICe Mayor
JAMES E CROSS DEPAFYII4ENT OF PUBLIC NARKS
JAMES T SKELLY. JR
LAWRENCE E STAHL
MONTHLY REPORT
NOM4BER 1988
w: �
Ir �• • «�Ir
Total Yards 509
3
Total Tons 52
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
M487
TEL.: GULF STREAM
1407) 27B 5116
Town Manager
WILLIAM E,GWYNN
Aael,tant Town Manager Tawn Clerk
BARBARA GWYNN
Chief of Pollce
JAMES GREER
TREE TRIMMING West Side Of County Road. West side of Town Hall
PREVENTIVE MAINTENANCE Cars, Truck, Tractor weekly
MISCELLANEOUS Replace bulbs, broken wire
light, bar PD #8
Replace battery PD Honda
LAWN MAINTENANCE &
CLEANING
MISC. MAINTENANCE ON
BUILDINGS
STICK GAS TANK
Maintenance Shop Weekly
Police Station Weekly
Town Hall Weekly
1�
Daily
VACANT LOTS MOM
Please note that County Sanitation',has painted compactor and�}w nice /fit looks!!
Clarence J. Sova
Superintendent of Public Works
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
WILLIAM F. KOCH, JR,. Mayor CONSTRUCTION IN PROGRESS
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY. JR.
LAWRENCE E. STAHL TOTAL OF PERMITTED WORK IN PROGRESS
$2,275.028.
Scott Morrison
Robert Natapow
Alan Jared
Tom Walsh
Mark Pulte
Rocco Auri
Guard House
P. Orthwein
NEW HOMES
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
30457
TEL: GULF STREAM
(407) 2785115
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager-Town Clark
BARBARA GWYNN
Chief of Police
JAMES GREER
9 Driftwood Landing
700 Wright Way
935 Emerald Row
1709 North Ocean
3422 Oleander
2570 Ave. Au Soleil
Place Au Soleil right -of -way
543 Palm Way
REMODELING & ADDITIONS
Gulf Stream Golf Club
Hedendal
Selva Ganesh
Sam Hubbard
Lawrence Stahl
Warner Jones
William d'Hey
Timothy Farris
William Wallace
Jim Sherman
246 Golfview Road
3345 Oleander Way
2985 North Ocean
3425 Polo Drive
555 Palm Way
535 Pelican Lane
2525 North Ocean
3649 North Ocean
1200 North Ocean
915 Emerald Row
Eight miscellaneous jobs: Re- roofing, A/C units, Fences, Sidewalks.
MONTHLY POLICE ACTIVITY REPORT
GULF STREAM POLICE DEPARTMENT
MONTH OF
REPORTED CRIMES
I. THEFT - 3
2.
3.
4.
5. +.
6.
7.
a.
9.
10.
POLICE SERVICE CALLS
1. CIVIL ASSISTS - 5
2. ASSIST OTHER DEPARTMENTS - 4
3. ORDINANCE VIOLATION WARDINGS - 2
4�: SUSPICIOUS INCIDENTS - 9
5. PUBLIC SERVICE - 1
6. TRESPASS WARNINGS - 3
7. LOST PROPERTY - 1
8. DISTURBANCE - 2
9. 'TRAFFIC - 1
10. ANIMAL COMPLAINT - 1
11.
12.
FALSE ALARM CALLS 48
MEDICAL ASSISTS
FIRE ASSISTS
NOVEMBER
INVESTIGATIONS PENDING 0
ACCIDENT INVESTIGATIONS 1
ARRESTS
MISDEMEANOR Q
FELONY
DWI
TRAFFIC
(CITATIONS) 1_
WARRANTS 0
TOTAL CALLS FOR THE MONTH: 84 41
/ JAMES W. GREER,
CHIEF OF POLICE
Class 'title: NONE
Officer /s:
Jate /s: -
SCHOOLV EDUCATION
Req'd By:
Hours of Training:
i
TO: MR. WILLIAM GWYNN
FROM: CHIEF JAMES W. GREER
SUBJ: PROBATION OF SGTS.
DATE: 11/2/88
ON 5 NOV.88, THE PROBATION PERIOD FOR THE 3 SGTS. THAT WERE PROMOTED ON 5 MAY 88,
WILL EXPIRE. THE AGREEMENT FOR COMPENSATION WAS AT THE TIME $1,500.00 PER SGT.
ALL THREE SGTS., I.E. WILLIAM HENRY, RAYMOND BURTKA, FRANK DELORME, HAVE COMPLETED
THE PROBATION PERIOD SUCCESSFULLY. NO ADVERSE DISCIPLINE HAS BEEN TAKEN AGAINST
ANY OF THESE SGTS.
I KNOW THAT THERE COULD BE CONTROVERSY AND ACCUSATIONS THAT THE DEPARTMENT IS TOP -
HEAVY WITH SUPERVISORS, BUT THIS CAN BE JUSTIFIED:
1. AT THE TIME OF THE PROMOTIONS I WAS RUNNING FOR SHERIFF AND WE NEEDED TO
DETERMINE IF WE HAD QUALIFIED PERSONNEL TO BE SUPERVISORS.
2. WE WANTED TO REWARD OUR LOYAL EMPLOYEES.
3. INCENTIVE TO REMAIN WITH THE DEPARTMENT THROUGH THE TURMOIL OF THREATENED
LAWSUITS.
4. TO GUARANTEE A SUPERVISOR ON EVERY SHIFT AS PROPOSED BY COMMISSIONER ALAN
ARMOUR.
( lif
" f i t
S T O N E S , F O S T E R , J O H N S T O N & S T U B B S , P . A .
N o v e m b e r 1 4 , 1 9 8 8
W i l l i a m G w y n n , T o w n M a n a g e r
B a r b a r a G w y n n , A s s i s t a n t T o w n M a n a g e r & T o w n C l e r k
T o w n o f G u l f S t r e a m
1 0 0 S e a R o a d
G u l f S t r e a m , F L 3 3 4 8 3
R e : T o w n o f G u l f S t r e a m I n s u r a n c e A n a l y s i s
D e a r B i l l a n d B a r b a r a :
O T H E R L O C A T I O N
5 5 1 S . E . M N M E E T , S U I T E I B T
O E L R A Y B E A C H . R O R I O A �
J O H N B L A I R M C C R A C K E N
T I M O T H Y E . M O N A G H A N
J O H N C . R A N D O L P H
A N N M A R I E 0 . R E I I O N I C O
A N O R E W R . R O S S
S T E V E N J . R O T H M A N
P E T E R A . S A C H S
J O E L T . S T R A W N
S I D N E Y A . M O S S . J R .
A L L E N R . T O M L I N S O N
J O H N S . T R I M P E R
M I C H A E L P . W A L S H
H . A D A M S W E A V E R
P A U L C . W O L F E
i Y o u w i l l r e c a l l t h a t o n T h u r s d a y , O c t o b e r 2 0 , 1 9 8 8 , p u r s u a n t t o a
m e e t i n g b e t w e e n y o u , m e , C o m m i s s i o n e r J a m e s T . S k e l l y , J r . a n d
B r i a n C o t t r e l l o f t h e F l o r i d a L e a g u e o f C i t i e s , I n c . , y o u
r e q u e s t e d t h a t I r e v i e w t h e T o w n o f G u l f S t r e a m ' s i n s u r a n c e
p r o g r a m t o e v a l u a t e t h e a d e q u a c y o f t h e p r e s e n t i n s u r a n c e . A t
t h a t t i m e I r e s p o n d e d t h a t I w a n t e d t o c o n s u l t w i t h J o h n R a n d o l p h
p r i o r t o c o n d u c t i n g s u c h a n a n a l y s i s .
J o h n R a n d o l p h a n d I h a v e d i s c u s s e d y o u r r e q u e s t t h a t I e v a l u a t e
t h e T o w n ' s p r e s e n t l i a b i l i t y i n s u r a n c e c o v e r a g e . A n a n a l y s i s s u c h
a s y o u h a v e p r o p o s e d w o u l d l i k e l y e n c o m p a s s a c o m p a r i s o n o f y o u r
p r e s e n t i n s u r a n c e c o v e r a g e w i t h t h a t o f o t h e r m u n i c i p a l i t i e s i n
t h i s s t a t e w h i c h h a v e s i m i l a r d e m o g r a p h i c s . S u c h i n f o r m a t i o n i s
n o t m a i n t a i n e d b y t h i s o f f i c e a n d . w o u l d b e c o s t l y t o a s s e m b l e .
N e v e r t h e l e s s , s u c h a c o m p a r i s o n w o u l d l i k e l y b e u s e f u l i n a
d e t e r m i n a t i o n o f h o w y o u r m u n i c i p a l i t y c o m p a r e s w i t h o t h e r s .
F o r t h e r e a s o n s s t a t e d , J o h n R a n d o l p h a n d I t h e r e f o r e d o n o t
b e l i e v e i t w o u l d b e a p p r o p r i a t e f o r t h i s l a w f i r m t o c o n d u c t t h e
a n a l y s i s t h a t y o u r e q u e s t e d . H o w e v e r , a s c o u n s e l f o r t h e . T o w n o f
G u l f S t r e a m , w e r e c o m m e n d t h a t i f s u c h a n a n a l y s i s i s d e s i r e d ,
t h a t i t b e c o n d u c t e d b y a n i n d e p e n d e n t c o m p a n y t h a t s p e c i a l i z e s
i n m a k i n g t h e t y p e o f a n a l y s i s y o u o u t l i n e d t o m e . M a r s h &
M c L e n n a n , w h i l e I a m n o t n e c e s s a r i l y r e c o m m e n d i n g t h i s f i r m ,
w o u l d p o s s i b l y b e a s u i t a b l e c o m p a n y f o r c o n d u c t i n g s u c h a n
a n a l y s i s . ( I b e l i e v e M a r s h & M c L e n n a n p r e p a r e d t h e p r i o r s t u d y
t h a t y o u r e f e r r e d t o i n o u r m e e t i n g . ) I f i r m l y b e l i e v e t h a t
A T T O R N E Y S A N D C O U N S E L O R S
C
F L A G L E R C E N T E R T O W E R
5 0 5 S O U T H F L A O L E R D R I V E
C O U N S E L
E L E V E N T H F L O O R
W I L L I A M A . F O S T E R
P . O . D R A W E R E
W I R Y B . A L E X A N D E R
W E S T P A L M B E A C H , F L O R I D A 3 3 4 0 2 3 4 7 5
G E O R G E H . B A I L E Y
( 4 0 7 ) 8 5 8 3 0 0 0
K E A N C . S E U T T E N M U L L E R
M I C H A E L G . B R O W N
F A X : ( 4 0 7 ) 8 3 2 . 1 4 5 4
M A R G A R E T L . C O O P E R
R E B E C C A O . D O M E
R A N D Y D . E L L I S O N
L . M A R T I N R A N A O A N
S C O R 0 . H A W K I N S
T H O R N T O N M . H E N R Y
P E T E R S . H O L T O N
H A R R Y A . J O H N S T O N . 1 1
M A R K B . K L E I N M W
C H A R L E S B . K O V A L
M I C H A E L T . K R A N Z
N o v e m b e r 1 4 , 1 9 8 8
W i l l i a m G w y n n , T o w n M a n a g e r
B a r b a r a G w y n n , A s s i s t a n t T o w n M a n a g e r & T o w n C l e r k
T o w n o f G u l f S t r e a m
1 0 0 S e a R o a d
G u l f S t r e a m , F L 3 3 4 8 3
R e : T o w n o f G u l f S t r e a m I n s u r a n c e A n a l y s i s
D e a r B i l l a n d B a r b a r a :
O T H E R L O C A T I O N
5 5 1 S . E . M N M E E T , S U I T E I B T
O E L R A Y B E A C H . R O R I O A �
J O H N B L A I R M C C R A C K E N
T I M O T H Y E . M O N A G H A N
J O H N C . R A N D O L P H
A N N M A R I E 0 . R E I I O N I C O
A N O R E W R . R O S S
S T E V E N J . R O T H M A N
P E T E R A . S A C H S
J O E L T . S T R A W N
S I D N E Y A . M O S S . J R .
A L L E N R . T O M L I N S O N
J O H N S . T R I M P E R
M I C H A E L P . W A L S H
H . A D A M S W E A V E R
P A U L C . W O L F E
i Y o u w i l l r e c a l l t h a t o n T h u r s d a y , O c t o b e r 2 0 , 1 9 8 8 , p u r s u a n t t o a
m e e t i n g b e t w e e n y o u , m e , C o m m i s s i o n e r J a m e s T . S k e l l y , J r . a n d
B r i a n C o t t r e l l o f t h e F l o r i d a L e a g u e o f C i t i e s , I n c . , y o u
r e q u e s t e d t h a t I r e v i e w t h e T o w n o f G u l f S t r e a m ' s i n s u r a n c e
p r o g r a m t o e v a l u a t e t h e a d e q u a c y o f t h e p r e s e n t i n s u r a n c e . A t
t h a t t i m e I r e s p o n d e d t h a t I w a n t e d t o c o n s u l t w i t h J o h n R a n d o l p h
p r i o r t o c o n d u c t i n g s u c h a n a n a l y s i s .
J o h n R a n d o l p h a n d I h a v e d i s c u s s e d y o u r r e q u e s t t h a t I e v a l u a t e
t h e T o w n ' s p r e s e n t l i a b i l i t y i n s u r a n c e c o v e r a g e . A n a n a l y s i s s u c h
a s y o u h a v e p r o p o s e d w o u l d l i k e l y e n c o m p a s s a c o m p a r i s o n o f y o u r
p r e s e n t i n s u r a n c e c o v e r a g e w i t h t h a t o f o t h e r m u n i c i p a l i t i e s i n
t h i s s t a t e w h i c h h a v e s i m i l a r d e m o g r a p h i c s . S u c h i n f o r m a t i o n i s
n o t m a i n t a i n e d b y t h i s o f f i c e a n d . w o u l d b e c o s t l y t o a s s e m b l e .
N e v e r t h e l e s s , s u c h a c o m p a r i s o n w o u l d l i k e l y b e u s e f u l i n a
d e t e r m i n a t i o n o f h o w y o u r m u n i c i p a l i t y c o m p a r e s w i t h o t h e r s .
F o r t h e r e a s o n s s t a t e d , J o h n R a n d o l p h a n d I t h e r e f o r e d o n o t
b e l i e v e i t w o u l d b e a p p r o p r i a t e f o r t h i s l a w f i r m t o c o n d u c t t h e
a n a l y s i s t h a t y o u r e q u e s t e d . H o w e v e r , a s c o u n s e l f o r t h e . T o w n o f
G u l f S t r e a m , w e r e c o m m e n d t h a t i f s u c h a n a n a l y s i s i s d e s i r e d ,
t h a t i t b e c o n d u c t e d b y a n i n d e p e n d e n t c o m p a n y t h a t s p e c i a l i z e s
i n m a k i n g t h e t y p e o f a n a l y s i s y o u o u t l i n e d t o m e . M a r s h &
M c L e n n a n , w h i l e I a m n o t n e c e s s a r i l y r e c o m m e n d i n g t h i s f i r m ,
w o u l d p o s s i b l y b e a s u i t a b l e c o m p a n y f o r c o n d u c t i n g s u c h a n
a n a l y s i s . ( I b e l i e v e M a r s h & M c L e n n a n p r e p a r e d t h e p r i o r s t u d y
t h a t y o u r e f e r r e d t o i n o u r m e e t i n g . ) I f i r m l y b e l i e v e t h a t
" k S
d
W i l l i a m G w y n n , T o w n M a n a g e r
C B a r b a r a G w y n n , T o w n C l e r k
T o w n o f G u l f S t r e a m
P a g e t w o
N o v e m b e r 1 4 , 1 9 8 8
e m p l o y i n g a n i n d e p e n d e n t f i r m s p e c i a l i z i n g i n t h i s t y p e o f
a n a l y s i s w o u l d b e a m o r e e f f i c i e n t a n d e c o n o m i c a l w a y t o o b t a i n
t h e o p i n i o n y o u a r e s e e k i n g .
W i t h r e s p e c t t o a c t u a l p r o v i s i o n s i n y o u r p r e s e n t i n s u r a n c e
p o l i c y , s u c h a s u n d e r s t a n d i n g t h e " e x c l u s i o n s " s e c t i o n o f t h e
p o l i c y , I w o u l d b e m o r e t h a n h a p p y t o r e v i e w t h e p o l i c y a n d t o
p r o v i d e y o u w i t h a l e t t e r w h i c h s p e c i f i c a l l y d i s c u s s e s p a r t i c u l a r
p r o v i s i o n s . S u c h a n a n a l y s i s w o u l d i n v o l v e r e v i e w i n g t h e
l a n g u a g e u s e d i n t h e C o n t r a c t a n d d e t e r m i n i n g h o w t h e l a n g u a g e
m a y b e i n t e r p r e t e d b y t h e F l o r i d a c o u r t s . B e f o r e I b e g i n s u c h a n
a n a l y s i s , I w o u l d a p p r e c i a t e y o u r e v i e w i n g t h i s l e t t e r a n d
d e t e r m i n i n g w h e t h e r y o u w o u l d l i k e t h i s w o r k t o b e d o n e .
C e r t a i n l y , i f y o u h a v e a n y q u e s t i o n s d o n o t h e s i t a t e t o c o n t a c t
m e o r J o h n R a n d o l p h .
I a m e n c l o s i n g t h e M a r s h & M c L e n n a n r e p o r t w h i c h y o u p r e v i o u s l y
p r o v i d e d t o m e .
V e r y t r u l y y o u r s ,
J O N E S , F O S T E R , J O H N S T O N & S T U B B S , P . A .
k . v q ��
B
Y
S c o t t G . H a w k i n s
S G H / c l b 7 . 2 4
E n c l o s u r e
C C : J o h n C . R a n d o l p h , E s q u i r e
J O N E S , F O S T E R , J O H N S T O N a S T U B B S , R . A .
COMMISSIONERS
WILLIAM F. KOCH, JR. Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
December 9, 1988
The following pay scale is hereby adopted for the
Fiscal Year 10/1/88 - 9/30/89:
Chief
Captain
Sergeant (1)
Sergeant (3)
Patrolmen
Police Clerk
Town Manager
T,Dwn Clerk
Sanitation Supervisor
Sanitation Assistant
Sanitation Driver Assistant
Code Enforcement Officer
43,613
33,937
28,704
27,299
23,330 - 26,805
20,043
31,511
20,800
26,023
16,224
18,799
9,600
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL.: GULF STREAM
(407) 276 5118
Town Manger
WILLIAM E. GWYNN
Aaelatanl Town Manager Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
PIONES, 1110S'PEI2, JOHNST0N & SEPUBBS, P.A..
r
Valerie Shields)
Blue Period Productions, Inc.
Royal Palm Savings Bldg.
100 Australian Avenue, Suite 200
West Palm Beach, Florida 33406
re: Filming in the Town of Gulf Stream
Dear Ms. Shields,
OTHER LOCATION
551 S E SUI STREET. SUITE 101
DELRAY BEACH. FLORIDA 3b
JOHN LPROUS
JOHN BLAIR McCRACMEH
TIMOTHY E MONAGHAN
JOHN C RANDOLPH
ANN MARIE 0 NEZZONICO
ANDREW p ROSS
STEVEN ROTHMAN
PETER A. SACHS
JOEL T STRAWN
SIDNEY A. 57UBB5. JA
ALLEN R. TOMLINSON
JOHN S. TRIMPER
MICHAEL P WALSH
H ADAMS WEAVER
PAUL C. WOLFE
Please be advised that I represent the Town of Gulf
Stream. You have made inquiry of the Town as -to whether
Blue Period Productions could film within the Town at a
residential estate:
This letter is to confirm my telephone conversation
with you of this date in which I advised you that the
residential zoning of the Town does -not permit movie - making
or production. On that basis, I advised you that Blue Period
Productions will not be allowed to film within the Town of
Gulf Stream as requested.
JCR /ajs
cc: Barbara Gwynn
Town Clerk
A
E
Very tru
ATTORNEYS AND COUNSELORS
FLAGLER CENTER TOWER
505 SOUTH FLAGLER DRIVE
COUNSEL
ELEVENTH FLOOR
:.yt AM A FOSTER
P. O. DRAWER E
LARRY B A.EKANDER
WEST PALM BEACH, FLORIDA 33402 -3475
GEORGE N BAILEY
KEVIN C BEUTTENMULLER
(407) 859 -3000
MwCNAEL D BROWN
FAR: (407) 832 -1454
MARGARET COOPER
RERECCAG DOME
RANDY 0 ELLISON
L MARTIN FLANAGAN
SCOTT G HAWKINS I
THORNTON M HENRY
PETERS =TON
.IAA R'URGERSNSION It
November 30, 1988
MARK B MEINFELD
CHARLES B KOVAL
MICHAEL T KRANE
r
Valerie Shields)
Blue Period Productions, Inc.
Royal Palm Savings Bldg.
100 Australian Avenue, Suite 200
West Palm Beach, Florida 33406
re: Filming in the Town of Gulf Stream
Dear Ms. Shields,
OTHER LOCATION
551 S E SUI STREET. SUITE 101
DELRAY BEACH. FLORIDA 3b
JOHN LPROUS
JOHN BLAIR McCRACMEH
TIMOTHY E MONAGHAN
JOHN C RANDOLPH
ANN MARIE 0 NEZZONICO
ANDREW p ROSS
STEVEN ROTHMAN
PETER A. SACHS
JOEL T STRAWN
SIDNEY A. 57UBB5. JA
ALLEN R. TOMLINSON
JOHN S. TRIMPER
MICHAEL P WALSH
H ADAMS WEAVER
PAUL C. WOLFE
Please be advised that I represent the Town of Gulf
Stream. You have made inquiry of the Town as -to whether
Blue Period Productions could film within the Town at a
residential estate:
This letter is to confirm my telephone conversation
with you of this date in which I advised you that the
residential zoning of the Town does -not permit movie - making
or production. On that basis, I advised you that Blue Period
Productions will not be allowed to film within the Town of
Gulf Stream as requested.
JCR /ajs
cc: Barbara Gwynn
Town Clerk
A
E
Very tru
COMMISSIONERS
WILLIAM F. KOCH. JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E CROSS
JAMES T. SKELLY. JR.
LAWRENCE E. STAHL
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
CONSTRUCTION IN PROGRESS
TOTAL OF PERMITTED WORK IN PROGRESS
Scott Morrison
Robert Natapow
Alan Jared
Tom Walsh
Mark Pulte
Rocco Auri
Guard House
P. Orthwein
$2,275,028.
NEW HOMES
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL.: GULF STREAM
(407) 275.5116
Town Manager
WILLIAM E. GWYNN
Assistant Town ManagePTown Clerk
BARBARA GWYNN
Chief al Police
JAMES GREER
9 Driftwood Landing
700 Wright Way
935 Emerald Row
1709 North Ocean
3422 Oleander
2570 Ave. Au Soleil
Place Au Soleil right -of -way
543 Palm Way
REMODELING & ADDITIONS
Gulf Stream Golf Club
Hedendal
Selva Ganesh
Sam Hubbard
Lawrence Stahl
Warner Jones
William O'Hey
Timothy Farris
William Wallace
Jim Sherman
Eight miscellaneous jobs:
n
246 Golfview Road
3345 Oleander Way
2985 North Ocean
3425 Polo Drive
555 Palm Way
535 Pelican Lane
2525 North Ocean
3649 North Ocean
1200 North Ocean
915 Emerald Row
Re- roofing, A/C units, Fences, Sidewalks.
J
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
�JNM6SONERS
WILLIAM F KOCH, JR. Mayor
ALAN I ARMOUR. Vice Mayor
JAMES E CROSS
DEPARTMENT OF PUBLIC WORKS
JAMES T SHELLY, JR
LAWRENCE E STAHL
MONTHLY REPORT
NOVIIMBER 1988
r a• • •fan
Total' Yards 509
3
Total Tons 52
Removed 1
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
77483
TEL.: GULF STREAM
14071 376 5118
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
TREE TRIMMING West Side Of County Road. West side of Town Hall
PREVENTIVE MAINTENANCE Cars, Truck, Tractor Weekly
MISCELLANEOUS " Replace bulbs, broken wire
light, bar PD #8
Replace battery PD Honda
�ARr Tr•, ajgj
ANIMAL TRAP CALLS
STICK GAS TANK
WD •, fa[.
Maintenance Shop Weekly
Police Station Weekly
Town Hall Weekly
13
Daily
VACANT LOTS MaM
Please note that County Sdnitation',has painted compactor and looks::
Clarence J. Sova
Superintendent of Public Works
3
PJ()NI1:S,
li'()Srj,E p, PJOHNSTION &-
1.77Pij13I3S,
P.A.
ATTORNEYS AND COUNSELORS
FLAGLER CENTER TOWER
OMEN Loc.rloN
505 SOUTH FLAGLER DRIVE
.SI s E Inn STREET. sung IDI
I "iON'f`
ELEVENTH FLOOR
DELRAY BEACH. FLORIDA 1H4
...: :w. rosrtP
P. O, DRAWER E
LAHN. B A.EAANGER
WEST PALM BEACH, FLORIDA 334022.3475
JOHN L.HOUA
CL nHOEM BAllfl
•(.-4 C LI UITFNMVLLER
_ 1407)658.3000
J01W BLAIR MOCIIACFEN
TIMOTHY MONAGHAN
w CNAEL O BROWN
FAX- (407) 832 -1454
MITT RANOOLPH
MM /NNtlT L COOPER
ANN MAPoE O HEZZONICO
NC I(C[A[ DONNE
ANDREW " ROSS
RAI'D1 D (_.SON
STEVEN HOTHMAN
NP}M 4LANAGAN
PETER A SACHS
SR]G nAWgM1S
«ry
I
MELT STRAWN
TON w nEYRV
SIDNEY A STUBBS JA
PL•EH S Hot T JN
ALLEN R TOMLINSON
^AHRi "FH5N51ON I
(� O p
November 3O 1988
JOHNS IRIMPER
MAn. B n:f NMAI
F
MICHAEL P EAVEH
H HAMS WEAVER
1 B eO VAL
PAUL C. WOIFE
l.W Cl
w(r•Ap T wbANl
Valerie Shields
Blue Period Productions, Inc.
Royal Palm Savings Bldg:
100 Australian Avenue, Suite 200
West Palm Beach, Florida 33406
re: Filming in the Town of Gulf Streann
Dear Ms: Shields,
Please be advised that I represent the 'own of Gulf
Stream. You have made inquiry of the Town as to whether
Blue Period Productions could film within the Town at a
residential estate:
This letter is to confirm my telephone conversation
with you of this date in which I advised you that the
residential zoniing of the Town does not permit movie - making
or production. On that basis, I advised you that Blue Period
Productions will not be allowed to film within the Town of
Gulf Stream as requested.
I 1
C�
JCR /ajs
cc: Barbara Gwynn
Town Clerk
9
Very
Audited Financial Statements
and Other Financial Information
Town of
Gulf Stream, Florida
September 30, 1988
EW Ernst &Whinny
Audited Financial Statements
and Other Financial Information
TOWN OF GULF STREAM, FLORIDA
September 30, 1988
Page
Number
Report of Independent Auditors . . . . . . . . . . . . . . . . . . . 1
General Purpose Financial Statements
Combined Balance Sheet -All Fund Types and Account Groups. . . . . 2
Combined Statement of Revenue, Expenditures and Changes
in Fund Balance -- Governmental Fund Types. . . . . . . . . . . . 4
Combined Statement of Revenue and Expenditures -- Budget and
Actual -- General Fund. . . . . . . . . . 5
Combined Statement of Revenue, Expenses and Changes in
Retained Earnings /Fund Balance -- Proprietary Fund Type
and Pension Trust Fund . . . . . . . . . . . . . . . . . . . . . 6
Combined Statement of Changes in Financial Position- -
Proprietary Fund Type and Pension Trust Fund. . . . . . . . . . 7
Notes to Financial Statements . . . . . . . . . . . . . . . . . . 8
Other Financial Information
Fiduciary Funds
Combining Balance Sheet . . . . . . . . . . . . . . . . . . . . 16
Statement of Changes in Assets and Liabilities -- Deferred
Compensation Agency Fund . . . . . . . . . . . . . . . . . . . 17
Compliance with the Rules of the Auditor General for the
State of Florida
Auditors' Report on Internal Controls . . . . . . . . . . . . . 18
Auditors' Report on Compliance with State and Local Laws
and Regulations . . . . . . . . . . . . . . . . . . . . . . . 20
Management Letter . . . . . . . . . . . . . . . . . . . . . . . 21
EW Ernst &Whinny
Report of Independent Auditors
The Honorable Mayor and
Commissioners
Town of Gulf Stream
Gulf Stream, Florida
Certified Public Accountants
310 Okeechobee Blvd.
West Palm Beach, Florida 33401
407/655 -8500
We have audited the accompanying general purpose financial statements of
the Town of Gulf Stream, Florida as of September 30, 1988 and for the year
then ended as listed in the table of contents. These financial statements
are the responsibility of the Town's management. Our responsibility is to
express an opinion on these financial statements based on our audit.
We conducted our audit in accordance'with generally accepted auditing stand-
ards. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements.
An audit also includes assessing the accounting principles used and signifi-
cant estimates made by management, as well as evaluating the overall finan-
cial statement presentation. We believe that our audit provides a reason-
able basis for our opinion.
In our opinion, the general purpose financial statements referred to above
present fairly, in all material respects, the financial position of the
Town of Gulf Stream, Florida at September 30, 1988 and the results of its
operations and changes in financial position of its proprietary fund type
and Pension Trust Fund for the year then ended, in conformity with generally
accepted accounting principles.
Our audit was made for the purpose of forming an opinion on the general
purpose financial statements taken as a whole. The combining and indi-
vidual fund financial statements listed in the table of contents are pre-
sented for purposes of additional analysis and are not a required part of
the general purpose financial statements of the Town of Gulf Stream,
Florida. Such information has been subjected to the auditing procedures
applied in our audit of the general purpose financial statements and, in our
opinion, is fairly stated in all material respects in relation to the
general purpose financial statements taken as a whole.
West Palm Beach, Florida
November 3, 1988
—1—
COMBINED BALANCE SHEET - -ALL FUND TYPES AND ACCOUNT GROUPS
TOWN OF GULF STREAM, FLORIDA
September 30, 1988
ASSETS
Cash and cash equivalents - -Note C
Accounts receivable
Due from other funds - -Note J
Investment with insurance company - -Notes H and I
Inventory
Prepaid expenses
Deposits
Fixed assets - -Note E
Amount available in Debt Service Fund
Amount to be provided for retirement of general
long -term debt
LIABILITIES AND FUND EQUITY
Governmental
Fund Types
Debt
General Service
$ 214,370 $ 2,785
13,460
31,794
2,683
6,703
TOTAL ASSETS $ 237.216 $ 34.579
Liabilities
Accounts payable
Wages payable
Due to other funds - -Note J
Due to plan participants - -Note I
Compensated absences payable - -Note G
General obligation bonds payable - -Notes F and G
TOTAL LIABILITIES
Fund equity
Investment in general fixed assets
Contributed capital
Retained earnings
Unreserved
Fund balance
Reserved for inventory
Reserved for prepaid expenses
Reserved for pension benefits
Reserved for general obligation bonds
Unreserved
Designated for subsequent year's budget
Designated for special projects
Undesignated
TOTAL FUND EQUITY
$ 16,209 $
9,323
44,757
/U,LBY
2,683
6,703
34,579
30,000
14,493
113,048
166,927 34,579
TOTAL LIABILITIES
AND FUND EQUITY $ 237•z1Sz 2
-2-
$ 23,261 $
127,791
215,725
1,258,388 1,258,388
$ $ $ 39,470
9,323
44,757
99,986 99,986
62,967 62,967
1.230.000 1.230.000
99,986 1,292,967 1,486,503
204,919
1,824,055
343.516 204.919 1.824.055
1,824,055
127,791
215,725
2,683
6,703
204,919
34,579
30,000
14,493
113.048
2,573.996
$ 366.777 $ 304.905 $ 1.824.055 $ 1.292.967 $ 4.060.499
See notes to financial statements.
WO
Fiduciary
Proprietary
Fund
Fund Type
Types
Account
Groups
General
General
Total
Trust and
Fixed
Long -Term
(Memorandum
Enterprise
Agency
Assets
Debt
Only)
$ 65,564
$
$
$
$ 282,719
46,761
60,221
12,963
44,757
304,905
304,905
2,683
6,703
6,023
6,023
235,466
1,824,055
2,059,521
34,579
34,579
$ 23,261 $
127,791
215,725
1,258,388 1,258,388
$ $ $ 39,470
9,323
44,757
99,986 99,986
62,967 62,967
1.230.000 1.230.000
99,986 1,292,967 1,486,503
204,919
1,824,055
343.516 204.919 1.824.055
1,824,055
127,791
215,725
2,683
6,703
204,919
34,579
30,000
14,493
113.048
2,573.996
$ 366.777 $ 304.905 $ 1.824.055 $ 1.292.967 $ 4.060.499
See notes to financial statements.
WO
COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES
IN FUND BALANCE - -ALL GOVERNMENTAL FUND TYPES
TOWN OF GULF STREAM, FLORIDA
Year Ended September 30, 1988
Governmental
Fund Types
Debt
General Service
Revenue
Taxes
$ 591,508
Licenses and permits
28,277
Intergovernmental
67,486
Charges for services
81,952
Fines
9,961
Franchise fees
67,727
Interest
19,469
Miscellaneous
1,412
867,792
$ 196,959
416
197,375
Total
(Memorandum
Only)
$ 788,467
28,277
67,486
81,952
9,961
67,727
19,885
1.412
1,065,167
Expenditures
Current
General and administrative
277,013
277,013
Police department
386,779
386,779
Fire protection
46,479
46,479
Streets
14,890
14,890
Sanitation
166,069
166,069
Capital outlay
27,391
27,391
Debt service
Principal retirement
85,000
85,000
Interest
122.022
122.022
918.621
207.022
1.125.643
EXPENDITURES OVER REVENUE
( 50,829)
( 9,647)
( 60,476)
Other financing sources
Operating transfers in
EXPENDITURES OVER REVENUE
AND OTHER FINANCING SOURCES
Fund balance, October 1, 1987
FUND BALANCE,
SEPTEMBER 30, 1988
See notes to financial statements.
-4-
35,852 35.852
( 14,977) ( 9,647) ( 24,624)
181.904 44.226. 226.130
COMBINED STATEMENT OF REVENUE AND EXPENDITURES- -
BUDGET AND ACTUAL -- GENERAL FUND
TOWN OF GULF STREAM, FLORIDA
Year Ended September 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
Revenue - -Note D
Taxes
$ 592,799
$ 591,508
$( 1,291)
Licenses and permits
23,000
28,277
5,277
Intergovernmental
57,400
67,486
10,086
Charges for services
55,000
78,941
23,941
Fines
6,500
9,961
3,461
Franchise fees
55,400
67,727
12,327
Interest
13,000
19,469
6,469
Miscellaneous
2,000
1.412
( 588)
805,099
864,781
59,682
Expenditures - -Note D
Current
General and administrative
256,293
275,654
( 19,361)
Police department
441,554
408,072
33,482
Fire protection
51,000
46,479
4,521
Streets
16,000
13,953
.2,047
Sanitation
157,002
164.675
( 7.673)
921.849
908.833
13.016
EXPENDITURES OVER REVENUE
( 116,750)
( 44,052)
72,698
Other financing sources
Operating transfers in 46.600 35.852 ( 10.748)
EXPENDITURES OVER REVENUE
AND OTHER FINANCING SOURCES
See notes to financial statements.
-5-
COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN
RETAINED EARNINGS /FUND BALANCE -- PROPRIETARY FUND TYPE
AND PENSION TRUST FUND
TOWN OF GULF STREAM, FLORIDA
Year Ended September 30, 1988
Proprietary Fiduciary
Fund Type Fund Type Total
Pension (Memorandum
Enterprise Trust Only)
Revenue
Charges for services $ 245,338 $ $ 245,338
Employer contributions 19,259 19,259
Employee contributions 9,655 9,655
Interest 3.104 15.381 18.485
248,442 44,295 292,737
Expenses
Operating expenses 210,921
Benefit payments
210.921
INCOME BEFORE
OPERATING TRANSFERS 37,521
Operating transfers out ( 35.852)
NET INCOME 1,669
890 211,811
532 532
1.422 212,343
42,873 80,394
( 35.852)
42,873 44,542
Retained earnings /fund balance,
October 1, 1987 214.056 162.046 376.102
RETAINED EARNINGS /FUND
BALANCE, SEPTEMBER 30, 1988 $ 215.725 204.919 $ 420.644
See notes to financial statements.
im
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION- -
PROPRIETARY FUND TYPE AND PENSION TRUST FUND
TOWN OF GULF STREAM, FLORIDA
Year Ended September 30, 1988
SOURCES OF FUNDS
Operations
Net income
Charges to income not affecting
working capital in the current
period
Depreciation
TOTAL FROM OPERATIONS
Funds used by changes in certain
assets and liabilities
Decrease in accounts receivable
Increase in
Due from other funds
Accounts payable
INCREASE IN CASH
AND INVESTMENTS
INCREASE IN CASH AND INVESTMENTS
Cash and cash equivalents
Investment with insurance company
INCREASE IN CASH
AND INVESTMENTS
See notes to financial statements.
510
Proprietary Fiduciary
Fund Tvpe Fund Type
Pension
Enterprise Trust
$ 1,669 $ 42,873
7.231
8,900 42,873
243
( 10,378)
4.339
Total
(Memorandum
Only)
$ 44,542
7.231
51,773
243
( 10,378)
4.339
$ 3,104 $ $ 3,104
42.873 42.873
NOTES TO FINANCIAL STATEMENTS
TOWN OF GULF STREAM, FLORIDA
September 30, 1988
NOTE A-- FINANCIAL REPORTING ENTITY
For financial reporting purposes, in conformance with pronouncements of the
Governmental Accounting Standards Board, the Town of Gulf Stream, Florida
includes all funds, account groups, agencies, boards, commissions and
authorities that are controlled by or dependent on the Town's executive or
legislative branches (the mayor or commission, respectively). Control by
or dependence on the Town was determined on the basis of budget adoption,
taxing authority, outstanding debt secured by revenue or general obligations
of the Town, obligation of the Town to finance any deficits that may occur
or receipt of significant subsidies from the Town.
Based on the foregoing criteria, there are no organizations which should be
included in the Town's financial statements.
NOTE B-- SIGNIFICANT ACCOUNTING POLICIES
Basis of Presentation: The financial activities of the Town are recorded in
separate funds and account groups, categorized and described as follows:
Governmental Funds
General Fund - -This fund is used to account for all financial trans-
actions not accounted for in another fund. Revenue is derived pri-
marily from property taxes, intergovernmental revenue, charges for
services and franchise fees.
Debt Service Fund - -This fund is used to account for the accumulation
of resources for the payment of general long -term debt principal and
interest.
Proprietary Fund
Enterprise Fund- -This fund reports operations that provide services
which are financed primarily by user charges or activities where
periodic measurement of net income is appropriate for capital main-
tenance, public policy, management control or other purposes. The
Enterprise Fund includes the Town's municipal Water Fund.
Fiduciary Funds
Pension Trust Fund- -This fund is used to account for assets held in
trust for employee pension benefits.
Deferred Compensation Agency Fund - -This fund is used to account for
assets held in trust for employees under the Town's deferred compen-
sation plan.
-8-
NOTES TO FINANCIAL STATEMENTS -- CONTINUED
TOWN OF GULF STREAM, FLORIDA
NOTE B-- SIGNIFICANT ACCOUNTING POLICIES -- CONTINUED
Account Groups
General Fixed Assets Account Group - -This account group presents the
fixed assets of the Town utilized in its general operations.
General Long -Term Debt Account Group - -This account group presents
the general obligation long -term debt of the Town.
Basis of Accounting: The accrual basis of accounting is followed for the
Enterprise Fund and the Pension Trust Fund. The modified accrual basis of
accounting is followed for all other funds. The modified accrual basis of
accounting is defined as "the basis of accounting under which expenditures
are recorded at the time liabilities are incurred and revenue is recorded
when measurable and available."
Budget: An appropriate budget is legally required for the General Fund and
is prepared on the cash basis of accounting. The budget represents depart-
mental appropriations as authorized by ordinance and revisions authorized by
the Town commission during the fiscal year. Unexpended appropriations lapse
at year end.
Inventory: Inventory is stated at cost on the first -in, first -out basis and
is accounted for using the purchase method.
Prepaid Expenses: Expenditures for insurance premiums and other administra-
tive expenses extending over more than one accounting period are accounted
for as prepaid expenses and allocated between accounting periods.
Fixed Assets:
General Fixed Assets
Fixed assets acquired or constructed for general governmental serv-
ices are recorded as expenditures in the fund making the expenditure
and capitalized at cost in the General Fixed Assets Account Group.
In the event that actual cost cannot be determined, estimated cost
at the time of acquisition is used. The Town includes infrastruc-
ture assets in the financial statements of the General Fixed Assets
Account Group. No depreciation is taken on the general fixed
assets. Net interest costs on funds borrowed to finance the con-
struction or acquisition of fixed assets is capitalized.
-9-
NOTES TO FINANCIAL STATEMENTS -- CONTINUED
TOWN OF GULF STREAM, FLORIDA
NOTE B-- SIGNIFICANT ACCOUNTING POLICIES -- CONTINUED
Property and Equipment (Proprietary Fund)
These assets are stated at cost or, if donated, fair market value at
the date of donation. Expenditures which materially extend the use-
ful life of existing properties are capitalized. The cost of prop-
erty sold or retired, together with the related accumulated depre-
ciation, is removed from the appropriate accounts and any resulting
gain or loss is included in net income.
Depreciation on property and equipment is computed using the
straight -line method over the estimated useful lives of the related
assets which are:
Equipment 20 years
Water distribution system 40 -50 years
Compensated Absences: Town employees may accumulate up to 20 days of vaca-
tion leave and 60 days of sick leave. Accumulated vacation and sick leave
is payable to employees upon termination or retirement at the rate of pay on
that date. Accumulated vacation and sick leave benefits at September 30,
1988 have been accrued in the accompanying financial statements.
Revenue Recognition: Ad valorem taxes are assessed on property valuations
as of January 1 and levied the following October. They are due March 31 and
become delinquent April 1. These taxes are collected by Palm Beach County
and remitted to the Town. Revenue is recognized upon receipt from Palm
Beach County at which time the revenue is both measurable and available.
Interfund Transactions: The basic type of interfund transactions made dur-
ing the year were operating transfers which are legally authorized trans-
fers from a fund receiving revenue to the fund through which the revenue is
to be expended.
Fund Balance Reserves: Fund balance reserves signify that a portion of the
fund balance is not to be considered as available for subsequent expenditure
other than for the specific purpose for which the reserve was established.
The following is a list of all reserves used by the Town and a description
of each:
Reserved for Inventory- -An account used to segregate a portion of
fund balance to indicate that inventory does not represent availa-
ble, spendable resources even though it is a component of assets.
Reserved for Prepaid Expenses - -An account used to segregate a por-
tion of fund balance to indicate that prepaid expenses do not
represent available, spendable resources even though it is a compo-
nent of assets.
-10-
NOTES TO FINANCIAL STATEMENTS -- CONTINUED
TOWN OF GULF STREAM, FLORIDA
NOTE B-- SIGNIFICANT ACCOUNTING POLICIES -- CONTINUED
Reserved for Pension Benefits - -An account used to indicate that the
fund balance of the Pension Trust Fund is legally restricted to the
payment of pensions for Town employees.
Reserved for General Obligation Bonds - -An account used to indicate
that the fund balance of the Debt Service Fund is legally restricted
for the payment of long -term debt principal and interest amounts
maturing in future years on the Town's general obligation bonds.
Fund Balance Designations: Designations of unreserved fund balance in gov-
ernmental funds indicate Town management's tentative plans for the use of
financial resources in a future period. The following is a list of all
designations used by the Town and a description of each:
Designated for Subsequent Year's Budget - -An account used to segre-
gate a portion of fund balance to indicate management's intention to
use these funds to finance expenditures of the subsequent year's
budget.
Designated for Special Projects - -An account used to segregate a por-
tion of fund balance to indicate management's intention to expend
these funds for current and future projects within the Town.
Memorandum Only Columns: The columns
shown for information purposes only.
consolidated financial statements.
NOTE C - -CASH AND CASH EQUIVALENTS
entitled Total (Memorandum Only) are
These total columns do not represent
Cash and cash equivalents include amounts on deposit in demand accounts and
in money market accounts as follows:
Debt
General Service Enterprise
Fund Fund Fund Total
Demand accounts
$ 61,954
$
$
$
61,954
Money market accounts
152.416
$ 214.370
2.785
$ 2.785
65.564
$ 65.564
$
220.765
282.719
The Town's cash balances at year end were entirely covered by federal depos-
itory insurance or by a collateral pool pledged to the State Treasurer by
financial institutions which comply with the requirements of Florida Stat-
utes and have been designated as a qualified public depository by the State
Treasurer.
-11-
NOTES TO FINANCIAL STATEMENTS -- CONTINUED
TOWN OF GULF STREAM, FLORIDA
NOTE G-- CHANGES IN GENERAL LONG -TERM DEBT
The changes in general long -term debt for the year ended September 30, 1988
are summarized as follows:
Compensated
absences
General bonded
debt
NOTE H-- PENSION PLAN
Balance, Compensated
October 1, Absences
1987 Accrued
Balance,
Principal September 30,
Retirements 1988
$ 56,426 $ 6,541 $
1.315.000
85.000
$ 62,967
1.230.000
The Town provides pension benefits through a defined contribution plan for
full -time employees meeting specified eligibility requirements. In a
defined contribution plan, benefits depend solely on amounts contributed to
the plan plus investment earnings. Employees are eligible to participate
after reaching the age of 21 and completing 1 year of service. The plan
requires that the Town contribute an amount equal to 7% of the employee's
base salary each month. Employees may make voluntary contributions. The
Town's contribution for each employee (and interest allocated to the
employee's account) vest at a rate of 10% per year. Town contributions and
interest forfeited by employees who leave employment before satisfying the
vesting requirements are used to reduce the Town's current period contribu-
tion requirement.
The Town's total payroll in fiscal year 1988 was approximately $440,000.
The Town's contributions were calculated using the base salary amount of
approximately $345,000. The Town made a 7% contribution amounting to
approximately $20,000. Employees made voluntary contributions of $9,655.
Investments with insurance company are reported at cost and consist of Pen-
sion Trust Fund assets invested by IDS Financial Corporation in group
annuity contracts. The investments are uninsured and uncollateralized.
NOTE I -- DEFERRED COMPENSATION PLAN
The Town offers its employees a deferred compensation plan created in
accordance with Internal Revenue Code Section 457. The plan, available to
all Town employees, permits them to defer a portion of their salary until
future years. The deferred compensation is not available to employees until
termination, retirement, death or an unforeseeable emergency. Assets of
the plan are invested in insurance contracts reported at market value at
September 30, 1988.
-14-
V
r
NOTES TO FINANCIAL STATEMENTS -- CONTINUED
TOWN OF GULF STREAM, FLORIDA
NOTE I -- DEFERRED COMPENSATION PLAN -- CONTINUED
All amounts of compensation deferred under the plan, all property and rights
purchased with those amounts and all income attributable to these amounts,
property or rights are (until paid or made available to the employee or
other beneficiary) solely the property and rights of the Town (without being
restricted to the provision of benefits under the plan), subject only to the
claims of the Town's general creditors. Participants' rights under the plan
are equal to those of general creditors of the Town in an amount equal to
the fair market value of the deferred account for each participant.
It is the Town's opinion that they have no liability for losses under the
plan but do have the duty of due care that would be required of an ordinary
prudent investor. The Town believes that it is unlikely that it will use
the assets to satisfy the claims of general creditors in the future.
NOTE J-- INTERFUND RECEIVABLES AND PAYABLES
The following balances represent individual interfund receivables and paya-
bles at September 30, 1988:
General Fund
Due to Enterprise Fund
Due to Debt Service Fund
Debt Service Fund
Due from General Fund
Enterprise Fund
Due from General Fund
aF70
Interfund Interfund
Receivable Payable
$ $ 12,963
31.794
44,757
31,794
12.963
OTHER FINANCIAL INFORMATION
COMBINING BALANCE SHEET -- FIDUCIARY FUNDS
TOWN OF GULF STREAM, FLORIDA
September 30, 1988
ASSETS
Deposits with insurance company
LIABILITIES AND FUND EQUITY
LIABILITIES
Due to plan participants
FUND EQUITY
Reserve for pension benefits
-16-
Pension Deferred
Trust Compensation
Fund Agency Fund Total
$ 204.919 $ 304.905
$ $ 99,986 $ 99,986
204,919 204.919
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES- -
DEFERRED COMPENSATION AGENCY FUND
TOWN OF GULF STREAM, FLORIDA
September 30, 1988
ASSETS
Deposits with insurance
company
LIABILITIES
Due to plan participants
Balance, Balance,
October 1, September 30,
1987 Additions Deductions 1988
U,921 9 fll LIAA
$ 68.921 $ 31.811 L2-41 $ 99.986
-17-
COMPLIANCE WITH THE RULES OF THE AUDITOR
GENERAL FOR THE STATE OF FLORIDA
EM Ernst &Whinny
The Honorable Mayor and
Commissioners
Town of Gulf Stream
Gulf Stream, Florida
Certified Public Accountants
310 Okeechobee Blvd.
West Palm Beach, Florida 33401
407/655 -8500
We have audited the general purpose financial statements of the Town of Gulf
Stream, Florida for the year ended September 30, 1988 and have issued our
report thereon dated November 3, 1988. As part of our audit, we made a
study and evaluation of the system of internal accounting controls of the
Town of Gulf Stream, Florida to the extent we considered necessary to evalu-
ate the system as required by generally accepted auditing standards. For
the purpose of this report, we have classified the significant internal
accounting controls in the following categories: cash and cash equivalents,
receivables, inventory, payables and accrued liabilities, interfund trans-
fers, fixed assets, debt and fund balances. Our study included all of the
control categories of the Town as listed above. The purpose of our study
and evaluation was to determine the nature, timing and extent of the audit-
ing procedures necessary for expressing an opinion on the Town's financial
statements. Our study and evaluation was more limited than would be neces-
sary to express an opinion on the system of internal accounting controls
taken as a whole or on any of the categories of controls identified above.
The management of the Town -of Gulf Stream, Florida is responsible for estab-
lishing and maintaining a system of internal accounting control. In ful-
filling this responsibility, estimates and judgments by management are
required to assess the expected benefits and related costs of control proce-
dures. The objectives of a system are to provide management with reasonable
but not absolute assurance that assets are safeguarded against loss from
unauthorized use or disposition, and that transactions are executed in
accordance with management's authorization and recorded properly to permit
the preparation of financial statements in accordance with generally
accepted accounting principles. Because of inherent limitations in any sys-
tem of internal accounting controls, errors or irregularities may neverthe-
less occur and not be detected. Also, projection of any evaluation of the
system to future periods is subject to the risk that procedures may become
inadequate because of changes in conditions or that the degree of compliance
with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first
paragraph would not necessarily disclose all material weaknesses in the sys-
tem. Accordingly, we do not express an opinion on the system of internal
accounting controls of the Town of Gulf Stream, Florida taken as a whole or
on any of the categories of controls identified in the first paragraph.
—18—
Our study and evaluation disclosed no condition that we believe to be a
material weakness. As part of our audit of the general purpose financial
statements of the Town referred to in the first paragraph, we issued a
letter to management dated November 3, 1988 with recommendations for improv-
ing nonmaterial weaknesses in internal accounting controls.
This report is intended solely for the use of management and the Auditor
General for the State of Florida, and should not be used for any other pur-
pose. This restriction is not intended to limit the distribution of this
report which upon acceptance by the commissioners of the Town of Gulf
Stream, Florida is a matter of public record.
West Palm Beach, Florida
November 3, 1988
-19-
4� V,
EW Ernst &Whinny
The Honorable Mayor and
Commissioners
Town of Gulf Stream
Gulf Stream, Florida
Certified Public Accountants
310 Okeechobee Blvd.
West Palm Beach, Florida 33401
407/655 -8500
We have audited the general purpose financial statements of the Town of Gulf
Stream, Florida for the year ended September 30, 1988 and have issued our
report thereon dated November 3, 1988. Our audit was made in accordance
with generally accepted auditing standards and, accordingly, included such
tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
The management of the Town of Gulf Stream, Florida is responsible for the
Town's compliance with laws and regulations. In connection with our audit
referred to above, we selected and tested transactions and records to deter-
mine the Town's compliance with laws and regulations, noncompliance with
which could have a material effect on the general purpose financial state-
ments of the Town.
The results of our tests indicate that for the items tested, the Town of
Gulf Stream, Florida complied with those provisions of laws and regulations,
noncompliance with which could have a material effect on the general pur-
pose financial statements. Nothing came to our attention that caused us to
believe that for the items not tested the Town of Gulf Stream, Florida was
not in compliance with laws or regulations, noncompliance with which could
have a material effect on the Town's general purpose financial statements.
West Palm Beach, Florida
November 3, 1988
—20—
44-..C� V, z:ls1�0_
EM Ernst &Whinny
The Honorable Mayor and
Commissioners
Town of Gulf Stream
Gulf Stream, Florida
Certified Public Accountants
310 Okeechobee Blvd.
West Palm Beach, Florida 33401
407/655 -8500
We have audited the general purpose financial statements of the Town of Gulf
Stream, Florida for the year ended September 30, 1988 and have issued our
report thereon dated November 3, 1988. As part of our audit, we made a
study and evaluation of the system of internal accounting controls only to
the extent we considered necessary to determine the nature, timing and
extent of our auditing procedures.
Our study and evaluation made for the limited purpose described above would
not necessarily disclose all material weaknesses in the system. Accord-
ingly, we do not express an opinion on the system of internal accounting
controls of the Town of Gulf Stream, Florida taken as a whole. Our study
and evaluation disclosed no condition that we believed to be a material
weakness at September 30, 1988. The following comments and suggestions are
submitted to assist in improving present procedures and controls.
Cash and Money Market Accounts
The Town's operating bank account is a noninterest— bearing demand account
which had an average monthly balance of up to $60,000 throughout the year.
Consideration should be given to the use of interest — bearing accounts to
enhance investment return.
In addition, we noted that the Town had over $200,000 in money market
accounts at year end. We believe the Town could improve its yield on
invested funds by using certificates of deposit, U. S. Treasury obligations
or the State Board of Administration investment pool.
Insurance Coverage
The police department's building is currently insured for $100,000 through
the Town's commercial property insurance policy. It is our understanding
that the replacement cost of this building is substantially higher than
$100,000. We recommend that the Town review its insurance coverages with
—21—
its insurance agent to be sure that all assets are properly insured.
Furthermore, policy coverages should be reviewed periodically with the
Town's insurance agent to be sure that coverages are updated for changes.
With regard to the management letter dated October 28, 1987 relating to the
year ended September 30, 1987, we noted that all recommendations have been
implemented as of September 30, 1988.
As part of our audit, we reviewed the Annual Financial Report of Units of
Local Government filed by the Town with the Florida Department of Banking
and Finance for the year ended September 30, 1987. The Annual Financial
Report was in agreement with the audited general purpose financial state-
ments for the year ended September 30, 1987, except for the following:
(1) a $6,023 deposit was included in General Fund assets instead of in the
Water Fund and (2) the Deferred Compensation Agency Fund was combined with
the Pension Trust Fund and was included under the Pension Fund column
instead of being shown as an Other Trust and Agency Fund. The Annual Finan-
cial Report for the year ended September 30, 1988 has not been prepared to
date.
This report is intended solely for the use of management.
West Palm Beach, Florida
November 3, 1988
MAI
TOWN OF GULF STREAM
COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
WILLIAM F. KOCH, JR., Maya
ALAN 1. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
December 9, 1988
Mayor and Town Commission
Town of Gulf Stream
100 Sea Road
Gulf Stream, Florida 33483
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
77/97
TEL: GULF STREAM
(40719193119
Town Manager
WILLIAM E. GWYNN
Aaalalanl Town Manager -Town Clark
BARBARA GWYNN
Chief or Police
JAMES GREER
This is in reply to the Auditor's management letter from Ernst
and Whinney, Certified Public Accountants, received December 2, 1988.
I am now reviewing our entire banking setup to see what can be done to
maximize the total return of our funds with the least amount of expense
and time.
I have notified the insurance agent that we are increasing our coverage
on the police department building to its replacement value. A complete
review of all the insurance is now in the process of being reviewed by
the Town with the insurance agent.
The exceptions listed in their review of the Annual Financial Report of
Units of Local Government have been noted and will be implemented in
the next annual report.
WEG:csg
Yours truly,
William E. Gwynn
Town Manager
" F l o r i d a M u n i c i p a l S e l f - I n s u r e r s
F u n d ( W o r k e r s ' C o m p e n s a t i o n )
" F l o r i d a M u n i c i p a l L i a b i l i t y
S e l b i n s u r e r s P r o g r a m
( T o n L i a b i l i t y )
" F l o r i d a M u n i c i p a l I l e c l l t h
' I r u s t F u n d
" F l o r i d a M u n i c i p a l P e n s i o n
T r u s t F u n d
" F l o r i d a M u n i c i p a l P r o p e r t y
S e l f - I n s u r e r s P r o g r a m
" F i r s t M u n i c i p a l L 4 P r o g r a m
N o v e m b e r ' 1 8 , 1 9 8 8
t
M r . W i l l i a m E . G w y n n
T o w n M a n a g e r
1 0 0 S e a R o a d
G u l f S t r e a m , F I 3 3 4 4 4
R E : C e r t i f i c a t e s
D e a r M r . G w y n n :
F l o r i d a L e a g u e o f C i t i e s , I n c .
2 0 1 W e s t P a r k A v e n u e
P o s t O f f i c e B o x 1 7 5 7
T a l l a h a s s e e , F L 3 2 3 0 2 - 1 7 5 7
T e l e p h o n e ( 9 0 4 ) 2 2 2 - 9 6 8 4
S u n c o m 2 8 2 - 5 0 1 0
F l o r i d a L e a g u e o f C i t i e s , I n c .
P u b l i c R i s k S e r v i c e s D i v i s i o n
1 7 4 W e s t C o m s t o c k A v e n u e
P o s t O f f i c e B o x 2 0 2 6
W i n t e r P a r k , F L 3 2 7 9 0 . 2 0 2 6
T e l e p h o n e ( 4 0 7 ) 7 4 0 - 0 2 1 0
S u n c o m 3 4 8 - 6 7 7 0
T h e F l o r i d a L e a g u f e o f C i t i e s w i s h e s t o ' c o n g r a t u l a t e y o u r c i t y f o r
o b t a i n i n g a n o u t s t a n d i n g G e n e r a l L i a b i l i t y L o s s R a t i o f o r t h e p o l i c y
p e r i o d e n d i n g 9 / 3 0 / 8 8 . I t o u r o p i n i o n , t h a t l u c k h a s l i t t l e t o d o
w i t h a c c o m p l i s h m e n t s s u c h a s y o u h a v e d e m o n s t r a t e d . B e h i n d e a c h s u c -
c e s s s t o r y t h e r e g e n e r a l l y i s a l o t o f h a r d w o r k . F o r y o u r e f f o r t s
w e s a l u t e y o u .
T f y o u a t t r i b u t e y o u r s u c c e s s t o a f o r m a l L o s s C o n t r o l P r o g r a m a n d / o r
s p e c i f i c p e r s o n s i n v o l v e d , l e t m e k n o w t h i s i n f o r m a t i o n s o t h a t Z
m i g h t s e n d y o u a c e r t i f i c a t e o f t c e r t i f i c a t e s c o n g r a t u l a t i n g t h e k e y
p e r s o n s b e h i n d y o u r S a f e t y P r o g r a m .
A g a i n , c o n g r a t u l a t i o n s a n d k e e p u p t h e g o o d w o r k .
S i n c e r e l y ,
S t e v e n M c G i n n
L o s s C o n t r o l M a n a g e r
J
T '
t
0
aO
E2EMOVE �(�SiI1JC, ScREEI.rO
E.NGLO6uRE AI-IO Re to
-- VJEL -i DOME. IN�LVgu2G �n _
L.
\
I
_ I
I
i
1� �In I('3 "O nlal_nu
� I
t I
I I
t �
I
I -B
Y-• - --8 NEN r-LLA 87 7 T
. _11 ASPVALr P��ttitU
11
� IO
Y
_— _�Fnci5'(Ia55c'f_
�� SE16ach
_ _P. SECA.ID ua.^C,r
OPDI ?IO� I
A
3169
MOTHER'S QUARTERS ADDITION
FOR:
1
LAAaartin . COUSinO
MR. DON WALSH
Ma
915 ORCHID LANE
emew rswe. ri »,ul
CULFSTREAM, FLORIDA
h
� \I
f
8
EA
m \
$� Exih ?I iG f.lEl� I(d-cl
I n n 1 u 1 n
O iI .4 O _ 2
n
1
W
P Ir
71A
7 L ! -
_, oO
_g.
I I _
o ; 0
Itp I-
�`
LA
X_
N
3 ¢ie� a�5 � � ,._ �3•� r�Z_
ARCHITECTURAL REVIEW COMMITTEE
PLACE AU SOLEIL ASSOCIATION
P.O. Box 2374
Delray Beach, FL 33483
December 6
Town Commissioner and Planning Board
Town of Gulf Stream
Gulf Stream Governmental Center
246 Sea Road
Gulf Stream, FL 33483
1988
Re: Review of Plans For Improvements to be matte on,Lot 90 ,
PLACE AU SOLEIL, _915 Orchid Lane ,
Gulf Stream, Florida
ARCHITECT: Martin S. Cousin
'JOB NO. RRA 109 -7
Gentlemen:
Pursuant to the Declaration of Restrictions for Place Au
Soleil Subdivision, the Association's Architectural Review
Committee has reviewed the referenced Plans and would advise as
follows:
Architectural Approved of said Plans is granted;
_ Architectural Approved of said Plans is granted
provided DAC1< 190ok 1 5 (;ZF-A -cep
wI 'T 1-f L�: n vow `f ✓ cce'$5 ) 5 T Higou ft
r�'o/'cH 1`2po2
m
Said Plans can not be approved or disapprov,ed,,
because ( R� 1
{l.i„
Recommend variance be granted as to minimum Lot
size;
OTHER COMMENTS: Roof addition on east side of house and screen
structure on west side of house encroach on on side yard set-
backs necessitating variance. Previous plan was categorized
by the town attorney as a duplex prohibited in this residential
zoning district and we fail to see where this plan can not be
similarly categorized.
Very truly yours, q'
0mite i Architectural Review
tee
i
P
n
i I
/U. /�I�����- -T),7.
/U. /�I�����- -T),7.
Efl
1 e u : 'p •F =��l�� •�� ��f rt =1� m t � nQ� n nn DpI "<
� m
�D
:: s
sD S
SZnen....n a
iiii5 =
= =
aej/
e
in=i i
isn t
t�s4.r:r
SY�
v!f �
� i
ii
...
..
p
9
I
O/
Efl
1 e u : 'p •F =��l�� •�� ��f rt =1� m t � nQ� n nn DpI "<
� m
:: s
sD S
SZnen....n a
iiii5 =
= =
aej/
e
in=i i
isn t
t�s4.r:r
SY�
v!f �
� i
ii
1 e u : 'p •F =��l�� •�� ��f rt =1� m t � nQ� n nn DpI "<
� m
-- /
0000
ill El i
-
I
_ G I
Lai
LUZ
LAJ
�I e
o;� I
IN
a
z
n
IIrgBIkp
II •
Nook
go ((gt ? dj Sfl;3�9,d�p 6 °'Q� 3 F �
v
it
on No@ . a .: a : ' }�j,�ji4�l: 6 " �\� � ?3e;3 s g} °v o � 9
CA
lid
'
S 9aa 3 a C no '� i I 's °i 9F9! p 6 mQ� � i'lflfv�$:9° ° � a i��'nnr a: 9a i tl
e
or ;
1
7r --
I
O
O
o�0 0
I °o ❑ o
❑ C
�. or
0C
.. -- - --
I I Cl
.. I. _ 1313 O O ,
0000 13
❑ p ❑
- ❑1 o ❑ oDo o O'O O 000<
. I L❑J - oho c
❑ °❑ 6
13813 oho oho
❑oo ❑ ❑ a ❑
- ..�.:.'.. f poQoo❑ ❑❑13080,
r 1 r o ❑ ❑ o
�-
Ja
001
>oo�
> oho I
. L
� • ° • �! //pull
• ■' ��I/ /111111
• 1 �!711111� -
� 1313
..
1313
❑ 0 ao
1313
ALE
1❑ ❑130
❑ a
1013❑❑ ;
❑ ❑ E �I
�Q ❑ ❑❑ I
f
' 1
n o
>
:
c
( l
--
7 H
� oo �oaooD
0 0 000—°
oOo 0000 oOo 0 e
lo 0 0 1i
00 0000
odo 0000 ouo
° o OD 3
- 0Oo > oOo o��
o 00 0o
oo�o0 00
oco 0000 oho
I
I � I
i
i
_ I
i
I t
i
:,4 R
� , 'i�i���1�l�P� �� +ilP• 0 Fm- E� C = =� ,9.E AA g�::$
s
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
L
COMMISSIONERS
MAIL ADDRESS
100 SEA ROAD
WILLIAM F. KOCH, JR., Mayor
GULF STREAM, FLORIDA
ALAN 1. ARMOUR, Vice Mayor
33480
TEL: GULF STREAM
JAMES E. CROSS
(d07) 2795118
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
Town Manager
WILLIAM E. GWYNN
Aaalalanl Town Manager-Town Clerk
December 8, 1988
BARBARA GWYNN
Chief of Pollee
JAMES GREER
Mayor and Town Commissioner
Town of Gulf Stream, Florida
On February 1, 1974, the Town Commission hired Barbara and me to
direct the Town administration as Town Clerk and;Town Manager and
Treasurer. The Town Clerk was to administer all the departments
and to perform the daily duties that were required. The Town
Manager was to oversee the operation of the Town and the duties of
the Town Clerk. As Treasurer, he was responsible for all phases
r of budget and finance. He was not to be on duty in the Town Hall
on a daily basis. After fifteen years, this perception has been
stretched and changed so much it is impossible for us to continue
in these positions. The inability of the Police Department to
operate in this framework has required more time of the Town Manager
than I am able to give.
Had the Police Department been willing to cooperate and work through
the Town Clerk, this employment relationship could have continued
for years to come. However, since my very busy accounting practice
needs me and Barbara has served the Town with dedication and loyalty
for fifteen years and now needs to direct her life in other pursuits,
we both submit our resignations to you for your consideration. We
would hope that asmooth transition can be accomplished by January 31,
1989.
We both will prepare written procedures and recommendations during this
time. HoweVer,,we both agree that the first recommendation is to abolish
the titles and positions of finance commissioner, police commissioner,
and public works commissioner. In a Town manager form of government,
they can be counterproductive to the stable and efficient operation of
the entire Town government.
Barbara C. Gwynn G William E. Gwynn
Town Clerk Town Manager and Treasurer