HomeMy Public PortalAboutDRAFT Guidelines for Accepting Donations
AMENITIES ADOPTION PROGRAM
GUIDELINES FOR ACCEPTING DONATIONS FOR TRAIL AMENITIES AND PLAQUES
The Amenities Adoption Program provides civic‐minded individuals the opportunity to make a donation
to trails that will also allow for the recognition of an organization, business, or loved one in a unique and
lasting manner.
1. Members of the public will have the opportunity to “adopt” trail amenities on trails managed by the
Town of Truckee. Adoptable amenities include existing pet waste stations, benches, picnic tables,
kiosks, trash cans, and trail bridges. A complete list of trail amenities available for adoption may be
found in Exhibit A.
2. A Trail Amenities Adoption Agreement will be used to clarify the understanding between the Donor,
Truckee Trails Foundation, and Town of Truckee, and will include the amenity to be adopted,
adoption fee, plaque details, and additional agreements regarding the amenity adoption.
3. The adoption fee will cover the cost of a (3”x 7”) commemorative plaque. To maintain consistency,
plaques must be arranged through the Truckee Trails Foundation. Commemorative plaques installed
on trail amenities must be for an individual or a purpose that is non-controversial1 with text that is
appropriate for display in a public place, and approved by the Truckee Trails Foundation. Business
names are appropriate, but logos will not be allowed.
4. Plaques to be placed on the adopted amenity are guaranteed for one year from the date of
placement on the amenity. After one year, it shall be the responsibility of the donor to fund
replacement of damaged or stolen plaques for $35.
5. The donor agrees not to add any additional items to the amenity including but not limited to
flowers, photographs, etc.
1 Including language that is obscene, lewd, defamatory, infringes on the proprietary rights of any third party,
or is otherwise inappropriate.
6. Trail amenity donations received by the Truckee Trails Foundation, minus the cost of the plaque and
administrative fee, shall be placed in a special revenue and expenditure account with the Town of
Truckee. This fund shall be used exclusively for trail building expenses, trail maintenance, repair,
replacement of trail amenities, land acquisitions necessary for trail building, and other trails-related
expenses.
7. The selected amenity is the property of the Town of Truckee. The Town of Truckee will maintain the
amenity only for its expected life cycle. If the amenity deteriorates due to age or other wear and
tear, or damage by others, it may need to be removed in the interest of public safety. The Town of
Truckee also reserves the right to remove and/or relocate the amenity if it interferes with
maintenance or construction activities.
8. In the event that the amenity must be permanently removed, the Town of Truckee will seek an
alternative location, and the original donor will have the opportunity to re-adopt the amenity at
replacement cost and mount a new plaque.
9. The Truckee Trails Foundation will be responsible for installing plaques on the amenities.
10. The Truckee Trails Foundation will inventory, date, and maintain a listing of all existing amenities
and plaques that have been installed and will provide a semi-annual update to the Town of adopted
and available amenities.
11. The Board of Directors of the Truckee Trails Foundation will be the final source of appeal for any
disputes regarding this program.