HomeMy Public PortalAboutA 2007-07-24 REC. & PARKS COMMISSION
CITY OF LYNWOOD
RECREATION & PARKS COMMISSION MEETING
JULY 24, 2007
5:00 P.M.
CITY HALL COUNCIL CHAMBERS
'1'1330 BULLIS ROAD
LYNWOOD, CA 90262
(3'10) 603-0220
-- _ -RECREATION & PARKS COMMISSIONERS- _ --
LORENE REED, CHAIRPERSON
DANIEL SALAZAR, VICE CHAIRPERSON
BETTE ESPESETH, COMMISSIONER
JULIO MENDOZA, COMMISSIONER
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-- -- _ RECREATION STAFF - --
AUTRA C. ADAMS, INTERIM DIRECTOR OF RECREATION & COMMUNITY SERVICES
JOSE TREJO, INTERIM DEPUTY DIRECTOR
ANN LLANAS, MINUTES CLERK
-- -AGENDA- ~ -
I. CALL TO ORDER
II. INVOCATION
III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. AGENDA POSTING
VI. APPROVAL OF MINUTES -Minutes will be provided at meeting.
VII. CORRESPONDENCE
VIII. PUBLIC ORALS
IX. SCHEDULED MATTERS
A. 2007 GOALS
X. STAFF REPORTS
A. FACILITY USAGE REPORTS (GATEMAN HALLI TO BE PROVIDED AT MEETING
B. DIVISION MONTHLY REPORTS (CTC, NATATORIUM, SENIORS, SPORTS, YOUTH CENTER)
C. CURRENT PROGRAMS/ACTIVITY REPORT ~oRA~ REPORr eY RECREanoN sraRF~
XI. COMMISSION ORALS
XII. ADJOURNMENT -THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD AT 5:00
P.M. ON TUESDAY, AUGUST 28, 2007 IN THE LYNWOOD CITY HALL COUNCIL
CHAMBERS.
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GATEMAN HALL COMMITMENTAND ATTENDANCE-AUGUST 2007
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*PENDING DATES 0
TOTAL ATTENDANCE 5235
INDICATES FEE-BASED ~~~~~- T k~,izrt : ..~.
T TAL FEE 12 5
TOTAL FEE WAIVED 1 0
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CITY OF LYNWOOD
RECREATION & PARKS COMMISSION
MEETING MINUTES for JUNE 26, 2007
D Call to Order:
The June 26, 2007 Recreation & Parks Commission meeting was called to
order at 5:07 p.m.
II/III) Invocation & Pledge:
Mr. Greg Woods, Workplace Development Manager, gave the Invocation
and Vice Chairperson Daniel Salazar led the Pledge of Allegiance.
IV) Roll Call: Chairperson Reed -Present
Commissioner Espeseth -Present
Commissioner Mendoza -Present
vice Chairperson Salazar -Present
v) Agenda Posting: The Agenda was duly posted for the June 2007
meeting as prescribed by the Brown Act.
VU Approval of Past Minutes: Chairperson Reed requests that a motion be
made for approval of the minutes for the Recreation & Parks
Commission meeting held in May 2007. Commissioner Espeseth motions
that the minutes be approved. vice Chairperson Salazar seconds the
motion. All Commissioners vote in favor of approving the minutes as
written and the motion is carried. Ayes: 4 Noes: 0.
VII) Correspondence: None
VIII) Public Orals: Mr. Greg Woods, Workplace Development Manager for
the City of Lynwood stated that the Juneteenth program held on
6/23/07 was outstanding. He was there to feed the entertainers and
guests. He enjoyed the watermelon eating contest.
Chairperson Reed stated that this was the first time she's seen the park
utilized to its full potential. She thanks Ms. Lyons for her hard work and
efforts. It's the nicest Juneteenth event in many years.
Irene Garcia stated that the program was very good. She won $'100.00 in
a 50/50 raffle. She invited her neighbors to put forth an effort to come
out and enjoy the day. If they didn't, they missed out.
IX) Scheduled Matters:
A. 2007 Goal Setting (Fee for Concerts) - Mr. Trejo stated that current
programs are being evaluated. The Department is considering
accessing fees for admission to concerts. The Commission is
invited to provide input. Vice Chairperson Salazar asked about the
purpose for the concerts. He asked who is in charge of the
concerts and if they are conducted to promote the entertainers
and whether or not the turnout is good. He also inquired if there
is a charge to help defray the cost to the City. Mr. Trejo stated
that the Marketing Department is in charge of promoting the
concerts however they are still handled by the Recreation
Department. Their purpose is to provide community
entertainment during the evening hours and geared mainly
toward adults. Currently the concerts are free and some of the
concerts are more successful than others. Chairperson Reed
stated that she would like to see the costs of conducting the
concerts reduced. She would also like to see different
performers. She feels we are losing the Lynwood audience
because the same entertainment is featured too often.
Chairperson Reed stated that most of the audience is made up of
people from other cities because they cant find free
entertainment in their communities. She stated that spending
S'10,000 on entertainment is too much to spend and not pack the
house and service Lynwood residents. Commissioner Mendoza
stated that cities such as Downey and Montebello offer free
concerts in their parks but they make money by selling concession
items. Mr. Trejo stated that the main objective of the concerts is
to promote the Lynwood community and not to create revenue
for the City. He stated that a reduction in concert costs is
proposed for the 07/08 fiscal year. Chairperson Reed recommends
having all Summer concerts in Lynwood City Park, she certainly
enjoyed sitting in the park. Mr. Trejo stated that the Summer
concerts in the park are particularly popular due to the weather
and family atmosphere. Commissioner Mendoza asks if Lynwood
High School and Hosier Middle School bands can come to perform
in the park to provide entertainment. Vice Chairperson Salazar
stated that the Young Marines want exposure and would like to be
invited to openings and other events. He inquired about a youth
Mariachi band meeting in the park. Mr. Trejo stated that
unfortunately many of the youth have a conflict with their own
schedules and school events. He also mentioned that even small
events run into costs due to staff salaries. Mr. Trejo stated that
this matter could be brought back on the July agenda. He thinks
we should consider concert themes. Ms. Lyons stated that the
Scheduled Matters: Continued
Lynwood Idol winners were on the small stage at the Juneteenth
event. They may perform at no cost however they do sell
concessions. Chairperson Reed mentioned that Compton also has
an Idol contest.
The Commissioners also briefly discussed various other special
events held throughout the year: Fourth of July, Cinco de Mayo,
Black History Month, Christmas and Juneteenth. Mr. Trejo stated
that cultural and holiday events are the most popular.
Commissioner Mendoza stated that he thinks Cinco de Mayo
should be done away with. He doesn't celebrate this day. He
stated that many states and cities don't celebrate Cinco de Mayo.
The City should celebrate Fiestas Patrias instead. Commissioner
Salazar stated that Fiestas Patrias is usually celebrated with a
carnival and month-long soccer tournament. Mr. Trejo replied
that there are different elements to the celebration every year.
Plaza Mexico always brings well-known talent to Fiestas Patrias.
Our Cinco de Mayo celebration provides a carnival and an
educational component however its difficult to compete with
Plaza Mexico on media exposure and talent. The City is unable to
provide elaborate events due to the costs involved. The City
participates in the sponsorship of the Ms. Fiestas Patrias Pageant
through Lynwood High School.
Commissioner Mendoza stated that concerts at Plaza Mexico are
free on Friday, Saturday and Sunday nights. There is lots of traffic
and parking problems every weekend. Commissioner Salazar
stated that the idea is to bring outsiders to Lynwood to spend
money. Commissioner Mendoza doesn't believe the people
attending the concerts are from Lynwood and he doesn't think
they are spending their money in Lynwood either. Lynwood
residents Can't shop in Lynwood because there's nowhere to park.
He stated that Anna's Linens has threatened to leave because they
are losing business. There is a Merchants Association to deal with
these issues.
B. Commission Duties & Responsibilities - Attached for review.
Chairperson Reed requests that Vice Chairperson Salazar read the
Recreation & Parks Commission Duties & Responsibilities out loud
(he did so). She stated that individuals should go through the
Recreation & Parks Commission for fee waiver requests, instead of
directly to Council.
Scheduled Matters: Continued
Commissioner Mendoza stated that the Commissioners care and
want to know what's going on in the City. He stated that when
Oscar Flores was the Chairperson of the Commission, one of their
goals was to work closely with Recreation staff on programs. If
the Commissioners stay within their boundaries they will receive
Council support.
Chairperson Reed stated that Mayor Pro Tem Pedroza appointed
Charles Wood to this Commission. Mr. Trejo stated that he would
forward the matter to the City Clerk's Office or ask the Interim
Director to intervene. He will have an update for the Commission
at the next meeting.
C. Fee Waiver Policy -The Commissioners discussed the Fee Waiver
Request from ME America on the May agenda. The non-profit
organization was granted a fee waiver for use of a meeting room,
however it is not an automatic waiver. ME America must meet
certain criteria such as providing proof of their non-profit status
and additional documentation. The final decision will be made by
Autra C. Adams, Interim Director of the Recreation & Community
Services Department once she receives the proper paperwork
from ME America.
X) Staff Reports:
A. Facility Usage Report -Attached for review.
B. Division Monthly Reports -Handed out by Mr. Trejo. Chairperson
Reed stated that she would like to see the Line Dancing Class
expand to two nights. She asked if there is a standard liability
form for the exercise room at the Senior Center. Chairperson
Reed would like to see the policy posted in the Exercise Room at
the Senior Center and the Weight Room at the CTC, as well as the
Sewing Room at the Senior Center. Mr. Trejo stated that drop-in
patrons are not required to fill out a form; the policy must be
posted in the area. Enrollments in a contract class require
individual waiver forms.
C. Current Programs/Activity Report - Ms. Phyllis Lyons gave a report
on the recent Juneteenth event. She stated that the park was
ready for the event at 10:30 a.m. The car show was held on
Mulford and Spruce. Over 62 vendors were selling their products
and two stages were going at the same time. All feedback has
been positive so far. Commissioner Mendoza stated that he was
there all day and everything went really well especially the
Staff Reports: Current Programs/Activity Report -Continued
entertainment and singers. Chairperson Reed wants to go on
record commending Ms. Lyons and the Juneteenth committee for
all their hard work. Only the committee knows what may have
gone wrong, everything went smoothly according to the public.
Chairperson Reed stated that she would talk to Mr. Trejo later
about concerns. She would like to have a debriefing dinner
meeting for the committee. The event was publicized on a TV
spot, radio spot, billboard at Plaza Mexico, through the Chamber,
at churches and schools, and through community efforts.
Chairperson Reed stated that the program brochure was very
good; providing lots of information. Ms. Lyons stated that there
was an info booth for children. Chairperson Reed took some
programs to people at her job that don't know about the
Juneteenth holiday. She heard many compliments on the
programs and kept giving them away. Overall it was an
outstanding program and great turnout. Chairperson Reed stated
that the Department should look at providing committees for
other programs.
XD COmmiSSiOn OraIS: (Please abide by the 3-minute time limit for each Commissioner)
• Commissioner Espeseth -She stated that fireworks have been going
on for over a week now in her neighborhood.
• Commissioner Mendoza -Stated that he has reported the standing
water all around Lynwood City Park to the Public Works Department
but it's still there. He commented that the park drainage is lousy. He
sees the water everyday on his walks. He is worried that mosquitoes
will breed during the hot Summer weather and spread disease. Mr.
Trejo stated that the sprinkler heads will be replaced; they are
currently on order. Mr. Trejo also commented that the tennis court
area will be redone with signage, cameras windscreens and new
ground cover. The bleachers in the park were removed due to safety
reasons.
• Chairperson Reed - No comment
• Vice Chairperson Salazar - No comment
XIU Adjournment:
The meeting was adjourned at 6:00 p.m. The next regularly scheduled
meeting will be held on July 24, 2007 in the Lynwood City Hall Council
Chambers.
Put back in public orals if confirmed
Mr. Charles Wood was in the audience and announced that there will be
a Baseball Tournament on Thursday, May 24, 2007. The kids would
appreciate some support.