HomeMy Public PortalAbout20140721 - 300th Anniversary Celebration Committee - Meeting Minutes
HOPKINTON 300TH ANNIVERSARY COMMITTEE
July 21, 2014, 4:30 PM
TOWN HALL, LOWER LEVEL
Minutes
I. Call to Order: Chair Jean Bertschmann opened the meeting at 4:40 pm with the following
members present:
Jean Bertschmann, Chair Scott Richardson (absent)
Hanan Cohen Craig Stanley
Michelle Murdock (absent) Associate Member: Pat Lynch (absent)
Also present: Ann Click, Chair, Friends Committee
Lou Pappadellis
II. Acceptance of Minutes
On a motion made by Craig Stanley, seconded by Hanan Cohen, the Committee voted to
approve the minutes of the meetings of July 7, 2014.
Vote: Favor: 3 Oppose: 0 Abstain: 0 Absent: 2 (Scott Richardson, Michelle Murdock)
III. Reports to the Committee
Chair Report
Jean Bertschmann reported that the first site walk had taken place that morning with two
potential vendors for the fireworks. A second site walk is scheduled for Monday, July 28,
with the third vendor. The Fire and Police Chiefs were both in attendance, as well as the
Director of Buildings and Grounds for the Schools, and the Parks and Rec Director. The site
walk was very successful. Once preliminary proposals have been submitted, a meeting will
be scheduled to review the proposals and draft a final plan for vendors to bid on.
Friends Report
None at this meeting.
IV. New Business
A. Reschedule August 4 meeting
The meeting was re‐scheduled to Friday, August 8 at 4:30 pm.
B. Discussion of Merchandising Logo with Friends Committee
Jean Bertschmann will work with Ann Click regarding a logo that will work well for
merchandising.
V. Old Business
A. Sponsorship Projections
Scott Richardson was absent, so this item was postponed to a future meeting.
B. Schedule and Budget – progress to date
Lou Pappadellis joined the meeting to discuss the possibility of offering a Golf
Tournament as part of the 300th Anniversary year. Members asked clarifying questions.
A partner organization will need to be identified.
VI. Future Business
August 4, 2014 – Rescheduled to 8/8/14
August 24, 2014
The meetings will be held at 4:30 pm in the Lower Level of Town Hall.
VII. Adjournment
On a motion made by Hanan Cohen, seconded by Craig Stanley, the Committee voted to adjourn at 5:35
pm.
Vote: Favor: 3 Oppose: 0 Abstain: 0 Absent: 2 (Scott Richardson, Michelle Murdock)
Respectfully submitted,
___________________________
Jean Bertschmann, Chair
Documents reviewed:
Minutes from 7/7/14
Proposed Calendar