HomeMy Public PortalAboutA 2007-06-26 REC. & PARKS COMMISSION_ ;
CITY OF LYNWOOD
RECREATION & PARKS COMMISSION MEETING '"'°""'~" ~``~~
JUNE 26, 2007 CITYOFLYNWgOD
CITvCL[~~C; nr~;CE
5:00 P.M.
CITY HALL COUNCIL CHAMBERS
11330 BULLIS ROAD
LYNWOOD, CA 90262
(310) 603-0220
RECREATION & PARKS COMMISSIONERS- -- --
LORENE REED, CHAIRPERSON
DANIEL SALAZAR, VICE CHAIRPERSON
BETTE ESPESETH, COMMISSIONER
JULIO MENDOZA, COMMISSIONER
-RECREATION STAFF
AUTRA C. ADAMS, INTERIM DIRECTOR OF RECREATION & COMMUNITY SERVICES
JOSE TREJO,INTERIM DEPUTY DIRECTOR
ANN LLANAS, MINUTES CLERK
I.
II.
III.
IV.
V.
VI.
VII.
VIII
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA POSTING
APPROVALOF MINUTES
CORRESPONDENCE
PUBLIC ORALS
-AGENDA- -
IX. SCHEDULED MATTERS -
A. 2007 GOAL SETTING (Fee for Concerts)
B. COMMISSION DUTIES & RESPONSIBILITIES
C. FEE WAIVER POLICY
X. STAFF REPORTS
A. FACILITY USAGE REPORTS (BATEMAN HALL) TO BE PROVIDED AT MEETING
B. DIVISION MONTHLY REPORTS (CTC, NATATORIUM, SENIORS, SPORTS, YOUTH CENTER)
C. CURRENT PROGRAMS/ACTIVITY REPORT (ORAL REPORT BY RECREATION STAFF)
XI. COMMISSION ORALS
XII. ADJOURNMENT -THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD AT 5:00
P.M. ON TUESDAY, JULY 24, 2007 IN THE LYNWOOD CITY HALL COUNCIL CHAMBERS.
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CITY OF LYNWOOD
RECREATION & PARKS COMMISSION
MEETING MINUTES for MAY 22, 2007
U Call to Order:
The May 22, 2007 Recreation & Parks Commission meeting was called to
order at 5:06 p.m.
II/III) Invocation & Pledge:
Chairperson Reed gave the Invocation and Commissioner Espeseth led
the Pledge of Allegiance.
IV) Roll Call: Chairperson Reed -Present
Commissioner Espeseth -Present
Commissioner Mendoza -Present
vice Chairperson Salazar -Absent
V) Benda Posting: The Agenda was duly posted for the May 2007 meeting
as prescribed by the Brown Act.
VU Approval of Past Minutes: Chairperson Reed requests that a motion be
made for approval of the minutes for the Recreation & Parks
Commission meeting held in April 2007. Commissioner Espeseth
motions that the minutes be approved. Commissioner Mendoza
seconds the motion. All Commissioners vote in favor of approving the
minutes as written and the motion is carried. Ayes: 3 Noes: 0.
VII) Correspondence: M.E. AMERICA (non-profit community advocacy
committee) is requesting a Fee Waiver for a meeting room for the third
Monday of every month. Ms. Nanette Coleman, Executive Director of
M.E. AMERICA gave a brief overview of the, organization. They
"represent residents in the acquisition of equal opportunity to jobs,
access to city programs and funding and fair and just handling to all
community concerns, and act as liaisons between the community and
the local governmental agencies including, but not limited to, City Hall,
City Council, Sheriff's Department and local School districts"
Commissioner Mendoza asked who makes up the group. Ms. Coleman
responded that the committee is comprised of Lynwood residents and
volunteers. He also wanted to know what size meeting room would be
necessary. Ms. Coleman stated that she expects 50 to 100 members. Mr.
Jose Trejo, Deputy Director stated that staff would have to check
Bateman Hall for availability as the Community Center rooms are unable
to accommodate crowds of that size. M.E. AMERICA must also provide
proof of their non-profit 501c3 status and business license. Chairperson
Reed requests that a motion be made for this request. Commissioner
Correspondence: Continued
Espeseth motions that the fee waiver be approved. Commissioner
Mendoza seconds the motion. All Commissioners vote in favor of
approving the fee waiver request and the motion is carried. Ayes: 3
Noes: 0
VIII) Public Orals: Ms. Paulette Bradley, 3992 Platt Avenue, Lynwood
commented on the Juneteenth flier. She stated that the flier is great
but doesn't "speak" Juneteenth. The red, white and blue colors
represent "get out and vote". She would like to see a different color
scheme and a praise dancer breaking free of shackles on the flier. The
names of the entertainers should also be listed in order to promote
them. Chairperson Reed stated that Marketing is in charge of this
event. She is in total agreement with Ms. Bradley and we can discuss
this further under Current Program Report.
Ms. Nanette C. Coleman, 12655 Belinda Court agreed with Ms. Bradley on
the Juneteenth flier. She would like to see a different format, a brief
explanation on the meaning of Juneteenth and a location listed on the
flier. She thinks the concert should be part of the daytime activities
and no one should have to leave to another location to attend the
concert. Ms. Coleman announced that she posted City of Lynwood
Juneteenth activities on the juneteenth.com website.
Ms. Coleman also commented on the conduct of Mr. Perry Brents,
Deputy Director of Recreation. She stated that he took over the
meeting and he was not behaving like a team player and should not be
part of the Juneteenth committee.
Mr. Owens, 12600 Waldorf Drive, Lynwood commented that he would
like to see the cultural colors of Juneteenth on the Juneteenth flier.
Why are we trying to create something else when this has already been
done? There is a Juneteenth logo already in use all over the Country.
Mr. Owens stated that the last meeting ran fairly at the beginning. This
community is supposed to be providing input for this activity without
employees giving their authoritative opinions. He would like to see
activities for youth showcased during the daytime hours. He talked to
his nephews and they would like to see comedy clown shows and
Krump dancing. Chairperson Reed requests that these issues be
discussed at the next Juneteenth committee meeting on 5/23/07. She
hopes that someone from the Marketing Department will be able to
attend the meeting.
Public Orals: Continued
Ms. Bradley stated that she will be unable to attend the next Juneteenth
committee meeting but would like it on record that she would like the
concert to be held in the park. She was unable to attend the concert
last year after spending the whole day at the park and having to walk
home.
Commissioner Mendoza stated that Juneteenth should be an event that
everyone can attend and enjoy.
Ix) Scheduled Matters: 2007 Goal Setting - By general consent Chairperson
Reed tabled the 2007 Goal Setting to the next meeting due to an
anticipated lengthy discussion. She is glad to see an audience tonight
and thanks everyone for attending. She would like to see a list of
previous goals at the June meeting in order to check off any
accomplishments. Chairperson Reed also stated that she hopes Daniel
Salazar, our new vice Chairperson will be present at the June meeting to
share his input.
X) Staff Reports:
A. Facility Usage Report -Attached for review. Chairperson Reed
requests that this report be typed in a larger font even if it's necessary
to go back to a two or three page format. The print is just too small to
read. She stated that we are doing a fantastic job of not waiving too
many fees. Bateman Hall is booked far in advance. Chairperson Reed
asked if the Senior Center will be rented. Mr. Trejo stated that there has
been no feedback or discussion on this. Chairperson Reed stated that
anyone aged 55 and older must be encouraged to utilize the center.
Send your parents, grandparents, aunt, uncles, etc. She stated that the
Women & Girl's in Sports Day event was a good program and was very
well-attended.
B. Division Monthly Reports -Handed out by Mr. Trejo. Irene Garcia,
2737 111`" Street, Lynwood inquired about removing two items from
the Monthly Division Report that are no longer valid. Mr. Trejo stated
that Chairperson Reed asked that they be removed at the last meeting.
This has been taken care of by Mr. Trejo.
C. Current Programs/Activity Report - Phyllis Lyons, Recreation
Superintendent II reported on the upcoming Juneteenth event. She
gave a brief history of the actual holiday itself, celebrating the freedom
of slaves. Ms. Lyons also shared how a lady friend of Mayor Byrd's
brought the celebration to the City of Lynwood approximately 15-years
ago. There will be a fabulous day of celebration from 11 a.m. to 6 p.m.
on 6/23/07. The festivities will include the Clara Ward Singers, quartet
Gospel singers, poetry, ethnic dancing, tribal drums, praise music, a
water melon eating contest, board games, a variety of entertainment,
and plenty of delicious food. There will also be a car & motorcycle show
in Lynwood City Park. She suggested that Ms. Garcia bring her
motorcycle. Volunteers are needed for this event. Ms. Lyons would like
to see Lynwood City Park packed with people enjoying this day.
Commissioner Mendoza asked about the concert and if all of these
activities would take place in one day. Ms. Lyons responded that the
concert will take place at 6 p.m. at Lynwood High School. He suggested
that Juneteenth be a two-day event over Saturday and Sunday. Ms.
Lyons stated that this would increase our budget tremendously and is
unfeasible.
Chairperson Reed commented that she is in agreement with Ms. Bradley
and would like to see the flier changed. It should advertise the
activities such as dominos and card games and give a reason to attend
the event. She also remarked that the Juneteenth concert at the High
School has not been well-attended in the past. People find it hard to
spend the whole day in the hot sun, go home, get ready for a concert
and go to another venue. Once people are home they tend to stay
home and most of the audience will be lost. They would prefer that the
concert be held in Lynwood City Park and not at the High School.
Chairperson Reed asks that staff listen to the residents of this
community on this request. She wants swell-attended event and
would like to see the whole budget spent on events to be held in
Lynwood City Park.
Chairperson Reed also commented that the City must change its way of
thinking and begin to charge for concerts held at Lynwood High School.
Commissioner Mendoza stated that we won't have an audience if we
charge admission to concerts. Everyone will come out for a free event.
XU Commission Orals: (Please abide by the 3-minute time limit for each
commissioner
• Commissioner Espeseth -Stated that Juneteenth sounds like it'll be a
really good event.
• Commissioner Mendoza -Commented that Lynwood City Park is
deteriorating. He's mentioned the standing water before and his
concern about mosquitoes. Mr. Trejo responded that the broken
sprinkler heads around the park will be replaced in the next week.
• Chairperson Reed - Commented that the bleachers have been
removed from the T-ball area because they are unsafe. In order to
install new bleachers they must sit on a slab of concrete. This project
must be fit into another budget.
• Vice Chairperson Salazar -Absent
XIU Adjournment:
The meeting was adjourned at 6:00 p.m. The next regularly scheduled
meeting will be held on June 26, 2007 in the Lynwood City Hall Council
Chambers.
CITY OF LYNWOOD
RECREATION ~ COMMUNITY SERVICES DEPARTMENT
COMMISSIONS & BOARDS
COMMUNITY AFFAIRS COMMISSION
The City of Lynwood Community Affairs Commission is a group of five residents
from throughout the City of Lynwood. The Commission's principal responsibility
is to foster mutual respect and understanding among all racial, religious and
ethnic groups within the Lynwood community.
The Community Affairs Commission makes recommendations to the Lynwood
City Council on plans, programs, events and activities which will provide
opportunities for community involvement, increase community awareness and
foster good will among all residents of the City of Lynwood.
The Community Affairs Commission meets on the third Wednesday of each
month at 5:00 p.m. in the Lynwood City Hall Council Chambers, 11301 Bullis
Road, Lynwood, CA 90262.
RECREATION 8~ PARKS COMMISSION
The City of Lynwood Recreation & Parks Commission is comprised of five
Lynwood residents. The Recreation & Parks Commission is responsible for
making recommendations to the Lynwood City Council for the proper conduct of
public recreation within the City. The Recreation & Parks Commission is involved
with the current and future planning, development and the general supervision of
public recreation within the City; jointly with various other agencies that have
entered into agreements with the City.
The Recreation & Parks Commission meets on the fourth Tuesday of each
month at 5:00 p.m. in the Lynwood City Hall Council Chambers, 11301 Bullis
Road, Lynwood, CA 90262.
YOUTH COMMISSION
The City of Lynwood Youth Commission is a body of students that meet to
discuss youth-related topics. Their main purpose is to provide input on relevant
community issues and to promote youth participation in community events and
activities.
The Youth Commission is responsible for making recommendations to the
Lynwood City Council on changes to procedures, policies and/or legislation that
will affect and/or improve the quality of life for youth in the Lynwood community.
The Youth Commission meets on the third Wednesday of each month at 5:00
p.m. at the Lynwood Youth Center, 11409 Birch Street, Lynwood, CA 90262.
e
VETERANS AFFAIRS COUNCIL
The Veterans Affairs Council is a volunteer group for retired or active military
personnel. Board Members meet to discuss various issues related to military life
such as military benefits and health care issues, and to share information that
impacts veterans and their families.
Annually on Veterans Day, the Veterans Affairs Council commemorates all war
veterans and active military personnel with a wreath ceremony held on the front
lawn of Lynwood City Hall. Currently the Veterans Affairs Council is working to
have a new Veterans Memorial Monument erected in Lynwood City Park. They
welcome new members to come and join their group.
The Veterans Affairs Council meets on the 4th Monday of each month at 5:00
p.m. in the Lynwood City Hall Council Chambers, 11301 Bullis Road, Lynwood,
CA 90262.
The Community Affairs Commission, Recreation 8~ Parks Commission,
Youth Commission and the Veterans Affairs Council do not meet during the
month of December.