HomeMy Public PortalAbout2003-02-20 MIMI EP
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Date: March 3, 2017
To: Truckee Town Council
From: Brianna Walsh, Records Technician
Subject: Filing of the February 2, 2003 Town Council Meeting Minutes
While researching historical data, it was discovered the minutes from the February 2,
2003 regular Town Council meeting minutes were missing from Laserfiche.
The agenda packet states the minutes were to be emailed to the then sitting Town
Council, before the meeting, but were never imaged as a part of the packet. Additionally,
no minutes were found in the Minute Books kept in the safe.
After searching the "S Drive," IT was able to recover a version of the minutes. Attached
is the meeting minutes from the February 2, 2003 recovered on March 3, 2017. The
minutes have not been altered in any way and have been printed as they were saved in
2003.
Respectfully Submitted,
ij,a4,74-14 — l7 �6r,ref7 3, Zo/-7
Brianna Walsh Date
Records Technician
1
TOWN OF TRUCKEE
' TOWN COUNCIL
REGULAR MEETING MINUTES
February 20, 2003, 6:00 P.M.
Town Administrative Center
10183 Truckee Airport Road, Truckee, CA
1. CALL TO ORDER— Mayor Owens called the meeting to order at 6:00 pm.
2. ROLL CALL: Councilmembers Threshie, Ingalls and Florian, Vice Mayor Susman
and Mayor Owens.
Also present: Public Works Director/Town Engineer, Dan Wilkins, Assistant to the
Town Manager,Alex Terrazas, Town Planner, Duane Hall, Town Manager, Stephen
Wright, Town Attorney, Dennis Crabb and Town Clerk, Patt Osborne.
3. PLEDGE OF ALLEGIANCE —Juanita Schneider.
4. PUBLIC COMMENT
George Blanz,stated he allowed his appeal to lapse therefore Town Council should
have no reason to not agendized his item with regard to his consumer complaint
against USA Media.
It was moved by Councilmember Threshie to agendized Mr. Blanz's item.The
motion died due to a lack of a second.
Pat Davision, CABPRO, Field Representative, thanked Council for the use of the
Chamber for Congressman Doolittle's visit and Commander Berry for the handling
security.
Dennis Dickinson, asked for a Town clean-up day for fire safety.
Emilie Kashtan, provided Council with an update of the Donner Lake water issue
indicating that new lines are in the process of being hooked up.
Councilmember Threshie, announced his appointment of Robie Wilson Litchfield
to the Town of Truckee Planning Commission.
5. PRESENTATIONS - None
Town of Truckee
February 20,2003 Regular
Page 1
6. CONSENT CALENDAR
It was moved by Councilmember Threshie, seconded by Vice Mayor Susman
and unanimously carried to approve Agenda Item 6.1 as follows:
6.1 Minutes of February 6, 2003 with amendment.
7. COUNCIL IMMEDIATE PRIORITIES
7.1 RESOLUTION 2003-05 ADOPTED AUTHORIZING THE PUBLIC WORKS
DIRECTOR/TOWN ENGINEER TO EXECUTE DOMUMENTS TO ESTABLISH
THE TOWN OF TRUCKEE AS THE LEAD AGENCY FOR THE PREPARATION
OF PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENTS(PA&ED)FOR
THE SR89/UPRR RAILROAD UNDERPASS (MOUSEHOLE).
So moved by Vice Mayor Susman, seconded by Councilmember Ingalls and
unanimously carried.
8. PUBLIC HEARINGS - None
9. STAFF REPORTS
9.1 WEST REED AVENUE ASSESSMENT DISTRICT - COUNCIL CONSENSUS TO
DIRECT STAFF TO ANALIZE NEW INFORMATION AND ADDRESS THE ISSUES
OF OWNERSHIP OF WEST REED AVENUE (INTENT AT INCORPORATION),
STAFF TIME/COSTS TO CONTINUE THE ENGINEERING PROCESS,AND THE
IMPORTANCE OF THE PROJECT WITHIN THE CURRENT LIST ENGINEERING
PROJECTS.
Dan Wilkins, Public Works Director/Town Engineer, stated on September 20, 2001
Council directed staff to engage Shaw Engineering for the purpose of preparing
engineering documents for the potential formation of a West Reed Avenue
Assessment District. The base study has been completed by Shaw Engineering and
staff defining, what is believed to be, the best engineering solution to help solve
flooding and deteriorated road conditions along West Reed Avenue.
During the study various options relating to the level of proposed improvements
were considered and evaluated. Due to the existing topography and proximity.of
private improvements to the existing roadway, rebuilding West Reed Avenue to
meet current Town standards is not practical.
Staff would note that it is highly unlikely that if this subdivision did not previously
exist that it could be permitted under current regulatory requirements due to the
presence of slopes in excess of 20% to 30% throughout the subdivision.
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Town of Truckee
February 20,2003 Regular
Page 2
The engineering study that has been performed calls for what staff believes to be
the minimum allowable improvements including ongoing maintenance necessary
while still allowing Town involvement. These improvements include regarding the
existing roadway, keeping a 12' wide travel lane with several turnouts, placing a
roadside ditch on the north side of West Reed Avenue, and drainage improvements
above and below West Reed Avenue.
Mr.Wilkins stated anticipated costs for completing these improvements is$500,000.
Based on discussions with Shaw Engineering, input received from public
workshops, input received from a West Reed Avenue resident subcommittee and
input from Town engineering staff, a method was developed by which to distribute
these costs and maintenance costs among all property owners.
The study revealed there were some drainage courses that may be appropriate for
the Town to participate in upgrading and some areas that may be appropriate for
Caltrans to participate in upgrading. Preliminary discussion with Caltrans' hydraulic
division indicates that Caltrans may be willing to contribute up to $100,000 toward
this project through a cooperative agreement with the Town.
With regard to road ownership Mr. Wilkins stated that during the study preparation
the issue of ownership was questioned and reviewed. West Reed Avenue was
dedicated to Nevada County in 1924 at the time that the Green Point Subdivision
map was recorded. The map does not indicate if the road was dedicated for public
access or public maintenance. Absent this information, staff has reviewed past
maintenance practice on West Reed Avenue. Since the Town's incorporation West
Reed Avenue has not been maintained by the Town. Discussions with Town Public
Works staff, who worked for Nevada County prior to Town incorporation, has also
identified that in their experience, which dates to twelve years prior to Town
incorporation, Nevada County did not maintain this road. Staff has also reviewed the
Nevada County maintained mileage report and road inventory that was in place
during 1991. This identifies West Reed Avenue as a non-county maintained road.
Based upon this information, it is staffs opinion that the status of West Reed
Avenue is that it was dedicated for public access but not accepted for public
maintenance.
Dave Lopez, Caltrans, I-80 Corridor Project Manager, stated he would follow up on
drainage issues to see if Caltrans caused any of the problem and if so what can be
done to solve the problem.
The following persons spoke in favor of an assessment district and/or cost sharing:
Mr. White Brad Woods
Marty Woods Russell Slaske
Bob McConnell Brad Mills
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Town of Truckee
February 20,2003 Regular
Page 3
The following person spoke against an assessment district and/or cost sharing:
Emilie Kashtan i
Clayton Gerow, asked that Council address issues after road ownership is
determined.
Mr.Wilkins stated the Council may wish to take no further action on issues related
to West Reed Avenue until a petition of support of at lease 2/3 of the homeowners,
as calculated based on the cumulative assessment amount that would be levied on
homeowners responding in favor of a district divided by the total assessment
amount of the potential district, is received by the Town.
Mayor Owens stated the timing and conduction of a straw poll would be up to the
homeowners and asked that Town staff be involved, to some extent, so there is no
bias. Mayor Owens indicated the Town could not take any further steps until two
items have been addressed 1) new information be analyzed, and 2) ownership of
the road be determined. Upon staff addressing these issues the item may be
agendized for Council discussion and the possibility for the homeowners to move
forward with a straw poll on their own terms and reporting back to Council with the
results.
9.2 COUNCIL AUTHORIZED THE FOLLOWING: PUBLIC WORKS DIRECTOR/TOWN
ENGINEER AUTHORIZED TO EXECUTE A CONTRACT AMENDMENT WITH
URS GREINER/WOODWARD CLYDE(IN THE AMOUNT OF$8,000): EXECUTE A
CONTRACT WITH BICKETT ENGINEERING (IN THE AMOUNT OF $426,220);
AND SUBMIT A BUDGET AMENDMENT OF $400,000 OF AS 1600 FUNDS FOR
CIP 60-03-17 FOR THE PURPOSE OF PERFORMING DESIGN WORK ON THE
SR89/180 ROUNDABOUT PROJECT.
So moved by Vice Mayor Susman, seconded by Councilmember Florian and
unanimously carried.
9.3 STAFF DIRECTED TO SOLICIT LETTERS OF COOPERATION/PARTICIPATON
FROM THE EIGHT (8) PROPERTY OWNERS OF THE SITES BEING
CONSIDERED FOR A NEW CORPORATION YARD.
Dan Wilkins, Public Works Director/Town Engineer, stated of the 23 original
proposed sites reviewed by the Site Selection Committee for a new Corporation
Yard site only eight (8) remain as follows: 1) Joerger Drive Airport Property, 2)
Joerger Drive TTSA or TSD property, 3)Joerger Drive Teichert Property,4) Soaring
Way Airport or PC-3 Property, 5) Existing Caltrans Corporation Yard, 6) Forest
Service Site, 7) TDPUD Bridge Street Extension Site, and 8) TDPUD Property
Adjacent to Pioneer Commerce Center. Mr. Wilkins stated the other sites were
eliminated due to one or more of the following: visibility, residential neighborhood,
river corridor, industrial displacement size and/or remote location.
Town of Truckee
February 20,2003 Regular
Page 4
Mr. Wilkins stated to further evaluate the aforementioned eight properties the Site
Selection Committee is recommending that a prioritization matrix be used consisting
of criteria that would be scored on a range of 1 to 3. Criteria factors are as follows:
Within or Near Airport Flight Safety Zones = 1
Land Availability = 2
Off-Site Infrastructure and Site Access
Development Costs = 2
Proximity to Center of Town = 2
Environmental Factors = 3
Property Acquisition Cost = 2
Neighborhood and Zoning Compatibility = 3
Potential for Shared Site Access or
Development Costs = 1
Ease of Ingress and Egress = 1
Mr. Wilkins stated the Site Selection Committee is recommending that two (2)
Planning Commissioners be added to the Committee, that a workshop be
scheduled to obtain public comment, and that Town staff coordinate with the
Committee to obtain consultant services to perform the majority of the "technical"
work necessary to collect the more detailed site data.
Dennis Dickinson expressed his concerns to Council with regard to the absence of
an Emergency Response Plan for the proposed improvements to the Town's
Corporation Yard.
It was moved by Councilmember Ingalls seconded by Councilmember
Threshie and unanimously carried to solicit letters of
cooperation/participation from the eight property owners and appoint
Planning Commissioners Jensen and Tryggvi to the Site Selection Committee.
9.4 RECOMMENDED COMMENTS APPROVED FOR THE NOTICE OF
PREPARATION FOR NORTHSTAR-AT-TAHOE HIGHANDS PROJECT, MAYOR
AUTHORIZED TO SIGN RESPONSE LETTER , TO PLACER COUNTY.
So moved by Councilmember Florian, seconded by Councilmember Ingalls
and unanimously carried.
Note: Comments on file in the Town's Community Development Department.
9.5 MARCH 6, 2003 REGULAR TOWN COUNCIL MEETING CANCELLED DUE TO A
MAJORITY OF COUNCILMEMBERS ATTENDING THE CALIFORNIA
REDEVELOPMENT AGENCY ANNUAL CONFERENCE.
10. COUNCILMEMBER REPORTS
Town of Truckee
February 20,2003 Regular
Page 5
11. CLOSED SESSION - None
12. ADJOURNMENT '
Mayor Owens adjourned the meeting to the next regularly scheduled meeting,
March 20, 2003, 6:00pm, Town Hall.
Respectfully submitted,
PATT OSBORNE, Town Clerk, CMC
APPROVED: '
Ted Owens, Mayor
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Town of Truckee
February 20,2003 Regular
Page 6